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2025-12-31-accounts

RINGWOOD MUSICAL & DRAMATIC SOCIETY

(Charity Registered Number 264544)

Smugglers Way Hurn Lane Ringwood Hampshire BH24 2AG

ANNUAL REPORT

AND

ACCOUNTS OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2025

BANKERS:

Lloyds Bank PLC Ringwood Hampshire

Cambridge & Counties Bank Ltd Leicester

INDEPENDENT EXAMINER:

Mary O’Sullivan FCA Chartered Accountant 87a North Poulner Road Ringwood Hampshire BH24 3LA

RINGWOOD MUSICAL & DRAMATIC SOCIETY

ANNUAL REPORT AND ACCOUNTS OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2025

TRUSTEES APPROVAL CERTIFICATE

As Trustees, we approve the Annual Report, and the Accounts and Notes set out on pages 4 to 6 in all respects and confirm their submission to the Annual General Meeting of the Trustees to be held on 24 February 2026.

Approved by the Trustees and signed on their behalf by

…………………………………… Lucie Evans (Acting Chairman)

………………………………….. Charlotte Hockey (Hon Treasurer)

Date: 2026

RINGWOOD MUSICAL & DRAMATIC SOCIETY

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2024

BACKGROUND

Ringwood Musical & Dramatic Society (RMDS) was formed in 1911 and the first production ‘The Mandarin’ was performed in February 1912. The Society was registered with the Charity Commission on 3 October 1972. A revised constitution was adopted on 22 March 2000.

The Society’s Rules make it clear that membership is not restricted to Ringwood residents, and members are drawn from all over the New Forest, Hampshire and Dorset areas. Membership is open to anyone over the age of sixteen who is interested in music and drama and in furthering the charitable work of the Society, and have paid an annual subscription which is laid down from time to time.

OBJECTS OF THE CHARITY

The Charity Commission records the Society’s formal objectives as the promotion and advancement of the education of the public and the Society’s members in the musical and dramatic art forms, by the rehearsal and performance of all types of music and drama.

To this end the Society has over the years evolved a programme of public performances which have proved lastingly popular with local audiences as well as to the members who plan, produce, direct and appear in them. RMDS is well known in the Ringwood area and beyond for its shows, plays, choir concerts and revues. This all raises the awareness of what enthusiastic and dedicated amateurs can contribute to local culture as well as generating significant funds to support local good causes.

The Trustees have taken careful regard of the Charity Commission guidance on public benefit and believe that by meeting the objects of the Charity they are fulfilling those requirements.

ACHIEVEMENTS AND PERFORMANCE

RMDS members are expected (and expect) to get involved in one or more of the public performances each year. This might involve being on stage but equally important is all the work that goes on behind the scenes. Whatever role is taken by a member it can be guaranteed to stretch and consolidate their own individual talents.

During 2025 RMDS Performances were:

April Ghost The Musical at The Barn (5 performances) June Summer Choir Concerts at Trinity Centre (2 performances)

July Summer Show at Greyfriars Community Centre (5 performances)

October Soiree at The Barn (5 performances)

December Christmas Choir Concerts at Wimborne St Giles Church, Ellingham Church and Trinity Church (4 performances)

FINANCIAL REVIEW

Whilst our public performances are not always intended solely to make a profit, we were able to produce a good programme of shows in 2025. We were unable to put on a play as we could not find any dates at The Barn in November but we still achieved another successful year. This was mainly down to ticket sales and reducing costs for the Summer Show and the Soiree.

1

RINGWOOD MUSICAL & DRAMATIC SOCIETY

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2025 (continued)

FINANCIAL REVIEW (continued)

Even with the increase of the cost of our show tickets we still need to be mindful of increased show production costs whilst keeping our ticket prices affordable for our audiences and still supporting local charities.

Our total receipts from productions during the year amounted to £75,817 a reduction of over £5,000 when compared to the previous year due to not staging a play. The costs of producing our varied performances had an equivalent decrease thereby resulting in a slightly higher surplus on productions at £10,920 compared to a surplus of £10,150 generated in 2024. However, increases in storage costs and the purchase of equipment has meant that overall net receipts have fallen by £2,582.

After taking into account other miscellaneous receipts, administration and other expenses as noted, we made charitable donations amounting to £7,990.

