2024-03-31-accounts - The Boddington Village Hall

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May 2024

Chairman’s Re ort 2023 24 p /

The purpose of Boddington Village Hall Committee is to manage Boddington Village Hall for the benefit of the Upper and Lower Boddington and the wider local community. We seek to ensure that the Hall is maintained for the short and long term to support a healthy, vibrant and active community that is accessible for everyone.

After the turbulence of recent years, the of the cost-of-living crises and enormous increases in fuel costs have significantly impacted on the lives of many living in Boddington and the costs of the Hall. The Village Hall supported warm spaces initiatives together with well-being opportunities – including the “chatty café scheme”. The Village Hall Committee maintains close links with Boddington Good Neighbours and continues to work closely to support our community into the future.

Boddington Village Hall has been the central gathering place for our community for many years – a central hub - which offers social activities, sports and fitness, educational and wellbeing opportunities for everyone in Boddington and the surrounding villages. It is managed by a committee of committed and hard-working volunteers and our activities have included:

National celebrations and events , which included the Coronation which enabled a substantial proportion of parishioners to come together and celebrate significant moments in our country’s history. The Hall organised a Coronation Fete with Afternoon Tea, Burgers, Hot Dogs, Bar together with children’s activities, Tombola, Cake Stalls, a Treasure Hunt, Line Dancing displays and vintage cars and vehicles.
Community fundraising events , including our annual fireworks display which goes from strength to strength each year. It was well attended and attracts not only large numbers of Boddington parishioners but also visitors from other local villages. Funds raised go to support local initiatives including supporting the Forest School for Boddington School children.
Social events , including our annual black tie dinner dance and charity events which include anything from auctions and parties and the cafe which raise funds not only for the Village Hall but also for national charities including Macmillan Cancer, and National emergency funds as well as supporting more personal charities close to a parishioners’ hearts.
Family events , including weddings, parties, christenings, children’s parties, and memorial services. Parishioners receive a significant discount for these events and memorial services are provided free of charge for parishioners.
Weekly café, which is now phenomenally popular with around 80-100 people regularly joining us on a Friday morning for coffee, tea, home-made cakes and an opportunity to chat and enjoy the company of friends and make new acquaintances. The café is multigenerational with a large percentage of older visitors but increasingly attended by parents with young children. Everyone is welcome and it has become a highlight of many people’s week – enabling us to ensure that we support of the most vulnerable and excluded people within our community. In 2023-24 we joined the chatty café scheme to encourage people on their own to come to the café to make new friends.
Supporting the more isolated , we also provide a free home-cooked full Christmas lunch to the senior members of the community each year – a time to celebrate together with lovely
food and the company. We also invite the children from the school to sing, which both the guests and the children enjoy.
Sports, Fitness, and dance activities, which include supporting a series of inter-school football tournaments, as well as a variety of clubs – Badminton, Table Tennis and Short Mat Bowling which are open to younger participants as well as adults. We also offer Yoga, Pilates, Zumba, Ballet, Gymnastics, Line Dancing, Jazz, Easy Exercise classes (for those with limited mobility) and Cardio/Weights workout classes.
Education, Interest, and other community groups , which includes art classes, gardening club, dog training, film clubs, the WI, Parish Council, and Boddington Good Neighbours.

These activities are available to everyone, and we actively encourage new people to come to the Hall, and we try to identify new activities or groups that would appeal to those isolated and alone, as well as for children, youths, parents and older adults.

The Hall works closely with other groups within the village both to provide a meeting place, but also to actively help them meet their objectives. In particular, the development of the sports field and cycle tracks has in part been possible by the close collaboration of the Parish Council and the Village Hall Committee.

The Committee regularly re-considers its strategy and focus – affirming its commitment to promoting weddings and family events to raise funds to continue to offer a wide range of activities and community events at prices which enable inclusive access to everyone. The Hall is the centre of village activities and that will continue into the future.

Over the last few years the Committee has developed a plan to extend the Hall to create a sustainable future. The current Hall was built nearly 20 years ago and no longer offers the facilities that the community needs. The plan includes a ground floor extension to the village hall, facing the parish council owned sports field, playground, and cycle tracks. The extension will include large glass elements as well as a large, paved patio area. It also includes some redevelopment of the interior to maximise the use of the main hall, bar, and the new hall. We now have planning permission and £150k has been allocated to this project. Additional fundraising is continuing and some very kind and substantial donations have been made local individuals.

