**THE ORCHID SOCIETY of**
## **GREAT BRITAIN**
**ANNUAL REPORT for the YEAR ENDED 31st DECEMBER 2023**
82 HAZELWICK ROAD, THREE BRIDGES WEST SUSSEX, RH10 1NH
Telephone: 01293 547896
## **THE ORCHID SOCIETY of GREAT BRITAIN**
## **ANNUAL REPORT for the YEAR ENDED 31st DECEMBER 2023**
## **CONTENTS**
|Information|3|
|---|---|
|Governing Document & Objects|4|
|List of Trustees|5|
|Report of Society Activities|6|
|B.E.T.O.C. Annual Report|Appendix 1|
|B.E.T.O.C. Annual Accounts|Appendix 2|
2
## **THE ORCHID SOCIETY of GREAT BRITAIN**
## **INFORMATION**
REGISTERED CHARITY No. 261273 COUNTRY of REGISTRATION England REGISTERED ADDRESS 82 Hazelwick Road Three Bridges, West Sussex RH10 1NH
HONORARY PRESIDENT Dr. H. J. Millner HONORARY CHAIRMAN Mrs. P. J. Thomson HONORARY SECRETARY Miss. A. C. Malin HONORARY TREASURER Mrs. S. M. Mill
INDEPENDENT FINANCIAL Mr. A. R. Wild EXAMINER Braeside, Edgcumbe Road Lostwithiel, Cornwall PL22 0DR
BANKER NatWest Bank PLC 87 Sidcup High Street Sidcup, Kent, DA14 6UP
AFFILIATED TO Royal Horticultural Society 80 Vincent Square London, SW1P 2PE
3
## **THE ORCHID SOCIETY of GREAT BRITAIN**
## **GOVERNING DOCUMENT and OBJECTS of the SOCIETY**
The Governing Document of the Society is “The Rules of the Orchid Society of Great Britain”. Resolutions for the alteration of these Rules must be passed by a two-thirds majority of those present and voting at the Annual General Meeting of the Society which is normally held on the first Saturday of June.
The object of the Society shall be the furtherance of the knowledge of orchidaceous plants by encouraging the cultivation of these plants, gathering and disseminating particulars of their cultivation, the holding of meetings and shows and, in other ways and in general, to undertake any activities that shall be consistent with the purpose for which the Society is constituted, including the representation of Affiliated Societies.
4
## **THE ORCHID SOCIETY of GREAT BRITAIN**
## **LIST of TRUSTEES**
The Trustees of the Society are the senior members of the Management Committee and are elected annually by those present at the Annual General Meeting of the Society. They are all honorary and are as follows:
|President|Dr. Simon Edward Alves Pugh-Jones MBE|
|---|---|
|(to 03.06.2023)|6 Park Hill Drive, Frome|
||Somerset, BA11 2LE|
|President|Dr. Helen Jean Millner|
|(from 03.06.2023)|15 Orwell Close, Norton, Stourbridge|
||West Midlands, DY8 3JS|
|Chairman|Mrs. Pearl Jenny Thomson|
||11 Turpins Close, Oaklands|
||Welwyn, AL6 0QZ|
|Secretary|Miss Amy Charlotte Malin|
||359 Ridgacre Road|
||Birmingham, B21 1EH|
|Treasurer|Mrs. Sally May Mill|
||82 Hazelwick Road, Three Bridges|
||West Sussex, RH10 1NH|
|Membership Secretary|Mrs. Susan Johnson|
||Le Touquet, Station Road, Elsenham|
||Bishop’s Stortford, Herts., CM22 6LG|
|Displays Manager|Mrs. Galina Boyse|
|(from 03.06.2023)|6 Braddon Road, Richmond|
||Surrey, TW9 2HR|
5
## **THE ORCHID SOCIETY of GREAT BRITAIN**
## **REPORT of SOCIETY ACTIVITIES**
## **Ordinary meetings:**
The Society held ordinary meetings throughout the year. These were both live and virtual (Zoom) meetings. Subjects / lectures included the following:
“Wild Orchids of the British Isles”, a Zoom presentation by Mrs. Celia Wright.
“Orchids of the Cayman Islands”, a talk by Mr. Nick Johnson.
“Exploring the Forests of Malaysia”, a talk by Mr. Francis Quesada-Pallares.
“The Cultural Requirements of Orchids”, a talk by Mrs. Zsuzsanna Serer from Spicesotic Orchids.
“Tropical Orchids Without the Heat”, a talk by Mr. Andrew Bannister from Orchid Alchemy.
