## **SACKVILLE LODGE No 1619 CHARITY TRUSTEES ANNUAL REPORT** |**NAME**|**:**|Sackville Lodge 1619| |---|---|---| |**MAIN CHARITY NO**|**:**|**263205**| |**ADDRESS**|**:**|East Grinstead Masonic Centre c/o 1 Smolletts| |||East Grinstead West Sussex RH19 1TJ| |**TRUSTEES**|**:**|Colin Westcott, Michael Hipkiss, P Gareth Scourfield| The structure of the Charity is comprised of a Committee being the three Trustees of Sackville Lodge, to manage and oversee the dispersal of Charity grants. By a Declaration of Trust dated 04 May 1971, this is a requirement. Over the years, the Lodge has made numerous donations and dispersals to local Charities, and this remains a focus of intent to support the local Community. Most recently the Lodge was left a sum for helping these Charities and using the discretion of the Trustees, an additional Committee and with suggestions from the Membership. As part of the support, the Lodge requests simple publicity and feedback, so that the Public can see how pro-active we are within the Community. The Trustees, additional Committee and Members made a conscious decision to pursue the support of local and Community based Charities, rather than large National Charities, as it was felt that the impact of any donation would be far greater and be of more value per £1 donated, not being eaten up with Corporate expenses or other. To that end, e.g.,Tadpoles Swimming Club for the disabled in East Grinstead has been a long standing recipient of funds to enable them to provide changing facilities, Hoists for pool access etc. The strategy followed is using local knowledge amongst the Trustees, additional Committee and Members, to identify suitable and worthy causes to assist and then liaising with them to ascertain their needs and how best to support them with the limited resources at our disposal. Fundraising events are very limited as monies raised largely come from the Membership through donations, raffles at Masonic meetings and covenants, not by undertaking public fundraising events. SACKVILLE LODGE 1619 BENEVOLENT FUND Charity No 263205 Annual accounts for the eriod P*rlod end date Period start date 01.01.2023 To 31.12.2023 Section A Statement of financial activities Restricted income funds Re¢ommended categor5e6 by a¢tlv Oetslls of own analy818 $ Unrestricted fund¥ Endowment Total th1$ funds year Total last year Incoming resouTGe$ INote 3} Incoming resources from gtngratsd fund5 Voluntary i￿Orne F01 F02 F03 F04 F05 365636 S01 365,636 365 63S 1,876 Acbvilwd tr g8n8wiNJ fiJnds S02 Inve51menl Income 63 S03 63 63 55 In¢t%ning resourcgs from haritable actlvltles $04 Other Incomlng r8sour¢ès S05 Total ITncoming resources s08 Resources expended (Notes 441 365 699 Costs of G8norattng Funds C051s of generaiing voluntary iwome S07 Fwdr8i9ing tr￿n9 tr)$ts S08 Inveslrnent co¥ts S09 Charltablo ac¢lvltlo$ 365305 S10 365,305 365,305 Gov6rnanc• co$¢$ S11 Other r4s¢)urcg$ oxp8nded S12 rotal rosour¢es •xpondéd s13 Not incomlng/(outyoiTng) resources boforo transfws s14 365.305 365,305 394 394 236 Gross transfers between funds $15 Net incoming/(outgolng) rèsources before other re¢ognisedgalns/{Ios50sJ s16 Other recognised gainslllossesl Gains and losses on revaluation of fixed assets for the charity's own use Gains and Ioss8s on investmert assets 394 394 236 S17 S18 Net movement In funds s19 Total funds brought forward rotal funds carried forward $21 394 394 236 S20 4,771 4,771 5,165 4,535 5,165 CC17a (Excdl 24109r2024 Section B Balance sheet Restricted income Unra$lrlcted tunds Endowmgnt Total this funds ygar Total last Fixed assets Tangible a$$ets FOI F02 F03 F04 F05 (Note 91 Invéstments (Note 10} Total fixed assets B04 Current assets Stock and work in progress Debtors (Note 11} (Short temil investments Ca$h at bank and in hand Total current as$ets B05 B07 292,945 292,945 292,945 292,945 4,771 4,771 B09 Creditors: amounts falling due wlthln one year (Note 12} B10 Net current assets/(liabilities) 2,945 292,945 4,771 rotal assets less Current liabilltles B12 4,771 Creditors: amounts falling due after one year (Note 121 B13 287,780 287,780 Provisions for liabilitigs and chargès 814 Net assets 815 5,165 5,165 4,771 Funds of the Charity Unrestricted funds B16 5,165 5,165 4,771 B17 Restri¢ted income funds (Note 131 Endowment funds (Noto 131 B18 819 Total funds B20 5,165 5,165 4,771 Signed by one or two trustees on behalf of all the trustees Dale of roval Signaluie Print Name M HIPKISS C WESTCO b9 CC17a (Excel) 2410912024 Section C Notes to the accounts Note 1 Basis of preparation This section should be completed by all charltles. 