Charity R•glstratlon Na. 262033 THE LIEUTENANCY OF ENGLAND AND WALES OF THE EQUESTRIAN ORDER OF THE HOLY SEPULCHRE OF JERUSALEM TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 THE UEUTENANCY OF ENGLAND AND WALES OF THE EQUESTRIAN ORDER OF THE HOLY SEPULCHRE OF JERUSALEM Contents Trustees, Report Independent Examiner's Report Slatemenl o( Financial Activi1188 Balance Sheel Not88 lo the Financial Slalemenls THE LIEUTENANCY OF ENGLANO AND WALES OF THE EQUESTRIAN ORDER OF THE HOLY SEPULCHRE OF JERUSALEM TRUSTEES. REPORT FOR THE YEAR eNDEO 31 OECEMBER 2023 The Trusiees present their Teport 8nd the financial $18temenl$ ln Road. Rdiiihill. Ilre%kui. ML•r%uv%icl¢. 1.35 OPP Thè Trusl•88 who $eNod during the y&ai and up lo the date of this report were. HH M D Byrne r J. J. McNally Mr$ B. M. Cawlev Mr G. J. Smith Mrs SArah Covey M8 Parrrfla O'Leary Lieulen8nl Chancellor. 8cliTrg Ti'easurer Secr018ry IR8Bigned April 20241 Appoinled April 2024 Appointed April 2024 In¢J*pe.ndenl Ex8miner Peter Seed FCA Moorgate Accounlancy Ltd Chartered Accounl8nis D￿¥n$vIeW House 141-143 St811￿ Road Ea81 Oxted RH8 OQE Banke>rg The R￿alBank of Scolland pk. Drummond House IGI Branch, Customer Service celi1￿ Drummond Wous•. 3 R•dheughs Avenue Edinburgh EH12 9RH Structur•, Govèrn8nc• •nd Manag•m•nt Thè Lieulenancy of the Eguesirian Order d thè Holy Sepulchre ¢f Jeriisalem IEOHSJI in EnolgThd and wa￿ 15 an uninLorpora143d association and within an International Order. Tha Intornalitsnal Order is a body c¢>nstituled in Csnon Law. with ht? legal 8e&t in the Volican City State. Th• EOHSJ through 118 COnStrtutM)n and regulation Is strlctty r¢ligious 8nd charitable pollllc81. Th• Li*ul•ngncy 13 governed by 4 trust deed dated 1 Decernber 1970, 188t uw18ted M 3 Ocl¢JOer 2023. New Truslees are appointed by existing Trustees By convention, a number ol the Irust6eship¥ are A8Surn*d ex 011￿￿0. Thus. Ihg Liguienanl Is a Trustee abngside the principal offKere of Ihe Lieulen8ncy- the Chancellor and Ihe Se¢￿tary In 2024 the Trustees determined lo appoinl two further indopendenl Tfusloos The terms ol off￿￿ held With￿ the Lieuiénanry and overall admini8tl81ion ol the L*eutenancy conlom with the Conylilution of the Order a8 promulgated by the Pope and published by the Grand Magisterium ol the Qrd8r. Th? mDst récent ConslilulK)n came inte effect In May 2020 Adminislrotive R8guIal￿nS for th* governanc• of the Ord•r arè published by thé Grand Magisteri¢Jm. The cuirent Iterat￿ B to be applied provBv)nalty In 2024 and 2025 to albw fof rnècessary adiu5trnents Thore is no conflict b•hve8n th8 Con$tituts'on of the Order or its Regublions and the requirements of English a8 Il relalo8 to thg administration of tho Lieutenancy or rts charrtable purpose8. Thtt principal officws ol tho Lieulenancy are appointed by the Lieutenant after 8 proposal for appoinirnent is cons•nted lo by the Grand Prior and confirrned by th8 PiesidenGy ol ihe GraThY Magisterium All tefms ol appointmenl to oNice are lor four ygars, with the possibility of a singlo renewal lunloss exeep110nal circumstances prev8ill Once appointed, principal officèrs enjoy $¢yn8 