**(Registered Charity number 262349)** ## **The Pinner Association** ## **Annual Report for 2023** The Pinner Association Executive Committee met eleven times during 2023, and we held our AGM on 19[th] April 2023. All meetings, the election of Officers and Committee, and all other business of the Pinner Association, were conducted in accordance with our Constitution. As an amenity society The Pinner Association aims to conserve and enhance the quality of life in Pinner in co-operation with the residents and local government. The association is non-political and membership is open to all who live and/or work in the area, as well as former residents. In planning the activities of The Pinner Association for the year the Executive Committee kept in mind the Charity Commission’s guidance on public benefit at our Executive Committee (Trustee’s) meetings and the Charitable Objects of the charity being for the public benefit for the following purposes in the area of Pinner which area shall hereinafter be referred to as "the area of benefit" (a) to stimulate public interest in the area of benefit, (b) to promote high standards of planning and architecture in the area of benefit, and (c) to secure the preservation protection development and improvement of features of historic or public interest in the area of benefit. All the Officers and Trustees, together with many of the general membership who undertake regular duties of behalf of the Pinner Association, are unpaid volunteers, who freely give of their time, facilities and expertise for to enhance the amenity of the local community. The postal address for The Pinner Association registered charity is 10, Crest View, Pinner HA5 1AN ,the email address is information@pinnerassociation.co.uk , and the website address is www.pinnerassociation.co.uk Up to the AGM on 17th April 2023 the Trustees were Robin Youle – President, Julie Waller – Chair, Ruth Boff – Secretary, Tim Owen – Treasurer, Alison Whitehead – Membership Secretary, and Rahul Aggarwal, Ed Badke, Warwick Hillman, John Hinkley, Keith Rookledge, and Christine Wallace - Committee Members. At the AGM (see Minutes below) John Hinkley was elected as Vice-Chair and Jenny McCann as a Committee Member, with all the other Trustees being reelected in their posts as above. This report is based upon the “View from the Chair” and AGM minutes as published in the March 2023, July 2023 and November 2023 issues of our magazine “The Villager” (numbers 255, 256 and 257) which is distributed to all Pinner Association members and more generally in the Pinner area. The March, July and November 2023 “View from the Chair” reports were written by Julie Waller, Chair of The Pinner Association. The AGM minutes were written by Ruth Boff, Honorary Secretary, The Pinner Association. Page **1** of **11** **Extract from “The Villager” magazine number 255 published March 2023:** Page **2** of **11** '1 have investigated this internally and the comments being made with regards defective drainage are not factual and are based on local rumours. There has been no identified issue with the drainage on the site, in fact during the project the original specification wa5 changed, and the Council put additional funds into the project to provide an adaptable drainage system for the development and the church behind the development. The Thames Water adoption hasn't taken place as yet, as we are finalising the legal documents between the church and the Council. The drainage ha5 been designed to an adoptable standard and 15 of sufficient capacity for the site and the church. Therefore, once the paperwork is agreed between the 2 parties, we do not anticipate any issues with Thames Water sign off. The delay is due to following the practical completion on the site at the end of November, a defect was identif led on the balcony areas of the new houses. The Council took legal advice on the sales programme and was advised to 'pause' the programme until the main contractor, Claritas, had identified the cause of the leak, advised their intended remediation plan and that this plan was then independently varied and approved by F & G (the Council's agent for the project). Following an urgent meeting on site before Christmas, the main contractor w35 instructed by the Council's project team to carry out investigation and dye tests on one of the of worst affected properties. This happened in the first two weeks of January. The Council met with the Managing Director of Claritas on Friday last week and we are expecting their remediation plan next week., Let's hope it doesn't