2025-11-30-accounts - The Bartons Victory Memorial Hall Fund

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THE BARTONS VICTORY MEMORIAL HALL FUND MANAGEMENT COMMITTEE (REGISTERED CHARITY NUMBER 261459)

ANNUAL REPORT FOR THE YEAR ENDED 30th NOVEMBER 2025

The main item of expenditure this year has been the installation of the new playground. Towards the end of 2024 the state of much of the old play equipment had deteriorated to the point where it was decided that the replacement needed to go ahead even though we had not raised the full sum required so the project was split into two phases and phase 1, costing £52,306, was completed in the spring of 2025 against a background of very wet ground conditions. To enable this to happen the Fund had to use £11,906 from its own funds. We would not have been able to do this without the help of Mark Johnson and Brian Crowdy, who dismantled the old equipment, and Albert Beale who drove the excavator loaned to us by Morrells Farms so that the cost of clearance was minimised. The very wet conditions during clearance and installation were followed by a very dry summer that meant that the grass seed that had been spread did not germinate so all did not proceed as hoped and re-opening was delayed. Meanwhile, fund raising for phase 2 continued but when this was seen to peter out in the late Summer it was decided to go ahead before winter set in with two of the four remaining items at a cost of £17,886, which was totally met from the sums raised. The other two items will be added at some point when more funding can be obtained. The Zip wire was also refurbished by installing metal post supports and a new ramp, and the sand pit was given a new surround and two tonnes of sand.

We would like to thank all those individuals and organisations that donated towards the costs of the new playground and/or organised fund-raising events. There is not room to list everyone who donated and raised funds for all the play equipment but special mention must be made of the dinner at the Alice Marshall Hall which was the brainchild of Richard Schuster and was organised by Jackie Hinton and Kate Carter-Windle with the food being prepared by a volunteer who is a professional chef: James Hinton.

Other works undertaken were a new boiler for the oldest part of the main building, replacement of the panels in the doors to the public toilets (for which Steeple Barton PC donated 50% of the cost), a new cistern, an outdoor light for the Bowls Club, plastering inside the Bowls Club, various minor repairs to electrics and plumbing. The sum of £3715 was spent on maintenance of the Bowls Green, however the Bowls Club raised the money to cover this expenditure. The five yearly electrical testing was completed (costing £1500) which found nothing of immediate concern but a number of recommendations were made which are currently being addressed. We have also just purchased a set of Rugby posts for erection at one end of the bottom part of the playing fields so that there is an area for rugby practise.

The Accounts show the fund as making a surplus in this year, and in 2023/24, but this is an accounting surplus rather than actual cash we can spend. This is because the expenditure on the Playground is treated as an asset and is depreciated over 10 years so the funding raised shows in full as income but the expenditure only appears in the figure for depreciation. If you look at total receipts and payments recorded in the books of the fund over the two years the figures are: Receipts £134,554 and Payments £129,230 so in cash terms the fund is just about covering costs. The Funds income came from rents charged (£10,206) and donations & grants (£45,456). The main expenditure was split between Grounds Maintenance (£4,196), Building Maintenance (£4,864), Playground Maintenance (1,547), Insurance (£7,446), and Other Expenditure (£ 5,427), which was mainly metered water charges and the costs of the Seniors Christmas Party.

The year-end balance held in the bank was £38,672, however the final payment to Wicksteed of £8,943 was made shortly after the year end, and £14,468 is committed to the installation of solar panels which are scheduled to commence the last week of February.

The contributions from membership of the Cherwell Lottery were sufficient to cover the zip wire and sandpit repairs so thank you to all those who have joined. The agreement with Longford Park FC was extended for another year and their First Team is using our pitch as their home ground. Sadly, matches in the last three months have largely had to be cancelled due to the effects of the weather.

On the 11[th] November a short ceremony of remembrance was held at the War Memorial Garden and it was good to see those that attended; it is hoped that this will continue as an annual event. This year’s Tree Lighting Ceremony, just after the year end, was again marred by rainy weather, nevertheless there was good support and we thank everyone who came, the stallholders and exhibitors and most of all Chris Raworth who was the driving force behind the event.