Con5tLtutional prol8clion of their len0￿ There is Constitutional provision for continuity of governance on remissM)n ol office or in the ev￿1 of the Incapacity d lh8 Lieutenant The Trustees me¢t as ne¢e$$pry but at least once each y8 All Trusiees are appointed from wiihin the membership ol the Lieuienaney gnd théy are 8war8 01 rt5 objectives and gov8rnance Relevant policies and Information from ￿t￿r 81ia the Charity Cofflmission 18 always availab to Truaiees through a shared eleclioni¢ llbrary l&llily AddiliDnally circulalKJns ar8 made 8$ 1$ nec¢sSary Tho Trustees have 8 re8ponsibilily tts managt the risks lacing th? Lieutenanc.y They have giv9n con$id8ration to the m8JOI fl8ks lo whlch thè Lieulenancy is eyposttd satisfied Ihamsglves that syste.ms ur procedures are in placé In ordw to manage those risks. WThlhin that con$id8r3lion. Trusl8es rev￿Wed the adequacy of the Lieth$n&ncy's Intorn81 ¢oiilrols AB the bulk of thèCh3rity'S In￿m$ come9 fromthg members of the Lieulenancy. wsth a stèady mgmb6rship, Ihore 16 little risk ol a 108s ol income. Insurance cover has been revi&wed an¢) renewed. Tha Li&tsipn•rtcy doe6 not havè grnploy8e8. Its ovefhtsdl orD bw with many of its expenses being ¢ov¢red by tho generosrty of ils membors A full re¥￿W of dat¥ protection wa• undertakw in accordance with the G8n?ral Dala Protection Regulaliori Th• chan9e$ nèeès$ary lo ènsure that these sy$l¥m8 ore ctsmpllanl wilh the regulations wèr• in pb¢è by 25 May 2018. Thè Moy 2020 C¢n$tilulion ve8ted r•spon51bilily for dats pro18CliC￿ In Ihe S8¢rtlary ol th• L1•￿Enan￿y,. this repreg8nled a transfer ol function rdth8r than a rnov&lion In 2023 Ihè Tru8lee3 cornplet•d a rwiaw ol poli¢ie8 A rpnge ol policles wèré r8vwAd •nd updated 48 n8c8$sBry Th•so Included policie* which addr•ss- Saloguarding, Financial Managgfflenl and G￿9￿rnance. Monilorinq Funds, Du8 Diligènce Hospilalily and Expenses, Rr6k Assessment and CA>mplBints PolKy Is r•vi8wed 81 nec8s8ary- 8t l•a81 annually A RagiBl&r ol Tru$te•s Int•re818 W88 completed and published through the w8bslle of Ihe Lieuten¥ncy Additionally during 2023, the Trustees enlergd knto 89r••ments with tho Grand Magist•Tlum ol Ihe Order, Th8 Lalln Patriarchole ol Jérusabm and Belhlehern Univ•rW The purpu• of the errangem&nt8 wag to confirm th• end us8 01 funds. The Trusle8s have devèbpod tha 8lectionic b•nking IBcilitie5 and accounting systems. The lattor will bg run in tandem wrth the èxisting systems unts'l the end 012024, Oblectlves and Acll¥ltl•8 Tha Truslee$ conyimi that they have coMpl￿d With thèir duty under section 17 of the Charities Act 2011 to ha due rggard to publ￿ benefit 9yidanoè prodwed by the Charity Comm15s10n They h8ve referred to the 9uid8nce contained in the Charty Commis9ion'¥ advKe on publ￿ benefitand the L￿￿tenancy'S activitie¥ 8vo#J the granting ¢f any priv8le benefrt. The ot4ecliv•s olthe LiÈul*n8ncy and the Order ere inS&r 8118 to gUPPOrt, by prayer, presence on pilgrimage and charitable giving, the Latin Patrihrchate of Jerusalern and tho Calhrlic community in th? Holy Land The beThefit PfDvikl¢4 by thtt finanual Support Is the continued ox15tence of that