1.18asi$ of accounting These accounts have been prepared on the ba858 of historic Cost lexcepl that invèstments are shown at market value) in accordance with". Accounting and Reporting by Charities- Statement ol Recommended Practice ISORP 20051", and wth" Accounting Standards.. Firtancial Reportif7g Standards for Smaller Enterprises IFRSSEI., or and with the Charities Act. exce t for the followin -Tick as appropriate.. if all relevant disdosures shown in thè pack have been givèn ltr￿n please tick°Aeeounting Standard$ il di8clo5ures completed in these accounts have been restricted to Ih05e requir￿ by the FRSSE, then please tick 'Financial Reporting Standard8 for Smaller Enterprises IFRSSEI.. - If no departures from the chosen Standards hsve been made thèn delete these words,. otherwise give detsi15 01 any chang8s in the boxes. 1.2 Chango in basis of accounting There has been no change lo the accounb'ng policies Ivaluation rules and methods of 8ccc*Jntingl since18St year IS except for the followngl. S if no changes have been made to accountirvJ poliae8 then de￿te these word5. 1.3 Changos to prevlous accounts No changes have been made lo accounts for previous years Igg except for the following). 55 If no changes have been made to accounts for previous peri￿5 then de￿te thesè wolds. CG17a (Excell 241cr312024 Section C Notes to the accounts Iconti Noto 2 Accounting policigs Thi$ 5tandatYl Ilstof accountingpoll¢les ha5 I￿￿ Oppfv￿by th• ch81ityexe•pl for11K￿8 delet•d. Where a differentor addltlonalpolleyhas adop¢Èd then thi$ is detalledin the box below. INCOMING RESOURCES R8cognits"on of incoming ources Th6s8 2re included in the Slalement of Financial A¢tivitva8 ISOFAI wh6n', the charity be¢omes entitled to the resources.. th6 trustees are virtually Certain they will receive the re50urtes. aTh the monetary Value can be measured with 5uffich?nl reliability. Where incoming resources have related exp8ndilure las with fundraising or ¢onlracl in¢ornel the incoming resources and related expenditure are reported gross in the SOFA. Grants and donations ale only included in the SOFA when thè charity has uncondits.onal enlilletnenl to the resources Incomin9 resourc•$ wlth related expenditur• Grants and donations Tax ro¢lalm8 on donation8 and glfts Contrdctual income and performan¢¥ rolat8d grants Incoming ￿$0￿r¢8$ from tax reclaims aT8 included in tho SOFA at the same t1￿ as the grft to whlch they relate. This is onty included In the SOFA ortce th8 related goods orservices have been delivered. Gift8 In kind Gffts in kind are a¢¢ounted forat a reasonable e51irnate of Ihèir value to the charity 01 the arnouTrl actually real&%ed. Gffts in kirld for sale or distribution are includad in the accounts as grfb onty when sold or distributed by the charity. Grft8 in kind for use by thè charty art included in the SOFA as incoming re8our¢e8 when receivable. These are only included in incommg resources Iwth an ￿￿￿alent amount in reSou￿e8 expendedl where the benefit lo the charity L8 rea$onabW quantrfiable, measurable and malerKal. The valu8 placed on Ih88e resources is the estimated value lo the charity ol the serwce or facility received. Th8 valup of any voluntary ￿1p rece￿ed is not induded in the accounts bul 15 descnbed in the trustees, annual report. This Is includ8d in the accounts when receivab￿. Invtstmont galns and 108tres This includ6s any gain or loss on Ihg sale of investsnenls and any gain or loss resulting from revaluing investments to marf(et value at the end of the year. Donated ser¥l¢es and facilhles Volunteer h•lp Inv•strnent incomo EXPENDITURE AND LIABILITIES Liabllity reco9nlbon Liabilities ats iecr4ni8ed as soon as thère ￿ 8 *al or ¢on$lrudwe obligation comrnrtting the charity to pay out resources. Include costs of preparation and 8xaminats.on of 8tstutory accounts, the costs of trustee m8&1ings and c081 