Melksham Baptist Church TRUSTEES, ANNUAL REPORT 2023124 Page 1 of 12 MELKSHAM BAPTIST CHURCH TRUSTEES ANNUAL REPORT & ACCOUNTS for YEAR ENDING 31 MARCH 2024 Presented on behalf of the Deaconate by: Mr Alan McFall Church Secretary & Treasurer Date. 16 tL Approved by Deacons (Managing Trustees) at Diaconaterrrustees Meeting on Chair Miss Caroline Hancock, Deacon
Melksham Baptist Church TRUSTEES’ ANNUAL REPORT 2023/24
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Legal & Administrative Information
Name of Charity: Melksham Baptist Church Officially “Manse for the Minister of Melksham Baptist Church & Sunday School”
Address of Charity: Old Broughton Road Melksham Wiltshire SN12 8BX
Email: Website: www.melkshambaptistchurch.org.uk
Charitable Status: Registered with the Charity Commission of England & Wales Registration Number = 261709
Administration: The Church was founded under Trust Deed, originating in 1669. Day to day administration and leadership are the responsibility of deacons (managing trustees).
Of the deacons, the church secretary and church treasurer constitute the officers of the church. Decision-making is the collective responsibility of the church members through the Church Meeting, a quorum being represented by thirty percent of the church membership.
At the date of this report, managing trustees or deacons are:
Mr Alan D McFall Secretary/Treasurer Miss Caroline Hancock Mr David Payne
Deacons are elected at the Annual General Meeting to serve for a period of three years; following which they must stand-down but may offer themselves for reelection.
The Church is affiliated to the Baptist Union of Great Britain and its regional administrative body, the West of England Baptist Association.
The West of England Baptist Trust Company Limited (WEBTC) are Custodian Trustees, holding in trust the title deeds of the property at Old Broughton Road, known as Melksham Baptist Church and Sunday School; and the property at Western Way known as The Old Baptist Burial Ground.
Since April 2019 the church owns, in conjunction with WEBTC, a property at 102 Linnet Lane which serves as the church manse. Following the conclusion of the Pastor’s appointment on 31[st] March 2023, the manse property was successfully rented out from 1[st] June and continues to be subject to a managed letting agreement on our behalf.
Melksham Baptist Church TRUSTEES’ ANNUAL REPORT 2023/24
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The Church
Melksham Baptist Church is affiliated to the Baptist Union of Great Britain and to the West of England Baptist Association (also known as Webnet). It is also a member of the Melksham Family of Churches.
Membership of the Church is open to all who profess faith in Jesus Christ as Lord and Saviour and whose lives bear evidence of that fact. The usual means by which people become members is through Believers' Baptism.
Those desiring to become members are asked to seriously consider the New Testament teaching on baptism, but the Church shall welcome into membership those who earnestly desire to serve and follow Christ and who come from other Christian traditions.
The fellowship was formed in 1669 and the building in which we worship today is Grade II listed, having been built around 1776 .
Objectives
The advancement of religion for the salvation of all who believe in Jesus Christ and for the benefit of society in general, both locally and in the wider world. Specifically, making Jesus known in Melksham.
Principal Aims
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Be a worshipping, witnessing community of Christians; ministering to the members, wider congregation and local community including through links such as Melksham Family of Churches, schools and other voluntary organisations as appropriate from time to time.
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Help others come to a closer relationship with their Creator and Saviour.
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Support the work in Great Britain of the Baptist Union Home Mission and that overseas of BMS World Mission
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Encourage the giving of time and talent to aid and development work, primarily through other charities whose aims are compatible with our own
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Maintain the church premises as a safe and sound environment in which we, and other groups to whom we give access, may function; doing so in a manner that preserves the listed building, as far as possible, in its original form
Melksham Baptist Church TRUSTEES’ ANNUAL REPORT 2023/24
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Policy Statements
Reserves
The policy of the trustees is to retain sufficient reserves to maintain the smooth day to day running of the church, avoiding as far as possible being overdrawn on any bank account. We also need to be in a position to meet our commitments as an employer of the Pastor both during employment and in the event of unexpected cessation. We need to be mindful of the requirement for significant capital expenditure, from time to time, on maintenance of our property portfolio which from 2019 now includes a manse.