“Terrariums – An Ideal Environment to Extend your Orchid Collection”, a Zoom presentation by Mrs. Diana Petrokaite and Mr. Alex Koper.
“A Guided Tour Around The Mather’s Foundation”, a Zoom presentation by Mr. David Mathers.
“The OSGB Visit to The Eric Young Foundation”, a talk by Mr. Michael Radley.
An Auction of orchids, where many plants are sold and purchased by members
An orchid-themed Photographic and Art Competition
At physical meetings members display their orchids, which are assessed and judged, and their history and cultivation requirements are discussed. Members have also sent photographs of their orchids in flower to the Chair of Judging and these have been judged by the O.S.G.B. judges, with the results being published on the O.S.G.B. website for all members to see.
6
## **THE ORCHID SOCIETY of GREAT BRITAIN**
## **REPORT of SOCIETY ACTIVITIES (Continued)**
## **Shows:**
Two Open Shows were held in 2023:
“The Spring Open Show” at Cole Court, Twickenham in April; and
“The Autumn Open Show” at Wraysbury Village Hall in November
At these Shows, members compete in 40 classes for cups and rosettes.
## **Displays:**
The Society built and manned five judged displays during the year at the following events:
“The RHS Spring Show” at RHS Garden Wisley in March, when a Silver medal was awarded.
“The RHS Chelsea Flower Show” in May, when a Gold medal was awarded.
“The International Orchid Show” at the Royal Three Counties Show, Malvern in June, when a Gold medal was awarded.
“The RHS Hampton Court Palace Garden Festival” in July, when a Gold medal was awarded for a Display of Anguloas. This display was also awarded the Holford Medal from the RHS for the Best Amateur Exhibit at an RHS Show in 2023.
“The RHS Hampton Court Palace Garden Festival” in July, when a Silver-Gilt medal was awarded for a naturalistic display of orchids.
## **Library:**
The Society’s Library continued to acquire books and periodicals on orchids and orchid cultivation and to be widely used as a reference and lending library by the members of the Society.
7
THE ORCHID SOCIFTY
ofGREAT BRITAIIY
REPORT of SOCIETY ACTIVITIES (Continued)
The Journal (and other publications):
Four issues of The Orchid Society of Great Britain Journal were published during the
year. In all, this publication ran to 336 'all-colour' pages. and included articles on orchid
cultivation. orchids seen in their nativ¢ SuOUnd1ng$, members. plants, botany and
orchid pests. together with many photographs of orchids. Also included was news from
orchid societies both in the UK and abroad. orchid book reviews, announcements and
orchid nursery advertisements.
The O.S.G.B. Journal is received by all members of the Orchid Society of Great Britain,
with new members receiving back issues where appropriate. An Annual Supplement is
published annually in May containing the Society's rules and activittes. this is also
received by all members. In 2013 an Anli-Fraud Policy was issued by ihe O.S.G.B. and
in 2019 a Data Protection Policy was Iu¢d. Both of these policies are published in the
Annual Supplement.
Sponsorship:
The Sir Jeremiah Colman Gift Trust generously donated £l.000 to the Society.
A £2,500 donation was received towards the cost of the display for the RHS Chelsea
Flower Show.
Signed on behalf of the Trustees:
Sally Mill (Trustee)
Date
Sue Johnson (Trustee)
Appendix 1
# **THE BARBARA EVERARD TRUST for ORCHID CONSERVATION**
**ANNUAL REPORT for the YEAR ENDED 31st DECEMBER 2023**
82, HAZELWICK ROAD, THREE BRIDGES WEST SUSSEX, RH10 1NH
Telephone: 01293 547896
## **THE BARBARA EVERARD TRUST for ORCHID CONSERVATION**
**ANNUAL REPORT for the YEAR ENDED 31st DECEMBER 2023**
## **CONTENTS**
Information Governing Document & Objects List of Trustees Report of Trust Activities
2
## **THE BARBARA EVERARD TRUST for ORCHID CONSERVATION**
## **INFORMATION**
REGISTERED CHARITY NO. COUNTRY OF REGISTRATION REGISTERED ADDRESS
JCC 261273-A1-R England
82 Hazelwick Road Three Bridges West Sussex RH10 1NH
HONORARY CHAIRMAN HONORARY SECRETARY HONORARY TREASURER
Dr. H. J. Millner
Miss. A. C. Malin Mrs. S. M. Mill
INDEPENDENT FINANCIAL EXAMINER
Mr. A. R. Wild Braeside, Edgcumbe Road Lostwithiel, Cornwall PL22 0DR
BANKER
NatWest Bank PLC 87 Sidcup High Street Sidcup, Kent, DA14 6UP
3
## **THE BARBARA EVERARD TRUST for ORCHID CONSERVATION**
## **GOVERNING DOCUMENT and PURPOSE of the TRUST**
The original Governing Document of the Trust is a “Declaration of Trust”, dated 26th June 1986, made by the founding Trustees, Alexander Cedric Robert Bristow, Leslie Ernest Bowen, Timothy John Lewis, Phillip James Cribb, Peter Maudesley and John Raymond Oddy.
