Roglstered Charlty Numbor 262257 Charltabl• Incorporatod Organlsatlon THE APOLLO THEATRE (ISLE OF GH TRUST TRUSTEES ANNUAL REPORT AND RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024
THE APOLLO THEATRE {ISLE OF WIGHT) TRUST CIO RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024 CONTENTS PAGE Trustees. Annual Report Independenl Accountsnts Report R1p1S and Payments Acthunt Statement of Assets and Liabilibes
THE APOLLO THEATRE (ISLE OF WIGHn TRUST CIO RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 310ECEMBER 2024 TRUSTEES. ANNUAL REPORT The Trustees have pleasure in presenting theff reptyt and the unaudlled finanoal slalements of the charity for the period ended 31 December 2024. REFERENCE AND ADMINISTRATION DETAILS The principal address of the chaiity is: Apollo Theatre. l¥e Street. NewporL Ie Ofht. P030 1JT Tha Trustees The Board of Trustoes at 31¥1 December 2024 was as follows:. Mrs Liz Mackenzie Mr Geoff UndeNood Mrs G Kennedey M5 Julie Jones-Evans. Prof Phil Cardew Ex-offi¢io'. Mr S J Reading MrDJBums Readin9 Miss V Cook Following agreement wth the Apdlo Players the TnJst converted to a Charitable Incorporaled Organisalion {CIOI c 23rd July 2024. thus merging the activities of the Trust and The Players inlo a single organisation. Future accounting yeaTS will change lo 31 August in order to ing tho accounts h.ne with the Apollo PLgyers season. STRUCTURE, GOVERNANCE AND MANAGEMEKr The objects of the CIO remain as prevityJs yeats under Trust which are the promo11 and encouragement of education in the arts among the putlC. This indudes the administralion and maintenance of the Apollo Theatre situated in Pyle Street. Newport. Isle of Wrght plus the adjacent propety 124 W Street and an industrial unit. 11 Dodnor Pak. Newport. Isle ol Wight (thg Unil). The theatro was constructed in 1804 as a Methodist Chapel and was listed as a Historic Asset Grade Il. in 1953 by the then Department of the Environment. 124 Street is also listed as Grade 11. In 2012. the TnJ51 purchased The Unil to Iree up storage space in the theatre and provmye an additional rehearsal area. The Unit 1$ still under mortgage. Upon transitioning to a CIO the Trust eeased lo be a limtted wnpany and is henceforth known as the Apollo Theatrg Trust (Isle of TKight) with the working tiue of Apolk Theatre Players. The CIO is govemed by four elected ex-officio trustees by Ihe membership arKI overseen by five cTropled trustees. Trustees will rotate retsremenl by 113rO each AGM.
THE APOLLO THEATRE {ISLE OF WIGHT) TRUST CIO RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024 TRUSTEES, ANNUAL REPORT (contlnued) OBJECTIVES AND ACTIVITIES The Players now operate the Theatre in a professal manner. They provide an annu81 season usually of seven drama productions drawing on all theatrical sources and styles. This help5 fvlfil the objects staled above not only by promoting the perfomiances lo the public but in educating all who take part in the drfferent skilts invoFved ofvslage, off-stage, and front of house. No participant. except with the occasK)nal use of semi*professional musicians. is paid for histher seivices. There is also a vigorous and active young members group which provides opportunities and inslNclion in dramatic art. they perform in suitable main stage productions and also stage Iheir own devised work. Workshop5 are held on various aspects of theatre. both acting and technical. The stage and technical facilities are occasionally hired out lo visiting companies as well as local groups. often for the benefit of vaiious Charities at limes when the theatre and stage are not required for inthouse productions. A Gateway group 15 now well established and meets every week to engage in play readings. poety and singing. An Art exhiLNb'on 15 mounled during each production. The Apollo Theatre is now a NT Live venue and screens NT Live perf0mlan$ to regular