of any ￿al 8dvi¢e to Iruslees on governan￿ or constitub'onal matteTS. Where the Charity gives a grant with condibons for 11$ payment belng a specrfic lev81 of setvice OT output to be provided. such gmnts are On￿ rÈcognised in the SOFA once the recipient of the grant has provided the spe¢tfEd service or output. These ore only re¢ognis8d in the accounts when e commitment has been made and Ihere aro no condit￿n$ to be mel reLgling to the grant which remain In th8 control of the charty. Suppi)rt costs in¢lude ¢8nlral functions and have b8en albcaled to activity cost categories on a basis consistent wlh the use of rèsources, eg allocating prcyety costs by floor areas, or per capila. staff costs by the b'me spent and other cests by their usage. Gov8mance costs Gr8nts wlth ￿rforman¢0 condltitins Grnnts payable without performance condittons Support Costs ASSETS Tangible fixed assets for use These are capitali5ed rf they can bg used for rnore than one year. and cost at least £500. They by charsty are valued at ¢ost er a reasonab￿ value on re¢eipt. Invostrn8nts Investments quoted on a rectyJnl$ed stock exchange are valued at mafket value ai the year end. Other investsnent assets are included al trustees, best estimate of market value. Stocks anfl work In prtsgro8s Thes9 are valued at Y)e lower of cost or mart(&l value. POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE CC17a IExcell 2410912024 Section C Notes to the accounts conti Nots3 Analysis of incoming resources Incoming resOu￿eS maybe fvrther analysgd if thls would help the reader of the accounts. Thls year Last year Anal sl$ Voluntsry incoma Le ac received Donations 364 750 886 1,876 Totsl 365,636 1.876 A¢tlvliiès for gengratlng funds Total Inv•strnent income Bank Deposit Interest 63 55 Totsl 63 55 In¢omlng resourcgs from charitablè activities Total CC17a (Excell 2410912024 Section C Notes to the accounts Icontl Note 4 Analysis of resources expended Resources gxpended may be further analysed If this would help the reader of the accounts. This year Last year Anal $18 Costs of generating voluntsry Income Total Fundralslng tradlng costs Total Invèstment managoment Costs Total Charltable a¢tlvltles Total Governance costs Total CC178 (Excell 2410912024 Section C Notes to the accounts (cont Note 5 Support Costs Please ¢omplete thls note if the charity has analysed ts exp￿Sè5 using activlty categoiies and has support ￿$ts. Fundraising actlvlty charitable Actlvlty Governanc? A¢tlvlty Totol C08t Su ort eost Total Note 6 6.1 Trustee expons Please pmvlda detsils of the an￿tsnt of any payment or reimbutsement of out-of-pocket oxp•ns•s made to trustees or to thirdparties for expenses incurredby trustees. Ilno expenses were pald, pleasa onter'None' in tho appropriate box(es). Detsils of Ggrtain items of expenditure This year Last year Number of truste￿ who were paid expens95 NIA NIA Naturg of thg •xpons•s Totsl amount pald £NII £Nil 6.2 Fèès for examination or audit of tho accounts Please provlde details of Ihe amountpaid ft)ranystatutory exlernal scrutiny of accounts and other services provlded by yourindependent examiner or auditor. If nothing was paidplease enterNONE in the Jppropriato box(es). Thi$ yoar Last yèar Independent examinerfs or auditots. f995 for reporting on th8 accounts Other fees Ifor oxamplè: advice, consultancy, accountancy s8rvi¢¢$) paid to th• Ind*pgndent examlner or auditor CC17a (Excell 24109r2024 Section C Notes to the accounts Icontl Note 7 Paid employees Please complete this noto rfthe charlty has any employees. 7.1 Stsff Costs Th1$ y•ar Last year Gross wages, salaries and ￿nefits in kind Employer's National Insuran¢e costs Pension costs Total staff costs 7.2 Average number of full-tlme equtvalent employees in th8 yoar part5 of the charity in whlch th employees work Th1$ year Number Last yèar Number Total 7.3 Dofined ¢ontribution ponsion schome Please complete If a defined contribution Brief details of the schem8 nsion scheme Is o erated. This year Last year Th• c08ts of the scheme to the ¢h•rlty lorthe yèar Thè amount ol any eontrlbutlon8 outstandlng at the year ènd The amount of any contributions prepaid at the year end CC17a (Excell 2410912024 Section C Notes to the accounts Icontl Note 8 Grantmaking Pleaso eompl•te this note If tho charity made any grants or donations which in 4rygregate fomF a materlal part of the charitablè activities undertaken. 