This “Declaration of Trust” was updated on 4[th] September 2021 under Section 275, part 3.4, of the Charities Act 2011 to bring its purpose into line with current views on orchid conservation. The update was carried out by the Trustees at the time; Simon Edward Alves Pugh-Jones, Amy Charlotte Malin, Sally May Mill, Pearl Jenny Thomson, Susan Johnson, Galina Boyse, Lara Jewett and David McLaughlin. The updated “Declaration of Trust” was submitted to, and accepted by, the Charity Commission and became effective in July 2022.
The purpose of the Trust is to hold on trust all subscriptions and donations made and given for the furtherance of the charitable object hereinafter contained for the purpose (if and in so far as the same shall be charitable) of conservation of all orchids by encouraging orchid growing; providing education in any form regarding orchid growing including shows, publications and supporting research; by placing endangered orchids and specialist collections of orchids with suitable collectors / collections; by supporting ex-situ conservation of orchids by seed raising and ex-situ propagation both for in-situ reintroduction and introduction into cultivation in the United Kingdom.
4
## **BARBARA EVERARD TRUST for ORCHID CONSERVATION**
## **LIST of TRUSTEES**
In accordance with the “Declaration of Trust”, there are eight Trustees of the Trust. Six of these shall be the Trustees of The Orchid Society of Great Britain. The other two Trustees shall be the Curator of Orchids at The Royal Botanical Gardens, Kew and the Senior Supervisor of Orchids at the Royal Horticultural Society Garden, Wisley. The power of appointing new Trustees is vested in the surviving or continuing Trustees. The Trustees are all honorary and are as follows:
|Chairman|Dr. Simon Edward Alves Pugh-Jones MBE|
|---|---|
|(to 03.06.2023)|6 Park Hill Drive, Frome|
||Somerset, BA11 2LE|
|Chairman|Dr. Helen Jean Millner|
|(from 03.06.2023)|15 Orwell Close, Norton, Stourbridge|
||West Midlands, DY8 3JS|
|Secretary|Miss Amy Charlotte Malin|
||359 Ridgacre Road|
||Birmingham, B21 1EH|
|Treasurer|Mrs. Sally May Mill|
||82 Hazelwick Road|
||Three Bridges, W. Sussex, RH10 1NH|
|Trustee|Mrs. Pearl Jenny Thomson|
||11 Turpins Close, Oaklands|
||Welwyn, AL6 0QZ|
|Trustee|Mrs. Susan Johnson|
||Le Touquet, Station Road, Elsenham|
||Bishop’s Stortford, Herts., CM22 6LG|
|Trustee|Mrs. Galina Boyse|
|(from 03.06.2023)|6 Braddon Road, Richmond|
||Surrey, TW9 2HR|
|Trustee|Dr. Andre Schuiteman|
||Nursery and Orchid Collection Manager|
||Royal Botanical Gardens|
||Kew, Richmond, TW9 3AB|
|Trustee|Mr. David McLaughlin|
||Senior Supervisor (Orchids)|
||The Royal Horticultural Society Garden|
||Wisley, Woking, Surrey, GU23 6QB|
5
BARBARA EVERARD TRUST
for ORCHID CONSERVATION
REPORT ofTRUST ACTIVITIES
The Trustees have continued to invest the assets of the Trust to maximise income
without inCu1ng risk. to further the aim of setting up national collections to conserve
orchids. and to promote education and conservation.
During 2023, the Trustees confim]ed thal they would continue iheir award scheme to
make grants available to orchid growers holding National Plant Collections of Orchids.
public orchid collections in Botanical Gardens and specialist private collections o
orchids; and to schemes which aid conservation of orchids. These grants can be given
for small capital projects, such as the purchase of planls, equipment or materials for the
furtherance of a collection, especially for educational projects or for scientific work.