Cathollc ¢ommunity This In¢ludes support for the schools provided by the Latin PaliiarGhale Ihrowh scho)Is whKh accept bolh Chri$lian arKI Muslim pupils. Funds rassad by thè Lieutengncy are used in lurtheT8nc¢ ot these ofyeclives And the policies apphed not change during the year Applications for grants are deah wrth on a diSCr￿10￿8ry b8si$ and each applicalDn is conSide￿d on its merrts. Grants are mad8 In accordanc8 Wlth lh8 objeciives of Lieulenancy The principal Source of funds for the L￿ule￿anCY is contributions made by memb8rs, ?￿gmented by Gift AWJ. Spocial appeals are mado occ8sioii8lly an(J following the outbfeak of conflict funds were received for Ihe purposes of humanitarian aid IAID231 vthLeh Ihe Trustees continued into 2024 owing to th8 manrf•st newj. Achievements and P•rformancft In 2023. rf*rnbers of the Order in En9land and Woles continued their financial support, particukdy wilh the a$$istan¢e of Gift Aid. and the Lieutenancy continued rt$ contributions lo the Latin Paliiarchale Members, uniestricted contributions during the year were £220,OOU, wrth addrtitsnal donations of £52,000 from non- rnembtrrs, £51.000 through Le98cie8 and £51,000 from the Gift AKI Scheme Additiunal donations 01 £9.000 derNed from events Ofganised by Sections and Inleresi ol f.4 000 was received Oesi9nalp(J donations received lor the AID23 gppèal wer8 £15,lJ)O from rnembers and £9.000 non-members The donalK>ns arrangéd during th¥ year by the Triist8es w8re'. £300,000 lo the Grand Magisterium ol the Order by way of general unreslricled coiitribution £85.000 lo th8 Grand Magi$lerium Its Huniariitarian A¢ App881 IA10231 Iincludin9 de51gnaled anYJuDts of E24,0001 £12.000 to Bethlehem University £14,000- 10 8 ioulh work project associaièd with the L•tin Ptylriarchal¢ tsl J•ru£alem. 10 ¢0rt8ln parishe9 and schools ol th¢ P81ri8rchale durin9 pilgrim8ge5, for Mags Sltpends and for Pi19fim Shf>ll¥. Govérnanrtr costs w¢r* higher duiing the year 88 th• Trusle?s ItYA pro19$5ional adviGe concerning the revigw of the Trust Deed and the tem￿ of 118 8mendm¢nl Flninclal R•vl•w lJnre8lr￿red funds received during th¥ yoar amounted to £387.0(￿ 12022.. £408.00018nd £24.00012022 £nlll was received a8 restricted fund9 Unrestricted conlribulions from mèmbér$ wer¢ £220 fiOO12022. £237,000) and a lurther £15,000 12022.. £nill was rec•iv8d lor the AID 23 Appeal Unre$trictod donations from non- rI￿be￿ts wwe £52,00012022 £48,0001109elherwith £9,00012022. £nill for the AID 23 Appeal. Gfft aid receipts were £51,00012022 £51.0001 Legacies raceived wert £51,00012022'. £.3J,OOUI •nd other Incomèwao £13,￿0 12022. F.8.0001 All reslriclarl fund$ have been c11811ibuled Grant8 from unr88tricted lund& wer& E387,00012022. E324.0001. The E24.000 lunde receivttd during for AID23 were augm8nled by from existing unre91flCted funds Kl that a sum of £85, 000 paid In supp(￿ of the Hurnanilarian Appeal IAID231 Tlial collection was conlinued ifilo 2024 The Li8ulenancy'8 n•1 as￿18 (Jll unrestricledl decr•ased from £230.ODO to £207,0(J). R8s•rv•• Pollcy The Tru$l Deèd daled l December 1970 governing the l￿UlenancY piovides that'lhe Trustees