Investment
Where the trustees have opportunity to exercise influence over investment decisions, they do so on the strength of advice from the Custodian Trustees, seeking to maximise the annual return over a period of at least ten years and through either Government or ethical stocks.
Short-term surplus funds are held in a “pooled” bank account, managed by the Baptist Union Trust Company Limited.
Risk Management
A Health & Safety Review is conducted every two years and reported to the trustees. A two-yearly portable electrical appliance check is conducted.
An electrical installation condition report is produced every five years (latest in April 2019). A quinquennial (5-yearly) inspection of the property is carried out and reported to trustees and custodian trustees. (This was last done in April 2019).
The most significant risk we face is of the occurrence of a “cessation event” whereby we no longer make contributions to the Baptist Pension Scheme and are required to make a single payment to clear our share of the deficit in the Defined Benefits section of that fund. To this end we have entered into a Deferred Debt Arrangement by which we continue making contributions at £1 per month during a pastoral vacancy until the time when the Defined Benefits Scheme is terminated.
Internal Financial Controls
We follow the guidelines contained in the Association of Church Accountants & Treasurers Handbook as far as is practicable for a congregation of our size.
Conflict of Interest
We take care to avoid situations where conflict of interest may arise, whether in letting of contracts (deacons declare/monitor interest) or in making of decisions at church meetings (members absent themselves where necessary).
Complaint Handling
The Church Secretary, involving other deacons or specialists as relevant, initially deals with complaints. A record is kept of all correspondence and discussions. Where relevant, we take guidance from the Charity Commission guidelines on Reporting Serious Incidents.
Safeguarding
It is policy for Pastor, deacons and all involved in leading work with children or vulnerable adults to have attended the complete set of Safeguarding Training sessions to level 3, as provided by WEBA. DBS checks have been completed on all relevant members in the past and are renewed in line with recommendations (currently after 3 years). Policy and associated procedures were reviewed during the year 2020/21.
Data Protection
We have a policy and procedures to ensure compliance with the General Data Protection Regulations (May 2018), and follow updated guidance as issued by the Safeguarding Lead at WEBA.
Melksham Baptist Church TRUSTEES’ ANNUAL REPORT 2023/24
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Brief Review of Church Life in the Year to March 2024
Summary
The basics of regular Sunday worship, Sparklers Group and hosted activities such as Zumba and Choir practice sessions all continued in full swing. We managed to cope with Foodbank at times taking over even more space than before due to their increased demand but social events have not returned to the level at which they had been previously.
During the year we added Melksham Community Money Advice to our hosted organisations. The opportunity of providing contact with this organisation for clients of the Foodbank has proved to be advantageous on several occasions already.
Church meetings were held more regularly than in the last couple of years, and all were back to face-to-face meetings.
At the end of the year pastor Josh, Alanna and family decided to move to pastures new at Woodville BC in Cardiff with effect from 31[st] March.
The remaining deacons continued to work on, attending motivating “re:imagine” events with Webnet colleagues.
We continue to be grateful for the moral and financial support of our neighbours in Corsham Baptist Church as well as the guidance from the Baptist Union and West of England Baptist Association (aka Webnet). We have settled into a reasonable pattern of visiting speakers, complementing leading of worship by our own deacons.
Members & Friends
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We had the encouragement of baptising two people in December and welcoming both, as well as a third into church membership.
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There have been encouragements via new people joining us for worship with varying degrees of regularity
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At 31[st] March, church membership stood at 29 people (although 6 have lapsed over the years). Attendance at worship has typically been in the mid-20s. Several clients and helpers from Foodbank joined our worship service at Easter 2024 and boosted the congregation to 48.