The grants are awarded twice yearly. (or more frequently by aangement of ihe
Trustees), the total amouni given being up to the amount of interest accrued during the
year {and carried over from previous years). Details ol. the scheme are publicised in the
Journal of The Orchid Socieiy of (Treat Britain and in The Orchid Revtew and wiif also
be circulated io the British Orchid Council and its member socielies.
In 2023, three awards were applied for, and granted..
An award ol £1,525 was made lo ihe Mathers Foundation to assist in the moving of a
collection of Bulbuphyllum orchids to their premises for conservation.
An award 01 £2.642 was made to Mr. Edward Charlton for a laminar flow cabinet to
cnable orchid propagation.
An award of £1.522 was made to Dr. Siuart Meeson for transport to the World Orchid
Congress, Taiwan to present a scienlific poster on the beauty and forni of flowering
orchids to educate and encourage mor¢ people to grow these unusual plants.
Signed on behalf of the Trustees:
Sally Mill (Trustee)
Date
Su¢ Johnson (Truslee)
Appendix 2
## **THE BARBARA EVERARD TRUST FOR ORCHID CONSERVATION**
## **ANNUAL ACCOUNTS**
**FOR THE YEAR ENDED 31 DECEMBER 2023**
**CHARITY NUMBER JCC-261273-A1-R**
**ALAN R. WILD BRAESIDE, EDGCUMBE ROAD LOSTWITHIEL, CORNWALL PL22 0DR**
## **THE BARBARA EVERARD TRUST FOR ORCHID CONSERVATION ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **Contents**
## **Page:**
- 1 Information
- 2 Report of the Independent Examiner
- 3 Receipts and Payments Account
- 4 Statement of Assets and Liabilities
- 5 Notes to the Accounts
## **THE BARBARA EVERARD TRUST FOR ORCHID CONSERVATION 31 DECEMBER 2023**
## **General Information**
Registered Charity Number JCC-261273-A1-R Country of Registration England Hon. Chairman Dr. H.J. Millner Hon. Treasurer Mrs. S.M. Mill Hon. Secretary Ms. A. Malin Principal Office 82 Hazelwick Road Three Bridges West Sussex RH10 1NH
1
THE BARBARA EVERARD TRUST FOR ORCHID CONSERVATION
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES
31 DECEMBER 2023
Independent examinerfs report to the trustees of the Barbara Everard Trust for Orchid Conservation
I report to the trustees on my examination of the accounts of the Barbara Everard Trust for Orchid
ConseNation for the year ended 31 December 2023.
Responsibilities and basis of report
As the chariWs trustees, you are responsible for the preparation of the accounts in accordance with
the requirements of the Charities Act 20111.the Act'l.
I report in respect of my examination of the Trusvs accounts carried out under section 145 of the 2011
Act and in carrying out my examination, I have followed all the applicable Directions given by the
Charity Commission under 5ertion 14515llbl of the Act.
Independent eMIne5 statement
I have completed my examination. I confirm that no material rnatters have come to my attention in
connection with the examination which gives me cause to believe that in any material respect:
l. The accounting records were not kept in in accordance with section 130 of the
Charities Act- or
2. The accounts did not accord with the accounting records- or
3. The account5 did not comply with the applicable requirement5 concerning the form
and content of accounts set out in the Charities (Accounts and Reports) Regulations
2CN)8 other than any requirement that the accounts give a 'true and fairf view which
Is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters irTr connection with the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be reached.
L£
Alan R. Wild
Braeside, Edgcumbe Road
Lostwithiel, Cornwall
P122 ODR
## **THE BARBARA EVERARD TRUST FOR ORCHID CONSERVATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023**
||**Note**|**2023**|**2022**|
|---|---|---|---|
|||**Unrestricted &**|**Unrestrict &**|
|||**Total Funds**|**Total Funds**|
|||**£**|**£**|
|**Income**||||
|Royalties||**150**|136|
|Interest receivable||**598**|55|
|Sundry sales||**21**|___180|
|**Total incoming resources**||**769**|371|
|**Expenditure**||||
|Conservation awards||**5,689**|673|
|Stock sold||**20**|-|
|Expenses||**269**||
|||**_______**|_______|
|**Total resources expended**||**5,978**|673|
|||**_______**|_______|
|**Net (outgoing) resources for the year**||**(5,209)**|(302)|
|**Reconciliation of funds**||||
|Total funds brought forward||**76,819**|77,121|
|||**______**|_______|
|**Total funds carried forward**||**71,610**|76,819|
|||**______**|**_______**|
The notes on page 5 form part of these accounts.