RESERVES

The RMDS General fund is unrestricted and is available to meet the cost of any activities falling within the charity's objectives. Amounts within the General fund may be designated by the trustees for particular purposes, but any such designation may be withdrawn. On the other hand, restricted funds are maintained for moneys received on the understanding that they will be used for particular defined purposes.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Officers of the Society shall be the President, Chairman, Vice-Chairman, Secretary, Treasurer, Business Manager and a Committee of 9 Members all of whom are to be elected annually at the General Meeting. The President, Chairman, Vice-Chairman, Secretary and Treasurer shall be ex-officio to all the Committees and Sub-Committees. The elected Committee members shall be referred to as the Executive Committee which shall exclude ex-officio, non-elected, members of the Committee. Under the Charities Act the Officers are the Society's Trustees, who collectively have overall responsibility for the actions of the Society. The Society's property is vested in three holding Trustees. The day-to-day running of the Society may be delegated to sub-committees. Members are expected to abide to the Society's Rules which may be amended from time to time by agreement at the Annual General Meeting.

Elected Trustees and Officers at the date of this report and holding office during the year: Nigel Alvis (President: Holding Trustee) Elected on 27/02/24 Tom Andrews (resigned 25/11/25) Richard Bennett Elected on 25/02/25 Janet Bentick Pam Berry Mark Bodger (Chairman: Holding Trustee) – deceased 20/4/25 Rachel Bodger (Co-Opted 29/4/25) Hazel Burgess Lucie Evans (Vice Chairman – Holding Trustee) Elected on 25/2/25) (Acting Chairman) Elected on 29/4/25 Tamsin Barnes (Hon Business Manager: Holding Trustee) Rosemary Guy Charlotte Hockey (Hon Treasurer: Holding Trustee) Jane Howell (Hon Secretary. Holding Trustee) David Kehoe (Co-opted on 07/01/25) Elected on 25/02/25 (Acting Vice Chairman) Elected on 03/06/25 Andy Steeds (Vice Chairman) Retired on 25/02/25 Natalie Stradling (Co-opted on 07/01/25) Elected on 25/02/25

Approved by the Trustees and signed on their behalf by

Date: 2026

Lucie Evans (Acting Chairman)

2

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2025

Notes
RECEIPTS
Patrons
Members
Donations
Income Tax Recovered re Gift Aid
Show / Bar Receipts		 Unrestricted
Funds
£
2,075
3,920
50
1,224
75,817		 Restricted
Funds
£
0
0
0
0
1,736		 TOTAL
FUNDS
2025
2024
£
£
2,075
2,089
3,920
3,730
50
1,582
1,224
1,055
77,552
82,765
Green Room 0 1,817 1,817
4,293
Interest 775 8
3,560
0
0
0		 782
756
TOTAL RECEIPTS
PAYMENTS
Production Expenses
Administration
1
Store expenses
2		 83,860
64,897
2,701
2,224		 87,421
96,270
64,897
70,869
2,701
2,962
2,224
1,741
Green Room 0 1,880 1,880
3,203
Miscellaneous Expenses
3		 2,512 0 2,512
806
Charitable Donations
4		 6,254 1,736 7,990
8,889
TOTAL PAYMENTS
NET RECEIPTS FOR THE YEAR
Balances at 1 January
BALANCES AT 31 DECEMBER 2024		 78,587
5,273
134,524
139,797		 3,616
(55)
1,114
1,059		 82,203
88,470
5,218
7,800
135,638
127,838
140,856
135,638

3

STATEMENT OF ASSETS AND LIABILITIES AT 31 DECEMBER 2025

ASSETS
STORAGE FACILITY
(At cost including improvements)
DEBTORS
Receivables
Payments in Advance
CASH FUNDS
Lloyds:
Current account
Deposit account
Wardrobe account
Green Room
Cambridge & Counties Bank
Total cash funds
TOTAL ASSETS
LIABILITIES
TOTAL NET ASSETS		 Unrestricted
Funds
£
49,000
287
2,134
2,421
3,906
30,837
2,182
52,342
89,266
140,687
890
139,797		 Restricted
Funds
£
0		 TOTAL
2025
£
49,000		 FUNDS
2024
£
49,000
287
2,134		 0
965
0
1,059
1,059
1,059
0
1,059		 2,421 965
3,906
30,837
2,182		 6,192
24,657
1,963
1,059 1,114
52,342
90,325
141,746
890
140,856		 51,747
85,673
135,638
0
135,638