The primary objectives include:

Accessibility – to ensure that the hall is accessible to individuals with disabilities or mobility challenges. The main hall is not suitable for many smaller activities, and the upper hall is not accessible. Creating a new smaller, ground floor hall will mean that current and new activities can be accessible to everyone.
Versatility – creating a multi-functional space that can be used together or separately from the main hall opens the opportunity for a much broader range of activities and events.
Community Wellbeing – creating a glass-fronted space integrated with an open patio leading to the sports field, will offer a modern, appealing, and comfortable environment for a full range of activities from small wellbeing workshops to child and sports focussed events.
Sustainable Volunteering – reducing the volunteer workload for every activity or event is critical to put current volunteering support onto a sustainable basis. Most major events currently require many hours of volunteer time building and dressing temporary outside structures. Removing this requirement by creating a permanent structure will put the hall onto a sustainable basis.
Increased Opportunities – the overall objective will enable the hall to offer a broader range of community events and activities for the next 20 years, improving the health, wellbeing and inclusivity of everyone in the local and wider community.

The Hall continued to support the creation and circulation of a local newsletter (the Bugle), produced quarterly and circulated to all villagers. This is a critical part of the Village communication to ensure that everyone knows what is happening in the village and where to get help if needed. The Hall has also supported the continuation of the Forest School for Boddington School pupils by using funds raised through community events to pay for this endeavour.

Financially, after taking into account depreciation, the Hall made a positive contribution through the commitment and hard work of its volunteers. The extension will cost considerably more that the Hall currently has and alongside its own resources it will need to apply for additional funding and grants.

Boddington Village Hall depends heavily on the time and commitment of its Trustees and Volunteers. More than ever the professionalism and enthusiasm of the individuals meant that the Hall could step up and support our community throughout the pandemic and the economic challenges since then. For this the team has both my deepest thanks and those of the Community.

Caroline Sheers, Chairman Boddington Village Hall

BODDINGTON-,\ VILLAGEMLL		TheBoddington VillageHall Annual accountsforthe	TheBoddington VillageHall Annual accountsforthe	TheBoddington VillageHall Annual accountsforthe	CharityNo period	264503
Periodstart					Period end
date			01t0412023	To	date	31103t2024
SectionA Statementof			financial activities
				Restricted
	Details of own		Unrestricted	income	Endowment	Totalthis	Total	last
Recommended categoriesbyactivity	analysis		funds	funds	funds	year	yeaf
			e	€	e	e	€
lncoming resources(Note3)
lncomingresourcesfromgeneratedfunds
Voluntary income
Activities for generating funds
lnvestment income		Note3	3,546			3,546	1.719
lncoming resourcesfromcharitable activities		Note3	108,172			108,172	82,932
Otherincomingresources		Note 3	638			638		638
Totalincomi ngresources			112,356			112,356	85,289
Resourcesexpended(Note4)
Costs of Generating Funds
Costs of generating voluntary in@me
Fundraising tradingssts
lnvestment managementmsts
Chadtable activities		Note 4	74,803			74,803	76,520
Govemane@sts		Note 4	100			100		100
Otherresouresexpended
Totalresourcesexpended			74,903			74,903	76,620
Netincoming/(outgoing)resourcesbefore		transfers	37,453			37.453	8,659
Gross transfersbetweenfunds
Netincoming/(outgoing)resourcesbeforeother
recognised gainV(/osses)			37,453			37.453	8,669
Otherrecognised gains/(losses)
Gains and losses on revaluationofflxed assets for the
charity's ownuse
Gains and losses on investment assets
Netmovement		infunds	37,453			37,453	8,669
Totalfunds brought forward			389,276			389,276	380,607
Totalfunds carried		forward	426.729			426,729	389,276

