To
Trustees' Annual Report for the period
Period start date Period end date 01 January 2023 31 December 2023
From
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 263361
Student Community Action
Charity's principal address Student Services Centre Bene’t Street Cambridge Postcode CB2 3PT
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Maria Healy | Appointed 1/10/23 | |||
| Abigail Reynolds | Appointed 1/10/23 | |||
| Lucia Li | Appointed 17/03/23 | |||
| Frances Ballaster | ||||
| JingYuan Lee | ||||
| Maria Ramazanova | ||||
| Sai Liang | ||||
| Alex De Lusignan | ||||
| Dwight Patten | ||||
| Paul Taylor | Senior Treasurer | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution adopted 28 November 1971.
Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Trustees are appointed by a majority of the trustees in office at that time. Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
The trustees set out the general policy of the charity. The day-to-day affairs of the charity are run by the employees.
All new trustees are required to sign a trustee declaration and are provided with Charity Comission guidance on the responsibilities of trusteeship.
The schedule of trustee executive meetings, employment sub-group meetings and finance sub-group meetings is set out in the charity’s constitution.
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The charity is established to promote any charitable purpose for the benefit of the community in the Cambridge area, and in particular the advancement of education, health, the relief of poverty, distress and Summary of the objects of the sickness and to promote amongst students in Cambridge the idea and charity set out in its practice of community service and action in so far as it to be legally governing document charitable.
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In the year to 31[st] December 2023 the charity undertook charitable work for the public benefit of those in need in the Cambridgeshire area.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
This includes the charity’s established projects including but not limited to Big Sibs, Bounce, Friday Fun, Taskforce, Homework Help and HEAL. These projects are led by students with the support of the charity’s employed staff. All projects work with disadvantaged members of the Cambridgeshire community. Our flagship project ‘Big Sibs’, which provides volunteer befrienders to children in Cambridge and the surrounding area, continues to be our most popular project. Big Sibs receives high numbers of client referrals as well as being popular with our student volunteering community. We also connect our student volunteers to other volunteering services and charity opportunities as well as offering a subsidised DBS checking service for charities.
When planning our activities and projects for the year, trustees have considered the Charity Commission’s guidance on public benefit, including the guidance on public benefit and fee charging. The charity relies on grants and the income from DBS processing fees to external clients to cover its operating costs.
Trustees are aware of the statutory declaration with regard to the guidance issued by the Charity Commission on public benefit: https://www.gov.uk/guidance/public-benefit-rules-for-charities.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
In 2023 the trustees have been pleased to see the charity continue to innovate with its projects continuing to flourish. A number of the key achievements of the year are summarised below.
Policies and procedures
The trustees reviewed a number of the charities policies and procedures; for example, providing enhanced safeguarding training for all volunteers irrespective of their project involvement.
Charity offices
The trustees oversaw the charity’s office move to its new home within student services. We are grateful to Cambridge University and the Student Services team for providing this space for our employees.
Volunteer recruitment
A healthy number of new volunteers were onboarded, inducted and matched to the charity’s projects with the bulk of new volunteers signing up via the Cambridge University and Anglia Ruskin freshers fairs.
Projects
The trustees were particularly pleased to see that a previous project was reinvigorated in 2023, now named ‘Friday Fun’. This project involves volunteers running activities for a group of children.
Student Steering Group
The charity relies heavily on our elected student steering group who manage a number of additional events for the charity throughout the year. In 2023-24 these included an easter picnic and Christmas party.
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Section E Financial review
Brief statement of the
charity’s policy on reserves
In the years from 1981 to 1986, the charity raised permanent capital for the charity in the amount of £72,000. This amount was invested in a wealth portfolio and has now grown and is shown in the accounts as a restricted fund to provide income to contribute towards the running costs of the charity. A finance group monitor the bank balance to ensure that there are sufficient reserves always for at least three months of charitable activities.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
The charity received restricted grants in the amount of £13,000 in this year. These amounts were used to provide DBS subsidy, staff costs and operational project costs.