4

SUPPLEMENTARY NOTES - YEAR ENDED 31 DECEMBER 2025

1 ADMINISTRATION
Insurance
Photocopying
Web Site (inc Drop Box)
Bank charges
Stationery and postage
2 STORAGE FACILITIES
Rates
Insurance
Electricity
Water
Skip hire
Miscellaneous
3 MISCELLANEOUS PAYMENTS
Affiliation fees
Engraving, trophies etc
Equipment
AGM & Refreshments		 Unrestricted
Funds
£
1,406
734
234
255
72
2,701
786
834
233
227
0
144
2,224
324
95
1,456
176		 Restricted
Funds
£
0
0		 TOTAL
FUNDS
2025
2024
£
£
1,406
1,629
734
671
234
344
255
248
72
70
2,701
2,962
786
315
834
720
233
259
227
124
0
289
144
34
2,224
1,741
324
270
95
152
1,456
199
176
0
Miscellaneous 461 461
185
2,512 0 2,512
806
4 CHARITABLE DONATIONS
Greyfriars		 3,500 3,500
3,250
South Central Ambulance 264 1,736 2,000
0
Ellingham Church
Ringwood Carnival
Ringwood Lions
Ringwood Rotary
MNDA East Dorset
Miscellaneous
Stronger Together
Ringwood Parish Church		 890
500
250
250
400
200
6,254		 1,736 890
1,725
500
500
250
300
250
300
400
0
200
180
0
2,000
0
634
7,990
8,889

5

6
Summer
SHOW / BAR RECEIPTS
Musical
Show
Soiree
Play
Choir
General
2025
2024
£
£
£
£
£
£
£
£
Ticket sales
15,668
17,686
16,884
6,168
56,407
58,556
Donations re music
1,834
1,834
1,761
Costume hire
885
885
800
Advertising
545
545
1,162
Programme sales
0
0
Refreshments
3,367
4,829
6,121
1,829
16,146
18,740
Unrestricted receipts
19,579
22,515
23,005
0
9,832
885
75,817
81,019
Collection (Restricted)
1,736
1,736
1,746
Restricted receipts
0
1,736
0
0
0
0
1,736
1,746
TOTAL RECEIPTS
19,579
24,250
23,005
0
9,832
885
77,552
82,765
SUPPLEMENTARY NOTES - YEAR ENDED 31 DECEMBER 2025
Total		 81,019 1,746 1,746 82,765
2024
£
11,400
7,487
1,562
3,845
11,333
7,803
1,872
2,007
8,730
1,313
400
838
7,879
4,400		 70,869 10,150
Total
Summer
Musical
Show
Soiree
Play
Choir
General
2025
£
£
£
£
£
£
£
1,890
2,620
1,848
4,050
10,408
3,400
896
3,265
7,561
1,817
1,817
4,868
4,868
6,926
453
6,209
2,639
16,227
677
589
180
1,445
3,315
1,732
1,260
165
6,472
293
382
131
265
1,072
320
320
625
266
165
1,056
150
150
55
55
1,440
3,765
3,271
471
8,947
4,500
4,500		 22,907
14,394
14,578
0
12,752
265
64,897		 (3,328)
8,120
8,427
0
(2,920)
620
10,920
7
PRODUCTION EXPENSES
Musical Director
Orchestra / Pianist
Music
Licence and Royalties
Venue / equipment hire
Staging / production expenses
Sound/Lighting
Costume, Make up etc
Rehearsals
Publicity
Caretaker
Flowers, Gifts etc
Bar / refreshment expenses
Catering - Greyfriars		 Unrestricted payments Surplus / (Deficit)

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees Charity Name Ringwood Musical & Dramatic Society On accounts for the year 31/12/2025 Charity no 264544 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)

Report to the trustees

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 12 / 2025

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Mary O’Sullivan

Date: 21/02/26

Name: Mary O’Sullivan Relevant professional The Institute of Chartered Accountants in Ireland qualification(s) or body (if any): Address: 87a North Poulner Road Ringwood BH24 3LA

1

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of Not applicable any items that the examiner wishes to disclose .

2

Oct 2018

IER

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees Charity Name Ringwood Musical & Dramatic Society On accounts for the year 31/12/2025 Charity no 264544 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)

Report to the trustees

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 12 / 2025

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Mary O’Sullivan

Date: 21/02/26

Name: Mary O’Sullivan Relevant professional The Institute of Chartered Accountants in Ireland qualification(s) or body (if any): Address: 87a North Poulner Road Ringwood BH24 3LA

1

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of Not applicable any items that the examiner wishes to disclose .

2

Oct 2018

IER