2023-03-31-accounts - The Boddington Village Hall

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

May 2023

Chairman’s Re ort 2022 23 p /

The purpose of Boddington Village Hall Committee is to manage Boddington Village Hall for the benefit of the Upper and Lower Boddington and the wider local community. We seek to ensure that Hall is maintained for the short and long term to support a healthy, vibrant and active community that is accessible for everyone.

After the turbulence of COVID 19 between 2019-2021, 2022/23 saw the impact of the cost-ofliving crises and enormous increases in fuel costs. This significantly impacted on the lives of many living in Boddington and the costs of the Hall. The Village Hall supported warm spaces initiatives together with well-being opportunities. The Village Hall Committee maintains close links with Boddington Good Neighbours and continues to work closely to support our community into the future.

Boddington Village Hall has been the central gathering place for our community for many years – a central hub - which offers social activities, sports and fitness, educational and wellbeing opportunities for everyone in Boddington and the surrounding villages. It is managed by a committee of committed and hard-working volunteers and our activities have included:

National celebrations and events , which included the Platinum Jubilee om 22/23 which enabled a substantial proportion of parishioners to come together and celebrate significant moments in our country’s history. The Hall provided a free afternoon tea and a large proportion of the community attended. We also ensured that parishioners could mourn the passing of Queen Elizabeth II, providing many with an opportunity to pay their respects, with a mourning room created and available throughout the mourning period.
Annual community events , including fetes, playground and cycle track opening events, music festivals and the fireworks display. In 2022/23 the Platinum Jubilee incorporated a fete with classic car displays and activities. The fireworks display was well attended despite heavy rain. These events attract not only large numbers of Boddington parishioners but also visitors from other local villages.
Social events , including our annual black tie dinner dance and charity events which include anything from auctions and parties and the cafe which raise funds not only for the Village Hall but also for national charities including MND, Macmillan Cancer, and National emergency funds such as for the Ukraine as well as supporting more personal charities close to a parishioners’ heart.
Family events , including weddings, parties, christenings, children’s parties, and memorial services. Parishioners receive a significant discount for these events and memorial services are provided free of charge for parishioners.
Weekly café, which is now phenomenally popular with around 80-100 people regularly joining us on a Friday morning for coffee, tea, home made cakes and an opportunity to chat and enjoy the company of friends and make new acquaintances. The café is multigenerational with a large percentage of older visitors but increasingly attended by parents with young children. Everyone is welcome and it has become a highlight of many people’s week – enabling us to ensure that we support of the most vulnerable and excluded people within our community. In 2022/23 we also offered a warm space in conjunction with Boddington Good Neighbours offering free hot drinks.
Supporting the more isolated , we also provide a free home-cooked full Christmas lunch to the senior members of the community each year – a time to celebrate together with lovely food and the company. We also invite the children from the school to sing, which both the guests and the children enjoy.
Sports, Fitness, and dance activities, which include supporting a series of inter-school football tournaments, as well as a variety of clubs – Badminton, Table Tennis and Short Mat Bowling which are open to younger participants as well as adults. We also offer Yoga, Pilates, Zumba, Ballet, Gymnastics, Line Dancing, Jazz, Easy Exercise classes (for those with limited mobility), Personal Training and Cardio/Weights workout classes.
Education, Interest, and other community groups , which includes art classes, gardening club, dog training, film clubs (both adult and junior), the WI, Parish Council, and Boddington Good Neighbours.

These activities are available to everyone, and we actively encourage new people to come to the Hall, and we try to identify new activities or groups that would appeal to those isolated and alone, as well as for children, youths, parents and older adults.

The Hall works closely with other groups within the village both to provide a meeting place, but also to actively help them meet their objectives. In particular, the development of the sports field has in part been possible by the close collaboration of the Parish Council and the Village Hall Committee.

The Committee regularly re-considers its strategy and focus – affirming its commitment to promoting weddings and family events to raise funds to continue to offer a wide range of activities and community events at prices which enable inclusive access to everyone. The Hall is the centre of village activities and that will continue into the future.

During the year the Committee has developed a plan to extend the Hall to create a sustainable future. The current Hall was built nearly 20 years ago and no longer offers the facilities that the community needs. The plan includes a ground floor extension to the village hall, facing the parish council owned sports field, playground, and cycle tracks. The extension will include large glass elements as well as a large, paved patio area. It also includes some redevelopment of the interior to maximise the use of the main hall, bar, and the new hall.

