local
me
cap
Eastleigh borough
and Romsey
Registered Charity Number 263620
ANNUAL REPORT
2022- 2023

Chair's Report
Welcome to the Annual Report for 2022-23. It's been an interesting year, with the usual ups
and downs that we have become accustomed to over the past few years.
You will see from the Operations Manager's part of the report that we have been fortunate
to expand our services this year, and it's pleasing to see how popular they are.
Funding continues to be an issue, but Richard Peck has been successful recently in securing
some longer term funding, which will help us to continue providing services, and expanding
on them.
We have seen some changes in staff again this year, as described later in the report. We are
grateful to Megan Parnell-Bray for all her hard work and support to the Chill Out Club
members, spanning over 10 years. We are also sorry that Amber Babey has had to leave us
and thank her for supporting the Active Citizens so ably.
Thank you to all the individual supporters and organisations who have helped us to continue
in our work, and we look forward to an exciting year ahead.
Elaine Fish, Chair
November 2023
Michael Lee
It was with the greatest sadness that we learnt that Michael Lee passed
away on 24 September 2023. Michael was a longstanding member of EBR
Mencap and will be fondly remembered by everyone for his warm
personality, his cheeriness and infectious sense of humour. Michael was a
great contributor and joined in with everything with unstinting
enthusiasm. He will be sadly missed, and our thoughts are with his family
and friend5.

Operations Report 2022-2023
Overview
Despite the continuing difficult operating conditions, it is heartening that we have started
the dance group and restarted basketball this year with the help of a grant from Sport
England. All the clubs are now back to pre-covid levels of activity, however the numbers
attending the clubs have remained static throughout the year and need to be boosted. In
talking with other similar charities this is not a problem unique to Eastleigh. Nevertheless,
building the membership will be a priority for the coming year.
To that end we will be raising the Charity's profile through the website, Social media and
word of mouth. l am delighted to say that at the time of writing the website is about to go
live thanks to the sterling work of Georgie Spinney who has volunteered to help with it and
to assist with the social media campaign. This is great news, and everyone can help bv
contributing material and telling their friends and contacts about the clubs and activities.
Inevitably there has been a small changeover of staff during the year. Megan ha5 Stood down
from running the Chill Out Club after many years of association with it. She has done a
fantastic job in building it into a happy and relaxed gathering and our thanks go to her for
making it so. I'm delighted to say that Lisa Warren has agreed to take on the role, having
worked alongside Megan for the last year.
Amber Babey too has sadly decided to stand down from Active Citizens. She has contributed
greatly to its continuing success, and she will be missed. We are currently looking for her
successor.
After many years of dedicated service to Flagship Art Caroline Rackham is leaving. She has
been a great inspiration, having done 50 much to encourage interest in art and creativity. She
too will be hugely missed, but l am pleased to say that she will be succeeded by Deborah
Goatley-Birch whose credentials make her the perfect replacement for Caroline.
Tiffany joined in February this year to replace Emma Baxter and has been a most able
assistant at Active Citizens. She also took over as the assistant to the dance group in the
summer from Lisa and has recently taken on the role of a5515tant to Flagship Art. She 15 a
great asset to the organisation.

Club news
Chill Out Club
The Chill Out Club continues to be very popular, giving its
members the opportunity to socialise and enjoy themselves in a
relaxed environment at the Good Companions pub. Megan has
done a brilliant job and Lisa is a very worthy successor. In the
interests of economy, the two groups have been combined and
Chill Out Club now meets every other Monday.
Active Citizens
Active Citizens had a good year
having completed two projects
at God's House Tower under the
direction of Helen Northcott.
These projects were designed to create a sense of ownership by
members of Active Citizens by following a theme with tangible
outcomes. Each project also gave the group the opportunity to engage according to their
interests or skills be they creative, organisational or research orientated and culminated in
an exhibition of work.
There were several visits, most notably to the Royal
Historic Dockyard in Portsmouth and to the gardens
at Exbury on a
particularly rainy day in
May.
The Mayor of Eastleigh visited Active Citizens in April ft)r a very interesting talk and
explanation of Mayoral dutie5. Going forward, the mayor's office will be a very useful point
of contact for building activities within the community.

