5
## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **01** 01 2020 31 12 2020
**From To**
## Section A Reference and administration details
**Charity name** BEXLEY CIVIC SOCIETY **Other names charity is known by** Not Applicable **Registered charity number (if any)** 263602
BEXLEY CIVIC SOCIETY
**Charity's principal address** Current Hon Secretary Address: Sue Roots
88 Hill Crescent Bexley, KENT **Postcode DA5 2DB**
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 H Marriner Chairman Members at AGM
2 R.Hubbard Treasurer
3 S Roots Hon Secretary
4 L.Hubbard Social & Education
E Sadler Membership/Publicit
5
y
6 K Chamberlain Planning
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
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Name Dates acted if not for whole year
Not Applicable N/A
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March **2012**
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Not Applicable** N/A N/A
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
BEXLEY CIVIC SOCIETY CONSTITUTION Held Hardcopy and Soft Type of governing document Copy on the Society’s Website, Latest Edition 2015
- (eg. trust deed, constitution)
A Society with elected Officers and an Executive Committee How the charity is (Trustees) constituted
(eg. trust, association, company)
Para 7/9. Taken from the Society’s Constitution: Trustee selection methods elected by)
March **2012**
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2
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s Present at Executive meetings are:
- organisational structure Chairman of the Membership and Publicity Committee
- and any wider network Chairman of the Planning and Conservation Committee
- with which the charity Chairman of the Social and Education Committee works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
Para 3 & 4. Taken from the Society’s Constitution:
**Summary of the objects of the charity set out in its governing document**
March **2012**
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**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
March **2012**
**TAR**
4
**Additional details of objectives and activities (Optional information)**
Para 6 Taken from the Society’s Constitution:
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
## **ChChairman’s Report for 2020**
Whilst the year under review and the plans of the various Civic Society Committees were disrupted by the Coronavirus Pandemic, efforts were made to continue the tasks allocated to the Committees as detailed in their Reports. Members of the Executive Committee have remained in contact and we have held meetings within the restrictions imposed by the Government. As we slowly return to some form of normality, Linda Hubbard has commenced planning events for the remainder of 2021and into 2022 including a visit to Pashley Manor Gardens, Wadhurst on 6 July 2021 and our Summer coach trip to Dunfermline in Scotland with overnight stops en-route in Yorkshire in September 2021 that is fully booked. This is in replacement of the originally planned trip to Croatia. It is hoped to arrange a boat trip on the River Thames in October 2021 and a Cheese and Wine Party in November and, looking further ahead, visits to Scarborough and Shrewsbury in 2022.
Unfortunately, the Covid Restrictions did not permit us to celebrate the 50[th] Anniversary of the Civic Society – the Inaugural Meeting having been held at Erith Town Hall on 6 May 1971 – so it has been decided to combine the 50[th] Anniversary Commemoration with our 2021 Christmas Lunch at Brocket Hall near Welwyn Garden City. Invitations will be sent out to members in late summer and early bookings are requested for what will be a memorable occasion.
We welcomed Sarah Witney as the Chair of Planning, Conservation and Environment Committee in place of Ken Chamberlain who will remain a member of the Executive Committee.
Betty Sadler has kindly agreed to extend as Chair of the Civic Society’s Social and Education Committee for a further year and Sue Roots has continued as our Honorary Secretary. As Membership numbers have declined to 256 I would request that efforts be made to introduce the Society to your friends in order to increase membership numbers.
I take this opportunity to thank members for their continued support and every good wish for the next year and into 2022.
_Howard Marriner Chairman_
## **Section E Financial review**
March **2012**
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Section D Achievements and performance
The Society does not at present have a reserves policy **T**
## **Further financial review details (Optional information)**
- You **may choose** to include additional information, where relevant about: the charity’s principal By Membership Fees and Social Events.
- sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
No other optional Information to add
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
March **2012**
**TAR**
6
Raymond Albert Hubbard **Full name(s)** Howard Marriner **Position (eg Secretary,** Chairman Treasurer **Chair, etc) Date** 20th August 2021
March **2012**
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##
##
##
|-eurentAccount|Surplus BlFwdfromPrevious Years|
|---|---|
|- Business Money Manager||
|- BMM E-Saver||
||& Expense (SurpluslDeficii)|
||hcome(SurpluslDefiqit)-See attached|
|||10.|
|---|---|---|
|||f0.|
|||t120.|
|lnterest Re@ived||E0.|
|Donations Received||E0|
|GiftAidSDS||f106.|
|GiftAid||f60.|
|Sale ofMapsMalks|||
|Sundry lncome|||
||ofMapsMalks||
||Paid||
||Place-Hedge Planting||
||& Brown Centenary Project||
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the** Charity Name **trustees/ members** Bexley Civic Society **of**
**On accounts for the year ended**
31[st] December 2020 **Charity** 263602 **no (if any)**
**Set out on pages** 1/2member to include the page numbers of additional sheets)
**Respective responsibilities of trustees and examiner**
- The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
**Basis of independent** My examination was carried out in accordance with general **examiner’s** Directions given by the Charity Commission. An examination **statement**
- includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
**March 2012**
1
**IER**
**Independent** In connection with my examination, no matter has come to my **examiner's** attention (other than that disclosed below *) **statement** 1. which gives me reasonable cause to believe that in, any material
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
**Signed:**
**Date:** 20[th] August 2021
**Name:** Elizabeth Peters/David Pitman
**Relevant** None **professional qualification(s) or body (if any):**
**Address:**
13 Shirley Heights 27 Rowanwood Avenue
Bexleyheath Sidcup DA6 8BN DA15 8WN
## **Section B Disclosure**
Only complete if the examiner needs to highlight material problems.
**March 2012**
2
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
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None
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**March 2012**
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**IER**