take too long to resolve the issues. St George's Day. The Rotary Club of Pinner have started the organisation of St George'5 Day Celebrations. They are hoping to get authorisation to hold the event on April 23rd. Assuming that everything goes to plan, they will be looking for people to help steward. Band Concerts. We have started to organise this year's band concert5. They will be on July 30th and August 6th, 13th and 20th. It is envisaged that there will be no chair hire again this year. Coronation Celebrations. The Friends of Pinner Village Gardens, supported by The Pinner Association, are planning a day of celebration on sunday, May 7th. the day after the Coronation. More details to come in the park and on pinnervillagegardens.org.uk Hoppy reoding Julie Page 3 of 11 REPORT OF THE OPEN MEETING / THE PINNER ASSOCIATION 90TH ANNUAL GENERAL MEETING HELD ON 19TH APRIL 2023 IN THE PINNER VILLAGE HALL. MINUTES OF THE 90TH AGM OF THE PINNER ASSOCIATION The formal business ofthe AGM commenced at 8.45pm. There were 59 persons present. Minute5 of the 89th AGM A vote to approved the minutes of the 89th AGM held on 20th April 2022, as published on pages 67- 72 ofThe Villager, No 253-July 2022, was proposed byjim Boff and seconded by Warwick Hillman and unanimously agreed by the meeting. Matter5 Arising None. Chairfs Report Julie Waller, Chair of The Pinner Association gave a report outlining the activities undertaken over the past year- see View from the Chair on Pages 11-13 in this edition of The Villager. Treasurerf5 Report Tim Owen, Honorary Treasurer, referred the meeting to his written report on Page 77 ofthe March 2023 edition No. 255 of The Villager, and the abbreviated accounts for the year ended 31 December 2022 Provided on the reverse of the AGM Agenda. A copy of the fuller set of annual accounts, in the format required by the Charity Commission, and which had been examined by and signed off by the Independent Examiner, could be made available for any mernber who wished to see them. The income over 2022 had included a £3,000 legacy, but the income from membership subscriptions had decreased by 9% from that in the previous year, because the 2021 subscription5 included those from 2020 that had been delayed by the Covid pandemic. Overall, the income from subscriptions in 2023 was only 3Yo down on the average for 2020 and 2021. Other income had been gained from the bucket collection donations at the summer band concerts, and the amount that the A550ciation had been able to claim back from Gift Aid had increased as the bucket collection donations were included. However the advertisement income from The Villager had decreased by 13¥. due to the difficult economic conditions, which had resulted in the net cost of producing the magazine rising to £2,619. Expenditure had risen to £28,982, a £2,325 increase over the previous year, because of an increase in the Association's funds used for charitable purposes, including the band concerts and the maintenance of the Peace Garden and the Pinner Station and Police Station gardens Ithe latter being co-sponsored by Mansi's Florist). A donation of £1,000 was made to the Harrow Foodbank, and the cost of providing the festive lights and two street Christmas trees in Pinner had risen to £5,473, with £2,975 of that expense having been funded from the Page 4 of 11 remainder of previous grants for this purpose from Harrow Council. The net income for 2023 was £2,570 and the Association's financial position remained strong, with over £61,000 being available for unrestricted purposes. Tim asked that anyone who could suggest a project within Pinner that may benefit from some funds from the Association, should let the committee know, so that it may be considered for sponsorship. The full accounts had been approved by the Pinner Association Executive Committee on the 2nd February 2023, and subsequently inspected by the Independent Examiner. who had given an unqualified report. A signed copy of the accounts was available for inspection. There being no questions on the accounts, a vote was conducted on the motion, proposed by John Hinkley and seconded by Julie Waller, to approve the end of year accounts for 2022. This was passed on a show of hands with no votes against the motion, and accordingly the accounts for 2022 were adopted by the meeting. The signed adopted accounts will be filed with the Charity Commission. Election of Officers and Executive Committee All the candidates for the elections had been duly nominated and seconded, and all the posts for election were unopposed. Julie