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Trustees' Annual Report for the period
Period start date Period end date
1st MAY 2020 30th April 2021
From To
Section A Reference and administration details
Charity name The Oakley Institute
Other names charity is known
West End Sports & Social Club
by
Registered charity number (if
any) [264526]
Charity's principal address THE PAVILION, WEST END LANE, ESHER, SURREY
WEST END LANE,
ESHER, SURREY KT10 8LF
Postcode KT10 8LF
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or
Dates acted if not body) entitled to
Trustee name Office (if any)
for whole year appoint trustee (if
any)
MR ERIC CHAIRMAN ELECTED
1 DAWSON
STRANGE,
MR ALLEN SECRETARY RETIRED APRIL ELECTED
2
PALMER, 2021
MRS RUTH ELECTED
3
LOVERIDGE
MS RACHEL ELECTED
4
GEE
MR PAUL ELECTED
5
FERNANDES
MR MICHAEL APPOINTED
6
BACON
MR MARC APPOINTED
7
TOWNSEND
MR KEITH APPOINTED
8
HARRIS
MR NEIL APPOINTED
9
O’HALLERAN
MR PETER APPOINTED
10
BEDFORD
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March **2012** **TAR** 1 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year NONE** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name NONE** ## **Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Not Applicable** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing **LEASE AND TRUST DEED DATED 26TH NOVEMBER 1971;** document - (eg. trust deed, constitution) How the charity is constituted **TRUST** - (eg. trust, association, company) Trustee selection methods - **5 ELECTED and 5 APPOINTED TRUSTEES** - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; **NONE RELEVANT** **NONE RELEVANT** - **LANDLORD TO WEST END VILLAGE CLUB** March **2012** **TAR** 2 - relationship with any related parties; ## **NONE RELEVANT** - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **TO MANAGE THE USE OF ITS ASSETS INCLUDING ITS Summary of the objects BUILDINGS/FACILITIES/OPEN SPACE FOR THE BENEFIT OF of the charity set out in MANKIND its governing document** **Summary of the main activities undertaken for the public benefit in PROVISION OF SPORTING, RECREATIONAL, SOCIAL relation to these and COMMUNITY ACTIVITIES FOR THE VILLAGE OF objects (include within WEST END ESHER this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further **THE TRUST’S POLICY ON GRANT MAKING IS AT THE** statements, where **DISCRETION OF THE TRUSTEES** relevant, about: **THE TRUST HAS NO FORMAL POLICY ON** policy on grantmaking; **INVESTMENTS** - policy programme related investment; **ALL CONTRIBUTIONS ARE VOLUNTARY** - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the THE OAKLEY INSTITUTE OPERATES UNDER THE charity during the NAME OF WEST END (ESHER) SPORTS & SOCIAL year CLUB PROVIDING SPORTING AND SOCIAL FACILITIES FOR THE RESIDENTS OF WEST END, ESHER.** **THESE ACTIVITIES INCLUDE CRICKET, FOOTBALL AND GOLF. SOCIAL ACTIVITIES INCLUDE A PIGEON CLUB, DARTS, MOTORING AND A BOOK CLUB.** **THE VILLAGE NEWS IS SUPPORTED THROUGH THE CLUB AND PROVIDES A COMMUNICATION CHANNEL FOR THE ORGANISATION.** **IN MARCH 2020 THE TRUSTEES SUPPORTED THE ESTABLISHMENT OF A COFFEE SHOP RUN BY THE WEST END SPORTS AND SOCIAL CLUB, THE SURPLUSES FROM WHICH ARE RETURNED TO THE OAKLEY INSTITUTE** ## **Section E Financial review** **Brief statement of the charity’s policy on THIS IS REVIEWED ON A REGULAR BASIS BY THE reserves TRUSTEES IT CURRENTLY MAINTAINS CASH RESERVES IN THE BANK IN THE REGION OF £25,000 FOR USE AS THE TRUSTEES CONSIDER PRUDENT Details of any funds NONE materially in deficit** ## **Further financial review details (Optional information)** - You **may choose** to include additional information, where relevant about: **THE TRUSTES HAVE APPROVED DISBURSEMENT OF**  the charity’s principal **FUNDS TO THE SPORTING SECTIONS AND** sources of funds (including **MAINTENANCE OF ITS BUILDING AND GROUNDS FOR** any fundraising); **WHICH IT IS RESPONSIBLEN** - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy March **2012** **TAR** 4 adopted. **Section F Other optional information** NONE **Section G Declaration** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** _E D Strange_ **Full name(s) ERIC DAWSON STRANGE Position (eg Secretary, CHAIRMAN Chair, etc) Date 28th November 2021** March **2012** **TAR** 5 The oakley In51itute alaKeSheet 30April 2021 ilnauditod YearE￿I30AprfI 2020 Yt¥ETh130Aprfl 2011 Flxed assets Property CofTeeShop Eqjlpment 214534.28 iio)c¢J Prepa¥rnpnts 251944 5Kfj)39 41D)546 2.1]V 1.SLg.20 7.701.46 36.014 60 3￿12.53 Savints Atcoiwlt WEEVC- Intercomp4ny SOA25.89 49J57.79 11577.n> IU56 WEEVC- Intercom￿n¥ isja. PAYE Neiw?8p5 17.961 ¢2.￿4¥> 11.966 72 12X69.9)1 Net curr¢M Iss•ts 45A59.17 47.767.89 T•t•l Iss•t5 hss cuir•nt Iliblllths 2Y.Y7 77 262,301.17 N¢Jn