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We are in regular contact with over 40 individuals via email/phone/letter.
Outreach
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Sadly, the departure of the pastor, his wife and children led to the closure of Rhyme Time.
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Members take a copy of “Good News” newspaper and some pass this on to others in their acquaintance.
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• The ladies’ Sparklers group have been meeting regularly again every week, providing significant mutual support and raising generous donations for several good causes; the church included.
Social Activity
- We mark significant “round number” birthdays among the membership.
Church Growth – Development of Faith
- In addition to regular teaching during Sunday morning worship, Bible Study groups are attended by approximately half of the membership.
Other Witnessing
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It has again been our privilege to provide food and essential support to those who have been referred to the Melksham Foodbank. The demand through the periods of lockdown has almost doubled and, thankfully, so has the level of donation of food and finances from the community.
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Funerals and weddings have given an opportunity for witnessing to the faith and have led to new contacts being established.
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Management of Premises
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This has been limited to essential routine maintenance that can be carried out within our limited financial capabilities. The organ had its regular tuning and maintenance in 2022. Plans are being made to have essential maintenance work done to both the main church building and the roofs of two ancillary buildings, providing appropriate grant funding can be obtained during the current year.
Melksham Baptist Church TRUSTEES’ ANNUAL REPORT 2023/24
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Overseas Mission
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We are formally partnered, through the BMS World Mission organisation, with a mission worker in Peru (Laura-Lee Lovering).
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We continued to provide storage space to Tools with a Mission (TWAM) and members also supported Christian Aid (although we have not restarted door-to-door collection, largely due to fewer members being sufficiently mobile).
Outlook
With most people having been vaccinated against Covid, we are finding that individuals are contracting the illness, falling ill for a few days and seeming, at least, to make a good recovery without the church having to return to the severe restrictions on activity that we had in the past.
The significant cut in ministry-related costs and the positive impact of rental income from letting the manse property has enabled our finances to take an immediate upward turn.
By a combination of our own resources and securing the services of a variety of external speakers, we have most 2024 Sunday services booked and are already starting to fill dates in 2025.
With newcomers joining at the rate of 1 every 2-3 months, home-groups comprising approximately 50% of the congregation, a baptism having been held in December 2023 and a generally positive atmosphere when we meet, the outlook is quite encouraging.