Waller, Chair, conducted the election of the President. Robin Youle was duly elected by the meeting. Robin then conducted the election of Julie Waller for the post of Chair, praising her for also acting as the temporary Advertisement Manager and for administering the Association's website and social media platforms. and the meeting voted unanimously for her election as Chair of the Association. The Chair then conducted the election of the Officers. For the Officer posts there were no contested positions, and the following, having been nominated and seconded by the due date, were confirmed in post with agreement via a show of hands.. Vice-chairman - John Hinkley,. Hon Treasurer- Tim Owen; Hon Secretary- Ruth Boff,. Hon Membershipsecretary Alison Whitehead. There had been six Executive Committee nominations for the ten posts available under the Constitution, and the following, having been nominated and seconded by the due date, were confirmed in post with the agreement via a show of hands: Rahul Aggarwal, Ed Badke, Warwick Hillman, Jenny Mccann, Keith Rookledge, and Christine Wallace. Four elected Committee positions remained vacant. Vote of thanks to, and election of, the Hon. Independent Examining Accountant rim thanked the Hon. Independent Examining Accountant, Mr Anthony Fineberg, who had kindly agreed to continue to act in this capacity. He proposed the vote of thanks to Mr Fineberg and his re-election as the Independent Examining Accountant for the coming year, seconded by Julie Waller, and this was passed unanimously by the meeting. Page 5 of 11 A.O.B. None. The Annual General Meeting closed at 9.05pm. Open Forum The questions raised from the floor during Open Forum included: Q.. How to pay for parking without installing the parking app on a Smart phone? A.. John Hinkley replied for the Association saying that there were "PayPoints" in shops close to parking locations where payment could be made in cash, Q.. The app was too complicated to use for the one hour free parking. Could there not be simple dedicated machine to get the one hour free parking? A: The old parking machines were to become redundant when 2G connectivitywas turned off later this year, and Harrow Council now no longer had the facilities to handle large amounts of cash. However, Cllr osborn said some car parks and streets now had new pay by card machines which could also be used to obtain one hour free parking, and that these machines operated via 4G. These would be installed where the PayPoint shop was not very close to a car park or on street parking location. There were already two such machines in the Love Lane car park and one in Bridge Street. Q: What is happening at the premises that previously housed Friends Restaurant? A.. Ruth said that the Association had been liaising closely with the Harrow Principle Conservation Officer over the works that were required by a very detailed Listed Building Planning Enforcement Order, which would restore both the exterior and interior of the building at 11 High Street to the condition and appearance they had prior to the unauthorised alteration5. The ground floor windows were currently being hand-made to match as exactly as possible the pre-existing windows of this important building in the High Street. Q: Was there a proposal to construct a Travelodge hotel in Pinner? A: There was no planning application for any such development and the Association had not heard of a current proposal to do so. Q.. Why were some of the restaurants in Pinner struggling? A.. Julie said that certain restaurants such as Turquoise Kitchen and Chin Chin were usually very busy, and that 'Yummies" although temporarily closed, had had some works being undertaken to the interior. She suggested that Pinner residents should make use of the local businesses whenever possible. The meeting finished at 9.45pm. Ruth Boff Page 6 of 11 **Extract from “The Villager” magazine number 256 published July 2023:** Page **7** of **11** We made the following donations during the course of the year.. £200 to 5th Pinner Scouts for use of their PA system. £500 to the Friends of Pinnervillage Gardens, as sponsorship of their very successful Coronation event £500 to Friends of Roxbourne Park, towards the cost of three Coronation trees. £1,000 to Pinner Cricket Club, towards the youth team's caps Over a year ago, l approached Harrow Cycling Club to see how we could help. Now that they are settled in their new location, we donated El,000 towards the purchase of an adaptive tricycle for youngsters (more in the next issue). Following an appeal at the