## Cambridge SCA **Annual Report 1[st] April 2020 – 31[st] March 2021** ## **&** # **Statement of Accounts 1st Jan 2020 - 31st Dec 2020** ## …… A year like no other **Registered Charity Number 263361** 1 ## **Student Community Action** ## **SCA’s Purpose and Values** ## **Our Purpose** Cambridge SCA exists to encourage the involvement of students in voluntary community work, providing essential services to disadvantaged groups within the community and giving students a valuable learning experience. ## **Our Values** - The equal rights of all individuals - Belief in the value of practical activities that help to counter disadvantage within the community - Cultural diversity and the two-way exchange of ideas between individuals from different cultures and socio-economic backgrounds. ## **Our Organisational Objectives** - Provide equal opportunities for all students to become involved in the organisation’s activities - Provide a variety of volunteering opportunities to students by running a variety of projects - Provide opportunities for students to become involved in the management of the organisation and its projects - Allow client group opportunities to guide the organisation towards providing the services that they require - Work in partnership with other organisations ## **Contents** |Page 2|SCA’s Purpose and Values| |---|---| |Page 3|Management Structure| |Page 4|Steering Group Report| |Page 5|Trustees’ Report| |Page 6|Managers’ Report| |Page 7|SCA Projects through the Pandemic report| |Page 9|Junior Treasurer’s Report| |Page 10|Our Partners and Funders| |Appendix 1|Annual Accounts 2020| 2 ## **Management Structure** The Student Community Action Executive Committee consists of Steering Group members, elected annually from students at the University of Cambridge and Anglia Ruskin University, and Senior Members who are appointed for 3 years. Election to the Steering Group takes place at our Annual General Meeting in March each year. ## **Executive Committee** Comprising of senior members co-opted for 3 years and student trustees elected annually. |Anthony Wheeler|Chair from May 2020 Exec member from Jan 2018| |---|---| |Paul Taylor|Senior Treasurer - SCA Exec from 2002 – 2021| |Jo Haywood|Chair of Employment Sub Group| ||Trustee from 2003 – 2020| |Dwight Patten|Trustee from March 2018 – 2021 (Renewed until 2024)| |Patricia Burkitt|Trustee from March 2018 – 2021 (Renewed until 2024)| |Katie Knight|Trustee from March 2018 – April 2020| |Josianne Chuisseu|Trustee from March 2018 – Dec 2020| |Martha Evans|Trustee from January 2021 - 2024| ## **Steering Group 2019/20** |Vanessa Chuang|President| |---|---| |Hannah Quek|VicePresident| |Ren An Ooi|Junior Treasurer| |OliviaTaylor|Publicity Officer| |Colver Ne|Secretary| |Isobel Wilkins|Projects Officer| |Zil ing Ng|Recruitment Officer| |
MathewSimon|ARURep| ## **Office Staff** |Caroline Ward|Manager (since 2009)
30 hours a week| |---|---| |Helen Vella Taylor|Volunteers and Projects Officer
(From Sept 2019 – Sept 2020)
30 Hours a week| 3 ## **Steering Group Annual Report – 2020 2021** As this whirlwind of a year draws to a close, I ’ d like to take this opportunity to express my deepest thanks to the outgoing Steering Group. Despite the uncertainties and challenges wrought by the pandemic, your dedication and hard work have gone a long way in helping SCA weather the storm and emerge stronger! I ’ m heartened by how the Steering Group has continually worked together to adapt to the circumstances. Over the summer, we organised SCA ’ s first ever Zoom social, which helped volunteers form new connections and deepen existing ones. When Michaelmas rolled around, we participated in CamSU ’ s two-day Virtual Freshers ’ Fair, where we recruited a strong contingent of eager volunteers. We also strengthened our ties with the Gates Cambridge community by hosting a Zoom breakout room at their 20th anniversary kick-off event. The virtual walkathon that we jointly organised with the Cambridge Homeless Outreach Programme ( CHOP ) surpassed our fundraising goal and raised £624 for three local charities: Wintercomfort, the Whitworth Trust, and SCA! The success of the CHOP-SCA collaboration inspired us to link up with the Education Society ( CUEdSoc ) and enter into a partnership with May Week Alternative ( MWA ) . We ended the term on an uplifting note with our annual Christmas presents campaign, which saw the delivery of over 50 gifts to our clients. Furthermore, in response to the national lockdown and the suspension of in-person volunteering, the Steering Group has contributed to SCA ’ s rollout of two Covid-safe projects. In particular, Izzy and Olivia played a pivotal role in helping staff to set up Celebration Surprises, while other Steering Group members directly supported clients through Anxiety Slayers. I ’ m grateful to have had a wonderful Steering Group on this journey with me. I ’ d like to thank Ziling, Vanessa W and Mathew for deftly managing and expanding our network of representatives across Cambridge -they’ve played such a key role in our recruitment efforts.. It goes without saying that Olivia has been an outstanding Publicity Officer. Thanks to her, our Facebook page is replete with informative posts and eye-catching graphics. I ’ d also like to thank Colver, our Secretary, for his attention to detail across his numerous contributions. Izzy went above and beyond her role as Projects Officer — from Celebration Surprises to our virtual walkathon, she ’ s left her mark on many aspects of SCA. As our Junior Treasurer, Ren An played an instrumental role in the Finance sub-committee, managing SCA ’ s accounts, and securing donations from the Colleges. Last but not least, I ’ d like to thank Hannah for being an exceptional Vice-President. Not only has she wholeheartedly championed all the Steering Group ’ s projects, she ’ s also made countless contributions to SCA both as a volunteer and Student Trustee. On behalf of the outgoing committee, I ’ d like to express my gratitude to Caroline, Anthony, and all the Trustees for their unwavering support. Your guidance has been vital to everything our committee achieved this year, and working alongside all of you has been an absolute pleasure and privilege. As the new Steering Group takes the helm of SCA, I look forward to seeing how they work together with Caroline and the Trustees to continue promoting student volunteerism and supporting the Cambridge community. **Vanessa Chuang President 2020/21** 4 ## **Trustees’ Report** In a year that has brought such difficulty and hardship, we are extremely proud that Cambridge Student Community Action continues to be an effective and well-respected organisation within the student and wider community. Moving to predominantly online delivery of our projects, we have continued to support the Cambridge community and student volunteers we exist to serve, adapting to their changing needs in light of the COVID-19 pandemic. We are always incredibly fortunate to draw on the skills and enthusiasm of our dedicated volunteers, student steering group and wonderful part-time employees; this year they have been such a credit to themselves and SCA, going above and beyond to support our beneficiaries. The trustees would particularly like to highlight the dedication of SCA’s Manager, Caroline Ward, who has been invaluable in running the organisation and supporting our clients through these difficult times. We would also like to take the time to thank Helen Vella-Taylor, who left the post of Volunteers and Projects Officer last autumn to start a teacher training programme, for her enthusiasm and commitment to SCA’s values, clients and volunteers. Given our consolidated portfolio of activities during the pandemic, we made a strategic decision not to immediately fill the post. The reduced staffing levels have helped contribute to more balanced end of year accounts and we will look to recruit for this position as we phase back in our projects once it is safe to do so. At the heart of SCA’s governance is our commitment to young people. We have been extremely lucky to work with Vanessa, Hannah and Ren An who have served as full trustees of the charity alongside their roles on the steering group. The impact they have on SCA should not be understated, particularly this year where they have been instrumental in helping the charity navigate the many challenges brought by the pandemic. The board would like to specifically highlight the contributions of Vanessa Chuang who has so wonderfully risen to the challenge of serving as student president and trustee this year. There have also been changes to the board of trustees. We would like to thank Kate Knight