SectionB B	alance sheet
		R€stricted
	Unrestricted	income	EndowmentTotalthis		Totallast
	funds {	funds	tunds fe	year	year €
Fixed assets	F01	F02	F03	F04	F05
Tangibleassets (Note6)	250,428			250,428	258,613
lhvestmehts
Totallixedassets	250,424			250.428	258,613
Current assets
Stockandworkin progress	6,053			6,053	5,836
Debtors (Note7)	1,087			1,087	2,358
(Short term) investments
Cash at bankand inhand	184,462			184,462	140,888
Totalcurrent assets	191,602			19'1,602	149,O82
Creditors:amounts fallingdue withinoneyear (Note8)	't5,301	ro
Netcufienlassets/(I iabilities)	176,301		EEilErlril!il
Iora,assersless currentliabililies	426,729		E	426,729	389,276
Creditors:amounts fallingdue
afteroneyear
charges
l/et assets FundsoftheCharity Unrestrictedfunds(Note9)	426.729 426.729			426,729 389,276 re@3*!?.nt
Restricted ihcome tunds
Endowmentfunds
Tolal funds	re@__@@
Signedbyone or two trustees on behalf ofallthe trustees	Signature		Print	Name	Dateof roval
	€./L		CeroIne Sheers		30-Oct-24
			Clare Townsend		30-Oct-24

additionalpolicyhasbeenadopted the INCOMING RESOURCES	n this is detailed in theboxbelow.
Recognition ot incomingresources	These are includedinthe Statement ofFinancialActrvities(SoFA)when:
	. the charity becomes enlitledtothe resources,
	. the kustees are virtually certaintheywill receive the resources: and
	. the monetary value canbemeasured with sufficrenlreliability.
lncoming resourceswithrelated expenditure	Where incoming resources have related expendjture(aswith fundraisingorcontract income) the incoming resources and related expenditure are reporled grossinthe SoFA.
Grants and donations	Grants and donalions areonlyincludedintheSoFAwhenthe charity has
	unconditionelenUtlemenl tothe resources
Tax reclaims on donations andgifts	lncoming resourcestomtax reclaims are includedintheSoFA atthe semetmeas thegifltowhich theyrelate.
Coniractualincomeandperformance	Thisis onlyincludedintheSoFAonce the relatedgoodsorseruces havebeen
related grants	delivered.
Giftsin kind	Giftsin kindare accounted forata reasonable estimateoftherrvalue to the chantyor the amount actually realised.
	Gifts lnkindforsaleordistribution are includedinthe accounts asqiftsonlywhensold
	or distributedbythechanty.
	Gifts inkindfor usebythe charity are includedinthe SoFA as tncoming resources
Donated servicesandfacilities	These areonlyrncludedin incomrngresources(with anequivalent amountin
	resources expended) where the benefittothe charityisreasonably quantifiable,
	measurable andmaterial.The value placedonthese resourceststheestimated
	valuetothe charityoftheserviceorfacility received.
Volunteer help	The valueofanyvoluntary help receivedis notincludedinthe accounts butis descnbedinthetrustees'annualreport.
lnvestment income	Thisisincludedintheac.lunts whefreceivable.
lnveslment gains and losses	This includesanygain or losson thesale of investments andanygain or lossresuling
	from revaluingrnvestmentstoma*etvalue attheendoftheyear.
EXPENDITURE AND LIABILITIES
Liabilityrecognition	Liabilitresare recognised as soon as therersa legalor constructive obligation
	committing the charity topayout resources.
Govemancecosts	lnclude costsofthepreparationandexamination of statutory accounts, the costsof
	trustee meetings and costofanylegaladvicetotrusteesonqovernanceor
	constitUionalmatters.
Grantswilh perfomanceconditions	Where thechaitygivesagrantwthconditions for its payment beingaspecificlevelof
	service or outputto beprovided,such grants areonlyrecognisedintheSoFAonce
	the recipientofthegrant has provided the specified service oroutput.
GEntspayablewithoutpeformance condilions	These areonlyrecognisedrnthe accounts whenacommitment has been made and there areno candrtionstobemet relatingtothe grant which rematnln thecontrolof
	the charity.
SupportCosts	Support costsincludecentral functions and havebeenallocated to activity cost categorieson a bastsconsistent with theuseof resources,egallocating property
	costsbyfoorareas, orperc€pita,staf{costsby thetime spent and other costsby their usaoe
ASSETS
Tahgible fixed assetsforuse by charity	Thesearecapitalisediftheycanbeusedfrcrmore than oneyear.They are valued at costora reasonable valueonreceipt.
lnvestments	lnvestments quotedon arecognrsed stock exchange are valued at market valueat the
	yearend.Other investment assets are includedattrustees,besteslimate of market
	value.