The primary objectives include:

Accessibility – to ensure that the hall is accessible to individuals with disabilities or mobility challenges. The main hall is not suitable for many smaller activities, and the upper hall is not accessible. Creating a new smaller, ground floor hall will mean that current and new activities can be accessible to everyone.
Versatility – creating a multi-functional space that can be used together or separately from the main hall opens the opportunity for a much broader range of activities and events.
Community Wellbeing – creating a glass-fronted space integrated with an open patio leading to the sports field, will offer a modern, appealing, and comfortable environment for a full range of activities from small supportive workshops to child and sports focussed events.
Sustainable Volunteering – reducing the volunteer workload for every activity or event is critical to put current volunteering support onto a sustainable basis. Most major events currently require many hours of volunteer time building and dressing temporary outside structures. Removing this requirement by creating a permanent structure will put the hall onto a sustainable basis.
Increased Opportunities – the overall objective will enable the hall to offer a broader range of community events and activities for the next 20 years, improving the health, wellbeing and inclusivity of everyone in the local and wider community.

The Hall continued to support the creation and circulation of a local newsletter (the Bugle), produced bi-monthly and circulated to all villagers. This is a critical part of the Village communication to ensure that everyone knows what is happening in the village and where to get help if needed. The Hall has also supported the continuation of the Forest School for Boddington School pupils by using funds raised through community events to pay for this endeavour.

Financially, after taking into account depreciation, the Hall made a positive contribution through the commitment and hard work of its volunteers. The extension will cost considerably more that the Hall currently has and alongside its own resources it will need to apply for additional funding and grants.

Boddington Village Hall depends heavily on the time and commitment of its Trustees and Volunteers. More than ever the professionalism and enthusiasm of the individuals meant that the Hall could step up and support our community throughout the pandemic. For this the team has both my deepest thanks and those of the Community.

Caroline Sheers, Chairman Boddington Village Hall

BODDINGTO VILLAGHfinu TheBoddington VillageHall Annual accounts for the	BODDINGTO VILLAGHfinu TheBoddington VillageHall Annual accounts for the	CharityNo period	264503
	Periodstart	Period end
	date 01to4t2022 To	date	31t0312023
Section A	Statementof financialactivities

Section A Sta	tementof f	inanciala	ctivities
			Restricted
Oetailsofown		Unrestricted	income	Endowment	Total	this	Total last
Recommendedcategoriesbyactivity	analysis	funds	funds	funds	year		year
		e	€	e	e		€
lncoming resources(Note3)
lncoming resources from ggneEtedfunds
Actvrtiesfor generating funds
lnvestmenl income	Nole3	1,7't9			1	,719	538
lncoming rcsources from charitable activities	Note3	82,932			82,932		56,560
Othe, incoming resources	Nole3	638				638	12,945
Totalincomingresources		85.289			85,289		70,043
Resources expended (Note4)
Costs of Gsngratlng Funds
Costs otgeneratingvolunlary income
Fundraising trading costs
lnvestment management costs
Chaitable aclivities		76,520			76,520		56,021
	Nole4	'100				100	100
Oiher resources expended
Totalresourcesexpended		76,620			76,620		56,121
Netincomingl(outgoing) resourcesbeforetransfers		8,669			8,669		13,922
Grosstransfersbetweenfunds
Netincoming/(outgoing) resourcesbeforeother
recognisedgains/(losses)		8,669			8,669		13,922
Otherrecognised gains/(losses)
Gainsandlosses on revaluation of fixed assets for the
charity'sown use
Gains and losses on investment assets
Netmovementin funds		8,669	0	0	8,669		13,922
Totalfunds brought forward		380,607			380,607		366,685
Totalfundscarriedforward		389.276			389,276		380,607

B SectionB	alance sheet
	Unrestricted	income	EndowmentTotalthis		Total last
	funds e	funds e	funds t€	year		year €
Fixedassets	F0'1	F02	F03	F04		F05
Tangible assets (Note7)	258,613			258,61 3		265,152
lnvestments
Iota, fxedassels	258.613			258,6'13		265,152
Current assets
Stock andworkinprogress	5,837			5,837
Debtors (Note8)	2,358			2,358		898
(Short term) investments
Cashatbank andinhand	140,888			140,888		125,898
Totalcurrentassets	't49,082			149,082		132,055
Creditors:amounts fallingdue withinoneyear (Note9)	ffi			18,41 9		17,138
Netcurrentassets/(Iiab iIities)	@-ErFffi@
fota,assets ,esscurrentliabilities	@EE@ITilGiI
Creditors:amountsfallingdue
after one year
charges
Aletassets Funds ofthe Charity		EE@@
Unrestrictedfunds(Notel0)	389,276			389,276		380,607
Restrictedincomefunds
Endowmentfunds
Totalfunds	@-tE@@
Signed by one or twotrusteesonbehalf of all the trustees	Signature		Print Name		Dateof a roval
	ZJL5L.,,		Caroline	Sheers	rcflzt
			Clare Townsend		Lol<hs