shall have power at their discret￿n lo retain in the stale of Inveslmellt in which the sarne may lor the time being be all or gny part ollhe Iwsl property for solgng as the tru5tws shall think fif, The Ihon Tru51ees forrnally adopted this s￿le[￿ent ol Rèserve8 Policy on 7 April 2003 Whilst the nonnal levol of its subsGriplion incorne is relatively 6ecure and slable. the Charily needs lo m8intain serve lunds sUff￿len1 lo cover rtS tummilted C>ulgoings a9ain8t any iinexpecled or short4emi ftuclualions in Ihi$ in¢om&. Such cc¢Mirtted outgoings include e*ministration expense8 Current lev818 ol comrnitted outg)Iros are such that in Ihe Trustees. wew an ong&ng reseNe fund of E50,000 would bo sufficient but nol exses51Vè. Currently Ihe funds held available by the Truslees are in excess ol £SO,000 The Acting Treasurer ol the L*uleiignGy will en$ur8 th810 sum of £50,000 15 identified wrthin the balances held and thi8 is denoted as the Reserve Fund. All funds h•kl ¢n excess thereof will be subjecl of specific deci$k)ns by the Tru$tee$ at their normal meetings to Secure Iheir proper eXp81￿rture in a￿OrdanCe wrth the objects ol the LieLiienan£y and Its Tru$t Deed. The Trustees will review this Policy St8lement each year lo ensu￿ that It continue5 to feffect lh8 currènt needs of Iht Lioutengncy If at any other time the Acting Treasurer believes that a significant departure frtsm or 8mendinent to this statement i¥ called for. he will fftport accordingly ID the Trustees and seek Iheir fomalty r•corded clecision Trngtees, R￿ponSIbIlitIeS Thg Truslee$ are responsible for preparing the Tru31ees' Report and the Financial St81ements in aCCOTdon¢¢ wth applicatsle law and Un11ed Kingdom Accoijniing Standards (United Kingdom Generally Accepted Accouniing Praclicel The law applicable to charitie$ in England and WaJ8$ requirps th• Tius18eg lo prèp8ce financial statements for ¢a¢h finan¢i81 year which giv* a liue and fair view of the stale ol allairs of the LieuiEnancy a$ ai the balance she8T d8t¢ and of thé in¢orning re80urce$ and ¥plleotion of resThJrce$ ftsr that year In preparing lha￿ linanclal $lal•rnenls. th8 Tru$l•e8 are r¥qulreQ to $•le¢t suitable ac¢ounling policies and apply th•m consislgntty ob$erv& the m8thod8 and principles In the Chwrrtie8 SORP.. mok? judgernen16 fjnd estimaies that are reasonable and prud¥nl 8tate whelher appl¢8bl8 8GCO¢Jnling 8landard8 h8ve been followed. 8ubiecl lo any departu￿$ disclosed and èxplained in the financial slatemenis. and prepare lh8 Iinancial $181ernenls on the going concern basi8 unlt8$ rt 18 InappropiiAl• lo pr•iume ¢h•t the Li•ut•nBncy will conlinue in operation Ttte trustees are re8pon8ible for kfitping proper accounting records Ihat disclosè wth r•a8onablè a¢tUl8cy ai any lirne Ihe Ilnan¢ial po$ilion of the L￿eutenanCY and en8bb thern to ensure Ihal the financial slatemeni8 comply with tho Charit￿$ Act 2011, Ihg Ch8rity (Account8 and Rep(>rtsl Regulations 2008 ond proviiion$ of the fru81 D•ed. They Bre also respon$ible forsaleguarding the asNel3 of Ihe Lieulenancy and hence lor lakinu reasonablé Bleps fLX the prevonlion and delecllon of Iraud and tslh*r