Finally, we would like to thank the other members of the Management Committee for their support and give special thanks to everyone who has volunteered to assist us over the year: in particular Brian Crowdy, Richard Johnson and Scott Peedell for their work on the playground and the fence; the litter pickers who keep the field tidy; those on the playground inspection rota; those who answered the appeal for assistance in getting the playground ready to open; Abbey Farms for hedge cutting and other assistance; and our groundsman Robert Johnson.

Trevor Payne, Charity Secretary

Andy Hinton, Charity Treasurer

THE BARTONS VICTORY MEMORIAL HALL FUND ACCOUNTS FOR THE YEAR ENDED 30 NOVEMBER 2025

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BARTONS VrnRY IIEIIORIAL HALL FUND I report on the a¢(xJun15 of the FurJ forthe year efjded 301h No¥ember 2025 are set out orb pages 2 to S. Rèspective re5ponsibllities of Irust•os and examlner As the Charity$ Ifustees you are r8spon5ible forth8 pr8paration of the arnts. You c4)ll8AI8r that the audit requirement of section 144 01 Charths Act 2011 Ilhe ChaiitBs Adl does not appty and ttTat an independeTrtexamination is ntreded. 11 i& my wnbIlY to examine accounts under secJTon 145 of the Charitss Art to lolkyw the procedures W do% in the general Direct$ gw•n by the Charity Ci¥ntni55ion under sedion 14515llbl of the Charils ACL to state vth8ther paUlr matt8rs have lo ry allen1c. Èasts of 6ndep8nd•ntexamln•rf r8POrt My exary¥nalion was carrd out in 8fXX)rdance with the General DirectNM$ given by the Charity CommissKJn. An examination indLKles a revrewol the aceountiThJ records kepl by IhÈ thanty and a cornpari80n ol Ihe accounts pfè58nt8d lIh those re¢ord5. 11 abo induths CC518r8tloTh of any unusual ilgms or disclosu5 Iri the accounts, and seekiNJ explanations from you a8 tTU5tee5 coKerning any such matlws. The procdures urJertaken do nDI provwje al the evpjenca thatwoukj be requir•d in an audit, and UJnSeqntty opinron isgivgn as to whether the aco)mls ptwafil a'lrue fair view aTrJ the reFQrt Is knyted to IIK>s8 rnaiters 8elout in the statemenl below. Indopennt•2rnInerfS •lattment In o)nnéetion with rny examination. mètler has coffl• to my altenbon.. (11 vkntch gNes reasonabfe rause lo boV Ihat in any material respect the requirements.. - to keep aOu11)g record5 in accordanr 1th 130 of tha Charitios A¢1. and - to prepare attt)unts whrch acojrd wilh the aLrounting records and Ih8t comply th the acwjnling reqyrn7nts ofthe ChaDlies Ad have nol been {21 to *thich, in my opinion. allenTr Should be dr in order to enab18 a prDFer und8rstanding ofth• accounts lo be teac. 2DvG Brian Kay FCA K8DR. Charter8d Accourjtsnts The Okl Tannery Hertsinglon Road Woodstock OX20 1JL Pa98 1

THE BARTONS vrORy IEP4ORIAL HALL FUhYI ANNUAL REPORT FOR THE YEAR ENDED 30th NOVEMBER 20?5 Th8 BaS wict(ry14lal Han F1. Wthlon Road. MKkfe Barton CIMprMng NtsFI. ox OXT 4EE Is registered wllh ¢$rty Ccxrffi0rrS IND. 2614591 arKI colitL+tOd ty Deed Df TtUSL Trustees A M Ste3rt E M Stevens B Irrtjprt in accorda ilh the 1976 Deed indLxlir¥J ttfoknwvJ:_ TRPP A F Hinton Chaim)an ar¥J SEr48tary The Lwofthg canty isto tnefftth8inhtsnlsrrflh8 of Sle Bathn arKI Westc(rtt This oi¥ecb'v8 has ath¥ed by provKKrJ Srmxls F. Milh a[faUhtiS. and 3 Sotxal Club The &qsh reseNes aTe artsjrnthtsd In rAderlo¥Niv¥K fLwwJsto r1 fu re[atiOnS re[Shments tha buiKlrvJs TRPPayr For and beh410f M8nagw cKIl& Dated. Payp 2