AGM, asking if anyone knew a carpenter who could fix the trough outside the Queen5 Head, landlord Sean White came up trumps. The trough is now fixed. We are currently looking to amend our constitution. Key are3S that we are looking at are: the need to ensure that it mentions the new technology that we all got to grips with during the COVID lockdown. to allow absent committee members to cast their votes prior to the meeting. via email. to change the number of trustees present for the meeting to be quorate. For the Christmas light switch-on in the High Street, we are hoping to have a local school choir sing a few carols. More details in the November issue. St. Georges Day celebration5, organised by the Rotary Club of Pinner, were very well attended. l understand that there were more Scouts in attendance than last year. There was a mix-up with the Harrow Council Newsletter that stated that the Pinner Association invited people to the Coronation Picnic at Pinner Village Gardens. This was incorrect. It was the Friends of Pinner Village Gardens who organised a wonderful day. I know some parents are in the doghouse, as they didn't enter their pet into one of the many categories at the dog show. Lastly, planning for our band concerts is well underway. By the time you are reading this, we will be looking for volunteer5 to help with setting up, stewarding and packing away. Please keep an eye out on our social media platforms for further details. Just a reminder, there will be no chair hire again this year so please bring your own. Julie Waller Page 8 of 11 **Extract from “The Villager” magazine number 257 published November 2023:** Page **9** of **11** Pinner Village Show. The Rotary Club of Pinner held their annual Pinner Village Show on the 9 September. Unfortunately, I wa5 unable to attend this year, but, despite its being the hottest day of the year, they expect to have raised over £5,500, which will be distributed to a number of charities, including Prostate Cancer UK. I know that all the hard work has paid dividends, Congratulations to Pinner Rotary. Roxyfest23 in Roxbourne Park On Sunday 24 September, Roxyfest took place. Their dog show is growing in popularity and population, and I knew that this would bring in the visitors to the park despite the slow start and a quick shower. Funds raised will help the Friends group make further enhancements to the park for the benefit of everyone. If you would like to know more about what they do, visit https:l/friendsofroxbourne.wixsite.com/park/home Planning You may rememberthat, in thejuly 2023 Villager, we included an article on the consultation on the Harrow Tall Buildings (Building Heights) Supplementary Planning Document, giving the views of your Association on the proposals. The outcome of the consultation went to the Harrow Planning Policy Advisory Panel and the final document was approved by the Council's Cabinet at the end of July and is now a part of the Harrow Local Plan. A summary of the consultation responses was published and, although the Pinner Association and many other organisations and individuals had submitted detailed responses to this consultation, there were very few revisions to the draft in the final document. Revisions were on technical matters in the main, raised by the GLA to ensure compliance with the London Plan 2021. We welcome this planning guidance, which requires 'contextually high, Itwice or more the current prevailing height of buildings in an areal new buildings to conform to design criteria which in some ways might mitigate any adverse effects they may impose upon the built environment. But we regret that the definition of 'contextually high, wa5 not changed to being any new building proposed to be greater than the prevailing height of buildings in an area. We shall be watching closely to see if this additional SPD will achieve the Council's aim 'to protect the character of our suburbs,. Harr0￿S Hero(inel It is with great pleasure that l am able to report that Jennie Youle was awarded a Harrow's Hero award in the Lifetime Achievement category. It would be quicker to list the local activities she has not been involved in over the years, but if I mention being a Trustee and Committee member of the Friends of Pinner Parish Church, Co-chair of Pinner Local History Society for seven years, a regular presenter at the Ruislip and Pinner Tr3vel Club, helping at the Heath Robinson Museum, Parents, and Teachers, Committees of West Lodge School and Nower H ill High School, Adult Education Society committees, Save the Children Fund committee, Scout