We are looking to build people’s faith and confidence, are hoping to be able to restore the reserves fund to at least its former level and look with increased confidence to seeking grant-aid to address some essential improvements to the buildings that have had to be placed outside current reach during the last couple of years.
Melksham Baptist Church TRUSTEES’ ANNUAL REPORT 2023/24
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ANNUAL ACCOUNTS
&
INDEPENDENT EXAMINER’S REPORT
Note: Accounts have been prepared on a Receipts and Payments basis
Melksham Baptist Church TRUSTEES, ANNUAL REPORT 2023124 Page8of 12 CHARITY COMMISSION FOR ENGiAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the truste&s WfLfr cM@qi On a¢¢ount$ for the year ended Charlty no Ilf any) 3kn- NWK OIJC - fotsK Set out on pages I r8POrt lo the trustees on my examination of thè a¢counts of the above charityllhe Trusfl for the year èndod Rèsponslbllltl•s and basis of report As the charitys trustees, you are responsible for the preparation of the accounts in accordance with thg Iequiremenls of the Charities Acl 2011 l.the ACVI. I report in respect of my examinatlon of tho Trust's accounts carried out tjnder sectson 145 of the 2011 Act and ill Carrng out my examination, I have followed all the applicable Directions given by the Charity Commission under se¢'on 145(5llbl of the Act. Independent tTh hari examlner's sLitement u gros com ce £25 alrfied ember yll. Del6le I l if not applicable. ie lins name of edb I have completed my examIrtion. I confimi that no material matter5 have come to my attention in eonneetion with the examination ¢JsBdo¥etl bel6.) which gives rn8 cause lo believe that in. any material respect.. the accounting records wars not k8Pt in accordance with section l JU ot tng tyhanties Act.. or Tne accounts aid not accord Wlln Tne accounung r&[05., Oi the accounts did not compFy with the applicable requirements CQnC8rning the form and content of accounts set out in the Charities {Accounls and Reports) Regulations 2008 other thèn any requirem8111 that the accounts give a 'true and fair, vitrw which is not a matter eonsidèrgd 8$ part of an Independent examinats'on. I have no concerns and have come across no other matters in connacbon with the examination to which attenth)n should be drawn in this report in Order to enable a DfoDer understand¥no of thg aUnts lo be reached. Ploase delet the woLls in the brackets rfth6y do not apply Slgned: Dat•: 1 13 Name: 4t4>x Jf4HA R¢l¢vant prot•$$lonal qualmcatlonlsl or body A)A IER Oct 2018
Melksham Baptist Church TRUSTEES’ ANNUAL REPORT 2023/24
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Melksham Baptist Church
Statement of Financial Activities for the Year Ended 31 March 2024 Version: 1 Date: 15th April 2024
| Melksham Baptist Church | Melksham Baptist Church | Melksham Baptist Church | ||||||
|---|---|---|---|---|---|---|---|---|
| Statement of Financial Activities | ||||||||
| for the Year Ended 31 March 2024 | ||||||||
| Version: | 1 | Date: | 15th April 2024 | |||||
| Unrestricted | Designated | Designated | Restricted | |||||
| Notes | General | Building | Reserve | Mission | Total | Total | ||
| Funds | Fund | Fund | Funds | Funds | Funds | |||
| £ | £ | £ | 2024 | 2023 | ||||
| Receipts & Payments Account | ||||||||
| Receipts | ||||||||
| Offerings | 24,245 | 2,159 | 26,404 | 21,557 | ||||
| Donations | 715 | 715 | 1,350 | |||||
| Grants | 1,167 | 1,167 | 14,003 | |||||
| Fund-raising activities | 0 | 273 | 273 | 0 | ||||
| Legacies | 200 | 200 | 0 | |||||