and Josiane Chuisseu who stepped down as trustees this year for their contributions and are excited to welcome on board Martha Evans. Over the next year, we look forward to welcoming several new members to the board. Last but not least, a huge thank you to our funders and other partners who enable us to do our work. This year in particular, we are extremely grateful for their flexibility and continued support. While the year ahead is still filled with uncertainty, we stand ready to support the Cambridge community to the best of our ability. ## _**Anthony Wheeler Chair of Trustees**_ 5 ## **Manager’s Report** Little did we know that the SCA AGM last March would be the last time we would all meet face to face for over a year and that we were about to navigate our charity through a global pandemic. Less than two weeks after the AGM the whole country went into the first lockdown. We immediately stopped all group projects and face to face volunteering and set about working with the Steering Group and Executive Committee to develop new ways we could support clients whilst keeping everyone safe. Helen (Volunteers and Project’s Officer) and I spoke to all of our one to one clients to establish their needs and to offer virtual support where appropriate. We contacted the relevant volunteers and asked them to continue supporting their one to one clients virtually through phone /video calls or letters and cards. The volunteers were all more than happy to do this and they set about finding new and fun ways to support and entertain their clients. It was clear very quickly that our clients responded really well to the virtual support and the student volunteers were able to offer reassurance and virtual company to many. As we received feedback from students on our clients changing needs, we were galvanised to offer new services such as food parcel and medication deliveries which were a tangible help to many. I am so proud of the way the SCA were able to adapt to the changing guidelines and of the new projects we were able to set up which you can read more about in this report. The success of these adaptations and our ability to respond to new needs brought us some positive publicity within the university and in the wider community. It also allowed us to successfully explore and tap into the new funding streams which were set up in a response to the pandemic. This has enabled us to end the year in a much stronger financial position than we predicted when we first started to map out our Business Continuity Plan back in March 2020. Along with the need to change _HOW_ we worked, like many other businesses we had to change _WHERE_ we worked. The University closed all non-essential buildings very quickly including our office at 17 Mill Lane. This caused a number of operational problems to begin with but I managed to get access to the office once a week from July and Helen and I were soon equipped to work from home for the rest of the time. How long we will be able to remain at 17 Mill Lane is currently unclear. We do know the building is due to be re-developed at some point in 2021 so discussions are ongoing with the University to see what our options are. One of the biggest dilemmas we faced from an operational point of view was whether to replace Helen when she left to do her teacher training course in September. As it became clearer that Michaelmas Term was not going see any major return to the work we were used to doing, the Employment Sub Committee took the decision in consultation with myself to combine my existing manager role with the V& P Officers role until the Projects could restart. This was only possible with the support of the Steering group who have been amazing, in particular Vanessa, Olivia, Izzy and Ren An who have all supported me practically when needed. I am also incredibly grateful for the support received from Anthony who has made an incredible impact in his first year as Chair of SCA. Our Bi-weekly meetings have been a real source of comfort and clarity when things around me have appeared to be overwhelming. Considering all the challenges the pandemic brought, I feel we have risen to the challenges and are ready to come out the other side positive and resilient to face whatever 2021 and beyond has got for us. **Caroline Ward, SCA Manager, 2009 - 2021** 6 ## **Projects through the Pandemic** Student Community Action stopped all face to face volunteering activities from March 2020 but immediately set about finding safe and fun ways to continue to support our clients. Our Homework Help for individuals easily made the transition to supporting clients via video link and we developed a new project called Anxiety Slayers to support our Big Sib and Taskforce clients. Through Anxiety Slayers we matched over 70 student volunteers to vulnerable adults, families and children, to provide fun video sessions, friendly phone calls or ‘pen-pal’ style postal contact. Some of the fun things our volunteers have done include TikTok dance routines, virtual tours of college gardens, quizzes and virtual arts and crafts sessions. Initially Anxiety Slayers was aimed simply to alleviate some of the negative mental health implications of self-isolation and social distancing. However, as a result of these weekly chats and contacts, the volunteers soon started to feedback that access to food and prescriptions was becoming a concern. We also started receiving referrals from the Cambridgeshire County Council and other organisations who wondered if we had volunteers who could provide practical help in the form of delivering food to the most vulnerable. We therefore rallied a team of student volunteers to provide food parcels and prescriptions, something that many students who were stuck in Cambridge were more than happy to do. At the height of the pandemic we were supporting 80 individuals virtually a week and have so far delivered over 100 food parcels and 41 prescriptions to vulnerable families, homeless charities and sheltered housing . Although we have been unable to restart our group projects in schools, the refugee and care homes like we normally would in Michaelmas term, we are continuing to support clients through the Anxiety Slayers project and have set up a new project called Celebratory Surprises. This project receives referrals from partner agencies who are working with vulnerable people. They tell us about individuals who are celebrating a birthday or special achievement. Our group of enthusiastic student volunteers then wrote a little personalised song, poem or a rap and Zoom called them at the time arranged. We hope this project has helped to reduce the clients’ feelings of isolation during these difficult times and made them feel special. 7 As we tentatively start coming out of lockdown, we continue to watch the Government Guidance carefully and aim to start the phased return to face to face volunteering as soon as possible. Although not all of our group projects will return in the same format, we are hoping to draw on the lessons learnt during lockdown, assess our client’s current needs and respond accordingly. The pandemic has disproportionately affected our clients as many were already on part time or zero hours contracts without savings that they could fall back on. Many live in environments which were already chaotic and volatile with mental and physical health issues common. Many of our young clients have missed out on huge chunks of their education and their desire to re-engage with their education is at an all-time low. We are confident that SCA can play a significant role in helping overcome these issues and look forward to recruiting a new cohort of volunteers to step up to the challenges that are ahead. ## **Client statistics from Feb 2020 to March 2021** 8 ## **Junior Treasurer’s Report** 2020-2021 was a year of so many changing variables and difficult situations that it is a credit to the finance sub-committee and SCA team that we end the year in a financially secure position. The trust grants we received this year increased to £33,255. This increase was mainly due to an increase in the existing BBC Children in Need funding (£17,528) as well as their new Covid Booster Grant where we secured a further (£1,359). Other new sources of grants we were successful in applying to include the Community Reach Covid Enabler Fund (£500) and Cambridgeshire Covid Recovery Fund (£10,148). These new grants were very useful in supporting our new projects such as Anxiety Slayers and Celebration Surprises. It is notable that we did not seek funding from Society Syndicate this year due to us being able to access Covid related grants but access to this pot of funding