and Guide Associations committees, a valued member for many years of Pinner Safer NeiEhbourhood Panel, Page 10 of 11 selling British Legion poppies outside the station, helping at our Band Concerts, you will get some flavour of the breadth of her interests and of her contribution to the community. She typifies the advice that if you want something done, find a busy person. Her recognition is richly deserved. Final Note. Planning is well underway for Pinner's Act of Remembrance which will be held on Sunday 12 November by the War Memorial on the High Street. We look forward to seeing you there. HarroH' Sieel- Taken by Jennie Youle receiving her ah'unlfrom Paul Osbur Julie Waller Page 11 of 11 Registered Charity No 262349 The Pinner Association Report and Accounts 31 December 2023 The Pinnèr Association Report and Accounts for the yoar ended 31 December 2023 Contents Page Report of the Independent Examiner Statement of FinancKal Activities Balance sheet Notes to the accounts 4t06 The Pinner Assoclation Inde￿ndent examiner's report to the trustees of The Pinner Association I report lo the trustees on my examination of the accounts of the The Pinner As50cialion (the Charity} for the year ended 31 December 2023 Responslbllltles and ba818 of report As the charity trustees of the Charity you are responsible for the preparation of Ihe accounts in accordance with the requirements of the Charrties Act 2011 {'the A¢f}. I report in respect of my examination of the Charity's accounts carried out under sectton 145 of the 2011 Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{51{bl of the Art. Independent examinorfs ststemenl I have completed my examination. I confirm that no material matters have come to my attention in connection wilh the examinats'on 9iving me cause to believe that in any material respect.. 1. accounting records were not kept in respect of the Charity as required by section 130 of the 2. the accounts do not accord with those records., or 3. the accounts do not comply with the applicable requirements conceming the form and content of accounts set out in the Charities IAcGounls and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no Con￿M$ and have come across no other matters in connection with the examination to which attention should be drawn in this rewrt in order to enable a proper understanding of the awoun15 to be reached. Anthony Fineberg 44 Moss Lane Pinner Middlesex HAS 3AX Dated.. 14 March 2024 The Pinner Assoclation Statement of financial activities for the year ended 31 December 2023 Unrestricted Restricted Funds Funds 2023 2023 Total Funds 2023 Totsl Funds 2022 Notss In¢ome from: Subscripb'ons and donats'on$ Band Concert collections Gift Aid Advert151ng in The Villager Legacy Interest on cash and investments 12,185 2,091 3,210 10,630 12,185 2,091 3,210 10,630 12,402 2,302 3,450 9,770 3,000 628 1,894 97 1,991 Total 30,010 97 30,107 31,552 Expendlture on: Membership recnjitment & renewal Production of The Villager Donations and subscriptions Band Concettg In Pinner Memorial Park Pinner parks and gardens upkeep Christmas trees and lighting Remembran￿ Sunday Management and Administration 1,230 13,338 3,302 3,322 2,908 2,927 329 1,309 1,230 13,338 3,302 3,322 3,199 6,126 329 1,309 1,338 12,389 1,537 3,104 3,299 5,473 543 1,299 291 3,199 Total 28,665 3,490 32,155 28,982 Net ineomellexpendlture) 1,345 13,3931 12,0481 2.570 Transfers betsveen funds Net movement in funds 1,345 13,3931 12,048) 2,570 Reconclliation of funds Total funds brought forwar 61,548 4,235 65.783 63.213 Total funds carrled forward 62,893 63,735 65,783 The noles on page8 4 to 6 form an integral part of thoso accounts. The Pinner Association Balance sheet as at 31 December 2023 2023 2022 Notes The assets and liabilities of the charity.. Current •$8ets Debtors.. accrued income Cash at bank and in hand 2,605 65,496 68,101 2,595 67.351 69,946 Total curronl assets Llabilltles Credilots". amounts falling due within one year {4.3661 14,1631 Net current assets 63,735 65,783 Total assets less current Ilabllllle8 63.735 65,783 Net assets 63,735 65,783 The fiinds of the ch8rfty.' Restricted Income fvnds 4,235 Unrestricted funds 62,893 61,548 Total Charity Funds 65.783 These financial statements have been prepared in accordance wth the provisions of Part 15 of the Companies Act 2006 relating to small companies. Julie Waller (Chair) . Trusteè Timothy Owen FCMA FCT (Hon. Tr&75urer) Trustee Approved by the Board of Trustees on S March 2024 The notes on pages 4 to 6 foryn an Integral part of these accounts The Pinner Association Notes to the