Irregularil￿¥ Approved ty tha Truste￿ on October 2024 M. D. Byrne Trustee and l.ie enanl é/L B. M. C￿1£Y Trvstee and INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE LIEUTENANCY OF ENGUND & WALES OF THE EQUESTRIAN ORDER OF THE HOLY SEPULCHRE OF JERUSALEM FOR THE YEAR ENDED 31 0ECEM8ER 2023 I report to the Ttu8tee¥ pn rny examination of th• 8ccovnts ol th8 abts￿ ch8rily I'l￿ Trusl'l for Il* year ended 31 D8c•mbor 2023 which ar• sèt out on pa9es 8- 9. Rogponslbllltlo8 •nd ba•1• of r•port As the eharty'$ Iru$tee$. you are reswnsible lor tho preparat￿n ol the aceoun15 In accordoneo with the requirements of th• Charities AGI 20111'lh• A¢t'i. I raport In respèct of my axamination olthe Trust'5 0¢counis c8rrie¢ out undtr $e¢bon 145 of th• Act and, in ¢arrying out my examin8tion. I have followed all th8 aPpI￿able directions given by the Chanly Commission under seclv)n 1451SKbl ol the Act. Ind•p•nd0nt Examlnovs 8t•t•m•nl Tha charity'$ Gros6 Incom• oxceeded £250,000 8Thd l Am qualrfLedto undertakethe examination belng aqu81ifed member of ICAEW. I have completed my examlnalion I confirm that no material m8ller8 hbvo ¢¢xne to my attention in conne¢ti¢n wlth I èX8mination giving me cau6e to belie￿ that, in any rnalerial respecl. the accounting record¥ were not kept In raspect of the Trust 48 r•quirtd by sect￿n 130 of th• A¢t' or the accounts do nol #ccor(J with the Accounting records. or th• accoun16 do not comply wfth tho applicable requirements concerning the lorm and conlenl ol account8 881 out in lh• Chontrt8 IAecount$ and ReportBI Regulation$ 2008 othgrthan 8ry requirernènt th91 the aGc¢untJ give rue and lair vhiw, whkh 18 not a matter conshlered a& part ol an Ind•pendenl 8xamin•tion I have no conc8rrt8 and h•v• come acr￿8 no other mottori in conn*¢lion with the •xominalion lo which •ti•nlion Should be dr8wn in Ihis r8POrt in order lo •n•bl• a propèr und8rslanding of th• 8ccoun19 to té r•ach•d SvJned'. Iq oaw zoLy P•l•r S••d FCA Fty and on bohalf ol Moorgal• AGceuntgncy Lld Chartered Accountan18 Down8vN?w Hou&• 141-143 ststion Ro8d E411 O¥t•d RH8 CQE THE LEUTEPIAt4CY OF ENGLAMD AND WALES OF THE EQUESTRIAP4 OROER OF ThE HOLY SEPULCHRE JERUSALEM STATEMENT OF FINANCIAL ACTIVMES FOR THE YEAR ENOEO 31 DECEMBER 2023 (Inr•$trf¢ted Rmtrfettd Des￿l￿#t¢d Fund• fund• Total 2023 Totsl 2022 In¢ome mbers" contributlony OoTrafron6 LogJcle8 Gift Aid Ro¢over8ty8 J•rusalem B811 8o¢lion events nlerest receivabl• Kliscdl8neou6 inc4mo 220,397 51.747 51.229 11.374 15.065 9.100 235,462 60.847 51.229 61.374 2J7,135 47.719 33.289 50,99S 32,820 4.862 916 8.874 3.631 8,874 3,631 11 Total In¢om• 387.2$J 24,168 407,538 Expondrture on chArltlblè •ctlvlll•s Oonalions Surplu51ldeficlll on cloaki ind Inilgnio Surplu¥ldeficlll on Invo$tsiure$ olc Support for plkJFlrn•ges Admlnlslrallon co$ls Gtr4•rninrry C￿15 IW4ai •Xk*nswl G￿•r￿llnre Ilnd•p•rthni ox4rrinallonl Totsi G￿rI￿bI• 4x￿ndIt￿ IU6.9071 8,231 716 11.6401 111,5771 110,2001 12,0001 1410.3781 124.1601 1411.0721 ia23.7401 ,231 13.634 715 15,812 16.8401 114.7471 111.5771 17,8891 110.2001 I2.0￿) 12,0001 124.18SI 1434.5431 1357,0221 N•1 In¢om• Ind N•t M0￿M•llt In