Fla
shi
Caroline Rackham has done a wonderful job in
running this club for so many years and
stimulating interest in art and creativity. This
last year was no exception with some great
work being produced. This is a great opportunity for people to develop
their creative skills, and we are keen for new members to join this most
enjoyable club.
Gardenin
Club
This has been another productive year for the gardening
club with an abundance of
vegetables and fruit despite
some very hot and dry weather.
However, the rats and mice have
not helped and seem to have
enjoyed some of the produce as
well l The over wintered
vegetables did well and most excitingly the gardening club had its
first harvest of asparagus - yum !
Mariamah has done a wonderful job ably supported by volunteers Terry Wheeler. John
Chandler and Georgie Spinney.
The Wednesda
Club
The Wednesday Club is thriving
and is very popular. It meets on
the first Wednesday of every
month and earlier in the year it
moved from the QEII Activity
Centre to the Pavilion on the
Park in Eastleigh.
Members enjoy different activities each month, with hot
food and snacks also on offer.
Thanks to volunteers Janice, Terry, Elaine, Heather and
Stephen for organising and running this club.

Dance Club
The Dance Club started in January this year and
15 a great way to have fun and do a little exercise.
It's run by Michelle Murdoch who is a very
experienced dancer and teacher. It's held every
Wednesday at the Pavilion on the Park. However,
it will shortly be moving to the Blue Butterfly
Studios in the Swan Centre which will make it
more convenient.
Basketball
Basketball restarted in January on Saturday mornings at the
Pavilion on the Park. However, it clashed with the gardening club
and in May itwas suspended whilst another venue and time could
be found. It is great news that
it restarted in September and
Is now held at Thornden School on Sunday mornings.
Mike Glanville has taken on the coaching of the club
supported by Terry Wheeler and Susan Perrin.
Events
Sadly, we were not able to offer many events in the last year, notably our annual BBQ which
got rained off not once but twice, in July and Septemberl Hopefully, we will have better luck
with the weather next year.
We were very pleased to be given the opportunity to host another Quiz and Curry Night at
The Concorde Club in September. As usual, it was huge fun and a great fundraiser for the
Society, from the ticket sales and raffle. Thank5 80 to all the committee members who
helped with organising the evening.
Asda very kindly offered us a slot in August for a coin collection. Although it was quiet
Iprobably because the Lionesses were playing in the World Cup final that dayl, we met some
lovely people and raised over £140.
East


**Staff Team:** Operations Manager: 

Richard Peck 

## **Volunteers:** 

Active Citizens Co-ordinator: Active Citizens Assistant: 

Amber Babey Tiffany Leung 

Chill Out Club Co-ordinator: Chill Out Club Assistant: 

Gardening Club Co-ordinator: 

Megan Parnell-Bray Lisa Warren Mariamah Mount 

Ashley Martin Stephen Saunders 

John Chandler Terry Wheeler 

Flagship Art support: Basketball Coach: 

Amber Babey and Tiffany Leung 

Craig Hughes and Mike Glanville (nonstaff member) 

Susan Perrin 

Terry Wheeler Susan Perrin 

Wednesday Club 

Janice Botting Terry Wheeler Heather Bevis Elaine Fish Stephen Saunders 



local
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Eastleigh borough
and Romsey
How you can help
As a small charity, we are always working to identify ways to grow and enhance the services
we provide, both supporting people within our community and working with key
stakeholders to learn about and improve the lives of the people we support.
We are always keen to hear from people who would like to help us and there are lots of
ways you can get involved in our work and help to support people with learning disabilities
living in our community.
Volunteer for us
Our volunteers are involved in all of our group activities, fundraising and special events.
There is lots of variety and the opportunity to gain experience, meet new people and
contribute to valuable work in your community.
If you have an interest in supporting people with learning disabilities and helping a local
charity, please get in touch to tind out how you can help.
Fundraise for us
Do you have a great idea for a fundraising event, is your workplace looking for a charity of
the year partnership, or would you like to support us and need some ideas? We welcome
enquiries from anyone who wants to find out more about supporting our work through
fundraising.
Become a Member
You can become a member and support our work through an annual subscription of just
£12. The money raised through our membership directly supports our work and helps to
fund the services we deliver to people with learning disabilities. As a member you can
benefit from a reduced subscription to some of our clubs and a regular supporter newsletter,
to keep you updated on our work.
To find out more, contact us on 07592 122405 or email Richard.peck@ebrmencap.org.uk