full h)vses. Recently. streenings of opera have been introduced. All materials used in sets and costumes and all other theatrfrrelated running costs are paid for by the Players out of box office receipts, including the major building overheads such as insuran, maintenance, and improvements to the theatre's eouipm&nl and facilities whh ¢ome under the heading of capitsl expendilure. This had previously been covered by the TrusL In planning our activitles for this year. we kept in mind the Charity Commission's guidan on public benefft al our Tnjstee meetings. The focus of our activities remains the maintenance and development of the Apollo Theatre's building and equipment. This ben8fils the community of Ihe Isle of Wight through the provision of ¢ultur81 activities. adding lo its education in the arts. A grant making Fdicy is in place, offering financial assislance lo Apollo member students occupied in full time study in any aspect of theatre work. The grants are to be Ibmited to the amounl of interest that the CIO may eam on its fvnds or a hoher figure rf agreed by the CIO . Major upgrades to our stage lighling and systems have resulted in lowering our carbon kntyrint and hence cost of utiltbes. FINANCIAL REVIEW AND RESERVES POUCY Our Major Source of fijnding continues to be at our box office. A mortgage ft)r The Unit is held wilh HSBC with loan payrnenis made directfy from the Players. funds. The accounts rellect the pemianenl endowment fund representing the original book cost on acqvisition plvs additional WkS on the theatre by the TrusL The cash fvnds of the CIO are held wth the Charilies Aid FoundalM)n {CAFI on current and deposit a(vJunts whith carry slightly better interest than can be obtained from hKJh street banks. The cash revenue account is held with HS8C and a small account is maintained with Lloyds handling the receipt of fvnd-raising activities. Al the year end. the Trusl held cash and bank balances of £13.968 (2024 - £45.712). The TDJstees consider this level of available funds lo be sufficient lo cover approximately 10 months. njnning costs. based on the 2024 expenditur8. and is considered a reasonable reserve by the Trustees.
THE APOLLO THEATRE {ISLE OF WIGHD TRUST CIO RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024 TRUSTEES, ANNUAL REPORT Iconllnuod) PLANS FOR FUTLIRE PERIODS Plans are in Pla to joln the buildings in Pyle Street al first floor level. provldlng Improved egress from the Ihealre's balcony and addil+onal b8r storage area and an accessible toilel for palTons Ilhe cuttenl one is backslagel As part ol this work. 8 complete set of dHJital plans ol the theatro were commissioned and used as the basis of eurrent and future dev91opmenl. Planning permission has already been granted and onca 8uildin9 Conlrol has approved the plans. the work will be divided into phases and pul CAAI to lender when il ig deemed the CIO has suificienl furmls to engage contractors. Taking into account our crrent cash position. this work15 unllkety lo proceed for a number of years wilh(Krt grant 5UPPOrt. There are olher priorit5 to consider regarding the malnlenance of the lacililles. Ther8 continu8 io be problems wilh Ihe ffat ri)of over the Dressing Room. Plans are being developed Io T8place and improve Ihe roof Incorporating addilional space forwardrobe and Drèssing Rooms. There is an ongoing need for professional upgradin9 of the Ihealre's d¢Mw5tic 8le¢trical ins¢allation. Again. wilhout 9rant supp, those costly w0S will take some years lo ful. On behaw of th8 Board Stephen Reading - Theatre Director Dated