| GiftAidTax | 5,498 | 5,498 | 5,391 | |||||
| InvestmentIncome | 7 | 3,500 | 123 | 3,623 | 3,807 | |||
| PropertyIncome | 8 | 15,864 | 15,864 | 9,235 | ||||
| OtherCauses | 7,591 | 7,591 | 4,286 | |||||
| Realisedinvestment gains | 0 | 0 | 2,947 | |||||
| Total Incoming Resources | 51,188 | 2,432 | 123 | 7,591 | 61,334 | 62,576 | ||
| Payments | ||||||||
| Ministry | 2 | 1,277 | 1,277 | 31,746 | ||||
| Church Life | 1,572 | 1,572 | 1,254 | |||||
| Properties | 4 | 20,986 | 20,986 | 13,727 | ||||
| Administration | 12,934 | 12,934 | 10,555 | |||||
| OtherCauses &Mission | 7,414 | 7,414 | 4,630 | |||||
| Total Resources Expended | 36,769 | 0 | 0 | 7,414 | 44,184 | 61,912 | ||
| Net before transfers | 14,419 | 2,432 | 123 | 177 | 17,150 | 664 | ||
| Transfers between Funds | 10 | -6,000 | 0 | 6,000 | 0 | 0 | 0 | |
| NetReceipts/(Payments) | 8,419 | 2,432 | 6,123 | 177 | 17,150 | 664 | ||
| OpeningBalances | 14,556 | 0 | 1,826 | 2,093 | 18,477 | 17,813 | ||
| Closing Balances | 22,975 | 2,432 | 7,949 | 2,270 | 35,627 | 18,477 | ||
| There arenorecognised gains or losses otherthantheresultsforthe yearas set out above. | ||||||||
| Allactivities are classed as continuing. | ||||||||
Melksham Baptist Church TRUSTEES’ ANNUAL REPORT 2023/24
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Melksham Baptist Church
Statement of Assets & Liabilities At 31 March 2024
| Melksham Baptist Church | Melksham Baptist Church | Melksham Baptist Church | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Statement of Assets & Liabilities | ||||||||||
| At 31 March 2024 | ||||||||||
| Notes | 2024 | 2023 | ||||||||
| £ | £ | |||||||||
| Fixed Assets | ||||||||||
| TangibleFixedAssets | 0 | 0 | ||||||||
| Investments | 0 | 0 | ||||||||
| 0 | 0 | |||||||||
| Monetary Assets | ||||||||||
| ShortTerm Deposits | 11 | 7,949 | 1,826 | |||||||
| CashatBank | 27,677 | 16649 | ||||||||
| 35,626 | 18,475 | |||||||||
| Liabilities | ||||||||||
| Missionpayments | 12 | 509 | 848 | |||||||
| Loans (interest-freefrom members) | 0 | 0 | ||||||||
| Loansfrom WEBTCo.Ltd | 13 | 65,318 | 71,372 | |||||||
| PensionSchemeliability | 14 | 0 | 0 | |||||||
| 65,827 | 72,220 | |||||||||
| Note re Assets / Investments: | ||||||||||
| Insurance value - | ||||||||||
| Church Buildings | 5,013,072 | 4,890,841 | ||||||||
| includes pipe organ | 91,553 | 89,321 | ||||||||
| Contents | 106,888 | 104,282 | ||||||||
| Burial ground at Western Way, Melksham.Nomeaningful valueis available soithasnot | ||||||||||
| been includedInthe Statement of AssetsAndLiabilities | ||||||||||
| Manse at 102 Linnet Lane, Melksham. | £250,000 | purchase pricein April 2019 | ||||||||
| Latest estate agent evaluation at April 2024 | £300,000 | |||||||||
| Purchasedinconjunction with West of EnglandBaptistTrust Company, | ||||||||||
| who,when loan repaid,will hold a 60%interestinthe property | ||||||||||
Melksham Baptist Church TRUSTEES’ ANNUAL REPORT 2023/24
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| Melksham Baptist Church | Melksham Baptist Church | Melksham Baptist Church | ||||||
|---|---|---|---|---|---|---|---|---|
| Notes to the Accounts | ||||||||
| For the Year Ended 31 March 2024 | ||||||||
| 1. Accounting Policies | ||||||||
| a. Accounting convention | ||||||||
| The accountshave beenprepared underthehistoricalcost conventionandrecorded onaReceipts and | ||||||||
| Payments basis. | ||||||||
| 2024 | 2023 | |||||||
| 2. Ministry | ||||||||
| Minister's Stipend andEmployers costs | 12 | 12 | 29,529 | |||||