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Frances Ballaster
Position (eg Secretary, Chair, General Member etc)
Date 19/10/2024
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| Charity Name |
Charity Name |
Charity Name |
Charity Name |
Charity Name |
Charity Name |
No (if any) | CC16a | ||
|---|---|---|---|---|---|---|---|---|---|
| Student Community Action |
263361 | ||||||||
| Receipts and payments accounts | |||||||||
| For the period from |
Period start date | To | Period end date | ||||||
| 1/1/2023 | 12/31/2023 | ||||||||
| Section A Receipts and payments | |||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||
| to the nearest £ |
to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||
| Grants | - | 13,000 | - | 13,000 | 10,280 | ||||
| Donations | 4,270 | - | - | 4,270 | 5,487 | ||||
| Other income | 14,861 | - | - | 14,861 | 28,865 | ||||
| Investment income | 2,592 | - | - | 2,592 | 1,262 | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total(Gross income for AR) |
21,723 | 13,000 | - | 34,723 | 45,894 | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | - | - | - | ||||||
| - | - | - | - | - | |||||
| Sub total | - | - | - | - | - | ||||
| Total receipts | 21,723 | 13,000 | - | 34,723 | 45,894 | ||||
| A3 Payments | |||||||||
| Accountancy | 241 | - | - | 241 | 441 | ||||
| Legal expenses | 2,190 | - | - | 2,190 | - |
| Activities | - | 2,165 | - | 2,165 | 3,609 | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| DBS Checks | 10,760 | - | - | 10,760 | 17,327 | |||||
| Independent examination | 500 | - | - | 500 | 576 | |||||
| Insurance | 576 | - | - | 576 | 518 | |||||
| Sundry expenses | 517 | - | - | 517 | 1,296 | |||||
| Post and stationery | 649 | 420 | - | 1,069 | 1,287 | |||||
| Recruitment | 392 | - | - | 392 | 1,316 | |||||
| Salaries and pensions | 26,103 | 10,135 | - | 36,238 | 42,525 | |||||
| Telephone | 44 | - | - | 44 | 110 | |||||
| Training | 48 | - | - | 48 | 145 | |||||
| Travelling | 908 | 674 | - | 1,582 | 564 | |||||
| Bank charges | 60 | - | - | 60 | - | |||||
| Loss/(profit) on investment | - | -221 | - | -221 | 18,486 | |||||
| - | - | - | - | - | ||||||
| Sub total | 42,988 | 13,173 | - | 56,161 | 88,200 | |||||
| A4 Asset and investment | ||||||||||
| Adjustment to cash basis | - | - | - | - | ||||||
| - | - | - | - | |||||||
| Sub total | - | - | - | - | ||||||
| Total payments | 42,988 | 13,173 | - | 56,161 | 88,200 | |||||
| Net of receipts/(payments) | -21,265 | -173 | - | - 21,438 |
- 42,306 |
|||||
| A5 Transfers between funds | - | - | - | - | - | |||||
| A6 Cash funds last year end | 78,185 | 86,622 | - | 164,807 | 207,113 | |||||
| Cash funds this year end | 56,920 | 86,449 | - | 143,369 | 164,807 | |||||
| Section B Statement | of assets and liabilities | at the end of the period | ||||||||
| Categories | Details | Unrestricted funds |
Restricted funds |
Endowment funds |
||||||
| to nearest £ | to nearest £ | to nearest £ |
| B1 Cash funds | Investments | - | 83,343 | - | ||
|---|---|---|---|---|---|---|
| Bank accounts | 56,920 | 3,106 | - | |||
| - | - | - | ||||
| Total cash funds | 56,920 | 86,449 | - | |||
| (agree balances with receipts and payments account(s)) |
OK | OK | ||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
||||
| Details | to nearest £ | to nearest £ | to nearest £ | |||
| B2 Other monetary assets | Debtors | 2,750 | - | - | ||
| Social security costs overpaid | 623 | - | - | |||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| Cost (optional) | ||||||
| Details | Fund to which asset belongs |
Current value (optional) |
||||
| B3 Investment assets | - | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|||
| B4 Assets retained for the charity’s own use |
- | - | ||||
| - | - |
| - | - | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) |
||||||
| B5 Liabilities | Independent examination | Unrestricted | 500 | ||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval |
||||||
| Maria Healy | 19-10-2024 | ||||||||
Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Student Communty Adion On accounts for the year ended 31st December 2023 Charity no (if any> 263361 Set out on pages 1 to2 Respective The charTty'S trustees are responsible for the preparation of the a¢¢ounts. responsibilities of The charty's trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibilty to: examine the accounts under s8Ction 145 of the Charities Act, to follow the procedures laid down in the general Dire¢tions given by the Charity Commission (under section 145(51{b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordan with general Directions given examiner's ststement by the Charity Commission. An examination includes a rèview of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also indudes consideration Of any unusual rtems or disclosures in the a¢counts, and seeking explanations from the trustees ¢onceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf view and the report is limrted to those matters set out in the statement below. Independent In conneciion with my examination, no matter has come to my attention examiner's statement 1. vthich gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordan with section 130 of the Charities Act., and to prepare accounts which aGcord with the accounting records and comply with the accounting requirements of the Charitie5 Act have not been met.. or 2. to which. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 1911012024 Name: BRENDAN CHAMBERS Relevant professional F.F.A.
aiification(sl or body | Ir anyp". I Address: 4 Hollvbush Avenue St Afbans | HertFordshire AL2 ection B Disclosure Only complete rf the examiner needs to highlight material problems.