additionalpolicyhasbeenadopted the INCOMING RESOURCES	n thisisdetailedinthebox below,
Recognition of incomingresources	These are includedinthe Statement of FinancialActivities(SoFA)when:
	. the charity becomes entitled totheresources;
	. the trustees are virtually certain theywillreceive the resources; and
	. themonetary value can be measuredwith sufficientreliability.
lncomingresourceswithrelated expenditure	Whereincoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditurearereportedgrossinthe SoFA,
Grants anddonations	Grants anddonationsare only includedintheSoFA when the charity has
	unconditional entitlement totheresources.
Tax reclaims ondonationsandgifts	lncoming resources from tax reclaims areancluded inthe SoFAatthe same time as thegifttowhichthey relate.
Contractualincome andperformance	This is only includedinthe SoFA oncetherelatedgoodsorserviceshave been
relatedgrants	delavered.
Gifts in kind	Grttsrnkrndare accounted tor at a reasonable estrmate ot therr value to the chantyor thermount r.Juallvreelisp.l Giftsinkind forsaleor distribution are includedinthe accounts asgiftsonlywhensold
	or distributedbvthe charitv.
	Giftsinkind for use by the charity are includedinthe SoFA as incoming resources
	whenreceivable.
Oonatedservicesandfacilities	These are only includedinincoming resources (with an equivalent amountin
	resources expended) where the benefit to the charity is reasonably quantifiable,
	measurable andmaterial.The valueplacedontheseresourcesisthe estimated
	value to the charity of the service or facility received.
Volunteerhelp	The value of any voluntary help received is not includedinthe accounts butis describedinthetrustees'annual report.
lnvestment income	Thisis includedanthe accountswhenreceivable.
lnvestment gainsandlosses	Thisincludes any gain or loss on the sale of investments and any gain or loss
	resultingfromrevaluing investments to market valueatthe end of the year.

EXPENDITUREAND LIABILI	TIES
Liabilityrecognition	Liabilities arerecognasedas soon asthereisa legal or constructive obligation
	committing the charity to pay out resources.
Governancecosts	lnclude costs of the preparation and examination of statutory accounts, the costsof
	trusteemeetings and cost ofanylegal advice to trustees on governanc€or
	constitutional matters.
Grantswithperformanceconditions	Where the charitygivesagrantwithconditionsforitspaymentbeing a specific levelof
	service or outputtobe provided, such grants are only recognisedinthe SoFA once
	the recipientofthegrant has provided the specified service or output.
Grantspayablewithoutperformance conditions	These are only recognisedinthe accountswhena commitment has been made and thereareno conditions to bemetrelating to the grantwhichremaininthe controlof
SupportCosts	Supportcostsinclude central functions and have been allocated to activity cost
	categoieson a basis consistent withtheuse of resources, eg allocating property
	costsbyfloor areas, or per capita, staffcostsbythe time spent and other costs by
	theirusage.
ASSETS
Tangible fixedassetsforuse by	These arecapitalisediftheycanbe used for more than oneyear.They are valued at
charity	cost or a reasonable value on receipt.
lnvestments	lnvestments quoted on a recognised stock exchange are valued at market valueatthe
	yearend.Other investmentassetsare included at trustees' bestestimateof market
	value.
Stocks andwork inprogress	These are valued at the lower of cost or market value.

