DocuSign Envelope ID: 1C56BC04-E6E2-4A85-A557-6A8C7D4FE552 ## **Rotary Club of Staines Annual Accounts** 1st July2021 to 30th June2022 ## **Summary of Accounts** |Account
General
Charity
Functions
100 Club
Melun
These accounts are prepared on the basis of receipts and payments during the year.
Members had agreed that £40 of the subs were voluntary contributions to RFUK||Opening Balances
4,678.27
9,038.95
1,162.39
421.00
1.80
15,302.41|Receipts
15,803.94
30,960.95
9,827.66
305.00
38,827.95
95,725.50|Expenditure
15,576.70
27,444.04
10,990.05
726.00
38,829.75
93,566.54|Closing Balances
4,905.51
12,555.86
0.00
0.00
0.00| |---|---|---|---|---|---| ||||||17,461.37| |**Project Surpluses:**
**_- See Presentation_**
**Commitments / Ring Fenced Funds**
**_Monies Carried forward (Charity Account) to R/Y 2020/21 include:-_**
RYLA
QEF
School Dictionaries
**Balance Sheet Items**
Gazebos x 4
Santa Suit Closing Stock
Fun Run Medallions
**Edward Harte - Treasurer**|2,400.00
1,400.00
1,000.00
**4,800.00**
2,040.78
2,741.53
606.93
**5,389.24**
**Bernard Stevens Club Examiner**| |---|---| ## **Rotary Club of Staines** ## **Report of Independent Examiner to the Members** I have examined, without carrying out an audit, the above accounts for the year ended 30 June 2022 together with supporting schedules for the General account, the Charity account, the Functions account, the 100 Club account and the Melun account. The Club now operates only a General and a Charity account and the balances on the other accounts have been transferred into one of these two. In the accounts the transferred balances are included as expenditure. As the 100 Club is a separate club I would recommend keeping a separate bank account. Subject to the above I confirm that the accounts are in accordance with the underlying records and nothing of a material nature needs bringing to your attention. Ron Enticott 28 April 2023 DocuSign Envelope ID: 1C56BC04-E6E2-4A85-A557-6A8C7D4FE552 |**Date**
**Who**
4/22/2021 J. Pinkerton
6/27/2021 C. Crane
6/29/2021 P. Jackson
6/29/2021 B. Stevens
6/30/2021 E. Harte
6/30/2021 K. Mensah
7/1/2021 K. Bridge
7/8/2021 A. Forrester
7/8/2021 T. Orme
8/4/2021 N. Opare
4/4/2022 N. Charalambous
9/14/2021 D. Lockhart
**Missing**
J McCarthy
S. Mair
J. Bennet|**Amount £**
120
260
120
120
120
135
120
120
120
120
120
120| |---|---| ||1595
120| 1715 DocuSign Envelope ID: 1C56BC04-E6E2-4A85-A557-6A8C7D4FE552 |**General Account Receipts**
**Date**
**Description**
**Jul-21** Subscriptions x 2
Composite Cheque
**Aug-21** Subscriptions x 0.5
Gala Dinner Payment
**Sep-21** Subs x1- Debbie
**Oct-21**
**Nov-21** Christmas Dinner x17
BID Invoice
**Dec-21** Cash Deposit
Cheque Deposit
Cash Deposit
Cash Deposit
Chq In
Xmas Dinner x 2
Xmas Card - P. Francis
**Jan-22**
Subs - Nana
**Feb-22** 4 Clubs Dinner Payments In
4 Clubs Dinner
**Mar-22**
Cash Deposit
Magic Money Deposit
**Apr-22** HSBC Transfer In -General
HSBC Transfer In -100
HSBC Transfer In -Functions
L. Derrington - In Error
J. McCarthy - Subs 2021/22
Orme - 100 Club
Scott 100 Club
**May-22** Dinner - Khofi
Melun - Opare
Orme -100 Club
Sunday Lunch - D. Lockhart
Francis - Melun Dinner
Betty Smith - 100
**Jun-22** Subscriptions x 5
Melun - Cranes
Card Reader Payment In
Melun - AF
Melun - Boucher
Melun - Halton
Melun - Vicomte
Langmead 100 Club
Melun - Nic C
**Totals**
**Notes**
Subscriptions In Advance
MyPos Handhelds|**Expenditure**
**£Stlg**
**Chq No**
**Description**
**£Stlg**
**Comment**
240.00
490.00
Composite Chq - Alex Subs £120, Charles Subs £260, £110 - Dinner?