will be critical in the years to come as the Covid grants are a short term solution. The total amount earned from DBS checks this year was £15,805, which was a decrease of 43%. Understandably, this source of income has been negatively affected by the pandemic. More people chose to or were eligible to do the online version of the DBS checks which SCA does not provide and many charities we not recruiting at all so demand for DBS checks from existing clients declined. As with previous years, we sent letters to colleges and chapels requesting donations. It is heartening that the amount we received increased slightly by 3% to £5,578 despite the financial implications of the pandemic. We are immensely thankful to the colleges and chapels for their continued support for the work we do. The Steering Group didn’t let the pandemic stop their fundraising efforts and they managed to raise £200 from the walkathon jointly organised by SCA and CHOP (Cambridge Homeless Outreach Programme). Credits to the steering group for great work put in for the walkathon, allowing us to achieve our target amount. The surplus we have this year was also due to a decrease in expenditure by 20% to £45,994. This is attributed to the decrease in project costs as face to face volunteering has been suspended, as well as a decrease in DBS expenditure from reduced DBS checks. Staff costs have also reduced given that we did not recruit a new Volunteer and Projects Coordinator when Helen left in September as Caroline was able to combine her role as Manager with this role for the short term. A breakdown in SCA’s income is summarised as below: - Trust grants: £33,255 (49% of income) - DBS checks: £15,805 (23% of income) - General donations (Friends of SCA, BSMEG donations, other donations): £11,018 (16% of income) - Colleges and chapels donations: £5,578 (8% of income) - Investment income: £1150 (2% of income) - Fundraising income: £200 (0.3% of income) The good financial position we have this year is a testament to the immense efforts of everyone involved in SCA, particularly Caroline who was instrumental in our trust grant applications. **Ooi Ren An Junior Treasurer 2020/21** 9 **Our thanks go to the many organisations and individuals who support us financially and in many other ways, making it possible for us to help vulnerable people living in the Cambridge Community. We would especially like to thank the following for their generous help and support:** ## **Our Funders** Community Reach Covid Enabler Fund BBC Children in Need ## **Our Partners and Supporters** Cambridge City Council CUSU and the Estate Management Team Cambridge Community Foundation The University of Cambridge Colleges and Chapels Birketts Staff Team Cambridge Tesco Fare Share Scheme Cambridge Women’s Aid Cambridge Wine Merchants, especially Brett Turner The Covid Relief Fund The Covid Recovery Fund Cambridgeshire Covid Community Fund David Hardy Project Cambridge University Centre Gates Scholars ## **Thanks also go to the many individual friends of SCA** ## **And of course –** ## **Our AMAZING Volunteers!!!** **Student Community Action 17 Mill Lane, Cambridge CB2 1RX 01223 350 365 mail@cambridgesca.org.uk www.cambridgesca.org.uk** 10 Student Community Action Accounts for the year ended 31 December 2020 tents and Charlty Informatlon Contents Page Report of the TnJsl8es 1 to 5 Independent Examiners R8POrt Statement of Finanoal Actiwties Balanc8 Sh8et Notes to the Accounts 9t013 Execu￿¥9 Commiltèe Student Members Vanessa Chuang Hannah Quek Ren Ann Ooi Olivia T8￿Or Cofver N& Isobol Wfilknns Zi Ling Ng Matthew Simon Pre￿dent Vice P￿s￿ent JunK)rTreasurer PublKity Secretary Proj8cts Officer Recruitment Officer ARU Rep Sgnltsr Mtrmbèrs Anthony VVhee￿r Joann& Haywood Paul Taylor O￿l9ht Patlen PalrKKB FinnirrDre Kali8 Kn￿ht Josianne Chuissou Martha Evans Chairfrom May 2020 Due for reappointrnent March 2021 Senlor Treasurer due for r8appointrrÉnt March 2021 Reappointed Dec 2020 Reappointed Dec 2020 Resigned May 2020 Resigned Dec&mber 2020 Appointed Jan 2020 Managgr Caroline Ward Isnce Sept 20091 Volunteers and Projects CO￿rdInatOr Administrator H8len Vella Ta￿Or (Sep 2019- Sept 20201 Principal Officè 17 MIN Lane Carnbriosge CB2 1RX Chartty Reglstration Number 263361 Independent Exambner Geoff Mann FCIE Geoff Mann LimiLed Dee House Highworth Avenu8 Cambiidge CB4 28a Student Community Act5on Page 1 Accounts for the year ended 31 D•¢ember 2020 Report of thg Trustees The trustees present their report and Ihe awounls for the year ended 31 De￿rnber 2020. The accounts comply wth the Charities Act 2011 and Accounting and Reporting by Charities.. Statemènt of Recommènded Practice applicablo lo charitEs preparing their aecounl$ in accoidance with the Flnancial Reporting Standard applicable in the UK and Republic of IreLind IFRS 1021 leffectwe 1 January 20191 Statement of Tru$tees' Responsibilities Charity law requirès the trustees to prepare accounts for each financial year which gwe a tTue and fair view of the stale of 8ffairs of the charity and of the surplus OF deficit of the charily for that year. In preparing those accounts, the trustees are r8quired lo.. Select suitable accounting policies and apply them consistentty. Makè judgements and estimates thal are reasonable and pnjdent. Prepare the accounts on the going coneem basis unless it is inappropriate lo presume that the ¢harity will continue to meet its obiÈctNes. The trustees arè responsible for k8eping proper accoLJnling records which dlsclose th ￿asOnable accuracy at any tiTh, the financial position of the charity and to enable them to ensure that the accounts comply wth charity law and the charity's constilution. They are also responsible for Safegua￿1ng the assets of the charity and hence for taking reasonable steps for the prevenlK)n and detè¢tion of fraud and othgr irregularities. The trustees have considered the Charity Commtssion guidance Dn public benefit and consider that the activities of the charity meet its charttable objectives and provide ben&fil lo the publ¢. Structure, Governance and Manzgement Governing do¢ument Student Community Action w8s lom￿d by a Constitution adopted on 28 Nov8mbeT 1971 which was subsequently amended on 26 January 1981, 22 Novembèr 1998, 7 March 2002, and 11 M8rch 2004, 9 March 2006, and was regiyteTed as a charity on 21 Janvary 1972. Appoinlmènt of trustsas New trustees are appointed by a majority of the trustees in office at that timè. Organlsational structure Thè trustees sèt out the gèneral policy of the chariiy. The day to day affairs of the charity are tun by the co-ordinators. Studènt Community Action Pay2 Accounts for thè yèar ènded 31 Dècembgr 2020 Report of the Trustses Objects and Activities The charity is established lo 'promote any charitable purpose for the benefit of the community in the Cambrid98 8rB8 and in partkular the advancement of educalion, the furtherance of health and Ihe relief of poverty, distress and Sicknèss, and lo promote amongst students in Cambridge the idea and prdclice of communrty seM¢e and community action in so far as it be legalty charitable.. Reserves Poli¢y The purpose of the ReseNes Policy is to set out the reasoning behind and the mèthod of calculating Éhe reserves that the Charity shoukj have. The Policy takes into aceounl the regulation for Trustees lo spend income wrthin a reasonable lime and to Keep resetves as to prevent the charity facing avoidable risk. The PoI￿Y ￿entrfieS two sets of potential costs." costs assockited with significant events that are not budgeted for, but w)uld not prevent the continuing operatK)n of the charity-, and costs assouated wilh winding up the ¢h8rity. should its position become financially untenable. For the fom)er. the charity should r81ain suffi¢i&nl ¢ash rèserves to CDver the costs: the latter would be met from the Capital Fund. Calculatlon of Reserves The value that Twsltsgs shoLJld constitute the Charity's Reserve has been Calculated and agreed by reference to a fomula based on risk assessment and wind-doyfft period as shown below. Risk Assessment for on90￿g organis81￿￿ There arè a number of events that could ocujr during a year that are generdlly not budgeted for and would be typically funded fiom reserves. Sickness- the probabilty of all staff being sick for their maximum entitlement in one ear is ve low so this resetve has been reduced lo 50Q/. Other t es of leave re uirin cover. maternit 8renlal or ado Provision to cover loss ol a ular lunder A minimum level or resetves for day to day operation be held in the bank representing 3 month's runnin costs Provision for the costs of im lementin Strate ic Plan 202Q Buildings contingency- the risk of havtng to move from the current University property into a property at commercial rates. 