8.1 Total value of grants Grants to Institutions Total amount £ Grants to individuals Total amount £ Purpos• fof which Com I with inslruclons of Le Su rants made ac 363,900.00 1405.00 ort of Local Charities Total 365,305 8.1 Grantmaking costs M the charity's a¢¢ounts are prepamd on the "aetivity basls" please give d8t8ils of any support ¢ost associated wlth grantmaking. Pl88s• ontér-Nil" rfthe Charity does not identify and/orallocate support costs. Support Costs of grantmaking £NII 8.3 Grants made to institutions the charlty has made grants to p8rticularinstitutlons that are material in the context of Its grantmaklng pleasè give details of the ITnstitution supportedi purpose of the grant and total pald to each institution listed. Sufficient informatlon should be given to provide a reasonablé understanding of the range of instltutlt>ns $u rted. Names of institutlons Purpose Total amount of rants aid£ Total grants to InStIt￿lonS CC17a (Excell 2410912024 Section C Notes to the accounts (conti Notè 9 TangiblÉ fixèd assèts Please complgte this note rfthe Charity has any tanglble flxed assets 9.1 Cost or valuatlon Frèèhold land & buildings other land & buildings Plan( machlnery and motor vèhlclès Fixtu￿$, ffttfings and equipment Payments on aceount and 88$ets under ¢on¥tructlon Totsl Balance brought forward Addition5 Revaluations Disposals Transfers ' Bal8nce carrfed forward 9.2 Accumulatsd depreciation and impairment provlslons SLorRB 'Basl$ SLDrRB SLorRB SLorRB SLorRB ' Rate Balance brought fornard Depreciation Charge for year Impairment prowslons Revaluations Disposals Transfers. Balance carried fornard 9.3 Net book value Brought fO￿ard Carried fOn￿ard 9.4 R?valuatlon If any fixed assets have been revaluedplease glve details of the valuerand method of valuation The Yr8nsfers' row is formovemenls bstween fixed asset categories. Please indicate the method ol depreciation by deleting the method not applic&ble (SL - stRight line,. RB ducing balance). Also please indicate the rate of deP￿CIatIOn.. for straight line, whal is the antKipal8d1rf8 of the asset (in yea￿),. for reducing balance, what is the percenlage annual deduction. CC17a (EX￿1) 2410912024 Section C Notes to the accounts l¢ont Note 10 Investment assets Ple8$e complete this note if the chority has any Investment assets. 10.1 Fixed assets Investments Carrying Imarkell value al beginning of year Add: additions lo investments at cost L•$s'. disposals at carying value Addlldodu¢t): nel 98inllloss1 on revaluation Carrying Imarket} value al end of year Pleas• provide below.. 10.2 A breakdown oftho market values of Invostments Shown abov• agraèlng with the balance sheet row BO3. 10.3 A breakdown of the income from investments agrgaing with SOFA row SO3. Analysis of investments 10.2 Market value at yvdr end 10.3 Income from Investmènts for the year Investment propertles Investmgnts li$ted on a recogni¥ed stock exchange or hold in common Investment funds. open onded investm6nt companies, unit trusts or other collè¢liv• invostment 8chem•s Investmonts In sub81dlary or connocted undertakings and companle8 Securlti88 not list8d on a recognised Stock Exchange Cash held as part of the investment portfollo other investmerFts Total 10.4 Material investment holdings If any single investment is material in terms of its valug (for example represents more than 5 per cent of thg valu9 Qf the charlty's total Invostmontsl please provide details. Investment held Market Value CC17a (Excell 2410912024 Section C Notes to the accounts Icontl Note 11 Debtors and prepayments Please complets this note If the ¢h8rityhas anydebtors or Analysis of dgbtors Amounts falling due within one year This year Last year Amounts falling due after more than one year Thls year Last year Trade debto Amounts dug from subsldlary and associated und8rtaklng8 Other debtors Prepayments and accrued incoma Totsl Nots 12 c￿ditorS and accruals Please complete this note if the charlty has any creditots or accwals. 