101221 Nana - re KIVI
88.00
101222 RIBI - District Subs
260.75
101220 RGL Promotions
106.74
101224 RIBI Subs
552.75
101223 Francis Mante
250.00
Health Expo DJ
**730.00**
**1,258.24**
60.00
110.00
Paul & Anne Francis
101225 Zoom + Leaflets
84.98
101226 RFUK - Website
50.00
**170.00**
**134.98**
120.00
101227 Gala Dinner Band
800.00
Cash Withdrawal - Gala Dinner Band Payment - Chq voided- HSBC Mgr Encashment
**120.00**
**800.00**
101228 4Imprint- Flasks
616.56
Health Expo
**0.00**
**616.56**
816.00
1,750.00
101229 Nana Opare
176.08
Zoom + Crocus Sign
101230 JMC - Santa Fun Run
2,232.91
**2,566.00**
**2,408.99**
55.00
Francis Mante DJ
200.00
300.00
Santa Xfer
706.37
92.98
706.37
101231 E. Harte Xmas Meal
733.10
Hotel would not accept chq payment - Used Personal Credit Card
733.10
96.00
10.00
101232 Nana O - Zoom
23.02
Check against HSBC
**1,993.45**
**1,662.49**
60.00
101233 RIBI Membership Fees
536.00
Bank Charges - HSBC
5.80
Bank Charges - Metro
6.58
**60.00**
**548.38**
280.00
4 Clubs Dinner Payment Out
350.00
35.00
Nana Opare - Zoom
116.04
Bank Charges - HSBC
5.00
Bank Charges-Metro
6.00
**315.00**
**477.04**
Bank Charges - HSBC
5.40
210.00
Bank Charges-Metro
6.00
289.46
Transaction Charge
2.35
Ukraine Donation Xfer
500.00
**499.46**
**513.75**
2,666.28
Account Charges-Mtero
7.47
706.00
Aurora Return Payment
176.00
2,805.33
Bank Charges - HSBC
5.00
HSBC Xfer Out
2,666.28
176.00
120.00
20.00
20.00
**6,513.61**
**2,854.75**
20.00
Bank Charges
8.70
75.60
Subs Charity Donation Xfer
560.00
20.00
Zoom Costs - Opare
69.06
8.00
106.40
5.00
**235.00**
**637.76**
620.00
Charges
8.10
171.20
Melun Costs - B. Stevens
2,297.43
427.20
GS Design
465.00
116.00
Function Acc Xfer
253.23
8.00
Polio Meal
40.00
48.00
Charity Adjust
120.00
1,162.02
Melun Costs Rajasigham
480.00
5.00
44.00
**2,601.42**
**3,663.76**
**15,803.94**
**15,576.70**
**Comments**
620.00
427.20| |---|---| DocuSign Envelope ID: 1C56BC04-E6E2-4A85-A557-6A8C7D4FE552 |**Charity Account Receipts**
**Date**
**Description**
**Jul-21**
**Aug-21** Afghan Donation
**Sep-21** Afghan Donation
CHQ 407080 x2 @£250
**Oct-21**
**Nov-21** Toys Charity - A Sumessur
BUPA
DONATE NFS
**Dec-21** Thames BID
Donate NFS
Christmas Cards
Christmas Collection
Gala Dinner Collection
Gala Dinner Raffle
**Jan-22** Nana O Xmas Card
CHQ 407080
Christmas Card
**Feb-22** Amazon Europe - Core
**Mar-22**
Ukraine Xfer
Ukraine Nic C
Ukraine P. Jackson Donation*
**Apr-22** HSBC Transfer In - Charity
HSBC Transfer In - Melun
Subs - Nic C
**May-22** Purple Angels -Health Expo
Subs Donation Xfer In
Giving Force
Giving Force
Amazon Credit
**Jun-22** Duck Race
Function Acc Xfer
Polio Meal Adj
Charity Adj|**Expenditure**
**£Stlg**
**Chq No**
**Description**
**£Stlg**
**Comment**
Just Giving
18.00
**18.00**
600.00
100831 RIBI - Crocuses
175.00
Crocuses
Just Giving
18.00
Funds Transfer to Melun
1,500.00
International Student re Money Transfer
**600.00**
**1,693.00**
688.85
Just giving
18.00
500.00
100832 Afghan Refugees