3 months additK)nal costs over the Cur￿ntlY bud eted costs lus movin and 18 al f6es £3,588 tion leave., £2,220 £7,000 £15.750 £10,000 £8,000 Windlng up the Charity How long would it l&ke to njn down the organ￿8t￿n and how much would this Gost? Should the Charity's position becorne financially untenable then the organisation M￿ht face being wound up. The Trustees consider a period of 3 months sufficient to ensure 811 serv￿eS are closed and 8110¢8t8 an appropriate amunt of running costs, £15.750 to the resètvès policy accordingly. The Charity employs two members of staff. both of ￿0M WOU￿ require redundancy payments in the event that the Gh8rity was to cease operdting. The Trustees therefore consider it prudent to ietain reseNes of £5,766 for thè payment of this. Student Communlty Action Page 3 Accounts for the year ended 31 Dèc•mb*r 2020 Rèport of the Trustees Impact ofCovid-19 on SCA operations 2020 was 8 year of so many changing variables 8nd drfficuf( siluatK)ns that it is a credrt to the finance sub-commillee and SCA team that we end the year in a financially secure position. Student Community Action stopped all fac8-to-fa￿ volunteering activities from March 2020, but we continued to support our clients virtually through a project we developed caned Anxiety Slayers. We matched over 70 student volunteers lo vulnerable adults, families and Child￿n, providing fun video sessions, friendly phone calls or'pen*al' style postal contact. Initially Anxiety Sl8yer5 was intended simply to alleviate so￿£ of the negative mental heatth implicatic>ns of seW-Isolalion and social distancing. However, as a result of these weekly chats and conta¢ts, the volunleerE soon started lo feed back that access to food and prescriptions was becoming a ¢on¢om. We therefore rallied 10am of student volunteers lo provKJe food parcels and prescr¥plions lo the mst vulnerable of our clients. At the height of the pandemic we were providing virtual support to 80 individuals each week, and we have so far delivered over 100 food parcels 8nd 41 prescriptions to vulnerable families and individuals. Although we h8ve not yet been able to restsrt our group face-to-fac8 proj8Gts in schools. Ihe refuge and care homes, we have continuèd to support clienls Ihere by accepting individual referrdls for Anxiety Slayers from these partner agencies, and, aflèr ConsU￿1ng w(th them, we have set up a new project ¢alled Celebratory Surprises. This project receives referrals from partner agencies who are wotl(ing with vulnerable people. They tell us about individuals who are celebrating a birthday or special achievement. Our group of enthusiastic student volunteers write a personalised song. poem or rap and then call the recipient online at a pre-arranged lirne, helping to reduce the feeling Of isolation during these difficult lirnes, and hopefully pulling a smile on their face and making them feel Special. The Irusl grants we received In 2020 increased to £33,255. However, £18,185 of that is intended for the 2021 financial year to help SCA continue the virtual PTojects and to halp us recover and restart face-lo-face projects once the pandemic is over. The increase was mainly due lo an increase in thè existing BBC Children in Need funding1£17,5281 as well as their new Covid Booster Grant wherg we secured further support1£1,3591. Other new sources of gT8nts included the Community Rèach Covid En8blér Fund (£5001 and Cambridgeshire Covid Recovery Fund1£10.1481. Thès8 new sources of grants were very useful in supporting our new PTojecls such as Anxiely Slayers and Celebrdtion Surprises. 11 is notable that we did not seek funding from Cambridge University's Soaeties Syndicate this year. due to us belng able to access Covid-related grants, bijt a￿e$S lo this funding will be crfll¢al in the years lo come as the Covid gtants are a short-temi solution. Update to reserves ptsli¢y In reviewing our reserves policy, we are mindful that we face a grealtsr risk than previously of signfficanl unforeseen costs. SpecIf￿ally, there is a real possibilFty that we wll be requiTed lo move from our current University4owned premises into premise8 charged at full comrnercial rates. There aré diswssions in progress wilh thè University, but as Trustees, we must alow for the possibility that those discussions are not su¢¢essful, and that a mve will becomè necessary. We have therèfore 8greed that SCA should hokl in Teserve a sum that would carry us through such a move and through the fir31 three months of increased costs. This would glvts the Trustees tlme lo pursue available options without ris￿ng the continuing operation of the charity. student Community Action Page 4 Accounts for the year ended 31 December 2020 Report of thè Trusts8s Capital Fund This fund includes monies raBed lo form pemanent relainod Capital for the bonefrt of th& charity. The fund comprises the £72,000 which was raised by appeals in 1981 and 1986. the capital to be pemanently invested to provide income to contribute towards the wnning costs of the organisation, and the £30,642 eapital increase since the date of the appeals. This capital increase is available to be spent for the ¢haril8ble purposes of the organisation. The Trustees agree that in the event of the wndbng up of the organisation, the costs of meellng the lease and three months wind down should be made from this arnount b8fore dispersing the balance under the lems of the Wind Up clause wthin the Constitution. Cash Flow Reserves The Trustees therefore agree that the Reserves necessary to meet the minimum operation of the Charity should consist of the sum shown in the Risk Assessment plus an amount of 3 months ￿nning ￿$t$ to ¢over any winding-up period. In addition, the Trustees agree that a minimum level of Reserves for day to day operation be held in the bank to tha value of £15,750 representing 3 month's running costs. Summary Identified Risk Sick leave Othert es of leave. matemil a￿ntaI, ado Loss of a re ular source of fundiri Da -tO-da minirnutll cash reserve Strate ic Plan costs 2020 Buildin s contin &n Wind Down runnin RedLJndanc Value assi £3,588 £2,220 £7,000 £15,750 £10 000 ned A lies to Fund Bank Bank Bank Bank Bank Bank Ca ital Fund it81 Fund tion costs £15,750 £5,766 Monltorlng The Finance Group whl monrtor the Bank Balance in 8¢cordance wth this PoI￿Y and report any relevant matters to the Trustees. The reserves poli¢y requires £46,558 of unrestricted funding in thè bank. At year end 2020 we had £88.856 of unrèstricted funds Ipage 71 and the Finance GroLJP will be reviewing this March 2021. Rèviewing This policy was last reviewed in November 2020 s￿dent Communlty Aetlon Page 5 Accounts for the year ended 31 December 2020 R•port of the Trust••s Investrnent Powers These are govemed by the Constitution which stales that the trustees are given the power, lo undertakè and execute any Charitablg Trusts which may further th¢ attainment of the Organisation. Achièvements A full report on these can be found in the Handbook. Trustees Student Members Student morr*)ers are appointèd by the board of ttustees to tsk8 up their post lor one academic yèar, beginning at the end of each academi¢ year. Members in post from January 2020 to June 2020 (first in post June 20191- Members in p05t from June 2020 to December 2020 lfirst in post June 20201.. Sarah Ashton Katie Bennett Kolie Bennett Mart( HaNey President Vice Pres￿ent Secretary JuniorTr88surer Vanessa Chuang Hannah Quek Ren An Oo Senior M•mbers Senior membgr3 are appointed by the board of trustees for a period of thr8e years. Anthony Wheeler Joanne Haywood P8ul Taylor E￿Ight Patten Patricra Finnirrnre Katie KnvJht Josianne Chuis5eu Martha Evans Chair from May 2020 Due for reappointment March 2021 Senior Treasurer due for reappointment March 2021 Reappointed Dec 2020 Reappointed Dèc 2020 Resigned May 2020 Resigned Décember 2020 Appointed J8n 2020 This report was approv8d by the trustees on 9th March 2021 and signed on their behalf. Paul Taylor Senlor Treasurer studont Comm¢Jnlty Acdon Page 6 Accounts for the year ended 31 December 2020 Independont ExamIne￿9 R¢p•rt To the Trustee8 of Student Community Aciion I report on thè ac£ounts of th8 charity forthe year ended 31 Decernber 2020, which are Set out on pages 6 to 12. Respective Responsibilities of the Trustees and the Examlner The charitys trusl8&s are responsible for the preparation of the accounts. Th8 chatity's tNst8es consid8r that an audit is not Equired for this year und8r section 144 of the Charities Act 2011 (the AGtI and thai an independent examination ts needed. It is my responsibilty to.. examne the accounts under sec)"on 145 of th8 Act, foknw the procedures L8id down in the GenerBI Thre¢tion$ gDièn by th8 Charity Commissb)n under S8Ction 14515Xbl of the Act, sial8 whether particular matters have com8 to my attention. Bas18 of Indopond8nt Examin*r's Report examination was carried out in accordance wrth the General Directions gwen by the Charity Commlsslon. An examination indude5 a re￿e￿ of the accounting records kepl by the charity and a ¢oryarison of the accounts presenied wth those records. 