SectionC	Notesto theaccounts				(cont)
Note4	Analysisofresources expended
			Thisyear		Lastyear
	is		t		€
Costsofgeneratihg voluhtary
income
		Total
Fundraising trading costs
		Total
lnvestmentmanagementcosts
		Total
Charitableactivities	Direct cost of sales		20,324		14,568
	Running costs		41	574	48,651
	Depreciation		12,905		13,300
		Total	74,AO3		76,519
Governancecosts	Preparation and examination of accounts			100	100
		Total		100	100

6.1Cost orvaluation
	Buildings and	Plantand	Fixtures,	Total
	improvements	machinery	fittingsand
			equipment
	€	€		I
Balance brought forward	400,463	57,419	24,069	481,951
Additions	3,328	1,212	180	4.720
Revaluations
Disposals
Transfers
Balance carried forward	403,791	s8,631	24,249	486,671

	Basis	SL	SL	SLorRB
	Rate	5-50 yrs	10-25 yrs	14-20yrs
Balance broughtfoMard		154,728	47 536	21 ,074	223,338
Depreciation charge foryear		9,540	1,378	1,987	't2,905
lmpairment provisions
Revaluations
Disposals
Transfers
Balance carried forward		164,26A	48,914	23,061	236,243
6,3Net book value
Brought forward		245.735	9,883		258,613
Carried forward		239,523	9,717	1,188	250,428

Note7 Debtors and	prepayments	prepayments
Analysisofdebtors	Amounts fallingduewithin oneyear		Amounts fallingdueafter morethanoneyear
	Thisyear	Lastyear	Thisyear	Lastyear
	€	€	f	€
Tradedebtors	1,087	2,358
Amountsduefrom subsidiaryand
associated undertakings
Otherdebtors
Prepayments andaccrued income
Total	1,087	2,358

Analysisofcreditors
	Amounts fallihgdue		within	Amounts fallingdueafter
	oneyear			morethanoneyear
	Thisyear	Last	year	Thisyear	Lastyear
	€	€			€
Loans andoverdlafts
Tradecreditors			2.792
Amountsdue tosubsidiaryand
associated undertakings
Othercreditors
Accruals anddeterredincome	14,989		15,627
Total	15,301		1A,419

SectionC		Notesto the	accounts
NoteI	Charitv funds
Details of material		heldand movements	theCURRENT
				Fund					Fund
				balances					balances
		Type	Purposeand Restrictions	brought				Gains and	carried
Fundnames				forward f	lncome E	Expenditure €	Transfers E	losses €	fonrard €
GeneralFund		Unrestricted		382.157	112,356	(73.718)	( 150,000)		270.795
			Designated fundfortheuseof
Community Fund Reserve		Unrestricted	maintenanceofthe Charles Cowper Playingfield anditsequipmentand
			Community activities and Organisations	7.119		(1,185)			5,934
Extension Fund Reserve		Unrestricted	Designated fund for theuse ofthe design and buildingofthe extensiontolhehall
							150,000		'150,000
			TotalFundsasper balance	389,276	I 12,356	(74,903)			426.7?9

		Amountspaidorbenefit value	Amountspaidorbenefit value
Nameoftrustee or connected party	Natureof benefit	Thisyear I	Lastyear
10.2Loans
Nameof		Amount	owing
trusteeor connected	Legalauthority	Thisyear	Lastyear
paro		€	€
Oueto trustees and relatedpa(ies
Duefrom trusteesand related
parties

.3Othertransaction(s) with tru	stees or related	pa	dies
Name of thetrustee orrelated	Relationship		Descriptionofthe	Thisyear		Lastyear
party	to charity		transaction(s)	f		t
					I
	f	]			:

Independent examiner's report to the trustees of Boddington Village Hall

I report on the accounts of the charity for the year ended 31 March 2024, which are set out on pages 1 to 11.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect the requirements:

to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act, have not been met.

Mrs Delyth Bending

Chartered Accountant ICAEW FCA

4 The Paddock, Lower Boddington, Northants, NN11 6YF

26 October 2024