Trustees’ Annual Report for the period
From 01 Oct 2020 Period start date To 30 Sep 2021 Period end date
Charity name: ESSENDON VILLAGE HALL
Charity registration number: 263175
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | According to the declaration of Trust (07 Oct 1954) the village hall was set up for the purposes of physical and mental training and recreation and social moral and intellectual development through the medium of reading and recreation rooms library lectures classes recreations and similar activities or otherwise as may be found expedient for the benefit of the inhabitants of the parish of Essendon. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
In relation to the charitable purpose of the hall the main activities are: Sports / exercise classes Regular coffee mornings Societies and organisations meetings Social gatherings |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit which states that to satisfy the benefit aspect: • a purpose must be beneficial - this must be in a way that is identifiable and capable of being proved by evidence where necessary and which is not based on personal views • any detriment or harm that results from the purpose (to people, property or the environment) must not outweigh the benefit - this is also based on evidence and not on personal views To satisfy this public aspect the purpose must: • benefit the public in general, or a sufficient section of the public - what is a ‘sufficient section of the public’ varies from purpose to purpose |
• not give rise to more than incidental personal benefit - personal benefit is ‘incidental’ where (having regard both to its nature and to its amount) it is a necessary result or by-product of carrying out the purpose
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Through hire of the hall the charity has been able to help provide a range of activities and opportunities for the people of Essendon, which brings in much needed outlets for social interaction. Currently there are regular yoga classes running and an art class has also started. In addition, there is a weekly coffee morning which is well attended and started following the COVID restrictions as a way to bring the community back together and provide a regular social outlet. Societies and organisations such as WI, Parish Council, Cricket Club hold meetings in the hall, providing another social outlet and village fundraising events also take place in the hall such as jazz nights held by the Friends of St Marys Church. |
| Financial Review | ||
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Current account balance 30th Sep 2021 was £15, 603.49 Balance of savings held at the end of the financial year was zero This gives a total of £15, 603.49 The total income for the 2020/21 financial year was £26, 300.06 The total expenses for the 2020/21 financial year was £15, 020.15 This meant there was a surplus for the year of £11, 279.91 The accounts have been reviewed by David Mitchell, our independent examiner on the 16th Oct 2021 and found to be satisfactory. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A reserve of at lest £5000 is held to provide funds for emergency repairs. |
| Amount of reserves held | Para 1.22 | £5000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going |
Para 1.23 | There are no current uncertainties about the charity’s future. |
concern
Structure, Governance and Management
| Description of charity’s trusts: |
Declaration of Trust (07 Oct 1954) Unincorporated Charity run by a Committee of Management The trustees are the Parish Council elected every four years. |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 |
Reference and Administrative details
| Charity name | Essendon Village Hall |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 263175 |
| Charity’s principal address | Essendon Village Hall School Lane Essendon Hertfordshire AL9 6HD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Ian Venables | Chair – Parish Council |
May 2022 to present | ||
| Ian Venables | Vice Chair– Parish Council |
|||
| Rex Jones | Vice Chair– Parish Council |
May 2022 to present | ||
| Rex Jones | Parish Councillor | |||
| Mike Brown | Parish Councillor | |||
| Fran Christensen | Parish Councillor | |||
| Keith Venables | Parish Councillor | |||
| TraceyWilletts | Parish Councillor | |||
| Christos Papalexandrakos | Chair - Management Committee |
| 10 11 12 13 14 15 16 |
Paul Plail | Secretary - Management Committee |
||
|---|---|---|---|---|
| Rupert Priestnall | Treasurer - Management Committee |
|||
| Alexia Papalexandrakou | Management Committee Member |
|||
| Paul Wombwell | Management Committee Member |
|||
| Keith Venables | Management Committee Member |
|||
| Rex Jones | Management Committee Member |
|||