11 also include5 ¢onS￿eratIon of any unusual items or dksclosures in the a¢¢ounts, and se8king explanatlOn5 from the tnjslees concerning any such Tpattets. The pro¢edure$ undertaken do not provide all the evidence that would be requi￿￿ in an audit. and cons8quentty no opinion 15 given as to whether the accounts present a'ttue an(1 falf and the report is lThi1gd to Ihose matiers set out in Ihe statement below. Independent Examinerfs Statemem In connedion wrth my exaninat¥)n. no matter has com& to my attentDn'. ich gives rne reasonable ¢au$e to b8lk?v8 ihat in any rrwlerial ￿Spect the requireff*nts to keep a(xounting records in a￿OrdanC6 ￿7th section 130 of the Act.. an to prepare &c￿Unt5 whKh aword the accounting records and to COTNpty Imth the accOU￿ting requireff*nts of the Act have not b88n rnet., or lo which, in my opinion. attentK)n should be drawi in orderto enable a proper understanding of the accounts to be ￿aChed. Geoff Mann FCIE Geoff Mann LI￿Le￿ Dee Hous8 Highworth Avenue Carr&ridg CB4 2BQ A¢crurts fortho yoor•thd 3f 2Q20 ststErnErrtofFINn¢5al A¢¥¥￿¢1 2020 Resbicied Funds 1881 2019 C*plal RESt￿ted UnTeslridqd Fund Fund3 Funds Total Funds TDtal Fund Fund Fun6$ Not9$ In¢0rno 3.400 23,669 6.957 16,824 27.069 6.957 16.824 e,706 É.gEO 26.450 1.686 30,643 DDrtation5 Otherkn¢on Invostm8nt hcomg 26.450 Totsl InGCrn• 3,4 46.599 51.999 63.748 Expen(1IUre Chartabb ¢xppn¢tsiiu rM8Ct opgra￿9 ¢0￿5 35.708 5.000 39.208 6.000 24,472 30.287 6.000 54.730 6.DOD To￿1 ExwDdj*re 3.500 41.708 43.208 24,472 36.267 00.739 NvtlnGom•ll•xpndlUrvland n•trnovornont in btfore laitys and105509 on Inv•slm#nls -100 6.091 6,791 .53S 7.544 s,00 0lhorR*Gognls•d Ga5ns Lo4v*¥ 3.940 3,040 7,667 7.667 Notmtsv?mprrtI￿ fvnd 3.940 -100 6.&91 7.667 -2.53S 7.544 12.676 R•c&ne115ation of Fur￿5 Totsl FLndu &tsughtFvrward 98.702 1,7ty) 81,965 182.367 91.035 4.235 74.421 169.691 Yo￿1 FL￿d% Carrt•d Fovward 102.642 1.600 8B.856 193.098 98.702 61.985 la2.￿7 stst•rnMdT¢tal ￿￿o￿55•d Gal￿ and £D550S The[8￿￿* no g8kns Or￿￿$t￿r2020 or2019 Olherthw ihts* InthJded In SLaiemeni Student Community Action Page 8 Accounts for thè yèar èndèd 31 December 2020 Balan¢8 Sheet 2020 2019 Notas Fixed Assets Tangible assets Investments 102.642 98,702 102,642 98.702 Current Assets Debtors Cash at bank and in hand 1,702 106,186 1.724 83,258 Total Currènt Assets 107.888 84,982 Liabilitie5 Creditors falling due wthin one yèar 17,432 1,317 Net Current Assets 90,456 83,665 NetAssgts 193,098 182,367 The Funds of thg Charity Caprtal Fund Restricted Income Funds Unrestticted Income Funds 102,642 1,600 88,856 98,702 1.700 81.965 Total Charlty Funds 193,098 182,367 Appiovod by the tnjslees on 9th Marth 2021 and s￿ned on their behalf. Paul Taylor Senior Treasurer student Community Action Page 9 Ac¢ounts for thè yèar ended 31 December 2020 Notes to the Accounts Accounting Policies lal Bas1$ of Preparation of Aeeounts The accounts have been prepared in accordance ￿th Accounting and Reporting by Charilies.. Statemènt of Recommended Practic@ applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) (Effective 1 January 20191- (Charities SORP IFRS 10211. the financial reporting standard applicable in the UK and Republic of Ireland IFRS 1021 and the Chartties Act 2011. Stud9nl Community Action meets the definition of a public benefrt entity under FRS 102. Assets and liabiifiies are init&411y recognised at historical cost or transactK)n value unless otherwise stated in the relevant accounting policy not8lsl. Thè twslees consider that there are no material uncertainties about the tharity's ability lo continue as a golng concem. The Iwstees do not consider that ther8 are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjuslnEnt to the carying amounts of assets and liabilities within the next reporting period. Ib) Income Incoming resou￿S arè rgcognised in the yèar in which the charity is entitled lo the re￿Ipl, and the amount can be measured wrth reasonable certainty- Income is only deferred when the charpty has lo fulfil conditions before becomnig èntili8d lo it or where the donor has specrfied that the incom6 Is lo be expended in a future period. Icl ExpendStur8 Includes all expendf(ure incurred by the charity other than that which has been capitalised. Idl Operating Leases Rentals applicable lo operating leases where substantially all of th8 benefrts and risks of ownership rèmain with thè 18ssor. are chargèd against income 88 incured. {al Tanglble Fixed Assets The charity has a policy to write off any capital items ￿1¢h cost less than £500. Depreciation is provKJed on all tangible fixed 85sets al rates cakulaled to write off the cost less estimated residual value of each asset over its expè¢ted useful1rf8 as follows.. Office equipment 20% Stra￿h1 line basis student Communlty Action Pagg 10 Accounts for the year ended 31 December 2020 Notes to the AGGounts Fixed Asset Inv•$bn•nts Inv8Stm8nts held for the long temi to generate income or capital growth are carried at Tnathet va￿e as f￿ed assets. Dabtor5 Trade debtors and oiherdeblots are re¢ognised at their Sett￿rnent arnount due alter any trade dlscount offered. P￿payrneDt5 are valued at the amount prepa￿ net of any trade dSswunls due. Ihl Credltors and provlslons Creditors and provisions are ￿cognISed where the chaThty has a present oblEatDn resutting from a past Èvent that will probably resuK in the transfer of funds to a third party and the amunt due to settle the obligation can be rne8su￿d or 6$limat8d reliably. Cr8drtors and provisK)ns aro norrnally re¢ogni$ed at their settletnent amunt after allowing for any trade discounts due. 01 Fund Accountin9 Unrestricted funds are avaiLqble to spend on actfvftles that further any of the purposès of the chatlty. Designated funds are unrestricted funds ol the charfty which the IrusL88s have decided at their discr8tion lo set aside to US8 for a specrflc Pu￿05e. Rèstricted funds ar8 donations which the donor ha5 specrfied a￿ to be solely used for particular a￿8$ of the charily'5 woth or for specrfic projects being undertaken by the charity. apitsl Fund Thi8 fund indudes monies raised to form pettDanent ￿taIned capital for the benefit of the ¢hanty. The fund cotnprises the £72,000 wh￿h was r8ise¢ by appeals in 1981 and 1986. the Capital to be pemanenlly invested to prowde income to contribute towards the Nnning cosrs of the ooanisatk)n. 8nd the £30.642 caprtal inc￿￿Se 5iD¢e thÈ date of the appeals. This capital Increase is available to bo spent for the chariiabl8 Pu￿0$e$ of the organisation. (kl Cash Flow Statements Th8 ehaiity qualrfgs as a small 8ntily as outllned in Financial Reporting Stand2rd No.102, and has used th8 exefflption provided by that document under wh￿h it is not required to induile a ¢a$h flow statement as part of its accounts. Studem ¢th￿MunIty koon PJgo11 Aceounts y•4r èndod 31 fig¢•mbgr 2020 trJot•$ to th• A¢¢aurts Total Expenthlur• 2020 2019 Coils Cthantab Cr>Stg of Charileblg Tot31 generdthig expanditu￿ @Apendrtur9 generating expendliUTe expendiiur• fundg fundg AC￿￿1￿$ DBS cheeks Indép@nd9nl e￿M￿&th￿Th Insurance Mi4¢ellan8ovs exp&nge8 Office wJppl*6 PosL8oe 503 9.725 540 524 923 377 536 $03 9.725 540 524 923 3T7 536 2.097 18.587 528 617 2.097 16.