| Expenses | 285 | 285 | 2,097 | |||||
| PreachingFees | 980 | 980 | 120 | |||||
| 1,277 | 31,746 | |||||||
| 3.Church Life | ||||||||
| Worshipmaterials | 110 | 110 | 270 | |||||
| Developingfaith& community support | 35 | 35 | 58 | |||||
| Flowers | 40 | 40 | 24 | |||||
| JuniorChurch | 45 | 45 | 28 | |||||
| Catering | 202 | 202 | 323 | |||||
| Piano & Organtuning | 0 | 0 | 0 | |||||
| Donations | 9 | 857 | 857 | 50 | ||||
| Subscriptions | 252 | 252 | 216 | |||||
| OthercostsincAssembly | 30 | 30 | 285 | |||||
| 1,572 | 1,254 | |||||||
| 4. Premises | ||||||||
| Manse | 10,601 | 10,601 | 3,573 | |||||
| Repairs,Renewals andImprovements | 728 | 728 | 3,432 | |||||
| Heat andLight | 3,450 | 3,450 | 2,656 | |||||
| Water Rates | 178 | 178 | 103 | |||||
| Insurances | 3,508 | 3,508 | 2,842 | |||||
| Cleaning | 422 | 422 | 356 | |||||
| Equipment & depreciation | 2,100 | 2,100 | 765 | |||||
| 20,986 | 13,727 | |||||||
| 5. Administration | ||||||||
| Printing & stationery | 471 | 471 | 214 | |||||
| Telephones | 0 | 0 | 0 | |||||
| Audit & accountancy | 110 | 110 | 100 | |||||
| ITcosts &musiclicences | 901 | 901 | 881 | |||||
| Loan repayments | 11,200 | 11,200 | 9,000 | |||||
| Other | 252 | 252 | 360 | |||||
| 12,934 | 10,555 | |||||||
| 6. Other Causes and Mission | ||||||||
| HomeMission | 2,197 | 2,197 | 1,350 | |||||
| BMSWorldMission | 2,868 | 2,868 | 1,446 | |||||
| MAF | 91 | 91 | 60 | |||||
| Alabaré (Action on Homelessness) | 341 | 341 | 349 | |||||
| Bible Society | 80 | 80 | 70 | |||||
| Spurgeon'sHomes | 323 | 323 | 412 | |||||
| Christian Aid | 760 | 760 | 628 | |||||
| LeprosyMission | 50 | 50 | 0 | |||||
| Bristol Baptist College | 0 | 0 | 0 | |||||
| Melksham FoodBank | 75 | 75 | 190 | |||||
| TWAM | 245 | 245 | 0 | |||||
| Cancer Appeals | 50 | 50 | 0 | |||||
| Stewardship (H. Wood) | 0 | 0 | 0 | |||||
| MFoCBlessMelksham | 0 | 0 | 0 | |||||
| CrisisFund | 170 | 170 | 56 | |||||
| Other(2024:CSW& SU) | 165 | 165 | 70 | |||||
| 7,414 | 4,631 |
Melksham Baptist Church TRUSTEES’ ANNUAL REPORT 2023/24
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Melksham Baptist Church
Additional Notes For the Year Ended 31 March 2024
| Melksham Baptist Church | Melksham Baptist Church | Melksham Baptist Church | |||||||
|---|---|---|---|---|---|---|---|---|---|
| Additional Notes | |||||||||
| For the Year Ended 31 March 2024 | |||||||||
| 7.Investmentincomeisfromthe"Ann Tyler/Rushall" Fund, administered byWEBA, | |||||||||
| the proceeds of whichare divided among 3Baptist churches of which we are one. | |||||||||
| 8. Propertyincomeisfrom letting of halls (£5,866) andletting of mansefromJune (£9,997) | |||||||||
| 9.Church LifeDonations:£857donatedfromunrestrictedfund toHomeMissionandBMS | |||||||||
| toraise % of receivedfunds donated toBaptistmissioncauses | |||||||||
| 10.£6,000 transferredfromunrestrictedfund torestorelevelof ReserveFund | |||||||||
| 11. Short termdepositiswith Baptist UnionCorporation, 3mth notice account | |||||||||
| 12.Mission Payments due to bemade | £ | ||||||||
| HomeMission | 89.56 | ||||||||
| BMS | 111.50 | ||||||||
| BMSB'day | 10.00 | ||||||||
| MAF | 51.00 | ||||||||
| Alabare | 29.00 | ||||||||
| Spurgeons | 10.00 | ||||||||
| TWAM | 10.00 | ||||||||
| CrisisFund | 198.18 | (CFwd) | |||||||
| £509.24 | |||||||||
| 13.WEBTrustLoan is £100,000 toward purchase of Mansein April 2020, to berepaid over 10 years | |||||||||
| 14. BaptistPensionSchemeLiabilities | |||||||||
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