| Carol Blackman | Management Committee Member |
– Corporate trustees names of the directors at the date the report was approved Essendon Parish Council
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
| Description of the assets | Essendon Parish Council are trustees of the land and |
|---|---|
| held in this capacity | building of Essendon Village Hall |
| Name and objects of the | Essendon Parish Council hold the assets above on behalf of |
| charity on whose behalf the | the charity Essendon Village Hall (263175) |
| assets are held and how this | The assets are held for the benefit of the Parish of |
| falls within the custodian | Essendon. |
| charity’s objects | |
| Details of arrangements for | Essendon Village Hall is run by a Management Committee |
| safe custody and | who’s finances and accounts are separate from those of |
| segregation of such assets | Essendon Parish Councils. |
| from the charity’s own assets |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
NIA Other o tional infonnation NIA Declarations Tha trustses doclar• that they have approved the trustee8' rnport above. Slgned on behalf of the charity's truste88 Slgnaturels) Full name(s) Po8lllon l•g Secrotsry, Chalr. otc) Christos Papalexandrakos Chair of Village Hall Management Committee Dat• /6 /2</21
ESSENDON VILLAGE HALL
BALANCE SHEET AS AT 30[TH] SEPTEMBER 2021
(INCORPORATING STATEMENT OF ASSETS AND LIABILITIES)
| 2021 | 2020 | ||||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| RECEIPTS | |||||
| Hall Hire | 4700.50 | 6463.25 | |||
| Parish Council Grants | 1000.00 | -------- | |||
| Welwyn Hatfield BC | 18240.93 | -------- | |||
| Village Fete | --------- | 700.00 | |||
| COIF Interest | .13 | 6.65 | |||
| Refund | --------- | 150.00 | |||
| 200 Club | 1455.50 | 1659.90 | |||
| Deposits | 803.00 | 550.00 | |||
| CDA for Essendon Connect | 100.00 | -------- | |||
| _ | _ | ||||
| 26300.06 | 9529.80 | ||||
| PAYMENTS | |||||
| Caretaker/Cleaning | 957.50 | 1667.50 | |||
| Electricity | 409.98 | 445.96 | |||
| Gas | 1259.11 | 2310.10 | |||
| Insurance | 611.16 | 901.27 | |||
| Water Rates | 60.00 | 174.47 | |||
| Maintenance/Repairs |
8033.52 | 15537.01 | |||
| Telephone | 182.25 | 331.58 | |||
| Broadband | 533.16 | --------- | |||
| Diocesan Board Rent | 10.00 | 5.00 | |||
| PRS/PPL/CDA |
240.94 | 170.08 | |||
| Fire Protection Service | 41.88 | 129.98 | |||
| 200 Club | 471.20 | 593.96 | |||
| Expenses | 49.72 | 92.92 | |||
| Deposit | 125.00 | 500.00 | |||
| Defibrilator | 115.80 | -------- | |||
| Refunds | 420.00 | 297.31 | |||
| Transfer to Essendon Parish Council | 1498.93 | -------- | |||
| __ | ______ | ||||
| 15020.15 | 15020.15 | 23157.14 | 23157.14 | ||
| _ | __ | ||||
| Surplus/Deficit | |||||
| Receipts over Payments | 11279.91 | -13627.34 |
ESSENDON VILLAGE HALL
BALANCE SHEET AS AT 30[TH] SEPTEMBER 2021
(INCORPORATING STATEMENT OF ASSETS AND LIABILITIES)
| 2021 | 2020 |
|
|---|---|---|
| £ £ |
£ £ | |
| ASSETS | ||
| Cash: | ||
| At Bank on Current Account | 15603.49 | 2676.82 |
| At COIF | --------- | 1646.76 |
| _ | _ | |
| 15603.49 | 4323.58 | |
| ACCUMALATED FUND | ||
| Balance from Previous Year | 4323.58 | 17950.92 |
| Excess for year as per | ||
| Receipts and Payments Account | 11279.91 | -13627.34 |
| __ | __ | |
| 15603.49 | 4323.58 |
NOTES TO THE ACCOUNTS
Assets
As reported in previous years, there are, in addition to cash, a number of tangible assets in the form of furniture, fittings and equipment, but these are of no great value and of relatively short life so, in accordance with past practice, such expenditure has been written off against revenue and no account has been taken of these assets in the Balance Sheet.
…………………………
Rupert Priestnall Honorary Treasurer
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF ESSENDON VILLAGE HALL
I report on the accounts for the year ended 30[th] September 2021, which are annexed hereto.
Respective Responsibilities of Trustees and Examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011(the Charities Act) and that an independent examination is needed.
It is my responsibility to: - examine the accounts under section 145 of the Charities Act.
- follow the procedures laid down in the general Directions given by the Charity Commission (under section145(5)(b) of the Charities Act) and To state whether particular matters have come to my attention.
Basis of Independent Examiner’s Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express and audit opinion on the view given by the accounts.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the Act to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met or
-
to which in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached.
D J Mitchell Essenwell Cottage Cucumber Lane Essendon Hertfordshire AL9 6 JB
16[th] October 2021