$97 528 17 406 257 S36 4.006 408 257 636 4.006 Reni and 5eN¢e chatge Repav¥ S?lanes Telephone Trdininy rtansport 904 212 30.2È0 119 248 317 904 212 30.280 32.888 86 3S 519 32.686 86 35 519 248 317 4S.208 45.208 eo.739 60,739 Strff eo$ts ND remunerAiion Y•B¥ p¥id lo any ol the tnJ$t8fs in the year. norvJOts any expense5 reknburs£d to thétn. The 81affcosls were.. 2020 2019 Wages and otherp•n*N)n costs 29.593 e8f 31.832 854 30.280 32.686 Th& aver89¥ w8ekky rnUmbertsf￿ff by the eharityduthg ihe yearwa$ as lolDws'. co￿rdinal0r3 Adwini$tralor No mefflberofslaff garned mrè than É60.000. Th￿￿ no t*latè¢ p4rty in the yeer. Student Community Action Pag8 12 Accounts for the year end8d 31 December 2020 Notès to the Accounts Tangiblo Flxèd Assets Office equiprTEnt Restricted Unrestricted Funds Funds Total Funds Cost Balaneè at 1 January 2020 and 31 D8cernb8r 2020 6,516 3.510 10,026 Depreciatyon Balance at 1 January 2020 and 31 December 2020 6,516 3,510 10,026 Net Book Value At 1 January 2020 and 31 O&cetnber 2020 Fixed Assets Investments 2020 Market value 2019 Cost Cost Mathet value National S8vings Income Bonds Responsible Sterting Bond Fur)d Respons&)18 UK Equity Growih Fund 2,000 12,518 79,720 2,000 14.966 85,676 2,000 12,518 79,720 2,000 15,932 80,770 94,238 102.642 94,238 98.702 Market value at beginning of year AdditKJns in the year Net gainlllossl on disposallr8valu8tion Disposal prO￿edS 98,702 91,035 3.940 7,667 Mathet valu& at end of year 102.642 98,702 Debtors 2020 2019 Prepayments Trade debtors 1,702 1,724 1.702 1.724 Student Comrnunlty Actlon Poge 13 Accounts for the year ended 31 December 2020 NolÈ$ to the Accounts Credltors fallin9 due wSthln ono yèar 2020 2019 Accwals PaY￿￿￿ts reeefved in advance Social securiiy and olhertaxes 540 16,585 307 528 500 289 17,432 1,317 Restrietsd Funds Brought Fornard Re¢e*ts Payments Catried Forward Anxi81y Slayers BBC Children in Nee Cambridge City CounGiI CaTnbs County Counol BBC Children in Need Cambridge City Councll Cambs CoTrThunity FoUndat￿)n Carnbridge City Council BBC Children in Need Cambridge City Council 300 200 500 700 600 300 200 500 700 Big Siblings 200 700 500 800 700 900 Boun Craftroom 400 100 600 100 300 900 1,700 3.400 3,500 1.600 Analysls of Net As$ets by Funds Inveslrnent5 Net cuwenl assets Total Capital Fund Restricled Funds UnTE51ricled Funds 102,842 102,642 1,600 88.856 1.600 88.856 102.642 90,456 193.098 10 Commitments As at 31 D8c8mber 2020 the charity had annu81 commitments under non eancellable OP8raling leases for Lqnd and bUI￿l￿g5 as follows.. 2020 2019 In Fess than 1 year Bat￿en 1 and 5 years 4.000 4,000 Student Community Action Accounts for the year ended 31 December 2020 tents and Charlty Informatlon Contents Page Report of the TnJsl8es 1 to 5 Independent Examiners R8POrt Statement of Finanoal Actiwties Balanc8 Sh8et Notes to the Accounts 9t013 Execu￿¥9 Commiltèe Student Members Vanessa Chuang Hannah Quek Ren Ann Ooi Olivia T8￿Or Cofver N& Isobol Wfilknns Zi Ling Ng Matthew Simon Pre￿dent Vice P￿s￿ent JunK)rTreasurer PublKity Secretary Proj8cts Officer Recruitment Officer ARU Rep Sgnltsr Mtrmbèrs Anthony VVhee￿r Joann& Haywood Paul Taylor O￿l9ht Patlen PalrKKB FinnirrDre Kali8 Kn￿ht Josianne Chuissou Martha Evans Chairfrom May 2020 Due for reappointrnent March 2021 Senlor Treasurer due for r8appointrrÉnt March 2021 Reappointed Dec 2020 Reappointed Dec 2020 Resigned May 2020 Resigned Dec&mber 2020 Appointed Jan 2020 Managgr Caroline Ward Isnce Sept 20091 Volunteers and Projects CO￿rdInatOr Administrator H8len Vella Ta￿Or (Sep 2019- Sept 20201 Principal Officè 17 MIN Lane Carnbriosge CB2 1RX Chartty Reglstration Number 263361 Independent Exambner Geoff Mann FCIE Geoff Mann LimiLed Dee House Highworth Avenu8 Cambiidge CB4 28a Student Community Act5on Page 1 Accounts for the year ended 31 D•¢ember 2020 Report of thg Trustees The trustees present their report and Ihe awounls for the year ended 31 De￿rnber 2020. The accounts comply wth the Charities Act 2011 and Accounting and Reporting by Charities.. Statemènt of Recommènded Practice applicablo lo charitEs preparing their aecounl$ in accoidance with the Flnancial Reporting Standard applicable in the UK and Republic of IreLind IFRS 1021 leffectwe 1 January 20191 Statement of Tru$tees' Responsibilities Charity law requirès the trustees to prepare accounts for each financial year which gwe a tTue and fair view of the stale of 8ffairs of the charity and of the surplus OF deficit of the charily for that year. In preparing those accounts, the trustees are r8quired lo.. Select suitable accounting policies and apply them consistentty. Makè judgements and estimates thal are reasonable and pnjdent. Prepare the accounts on the going coneem basis unless it is inappropriate lo presume that the ¢harity will continue to meet its obiÈctNes. The trustees arè responsible for k8eping proper accoLJnling records which dlsclose th ￿asOnable accuracy at any tiTh, the financial position of the charity and to enable them to ensure that the accounts comply wth charity law and the charity's constilution. They are also responsible for Safegua￿1ng the assets of the charity and hence for taking reasonable steps for the prevenlK)n and detè¢tion of fraud and othgr irregularities. The trustees have considered the Charity Commtssion guidance Dn public benefit and consider that the activities of the charity meet its charttable objectives and provide ben&fil lo the publ¢. Structure, Governance and Manzgement Governing do¢ument Student Community Action w8s lom￿d by a Constitution adopted on 28 Nov8mbeT 1971 which was subsequently amended on 26 January 1981, 22 Novembèr 1998, 7 March 2002, and 11 M8rch 2004, 9 March 2006, and was regiyteTed as a charity on 21 Janvary 1972. Appoinlmènt of trustsas New trustees are appointed by a majority of the trustees in office at that timè. Organlsational structure Thè trustees sèt out the gèneral policy of the chariiy. The day to day affairs of the charity are tun by the co-ordinators. Studènt Community Action Pay2 Accounts for thè yèar ènded 31 Dècembgr 2020 Report of the Trustses Objects and Activities The charity is established lo 'promote any charitable purpose for the benefit of the community in the Cambrid98 8rB8 and in partkular the advancement of educalion, the furtherance of health and Ihe relief of poverty, distress and Sicknèss, and lo promote amongst students in Cambridge the idea and prdclice of communrty seM¢e and community action in so far as it be legalty charitable.. Reserves Poli¢y The purpose of the ReseNes Policy is to set out the reasoning behind and the mèthod of calculating Éhe reserves that the Charity shoukj have. The Policy takes into aceounl the regulation for Trustees lo spend income wrthin a reasonable lime and to Keep resetves as to prevent the charity facing avoidable risk. The PoI￿Y ￿entrfieS two sets of potential costs." costs assockited with significant events that are not budgeted for, but w)uld not prevent the continuing operatK)n of the charity-, and costs assouated wilh winding up the ¢h8rity. should its position become financially untenable. For the fom)er. the charity should r81ain suffi¢i&nl ¢ash rèserves to CDver the costs: the latter would be met from the Capital Fund. Calculatlon of Reserves The value that Twsltsgs shoLJld constitute the Charity's Reserve has been Calculated and agreed by reference to a fomula based on risk assessment and wind-doyfft period as shown below. Risk Assessment for on90￿g organis81￿￿ There arè a number of events that could ocujr during a year that are generdlly not budgeted for and would be typically funded fiom reserves. Sickness- the probabilty of all staff being sick for their maximum entitlement in one ear is ve low so this resetve has been reduced lo 50Q/. Other t es of leave re uirin cover. maternit 8renlal or ado Provision to cover loss ol a ular lunder A minimum level or resetves for day to day operation be held in the bank representing 3 month's runnin costs Provision for the costs of im lementin Strate ic Plan 202Q Buildings contingency- the risk of havtng to move from the current University property into a property at commercial rates. 3 months additK)nal costs over the Cur￿ntlY bud eted costs lus movin and 18 al f6es £3,588 tion leave., £2,220 £7,000 £15.750 £10,000 £8,000 Windlng up the Charity How long would it l&ke to njn down the organ￿8t￿n and how much would this Gost? Should the Charity's position becorne financially untenable then the organisation M￿ht face being wound up. The Trustees consider a period of 3 months sufficient to ensure 811 serv￿eS are closed and 8110¢8t8 an appropriate amunt of running costs, £15.750 to the resètvès policy accordingly. The Charity employs two members of staff. both of ￿0M WOU￿ require redundancy payments in the event that the Gh8rity was to cease operdting. The Trustees therefore consider it prudent to ietain reseNes of £5,766 for thè payment of this. Student Communlty Action Page 3 Accounts for the year ended 31 Dèc•mb*r 2020 Rèport of the Trustees Impact ofCovid-19 on SCA operations 2020 was 8 year of so many changing variables 8nd drfficuf( siluatK)ns that it is a credrt to the finance sub-commillee and SCA team that we end the year in a financially secure position. Student Community Action stopped all fac8-to-fa￿ volunteering activities from March 2020, but we continued to support our clients virtually through a project we developed caned Anxiety Slayers. We matched over 70 student volunteers lo vulnerable adults, families and Child￿n, providing fun video sessions, friendly phone calls or'pen*al' style postal contact. Initially Anxiety Sl8yer5 was intended simply to alleviate so￿£ of the