Trustees’ Annual Report for the period 2022-2023
From April 2022 Period start date To March 2023 Period end date
Charity name:Chorleywood Community Arts Centre
Charity registration number:264413
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To educate the public in the arts & art sciences & provide facilities for them to experience art activities |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Each week we run 11 pottery groups and 6 art groups allowing over 120 people to experience creating art. In addition, several groups run on Saturdays and school holidays for children. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have regard to the public benefit and positively encourage participation |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not relevant, other than waiving fees in cases of hardship |
| Policy on social investment including program related investment |
Para 1.38 |
| Contribution made by volunteers |
Para 1.38 | All groups are run by volunteers, all technical requirements of firing pottery dealt with by volunteers, as well as supply ordering and premises management. There are no paid workers, other than a cleaner. |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Creating an environment where over 120 local people can have a creative outlet. We are a membership charity and thus we benefit our members. Our workshops are open to members and non members alike and many have been run on a variety of subjects from mug making to lino cutting to children’s art sessions. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in a healthy financial position |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We hold reserves as we own the building, a deconsecrated, 130 years old, Methodist chapel. Such buildings require considerable maintenance and we are currently working on accumulating enough to improve access for elderly and disabled people |
| Amount of reserves held | Para 1.22 | about £86,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | there are no concerns |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our main source of income is from membership subscriptions and fees for attending sessions. Occasional hall hire also contributes. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Major repairs for the building |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution agreed and occasionally altered at AGM of ll members |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | membership charity |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election of Chair, Treasurer and Secretary and co option of other Trustees as required |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Chorleywood Community Arts Centre |
|---|---|
| Other name the charity uses | |
| Registered charity number | 26443 |
| Charity’s principal address Chorleywood Community Arts Centre Colleyland Chorleywood WD3 5LL |
|
|---|---|
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Monica Harrison | Chair | members of Charity | |
| Lesley McHale | Secretary | members of Charity | ||
| Morag Watkins | Treasurer | members of Charity | ||
| Sonbol Perfitt | ||||
| Caroline Jennings | ||||
| Sophie Finn | ||||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Dates acted if not for whole year
Trustee name
As above
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees Signature(s) Morag Watkins Full name(s) Morag Margaret Watkins Position (eg Treasurer Secretary, Chair, etc)
Date July 31 2024
Chorleywood Community Arts Centre Charity no 264413
| Accounts for year ending March 31st 2023 | ||
|---|---|---|
| MONEY IN | 2021-2022 | 2022-2023 |
| Annual Subscriptions | 3283.50 | 3463.00 |
| Session fees | 14314.66 | 19599.43 |
| Hall hire | 0.00 | 784.00 |
| Donations | 681.60 | 40.00 |
| Workshops/ sales/exhibitions | 1394.00 | 3239.18 |
| Interest | 49.63 | 225.27 |
| Utility credit | 64.81 | 0.00 |
| Clay | 1270.70 | 1564.93 |
| Total | 21058.90 | 28915.81 |
| MONEY OUT | ||
| Housekeeping Supplies | 357.83 | 65.91 |
| Maintenance incl redecoration | 7501.02 | 6956.92 |
| Refurbishments | 0.00 | 6669.76 |
| Cleaning | 1433.00 | 3486.83 |
| Pottery expenses (include clay until 22-23) | 5765.80 | 1391.30 |
| Clay from 22-23 (not previously separated) | 2329.80 | |
| Life Drawing models | 618.59 | 881.00 |
| Water/drainage | 216.44 | 195.40 |
| Gas | 849.15 | 1761.16 |
| Electricity | 912.37 | 3177.67 |
| garden | 312.00 | 348.00 |
| Ofce | 40.93 | 6.85 |
| Publicity/website/wif | 398.00 | 919.20 |
| Workshops/ sales/exhibitions | 1005.60 | 2140.04 |
| Rates | 120.02 | 199.68 |
| Insurance | 820.46 | 952.40 |
| Miscellaneous | 356.76 | 76.65 |
| TOTAL | 20707.97 | 31558.57 |
| Surplus/(Defcit) | 350.93 | -2642.76 |
| Bank March 31 2023 | ||
| NatWest | 10578.67 | |
| Virgin | 85922.86 | |
| Property | CCAC owns the building | valued @ £500,000 |
| Debt | CCAC has no debt |
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