accounts for the year ended 31 December 2023 Accounling Policles Basls of preparation of the accounts The financial stslemenls have been prepared in accordan¢e with the Charities Act 2011 and with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS102, September 20151. as modified by the Stslement of Recommended Praclite applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 2015} issued by the Charity Commission for England and Wales, under the historical cost convention and the ac¢ounb'ng policies sel out on pages 5 and 6. The accounts have been drawn up in accordance with the provisions of The Charities (Accounts and Reports) Regulations 2008, and include the results of the charity's operation5 whi¢h are described in the Trustees, Report, all of which are continuing. Insofar as the Statement of Recommended Practice for Accounting and Reporting applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS1021 leffective 1 January 20151 issued by the Charity Commission for England and Wales requires compliance with specific Financial Reporting Stsndards other than FRS102 then the specific Financial Reporting Standards have been followed where their requirements differ from those of FRS102. The charity has taken advantage of the exemption in FRS102 from the ￿qUirement lo pr¢)duce a cash flow statement. The particular accounting policies adopted are set out below. Accountlng conventlons The financial statements are prepared on a going concern basis under the historical cost convention. Incom• Income is accounted for on an accruals basis. Expenditure Expenditure is accounted for on an a¢cruals basis. Récognitlon of liabilities Liabilities are recognised on an accruals basis in accordance with nomial accounting principles. Taxadon As a registered charity, the organisation is exempt from in¢oTne and corporats'on tax to the extent that its income and gains are applicable lo charitable purposes only. Value Added Tax is not recoverable by the charity, and is therefore included in the relevant costs in the Statement of Financial Activiti8S. The Plnner Assoclatlon Notes to the accounts for the year ended 31 December 2023 Accountlng Pollcl•s {continugd) Funds structure poliT¢y The Charity maintsins a general unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Such funds may be held in order to finan￿ both working capital and capital inveslment. Restricted fund5 have been provided to the Gharity for particular purposes, and it is the policy of the board of Iruslees to carefully monitor the application of those funds in accordan￿ wth the restrictions placed upon them. There is no formal policy of transfer be￿een funds or on the allocation to designated funds, other than that described above. Any other proposed transfer beknn fvnds would be considered on its merits. Winding up or dissolution of the charity If upon winding up or dissolution of the charity there remain ally assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity. Trn8tees' remuneratlon and èxpon#8s. and related partles Neither the trustees nor any persons connected with them have recenied any remunerats'on or expenses, and there werè no Irasactions with related parties, either in the current or prior years. Donations and Subscriptlons 2023 2022 Donation to Harrow Cycle Hub Donation to the Friends of Roxbourne Park Donation to Pinner Cricket Club Donation to the Friends of Pinner Village Gardens Donation lo Harrow Foodbank Small donations and subscriptions (not exceeding £500 each} 1,000 500 1,000 500 1,000 537 1,537 302 3,302 Crgdltors: amounts falling due withln one year 2023 2022 Trade credltors Accrued expenses 3.856 510 4,366 3.459 704 4,163 The Pinner As$oelatlon Notes to the accounts for the year ènded 31 Decembor 2023 Partlculars of Indivldual funds and analysis of assels and liabilities ropresenllng funds Unrestrlcted Funds Re8trlcted Income Funds Total Funds At 31 Decernber 2023 Current Assets Current Liabilities 67,259 14,366) 62,893 68,101 14,3661 63,735 At 31 December 2022 Current Assets Current Liabilities 65,711 {4,163} 61,548 4,235 69,946 14,1631 65,783 4,235 Unrestr￿ted funds comprise those funds generated through the Associgtion's various actwities which the Iruslees are free to use in a¢wrdan¢e with the A$5o¢iation's objects. The Restricted Income Funds are.. 1. the High Street Fund1£842,' 2022.. £1.1041 which was given for maintenance and improvement work in Pinner High Street, and 2. the Christmas Lights Fund l£nil., 2022.. £3.1311 which was given for costs incurred in the installation and removal of decorative lighting in Pinner.