negative mental heatth implicatic>ns of seW-Isolalion and social distancing. However, as a result of these weekly chats and conta¢ts, the volunleerE soon started lo feed back that access to food and prescriptions was becoming a ¢on¢om. We therefore rallied 10am of student volunteers lo provKJe food parcels and prescr¥plions lo the mst vulnerable of our clients. At the height of the pandemic we were providing virtual support to 80 individuals each week, and we have so far delivered over 100 food parcels 8nd 41 prescriptions to vulnerable families and individuals. Although we h8ve not yet been able to restsrt our group face-to-fac8 proj8Gts in schools. Ihe refuge and care homes, we have continuèd to support clienls Ihere by accepting individual referrdls for Anxiety Slayers from these partner agencies, and, aflèr ConsU￿1ng w(th them, we have set up a new project ¢alled Celebratory Surprises. This project receives referrals from partner agencies who are wotl(ing with vulnerable people. They tell us about individuals who are celebrating a birthday or special achievement. Our group of enthusiastic student volunteers write a personalised song. poem or rap and then call the recipient online at a pre-arranged lirne, helping to reduce the feeling Of isolation during these difficult lirnes, and hopefully pulling a smile on their face and making them feel Special. The Irusl grants we received In 2020 increased to £33,255. However, £18,185 of that is intended for the 2021 financial year to help SCA continue the virtual PTojects and to halp us recover and restart face-lo-face projects once the pandemic is over. The increase was mainly due lo an increase in thè existing BBC Children in Need funding1£17,5281 as well as their new Covid Booster Grant wherg we secured further support1£1,3591. Other new sources of gT8nts included the Community Rèach Covid En8blér Fund (£5001 and Cambridgeshire Covid Recovery Fund1£10.1481. Thès8 new sources of grants were very useful in supporting our new PTojecls such as Anxiely Slayers and Celebrdtion Surprises. 11 is notable that we did not seek funding from Cambridge University's Soaeties Syndicate this year. due to us belng able to access Covid-related grants, bijt a￿e$S lo this funding will be crfll¢al in the years lo come as the Covid gtants are a short-temi solution. Update to reserves ptsli¢y In reviewing our reserves policy, we are mindful that we face a grealtsr risk than previously of signfficanl unforeseen costs. SpecIf￿ally, there is a real possibilFty that we wll be requiTed lo move from our current University4owned premises into premise8 charged at full comrnercial rates. There aré diswssions in progress wilh thè University, but as Trustees, we must alow for the possibility that those discussions are not su¢¢essful, and that a mve will becomè necessary. We have therèfore 8greed that SCA should hokl in Teserve a sum that would carry us through such a move and through the fir31 three months of increased costs. This would glvts the Trustees tlme lo pursue available options without ris￿ng the continuing operation of the charity. student Community Action Page 4 Accounts for the year ended 31 December 2020 Report of thè Trusts8s Capital Fund This fund includes monies raBed lo form pemanent relainod Capital for the bonefrt of th& charity. The fund comprises the £72,000 which was raised by appeals in 1981 and 1986. the capital to be pemanently invested to provide income to contribute towards the wnning costs of the organisation, and the £30,642 eapital increase since the date of the appeals. This capital increase is available to be spent for the ¢haril8ble purposes of the organisation. The Trustees agree that in the event of the wndbng up of the organisation, the costs of meellng the lease and three months wind down should be made from this arnount b8fore dispersing the balance under the lems of the Wind Up clause wthin the Constitution. Cash Flow Reserves The Trustees therefore agree that the Reserves necessary to meet the minimum operation of the Charity should consist of the sum shown in the Risk Assessment plus an amount of 3 months ￿nning ￿$t$ to ¢over any winding-up period. In addition, the Trustees agree that a minimum level of Reserves for day to day operation be held in the bank to tha value of £15,750 representing 3 month's running costs. Summary Identified Risk Sick leave Othert es of leave. matemil a￿ntaI, ado Loss of a re ular source of fundiri Da -tO-da minirnutll cash reserve Strate ic Plan costs 2020 Buildin s contin &n Wind Down runnin RedLJndanc Value assi £3,588 £2,220 £7,000 £15,750 £10 000 ned A lies to Fund Bank Bank Bank Bank Bank Bank Ca ital Fund it81 Fund tion costs £15,750 £5,766 Monltorlng The Finance Group whl monrtor the Bank Balance in 8¢cordance wth this PoI￿Y and report any relevant matters to the Trustees. The reserves poli¢y requires £46,558 of unrestricted funding in thè bank. At year end 2020 we had £88.856 of unrèstricted funds Ipage 71 and the Finance GroLJP will be reviewing this March 2021. Rèviewing This policy was last reviewed in November 2020 s￿dent Communlty Aetlon Page 5 Accounts for the year ended 31 December 2020 R•port of the Trust••s Investrnent Powers These are govemed by the Constitution which stales that the trustees are given the power, lo undertakè and execute any Charitablg Trusts which may further th¢ attainment of the Organisation. Achièvements A full report on these can be found in the Handbook. Trustees Student Members Student morr*)ers are appointèd by the board of ttustees to tsk8 up their post lor one academic yèar, beginning at the end of each academi¢ year. Members in post from January 2020 to June 2020 (first in post June 20191- Members in p05t from June 2020 to December 2020 lfirst in post June 20201.. Sarah Ashton Katie Bennett Kolie Bennett Mart( HaNey President Vice Pres￿ent Secretary JuniorTr88surer Vanessa Chuang Hannah Quek Ren An Oo Senior M•mbers Senior membgr3 are appointed by the board of trustees for a period of thr8e years. Anthony Wheeler Joanne Haywood P8ul Taylor E￿Ight Patten Patricra Finnirrnre Katie KnvJht Josianne Chuis5eu Martha Evans Chair from May 2020 Due for reappointment March 2021 Senior Treasurer due for reappointment March 2021 Reappointed Dec 2020 Reappointed Dèc 2020 Resigned May 2020 Resigned Décember 2020 Appointed J8n 2020 This report was approv8d by the trustees on 9th March 2021 and signed on their behalf. Paul Taylor Senlor Treasurer studont Comm¢Jnlty Acdon Page 6 Accounts for the year ended 31 December 2020 Independont ExamIne￿9 R¢p•rt To the Trustee8 of Student Community Aciion I report on thè ac£ounts of th8 charity forthe year ended 31 Decernber 2020, which are Set out on pages 6 to 12. Respective Responsibilities of the Trustees and the Examlner The charitys trusl8&s are responsible for the preparation of the accounts. Th8 chatity's tNst8es consid8r that an audit is not Equired for this year und8r section 144 of the Charities Act 2011 (the AGtI and thai an independent examination ts needed. It is my responsibilty to.. examne the accounts under sec)"on 145 of th8 Act, foknw the procedures L8id down in the GenerBI Thre¢tion$ gDièn by th8 Charity Commissb)n under S8Ction 14515Xbl of the Act, sial8 whether particular matters have com8 to my attention. Bas18 of Indopond8nt Examin*r's Report examination was carried out in accordance wrth the General Directions gwen by the Charity Commlsslon. An examination indude5 a re￿e￿ of the accounting records kepl by the charity and a ¢oryarison of the accounts presenied wth those records. 11 also include5 ¢onS￿eratIon of any unusual items or dksclosures in the a¢¢ounts, and se8king explanatlOn5 from the tnjslees concerning any such Tpattets. The pro¢edure$ undertaken do not provide all the evidence that would be requi￿￿ in an audit. and cons8quentty no opinion 15 given as to whether the accounts present a'ttue an(1 falf and the report is lThi1gd to Ihose matiers set out in Ihe statement below. Independent Examinerfs Statemem In connedion wrth my exaninat¥)n. no matter has com& to my attentDn'. ich gives rne reasonable ¢au$e to b8lk?v8 ihat in any rrwlerial ￿Spect the requireff*nts to keep a(xounting records in a￿OrdanC6 ￿7th section 130 of the Act.. an to prepare &c￿Unt5 whKh aword the accounting records and to COTNpty Imth the accOU￿ting requireff*nts of the Act have not b88n rnet., or lo which, in my opinion. attentK)n should be drawi in orderto enable a proper understanding of the accounts to be ￿aChed. Geoff Mann FCIE Geoff Mann LI￿Le￿ Dee Hous8 Highworth Avenue Carr&ridg CB4 2BQ A¢crurts fortho yoor•thd 3f 2Q20 ststErnErrtofFINn¢5al A¢¥¥￿¢1 2020 Resbicied Funds 1881 2019 C*plal RESt￿ted UnTeslridqd Fund Fund3 Funds Total Funds TDtal Fund Fund Fun6$ Not9$ In¢0rno 3.400 23,669 6.957 16,824 27.069 6.957 16.824 e,706 É.gEO 26.450 1.686 30,643 DDrtation5 Otherkn¢on Invostm8nt hcomg 26.450 Totsl InGCrn• 3,4 46.599 51.999 63.748 Expen(1IUre Chartabb ¢xppn¢tsiiu rM8Ct opgra￿9 ¢0￿5 35.708 5.000 39.208 6.000 24,472 30.287 6.000 54.730 6.DOD To￿1 ExwDdj*re 3.500 41.708 43.208 24,472 36.267 00.739 NvtlnGom•ll•xpndlUrvland n•trnovornont in btfore laitys and105509 on Inv•slm#nls -100 6.091 6,791 .53S 7.544 s,00 0lhorR*Gognls•d Ga5ns Lo4v*¥ 3.940 3,040 7,667 7.667 Notmtsv?mprrtI￿ fvnd 3.940 -100 6.