389.94
100833 Nic C - Afghan Project
1,131.94
100830 RYLA
2,400.00
100834 Nic C - Afghan Project
514.92
Computer / Laptop
100835 Nic C
26.24
Blood Pressure - Health Expo
**1,188.85**
**4,481.04**
Just Giving
18.00
**0.00**
**18.00**
100.00
2,000.00
B. Stevens
834.88
100836 Nic C Afghan Prams
332.00
Afghanistan
100837 Mind Allies
675.00
Health Expo
100383 Nick Halton
145.90
Battery For Sleigh
Just Giving Direct Debit
18.00
**2,934.88**
**1,170.90**
2,748.94
557.69
110.00
100839 Afghan - Pram
189.99
7,257.13
100840 RYLA Buffet
174.79
345.00
100841 Nana O
90.00
Crocus Sign
35.00
100842 Dictionary For Life
952.00
Just Giving Direct Debit
18.00
**11,053.76**
**1,424.78**
10.00
G Smith Design - Xmas Animation
420.00
60.00
Bank Charges - Metro
33.22
10.00
Bank Charges - HSBC
6.20
Just Giving Direct Debit
18.00
**80.00**
**477.42**
5.13
Surrey Clubs
3,500.00
Rentstart
150.00
Transform
300.00
Scout Group
300.00
Phoenix Project
300.00
Spelthorne Youth
300.00
Homestart
300.00
Carshalton Toys (C Crane)
100.00
Bank Charges-Metro
0.07
Bank Charges-HSBC
5.40
Just Giving Direct Debit
18.00
**5.13**
**5,273.47**
500.00
Bank Charges-Metro
7.80
2.00
Bank Charges - HSBC
6.20
160.00
Just Giving
18.00
* 7th March
**662.00**
**32.00**
8,381.92
Bank Charges
6.60
3,140.20
GS Design - Ukraine
300.00
Bank Charges - HSBC
5.00
120.00
Ghana Books (1)
240.00
Ghana Books (2)
305.69
Christmas Buffet -Nic C
90.62
Just Giving Direct Debit
18.00
Xfer to Metro
8,381.92
**11,642.12**
**9,347.83**
25.00
Bank Charges
8.10
560.00
Njehu- Rotary Scholar
433.00
40.00
33.75
5.00
Just Giving Direct Debit
18.00
**663.75**
**459.10**
1,262.00
AW Matthews
91.30
253.23
RFUK
1,884.00
40.00
Crocus Bulbs
195.00
120.00
Card Reader Adjust
427.20| |---|---| DocuSign Envelope ID: 1C56BC04-E6E2-4A85-A557-6A8C7D4FE552 |General Acc Xfer
General Acc Xfer
Melun Meal - Mc Carthy
**Totals**|109.97
Njehu- Rotary Scholar
433.00
281.66
63.60
Just Giving Direct Debit
18.00
**2,130.46**
**3,048.50**
**30,960.95**
**27,444.04**| |---|---| DocuSign Envelope ID: 1C56BC04-E6E2-4A85-A557-6A8C7D4FE552 |**Function Account Receipts**
**Date**
**Description**
**Jul-21** Master PR - Samosas
Presidents Lunch - Nic C (in £5 raffle)
CHQ In 407080
Gala Dinner - E. Harte
**Aug-21** Gala Dinner Tickets
**Sep-21** Gala Dinner Tickets
TPT Superstars
**Oct-21**
**Nov-21**
**Dec-21** Event Brite
**Jan-22**
**Feb-22**
**Mar-22**
**Apr-22**
**May-21**
**Jun-21**
**Totals**|**Expenditure**
**£Stlg**
**Chq No**
**Description**
116.00
25.00
40.00
110.00
100218 Bernard S- Presidents Lunch
**291.00**
2,250.00
100219 Advance To Carol Seymour
**2,250.00**
1,787.50
4,062.98
100220 Runneymede Hotel - Gala Dinner
**5,850.48**
100221 JMC Gala Dinner
100222 GW Design - Gala Dinner
100223 JMC - Gala Dinner
1,436.18
**1,436.18**
Bank Charges
100224 Runneymede Hotel
Bank Charges
Bank Charges
**0.00**
Bank Charges
Xfer To Metro
**0.00**
**0.00**
**0.00**
**9,827.66**|**£Stlg**
**Comment**
Health Expo
Presidents Lunch x 2 (Who?)