**----- Start of picture text -----**<br>
Registered Charity Number 263620<br>**----- End of picture text -----**<br>


## **TREASURER’S REPORT 2022 – 2023** 

**Paul Glover** 



## **STATEMENT OF INCOME & EXPENDITURE ACCOUNT – YEAR ENDED 30 SEPTEMBER 2023** 

|**EAR ENDED 30 SEPTEMBER 2023**|||||
|---|---|---|---|---|
|||||**_Prior_**|
|**Income**|**Restricted**|**Unrestricted**|**Total**|**_Year_**|
|Fundraising||277|277|_1246_|
|Grants & Donations||9714|9714|_3000_|
|Local/ Just Giving inc. Gift Aid||1748|1748||
|Membership Fees||600|600|_355_|
|Active Citizens||1593|1593|_10591_|
|Basketball Club|2370|294|2664|_752_|
|Chill Out Club|1000|2723|3723|_2315_|
|Dance Club|3370|426|3796|_0_|
|Flagship Art Club|500|859|1359|_1061_|
|Gardening Club|500|554|1054|_355_|
|Wednesday Club||1147|1147|_207_|
|New Arts Project||0|0|_1900_|
|Administration|750|0|750|_0_|
|AGM||520|520|_0_|
|Bank Interest||58|58|_2_|
|Operations Manager||0|0|_3000_|
|Outings||0|0|_350_|
|Website Redesign||0|0|_2000_|
|**Total Income**|**8490**|**20513**|**29003**|**_27134_**|
|**Expenditure**|||||
|Fundraising Costs||0|0|_1243_|
|Active Citizens|8702|907|9609|_8267_|
|Basketball Club|2142|50|2192|_2167_|
|Chill Out Club|391|4696|5087|_5849_|
|Dance|3310|0|3310|_0_|
|Flagship Art Club|500|3763|4263|_3150_|
|Gardening Club|289|2410|2699|_3484_|
|Grantham Green Growers||0|0|_688_|
|Wednesday Club||1014|1014|_710_|
|New Arts Project|79|177|256|_1820_|
|Administration|750|1277|2027|_2299_|
|AGM||461|461|_0_|
|Insurance||695|695|_651_|
|Operations Manager||856|856|_3560_|
|Outings||0|0|_366_|
|Website Redesign||1440|1440|_3360_|
|**Total Expenditure**|**16163**|**17746**|**33909**|**_37614_**|
|**Excess of Income over**|||||
|**Expenditure**|**-7673**|**2767**|**-4906**|**_-10480_**|



2 



## **BALANCE SHEET AT 30 SEPTEMBER 2023** 

|||**Unrestricte**|**Tota**|**_Prior_**|
|---|---|---|---|---|
||**Restricted**|**d**|**l**|**_year_**|
||£|£|£|£|
|**Current Assets**|||||
|Bank Accounts|1109|11207|12316|_17223_|
|Query/overs in cash|0|0|0|_75_|
|**Total Current Assets**|1109|11207|12316|_17298_|
|**Income & Expenditure Account**|||||
|Balance at 30 September||||_-_|
|2022|8702|8521|17223|_27778_|
|Excess of Income over||||_-_|
|expenditure for Year|-7674|2768|-4906|_10480_|
|Balance carried forward|1028|11288|12316|_17298_|



## **Breakdown of administrative costs** 

||**2022/23**|**2021/22**|
|---|---|---|
|Affiliations and memberships|118|244|
|Advertising|0|267|
|DBS checks|62|164|
|Equipment|0|341|
|Training/recruitment|0|20|
|Payroll costs|594|580|
|Hall hire|0|210|
|Printing|155|0|
|Transport|0|77|
|Salaries|877|0|
|Website fees|152|245|
|Other|69|151|
|**Total**|**2027**|**2299**|



3 



## **GRANTS AND DONATIONS RECEIVED IN 2022-23** 

Amazon Europe 

Concorde Club 

Eastleigh Borough Council Boroughwide Community Grant Scheme 

Garfield Weston 

Hampshire County Council – various County Councillor Grants 

Local Giving 

The Misselbrook Trust 

Multi Sports Club 

Royal Mencap 

Test Valley Charity Clay Pigeon Shoot 

YAPP Charitable Trust 

4 



## **Independent examiner’s report to the trustees of Eastleigh Borough and Romsey Mencap** 

Registered Charity Number 263620 

I report on the accounts of the Trust for the year ended 30 September 2023, 

## **Respective responsibilities of trustees and examiner** 

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. 

It is my responsibility to: 

• examine the accounts under section 145 of the 2011 Act 

• to follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 2011 Act 

• to state whether particular matters have come to my attention 

## **Basis of independent examiner’s report** 

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement. 

## **Independent examiner’s statement** 

In connection with my examination, no matter has come to my attention: 

(1) which gives me reasonable cause to believe that in any material respect the requirements: 

• to keep accounting records in accordance with section 130 of the 2011 Act and 

• to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or 

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached 

## Lorraine Healy, 

9 Moorgreen Road, West End, Southampton SO30 3EA 

19/02/2024