&91 7.667 -2.53S 7.544 12.676 R•c&ne115ation of Fur￿5 Totsl FLndu &tsughtFvrward 98.702 1,7ty) 81,965 182.367 91.035 4.235 74.421 169.691 Yo￿1 FL￿d% Carrt•d Fovward 102.642 1.600 8B.856 193.098 98.702 61.985 la2.￿7 stst•rnMdT¢tal ￿￿o￿55•d Gal￿ and £D550S The[8￿￿* no g8kns Or￿￿$t￿r2020 or2019 Olherthw ihts* InthJded In SLaiemeni Student Community Action Page 8 Accounts for thè yèar èndèd 31 December 2020 Balan¢8 Sheet 2020 2019 Notas Fixed Assets Tangible assets Investments 102.642 98,702 102,642 98.702 Current Assets Debtors Cash at bank and in hand 1,702 106,186 1.724 83,258 Total Currènt Assets 107.888 84,982 Liabilitie5 Creditors falling due wthin one yèar 17,432 1,317 Net Current Assets 90,456 83,665 NetAssgts 193,098 182,367 The Funds of thg Charity Caprtal Fund Restricted Income Funds Unrestticted Income Funds 102,642 1,600 88,856 98,702 1.700 81.965 Total Charlty Funds 193,098 182,367 Appiovod by the tnjslees on 9th Marth 2021 and s￿ned on their behalf. Paul Taylor Senior Treasurer student Community Action Page 9 Ac¢ounts for thè yèar ended 31 December 2020 Notes to the Accounts Accounting Policies lal Bas1$ of Preparation of Aeeounts The accounts have been prepared in accordance ￿th Accounting and Reporting by Charilies.. Statemènt of Recommended Practic@ applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) (Effective 1 January 20191- (Charities SORP IFRS 10211. the financial reporting standard applicable in the UK and Republic of Ireland IFRS 1021 and the Chartties Act 2011. Stud9nl Community Action meets the definition of a public benefrt entity under FRS 102. Assets and liabiifiies are init&411y recognised at historical cost or transactK)n value unless otherwise stated in the relevant accounting policy not8lsl. Thè twslees consider that there are no material uncertainties about the tharity's ability lo continue as a golng concem. The Iwstees do not consider that ther8 are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjuslnEnt to the carying amounts of assets and liabilities within the next reporting period. Ib) Income Incoming resou￿S arè rgcognised in the yèar in which the charity is entitled lo the re￿Ipl, and the amount can be measured wrth reasonable certainty- Income is only deferred when the charpty has lo fulfil conditions before becomnig èntili8d lo it or where the donor has specrfied that the incom6 Is lo be expended in a future period. Icl ExpendStur8 Includes all expendf(ure incurred by the charity other than that which has been capitalised. Idl Operating Leases Rentals applicable lo operating leases where substantially all of th8 benefrts and risks of ownership rèmain with thè 18ssor. are chargèd against income 88 incured. {al Tanglble Fixed Assets The charity has a policy to write off any capital items ￿1¢h cost less than £500. Depreciation is provKJed on all tangible fixed 85sets al rates cakulaled to write off the cost less estimated residual value of each asset over its expè¢ted useful1rf8 as follows.. Office equipment 20% Stra￿h1 line basis student Communlty Action Pagg 10 Accounts for the year ended 31 December 2020 Notes to the AGGounts Fixed Asset Inv•$bn•nts Inv8Stm8nts held for the long temi to generate income or capital growth are carried at Tnathet va￿e as f￿ed assets. Dabtor5 Trade debtors and oiherdeblots are re¢ognised at their Sett￿rnent arnount due alter any trade dlscount offered. P￿payrneDt5 are valued at the amount prepa￿ net of any trade dSswunls due. Ihl Credltors and provlslons Creditors and provisions are ￿cognISed where the chaThty has a present oblEatDn resutting from a past Èvent that will probably resuK in the transfer of funds to a third party and the amunt due to settle the obligation can be rne8su￿d or 6$limat8d reliably. Cr8drtors and provisK)ns aro norrnally re¢ogni$ed at their settletnent amunt after allowing for any trade discounts due. 01 Fund Accountin9 Unrestricted funds are avaiLqble to spend on actfvftles that further any of the purposès of the chatlty. Designated funds are unrestricted funds ol the charfty which the IrusL88s have decided at their discr8tion lo set aside to US8 for a specrflc Pu￿05e. Rèstricted funds ar8 donations which the donor ha5 specrfied a￿ to be solely used for particular a￿8$ of the charily'5 woth or for specrfic projects being undertaken by the charity. apitsl Fund Thi8 fund indudes monies raised to form pettDanent ￿taIned capital for the benefit of the ¢hanty. The fund cotnprises the £72,000 wh￿h was r8ise¢ by appeals in 1981 and 1986. the Capital to be pemanenlly invested to prowde income to contribute towards the Nnning cosrs of the ooanisatk)n. 8nd the £30.642 caprtal inc￿￿Se 5iD¢e thÈ date of the appeals. This capital Increase is available to bo spent for the chariiabl8 Pu￿0$e$ of the organisation. (kl Cash Flow Statements Th8 ehaiity qualrfgs as a small 8ntily as outllned in Financial Reporting Stand2rd No.102, and has used th8 exefflption provided by that document under wh￿h it is not required to induile a ¢a$h flow statement as part of its accounts. Studem ¢th￿MunIty koon PJgo11 Aceounts y•4r èndod 31 fig¢•mbgr 2020 trJot•$ to th• A¢¢aurts Total Expenthlur• 2020 2019 Coils Cthantab Cr>Stg of Charileblg Tot31 generdthig expanditu￿ @Apendrtur9 generating expendliUTe expendiiur• fundg fundg AC￿￿1￿$ DBS cheeks Indép@nd9nl e￿M￿&th￿Th Insurance Mi4¢ellan8ovs exp&nge8 Office wJppl*6 PosL8oe 503 9.725 540 524 923 377 536 $03 9.725 540 524 923 3T7 536 2.097 18.587 528 617 2.097 16.$97 528 17 406 257 S36 4.006 408 257 636 4.006 Reni and 5eN¢e chatge Repav¥ S?lanes Telephone Trdininy rtansport 904 212 30.2È0 119 248 317 904 212 30.280 32.888 86 3S 519 32.686 86 35 519 248 317 4S.208 45.208 eo.739 60,739 Strff eo$ts ND remunerAiion Y•B¥ p¥id lo any ol the tnJ$t8fs in the year. norvJOts any expense5 reknburs£d to thétn. The 81affcosls were.. 2020 2019 Wages and otherp•n*N)n costs 29.593 e8f 31.832 854 30.280 32.686 Th& aver89¥ w8ekky rnUmbertsf￿ff by the eharityduthg ihe yearwa$ as lolDws'. co￿rdinal0r3 Adwini$tralor No mefflberofslaff garned mrè than É60.000. Th￿￿ no t*latè¢ p4rty in the yeer. Student Community Action Pag8 12 Accounts for the year end8d 31 December 2020 Notès to the Accounts Tangiblo Flxèd Assets Office equiprTEnt Restricted Unrestricted Funds Funds Total Funds Cost Balaneè at 1 January 2020 and 31 D8cernb8r 2020 6,516 3.510 10,026 Depreciatyon Balance at 1 January 2020 and 31 December 2020 6,516 3,510 10,026 Net Book Value At 1 January 2020 and 31 O&cetnber 2020 Fixed Assets Investments 2020 Market value 2019 Cost Cost Mathet value National S8vings Income Bonds Responsible Sterting Bond Fur)d Respons&)18 UK Equity Growih Fund 2,000 12,518 79,720 2,000 14.966 85,676 2,000 12,518 79,720 2,000 15,932 80,770 94,238 102.642 94,238 98.702 Market value at beginning of year AdditKJns in the year Net gainlllossl on disposallr8valu8tion Disposal prO￿edS 98,702 91,035 3.940 7,667 Mathet valu& at end of year 102.642 98,702 Debtors 2020 2019 Prepayments Trade debtors 1,702 1,724 1.702 1.724 Student Comrnunlty Actlon Poge 13 Accounts for the year ended 31 December 2020 NolÈ$ to the Accounts Credltors fallin9 due wSthln ono yèar 2020 2019 Accwals PaY￿￿￿ts reeefved in advance Social securiiy and olhertaxes 540 16,585 307 528 500 289 17,432 1,317 Restrietsd Funds Brought Fornard Re¢e*ts Payments Catried Forward Anxi81y Slayers BBC Children in Nee Cambridge City CounGiI CaTnbs County Counol BBC Children in Need Cambridge City Councll Cambs CoTrThunity FoUndat￿)n Carnbridge City Council BBC Children in Need Cambridge City Council 300 200 500 700 600 300 200 500 700 Big Siblings 200 700 500 800 700 900 Boun Craftroom 400 100 600 100 300 900 1,700 3.400 3,500 1.600 Analysls of Net As$ets by Funds Inveslrnent5 Net cuwenl assets Total Capital Fund Restricled Funds UnTE51ricled Funds 102,842 102,642 1,600 88.856 1.600 88.856 102.642 90,456 193.098 10 Commitments As at 31 D8c8mber 2020 the charity had annu81 commitments under non eancellable OP8raling leases for Lqnd and bUI￿l￿g5 as follows.. 2020 2019 In Fess than 1 year Bat￿en 1 and 5 years 4.000 4,000