THE BARTONS VICTORY IAEMORIAL HALL FUND INCOME IND EXPENDJTURE ACCOUNT FOR THE YEAR ENDED 30 NOVEMBER 2025 2025 2024 TURNOVER Rgnlal income Playground donations Donations, gr8nls and other incc 10.2L6 29,231 16.315 8.828 29,454 14,401 55.752 52,883 OTHER INGOME Bank Interestre¢*vabl 141 55.893 S2.683 LESS: EXPENSES GrourKts maintèna Bulkli maintenar Playground maintena Insuran Donats"ons A¢¢ounlancy fees Loss on disposal oifmd 8s58t Depreaalion other 4,196 6,635 5,703 393 8,884 2.050 740 380 6.480 2,414 1.547 7,446 2.750 750 7.954 8.805 5.427 43.739 31,679 SURPLUSIIDEFICM FOR THEYEAR 12.154 21,004 Page 3

THE 8ARfONS VICTORY MEMORIAL HALL FUtrID BALANCE SHEET •K8 AT 30 NOVEMBER 2025 2025 2024 FIXEO ASSETS Tarrfjibb fixed assets 394.355 350.690 CURRENT ASSETS Debtors Loan VAT Balarte at Bank- cUrt Aecounl 546 7.(KlO 2.119 38.672 64.695 41.421 72.922 LESS: CREDITORS DUEbMThW ONE YEAR VAT payoble Creditors Acttua 750 740 NETCURRENT ASSETS 40.671 72.182 435.026 422.872 REPRESENTED BY ACCUMULATED FUND Balanc• as #11 DecwnbBr 2024 SurplusllDefjcill for the year Balance as at 30 November2025 422.872 12.154 401.868 21,004 435.026 422.872 Totsl Fund$ 422.872 Page 4

THE BARTONS VToRy IIEMORIAL HALL FUND FIXEDASSETSGHEOULE FOR THE YEAR ENDED 30 NOVEM8ER 2025 0111212024 Athlitlons Disposats Deproc'n 30M112025 Land & Buildi$ al cost PublK Toikts War Memorial Garden 146.032.00 161.753.C¥) 7.334.00 315.119.OJ 146.032.00 161.753.00 7.334.00 315.119.(N) Plant & Equlpnnt t w.d.v. Slilrnaster ne Marker Play Equipmenr Tennis Court Refu Tenn Court Coaling Lawn Moer Roler Purthase of¢ha Vthry Reom Tables Secondhand Tr¥lor Storage Unil Jubillee RDQJll Curtains Playground equipment Silgnt Soldier RKle on Mower New playgrou1 8.00 72.00 36.00 JaTh&07 2011 2012 2013 2017 2017 2018 2018 2018 2018 2018 40.C(I 6.499. 20.161.00 481.thJ 624.clj 421.00 1.343.TrJ 1.615.OJ 1,435.(K> 166.CKJ 447.C 1.455.fN) 258.C 526.C(I 6,499.C 2.018.OD 18,163.00 433.00 562.CKJ 379.00 1,209.00 1,453.00 1,291.00 149.(KJ 402.00 62.1)0 42.( 134.00 162.00 144.LWJ 17.00 45.00 1.4SS.C(I 232.00 473.00 54.382.OD 79,236,00 60.424.CKJ 35,571.IXI 60.424.00 6.042.00 7.954.m 8.805.00 350 690.00 60 424JJO T 954.00 B.805.00 394 35&00 Rats of depreclatton PL8nt & EquryMn8n* 1$ d•w8ciated at 10% ( the redUtir lIten down balan oath r. Pag• 5

THE BARTONS VICTORY MEMORIAL HALL FUND ACCOUNTS FOR THE YEAR ENDED 30 NOVEMBER 2025