221.77
**221.77**
828.00
**828.00**
Auction Receipts
3,150.00
**3,150.00**
1,728.05
1,397.50
414.00
**3,539.55**
No Transactions
Santa Fun Run
**0.00**
5.00
**5.00**
420.00
Gala Dinner Additional Cost
5.00
**425.00**
5.40
**5.40**
10.00
2,805.33
**2,815.33**
**0.00**
**0.00**
**10,990.05**| |---|---|---| DocuSign Envelope ID: 1C56BC04-E6E2-4A85-A557-6A8C7D4FE552 |**Mypos**
**Date**
**Description**
**Mar-21** Transfer
**Sep-21** Transfer|**£Stlg**
**Comment**
111.47
Christmas Collections
148.00
Gala Dinner £109 + Raffle £39
**259.47**| |---|---| DocuSign Envelope ID: 1C56BC04-E6E2-4A85-A557-6A8C7D4FE552 ## **100 Club** |Opening Balance
Jul-21
Aug-21
Sep-21
Oct-21
Nov-21
Dec-21
Jan-22
Feb-22
Mar-22
Apr-22
Xger to Mtero
May-21
Jun-21
Closing Balance|In
Out
**421**
90
5
105
20
5
5
50
5
5
5
5
5
15
5
706
**305**
**726**
**0**| |---|---| Bank Charges For Jan Bank Charges For Feb Bank Charges For Mar ## **Certificate Of Completion** Envelope Id: 1C56BC04E6E24A85A5576A8C7D4FE552 Subject: Complete with DocuSign: Staines_Rotary Accounts 2021-22_Final.xlsx Source Envelope: Document Pages: 9 Signatures: 3 Certificate Pages: 2 Initials: 0 AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC) Dublin, Edinburgh, Lisbon, London Status: Completed Envelope Originator: Edward Harte St. James's Place House 1 Tetbury Road Cirencester, Gloucestershire GL7 1FP Edward.Harte@sjpp.co.uk IP Address: 86.130.236.212 ## **Record Tracking** Status: Original 4/28/2023 10:10:52 AM Status: Original Holder: Edward Harte 4/28/2023 10:10:52 AM Edward.Harte@sjpp.co.uk **Signer Events Signature** Edward Harte Edward.Harte@sjpp.co.uk Security Level: Email, Account Authentication (None), Authentication Signature Adoption: Pre-selected Style Using IP Address: 86.130.236.212 **Electronic Record and Signature Disclosure:** Not Offered via DocuSign Bernard Stevens bernard.stevens100@gmail.com Security Level: Email, Account Authentication (None), Authentication Location: DocuSign ## **Timestamp** Sent: 4/28/2023 10:14:33 AM Viewed: 4/28/2023 10:17:00 AM Signed: 4/28/2023 10:17:18 AM Sent: 4/28/2023 10:17:18 AM Viewed: 4/28/2023 10:54:19 AM Signed: 4/28/2023 10:56:01 AM Signature Adoption: Drawn on Device Using IP Address: 86.154.65.220 ## **Authentication Details** SMS Auth: Transaction: cd378c85-265d-4c75-a615-a32e70d5ff70 Result: passed Vendor ID: TeleSign Type: SMSAuth Performed: 4/28/2023 10:54:10 AM Phone: +44 7702 177113 **Electronic Record and Signature Disclosure:** Not Offered via DocuSign Ron Enticott ron.airde@btconnect.com Security Level: Email, Account Authentication (None), Authentication Signature Adoption: Pre-selected Style Using IP Address: 217.35.87.161 Sent: 4/28/2023 10:56:03 AM Viewed: 4/28/2023 11:24:10 AM Signed: 4/28/2023 11:28:01 AM ## **Authentication Details** SMS Auth: Transaction: e862fc94-0d0c-4b54-8f67-20d28b5930df Result: passed Vendor ID: TeleSign Type: SMSAuth Performed: 4/28/2023 11:23:59 AM Phone: +44 7788 256937 **Electronic Record and Signature Disclosure:** |**Signer Events**|**Signature**|**Timestamp**| |---|---|---| |Not Offered via DocuSign||| |**In Person Signer Events**|**Signature**|**Timestamp**| |**Editor Delivery Events**|**Status**|**Timestamp**| |**Agent Delivery Events**|**Status**|**Timestamp**| |**Intermediary Delivery Events**|**Status**|**Timestamp**| |**Certified Delivery Events**|**Status**|**Timestamp**| |**Carbon Copy Events**|**Status**|**Timestamp**| |**Witness Events**|**Signature**|**Timestamp**| |**Notary Events**|**Signature**|**Timestamp**| |**Envelope Summary Events**|**Status**|**Timestamps**| |Envelope Sent|Hashed/Encrypted|4/28/2023 10:14:33 AM| |Certified Delivered|Security Checked|4/28/2023 11:24:10 AM| |Signing Complete|Security Checked|4/28/2023 11:28:01 AM| |Completed|Security Checked|4/28/2023 11:28:01 AM| |**Payment Events**|**Status**|**Timestamps**|