THE APOLLO THEATRE (ISLE OF WIGHT) TRUST CIO RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024 INDEPENDENT ACCOUNTANTS. REPORT TO THE TRUSTEES OF THE APOLLO THEATRE (ISLE OF WIGHT TRUST CIO I report lo lh8 charity InJslees on my examlnatiw ol Ihe receipts and payments accounts ol the charity for the period ended 31 December 2024. which are set out on pages 5 to 7. R•sponslbllltlg5 and bas1$ of rgport As th& Chari$ trustees you are responsble for the preparation of the accounts in aceord8nce wllh the requirements of the Charities Act 2011 ('the Act'l. I report in respect of my examination of Ihe charity's accounts carried out under section 145 of the Act and in carying out my examination I have followed dl Ihe apIcable Dir*¢lions 9iv8n by the Charity commissi under secb'on 145{5Xbl of the Act. Independent oxaminarfs statement I have completed my examination. l confim that no material rnatters have to my atten1V in connection th Ihe examination giving m8 cause lo believe that in any rnaleiial Tespecl: acc)nt1Thg records We not kept in respect of thé charity as required by section 130 Irf the Act., or 2. tho accounts do not accord wlh those records. I have no concerns and have corne across rKJ Other matters In nnectIOn with the examinatson lo which attention should be drawn in this report lo enatre a proper understanding of the accounts lo be reached. Wicky Drayton BA ACA For aThJ on behalf of Moore (South) LLP Chartered Accounlants 9 St John's Pla¢0 Newport Isle of Wight P030 1 LH Dated
THE APOLLO THEATRE (ISLE OF WIGHT> TRUST CIO RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024 RECEIPTS AND PAYMENTS ACCOUNT Total Unrgstrfctad Restrict Year Funds Funds •nded Total Unr•strlctgd Ro$trlctod Yèar Funds Funds •ndod 2024 2024 2024 2023 2023 2023 RECEIPTS (InGom•> Grants and donationg 100 Club membership Donations 1.980 1.980 2.007 2.007 21.511 21.511 2.007 2,007 Income from Charitable A¢tiviti8$ Players productions and other Iricome Memb8rship 18.321 405 18,726 18.321 405 18,726 10,697 10,697 10.697 10.697 Trading Incom• Sale of goods 2.335 In¢¢)m• from Investments Bank interest 372 372 933 933 TOTAL RECEIPTS 42,944 42,944 13.637 13.637 PAYMENTS {Exnd11Ur•) Fundraising 100 Club prizes 1,823 1.823 539 539 Direct Charitable Aclivltieg Production costs and expenses 7.158 Establishment- Repairs and maintenance 5.803 Establishment- Insuran¢e 4.119 Sundry 525 Bank charges 1.721 Grant Legal and professional f Loan repayments Equipment purchases 7,158 5.803 4.119 525 1.721 3,022 6,021 13 60 500 5.098 4,060 3,022 6.021 13 60 500 5.098 4,060 1.043 4.241 4.241 65.452 65.452 19.910 19.910 Support Costs Rates Heat and Light Telephone and IT costs Printing. postage and stationary Subscriptions Entertainrnent 766 3.004 438 929 70 766 438 929 70 66 5.273 5.273 Cthvd 72.548 72,548 20,449 20.449
THE APOLLO THEATRE (ISLE OF WIGHT) TRUST CIO RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024 RECEIPTS AND PAYMENTS ACCOUNT (contlnued...) 8lfwd 72,548 20,449 20.449 Tradlng Activittes Goods for resale 400 4Lh) Governance Cosls Accountancy lees 1.740 1.740 918 918 TOTAL PAYMENTS 74,688 74,688 21.367 21,367 NET SURPLUSIIDEFICIT) OF INCOME OVER EXPENSES 131.744) 131.744) (7.7301 {7.730J Transfer belween funds Cash fijnds al 1 January 2024 Cash funds at 31 De¢embfrr 2024 13.968 13.968 45.712 45.712
THE APOLLO THEATRE (ISLE OF WIGHT) TRUST CIO RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024 STATEMENT OF ASSETS AND LIABILITIES Total Unrnstrlcted Restrlcted Year Funds Funds ended Tolal Unrestrlct•d Restrided Year Funds Funds énded 2024 2024 2024 2023 2023 2023 FIXED ASSETS Tangible Assels 404.259 404,259 376.995 376,995 BANK AND CASH FUNDS Bank Accounts 13,968 13,968 45.712 45,712 OTHER ASSETS Debtors- Apollo Players Prepayments 13. 13,906 2.746 2,746 18.290 18.290 420.973 420.973 440.997 440,997 OTHER UABILMES Accruals Loan 1.450 1,450 960 496 960 22.416 22,416 23.456 23.456 ENDOWMENT FUNDS 2024 Fund Movement &lfwd N¢t movement C1fv4d The AkM)Ilo Theatre buildings W Street Newport 271.769 (4,568) 267.201 These repts and payrnnt accounts were approved by the Trustees and signed on their behalf. Signed.. Name.- Stephen Reading, Role.- Theatre Dlrector