fund• lor th• ymr 123,1181 (23,1151 49,714 R•conclllatlor* •1 lund• Total lund• brought lomard T•t•l fvnd• ¢•ffl•d fopwird 2JO.240 207,126 230,240 207,125 180,526 230,240 THE LIEUTENANCY OF ￿NG￿N0 WALES OF ThE EauESTRL4M ORDER OF THE HOLYSEPULCHRE OF JERUS*1611 IANCE SHEET AS ATJI DECEM8Ef¢ 2023 Unr•strl¢tsd Rrftsl¢t•d D•85gll•t•d lund* Fund¥ Tolll I￿3 Total 2022 utt•rtti•••ts 6￿ck$ 15.762 75,574 10&709 32,871 16.762 7S.874 103,709 JZ,176 227.921 25.105 6,525 207.409 40,058 279,097 Ctyh atbwnk.d•pDsII . Cu￿*01 227.921 Cr•dilorn l•llrw du• vAlhln on• y••r N•teuff•fili•*•ts •fid n•l•¥••l• 120.7901 207.125 IZO.7961 148.8571 207,125 230.240 Th• f¥nd• olth• ¢h•r4ty.' UnT08tT￿I￿ lund* R9$l￿ted 01syna*d lund¥ Total Gh•rity lurbO• 207.126 207.ttt 230,240 207,IZS 207,121 230240 HMO.Wn• TN•l•• B. M. Caw* TfU*t•• THE LIEUTENANCY OF ENGLAND AND WALES OF THE EQUESTRIAN ORDER OF THE HOLY SEPULCHRE OF JERUSALEM NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 1 Accountlng poli¢les The principal 8ccounling polic185 adopted, judgemenls and kèy sour¢•$ ol estirnation tsl unrertainly in the preparation of these financo18tatementfj afe a8 follows. lal Baslj of preparatlon These financial slattm•nls have been p￿pared under the historical cost conv8nlirm and in ae£ordonce with AccoLinling and Reporting by Charities S181emeni of RecotP,Tnended Practice aplieAble lo chai liie.$ preparing their counts in accordance with tha Finan¢ial Reporting Standard applicabl8 In Ihe Unrt8d Kingdorn and Republic ol lielan(J IFRS 1021 j•ffective 1 Janiiary 20151- (Charities SORP IFRS 10211 and the Cttaiilies Aci 2011 Ibl Fund accountlng Unrestri¢l8d funds ar• 8vgilable to spend on activities th* further 8ny of tl* purpo8e$ of the cliariiy Designate¢J funds 8re unre51ricteiJ lund$ of tha charity wh￿h the "frust8•s have decided at Iheii diSCf8lion to set 8sKle lo us• lor specific purpo90. Rèsliicled lunds a￿ donalions which the donor ha3 specified are to be sol•ly used lor partlGLilar ar•a's ol Ihe Lièulenarty's Is￿rk or for specific piujec15 boin9 undertaken by Ihe Lieulenancy 1¢) Stock• Stocks ère valued al the bwer of Eojl and net rgalisable valu8. 2 J•ruJsal•m Ball 2023 2022 Income E*p•ndilure 55.977 123,3571 32 620 J EMpendltur• on charltable actlvltie• Vnres¢rbc¢ R￿trIcI¥d Deilgnatod Tolal ed lunds lund• 2023 Total 2022 Grand M8gisteriuin Grand Magisterium - AID 23 App•81 Grand Mag161erium - Proiods Elelhkhem Univer8ity Pari$h•3. scho￿5 etc during pilgiina9es Other 31)0,000 60,836 300.000 85.000 250.000 24,186 $0,780 12,000 10 980 12,000 8,500 6.572 386,907 12,000 8,600 S,572 24,166 411,072 323,740 4 Crodltors falllng du• wllhin one yoar 2023 2022 8ank Accruals and dèlaired income S78 20.218 20.796 38,839 1Q,018 48,857 Our current account IS 5ubiecl to a daily sweep where •¥¢ess lunds are transferred to d*posrt accuunt. li follows that lh8 balance above is not a true overdraft 5 Trustees None of thè Trustees or any person connected wrth them received any remunerath)n or reimbursed Iravelling expens9.$ lin their fok as Tiustee51 during the yeaF. 10 6 Em￿oyeeS There were m employees during ihe yeèi 12022.. none).