SectionC		Notestotheaccounts	Notestotheaccounts
Note3	Analysis	of incomingresources
				Thisyear	Last year
		Ana	is	e	E
Voluntaryincome
			TotaI
Activities forgeneratingfunds
			Total
lnvestmentincome		lnterest on deposit	accounts	1,719		538
			Total	1,719		538
lncomingrosourcesfrom		Events, rentals,bar sales,		82,932	56,560
charitable activities
			TotaI	82.932	5b	5bu

SectionC	Notestotheaccounts	Notestotheaccounts			(cont)
Note4	Analysis ofresources expended
				Thisyear	Last year
	Anal	s		e	€
Costs ofgeneratingvoluntary
income
			Total
Fundraising trading costs
			Total
lnvestment managemsntcosts
			Total
Charitableactivities	Direct cost of sales			14,568	8,637
	Running costs			48,651	31 ,',t24
	Depreciation			13,300	16,259
			Total	76,520	56,020
Governancecosts	Preparation and examination of accounts			'100	100
			Total	'100	'100

7.1Cost orvaluation
	Buildingsand	Plant and	Fixtures,	Total
	improvements	machinery	fittingsand
			equipment
	t	€	t	f
Balance broughtfonrvard	394,583	57,419	23,188	475,190
Additions	5,880		881	6,761
Revaluations
Disposals
Transfers
Balance carried forward	400,463	57,419	24,069	481,951

7.2Accumulated depreciati	onandi	mpairment pro	visions
	Basis	SL	SL	SL orRB
		5-50yrs	10-25yrs	14-20yrs
Balance brought forward		145,196	45,810	19,032	210,038
Depreciation charge for year		9,532	1,726	2,042	13,300
lmpairment provisions
Revaluations
Disposals
Transfers
Balance carriedfonrvard		154,728	47,536	21,074	223,338
7.3Net book value
Broughtfonruard		249,387	11,609	4,156	265,152
Carriedfonryard		245,735	9,883	2,995	258,613

Analysis of debtors	Amounts fallingduewithin one year	Amounts fallingduewithin one year	Amountsfallingdueafter morethanone year	Amountsfallingdueafter morethanone year
	This year	Last year	This year	Last year
	e	E	E	e
Tradedebtors	2,358	898
Amountsduefrom subsidiaryand
associated undertakings
Otherdebtors
Prepayments and accruedincome
Total	2,358	898

'12.1Analysis of c.editors
	Amounts fallingduewithin		Amounts fallingdueafter
	oneyear		morethanoneyear
	This year	Last year	This year	Last year
	E	e	e	€
Loans andoverdrafts
Tradecreditors	2,792	6t5
Amountsdueto subsidiaryand
associated undertakings
Othercreditors
Accrualsand deferred income	15,627	16,265
Total	18,419	17,138

SectionC		Notes to thea	ccounts
Note10		Charityfunds
Detailsof	fundsheld and movements		CURRENT
				Fund					Fund
				balances					balances
		Type	Purpose and Restrictions	brought				Gains and	carried
				foruvard	lncome	Expenditure	Transfers	losses	forward
Fundnames				e	€	€	€	€	e
GeneralFund		Unrestricted		371,086	85,289	(74.217\|		382.157
			Designated fundfortheuseof
Community Fund	Reserve	Unrestricted	maintenanceofthe Charles Cowper Playingfield anditsequipmentand
			Community activities and Organisations	9.522		(2.403)			7,119
			Total Funds as perbalancesheet	380,608	85,289	(76,620)			389,276

Detailsof fundsheld	and movements	thePREVIOUS
			Fund					Fund
			balances					balances
	Type	Purpose and Restrictions	brought				Gainsand	carried
			forward	lncome	Expenditure	Transfers	losses	foruard
Fundnames			€	€	€	€	€	t
GeneralFund	Unrestricted		359,684	67,522	(s6.121)			371.085
		Designated fund for theuseof
Communtty Fund Reserve	Unrestricted	maintenanceofthe Charles Cowper Playingfield anditsequipmentand
		Community activities and Organisations	7,001	2.521				9,522
		Total Funds as perbalance	366,685	70,043	(56,121)			380,607

		Amountspaidorbenefit value	Amountspaidorbenefit value
Nameof trusteeorconnected party	Natureof benefit	This year	Last year
		0	E
10.2Loans
Nameof		Amount	owing
trusteeor connected parW	Legalauthority	This year t	Last year t
Dueto trusteesand relatedparties
Duefrom trusteesand related
parties

Nameof thetrusteeo.related party	Relationship to charity	Descriptionofthe transaction(s)	This year t	Last year e

Independent examiner's report to the trustees of Boddington Village Hall

I report on the accounts of the charity for the year ended 31 March 2023, which are set out on pages 1 to 11.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect the requirements:

to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act, have not been met.

Mrs Delyth Bending

Chartered Accountant ICAEW FCA

4 The Paddock, Lower Boddington, Northants, NN11 6YF

10 August 2023