12.1 Analysls ol Gredltors Amounts falling due within one year This yoar Last year Amounts falling dug aftar more than one ygar This year Last year Loans and ovgrdrdlts 14,855 Trnde credltors Amounts duo to subsldlary and assoclated undertaklngs other creditors 90,975 Accruals and d•f•rred incom• 181,950 Total 12.2 Security over a88ets If afty loan, overdraft orothor Cr￿11?rholds a charg• or othersecurity over any assets of the charlly please provide details. CC17a (Excell 2410912024 Séction C Notes to the accounts (conti Note 13 Endowment and restrictsd income funds Please complete this sectlon M the charity has ony endowment orrnstrlcted income funds. 13.1 Fund8 hold Pl•ase give a brief descrlption of any of the following type of funds hold by tha charity: pemianent endowment funds IPEI. oxpendable endowment fund5 IEEI. and restrictsd in¢omg funds, Includlng spgcial trusts, of the charity IRI. Typè PE, EE orR Purpose and Rostrictions Fund Name 13.2 Movements of major funds Please give dgtails of the movements of the majorlunds summarised in the restrl¢ted and endowment columns of the Statement of Finan¢ialActivities. Fund balancès brought foThvard Fund balancès carrfied forward Incomlng rosources Oirtgoing reyource$ Galns and losses Trnn8fe Fund nam08 Total Funds 13.3 Transfers between funds Please give dÈtaiTls of any transfers between funds. From Fund INamo1 To Fund (Namel Rèason Amount CC17a (Excell 2410912024 Section C Notes to the accounts lcont) Note 14 Transactions with related parties Mthe chartty has any transactions wlth rolated parties (oth8r than the trusteè expenses explalned in note 6) details of such transactions should b9 provided In this note. Mthere are no transactlons to repor¢ pleasa enter"None" In the relevant boxes. 14.1 Remuneration and benefits Pleas¢ give the amount of, and legal authority for, any remuneration or otherbenefits pald to a trustee or other relatodparties by the Charity or any Instftution or company connected with IL Amounts paid or benefit value This year Nam¢ of trustge or Connected party Legal authority {eg ordor. governlng document) Last year 14.2 Loans Please give dgtails of and amounts owlng to or from the charfty's trustees orother relatedparties by the Charity at the year end. Namg of trustee or connected party Amount owing This year Last yoaf Legal authorlty Due to trustog$ and related partles Due from trustees and related partles 14.3 Other transactlon{s} wlth trustees or related parties Please give details of any transaction undertaken by (or on behalf of) the charlty In which a trustee or relatedparty has a materlal intorgst Name of the trustee or related Relationship lo charity Description of the transactionl$) This year Lasl year CC17a IEx¢el} 2410912024 Section C Notes to the accounts (Gont) Note 15 Additional Disclosures The following are significant matters which are not covered in other notes and need to be in¢luded to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheeL CC17a (Excell 2410912024 Section C Notes to the accounts (contl Note 15 Additional Disclosures The following are significant matters which are not covered in other notes and noed to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheeL CC17a (Excell 2410912024 Independent examiner's report to the trustees of Sackville Lodge 1619 Benevolent Fund I report to the trustees on my examination of the accounts of the Sackville Lodge 1619 Benevolent Fund (the Trust) for the year ended 31" December 2023. Responsibilities and basis ot report As the chaiity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act an¢J in carrying out my examination I have followed all the applic2ble Directions given by the Charity Commission under section 14515llbl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention In connection with the examination giving nie cause to believe that in any material fesp8Ct: 1. accounting records were not kept in respect otthe Trust a8 required by section 130 of the Act. or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that th8 accounts give a'true and fair view which is not a matter considered as part of an independent examination. I have no Concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Si8ned- Name: Relevant professlonal qualification rCA Address: C￿L￿Li¥ LVrfK f% IA/0 3tIA Date: 10 i+