3
The notes on page 5 form part of these accounts
4
# **THE BARBARA EVERARD TRUST FOR ORCHID CONSERVATION NOTES FORMING PART OF THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## 1. **Accounting policies**
## _**Income**_
- Donations are accounted for on a cash received basis
- Interest receivable is accounted for on an accruals basis.
## _**Expenditure**_
Expenses are charged to the income and expenditure account on an accruals basis. The costs so charges include VAT.
## _**Stock**_
Stock is valued at the lower of cost and net realisable value. Net realisable values were provided by the Treasurer.
5
**THE ORCHID SOCIETY OF GREAT BRITAIN**
## **ANNUAL ACCOUNTS**
**FOR THE YEAR ENDED 31 DECEMBER 2023**
**CHARITY NUMBER 261273**
**ALAN R. WILD BRAESIDE, EDGCUMBE ROAD LOSTWITHIEL, CORNWALL PL22 0DR**
## **THE ORCHID SOCIETY OF GREAT BRITAIN ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **Contents**
## **Page:**
- 1 Information
- 2 Report of the Independent Examiner
- 3 Receipts and Payments Account
- 4 Statement of Assets and Liabilities
- 5 Notes to the Accounts
## **THE ORCHID SOCIETY OF GREAT BRITAIN 31 DECEMBER 2023**
## **General Information**
Registered Charity Number J261273 Country of Registration England Hon. Chairman Mrs. P.J. Thomson Hon. Treasurer Mrs. S.M. Mill Hon. Secretary Ms. A. Malin Principal Office 82 Hazelwick Road Three Bridges West Sussex RH10 1NH
1
THE ORCHID SOCIETY OF GREAT BRITAIN
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES
31 DECEMBER 2023
Independent examinerf5 report to the trustses of the Orchld Sotiety of Great BrTrtsin
I report to the trustees on my examination of the accounts of the Orchid Society of Great Britain for
the year ended 31 December 2023.
Responsibilities and basi5 of report
As the charitl5 trustees, you are responsible for the preparation of the accounts in accordance with
the requirement5 of the Charities Act 20111"the ACVI.
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011
Act and in carrying out my examination. I have followed all the applicable Directions given by the
Charity Commission under section 14515llbl of the Act.
Independent examinerfs statement
I have completed my examination. I confirm that no material matters have come to my attention in
connection with the examination which gives me casjse to believe that in, any material respect..
l. The accounting records were not kept in accordance with section 130 of the Charities
Act.. or
2. The accounts did not accord with the accounting records: Of
3. The accounts did not comply with the applicable requirements concerning the form
and content of accounts set out in the Charities IAccounts and Reports) Regulations
2008 other than any requirement that the accounts give a 'true and fairf view which
is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be re3ched.
Alan R. Wild
Braeside, Edgcumbe Road
Lostwithiel. Cornwall
PL22 ODR
Date..
## **THE ORCHID SOCIETY OF GREAT BRITAIN RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023**
|**Note**
**Unrestrict.**
**Funds**
**2023**
**£**
**Incoming resources**
_Voluntary income:_
Sponsorship and Donations
2
**4,275**
Colour Fund Donations
**1,880**
Interest receivable
**626**
_From Charitable activities:_
Subscriptions
**15,919**
Gift Aid on subscriptions
**2,847**
Sale of Badges, Binders, Shirts, etc.
**285**
Raffles, Plant sales, Refreshments, etc.
**4,995**
Advertising revenue
**1,257**
Show awards
**2,628**
**_______**
**Total incoming resources**
**34,712**
**_______**
**Resources expended**
_Cost of generating funds:_
Society product costs
**563**
_Charitable activities:_
Journal production costs
**16,064**
Display expenses
**7,831**
Hall and room hire
**3,095**
Programme expenses
**1,939**
Internet and library expenses
**299**
Printing, postage and telephone expenses
**510**
Bank and credit card charges
**58**
Insurances and subscriptions
**409**
Presentations and donations
**1,000**
Depreciation
**-**
**_______**
**Total resources expended**
**31,768**
**_______**
**Net incoming resources for the year**
**2,944**
**________**||**Total**
**Funds**
2022
£
1,255
2,118
90
17,353
2,809
236
3,562
752
2,083
_______
30,258
_______
459
18,250
6,385
1,360
1,854
293
212
58
354
1,000
-
_______
30,225
_______
33
_______|
|---|---|---|
The notes on page 5 form part of these accounts
3
The notes on page 5 form part of these accounts
4
## **THE ORCHID SOCIETY OF GREAT BRITAIN NOTES FORMING PART OF THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **1. Accounting policies**
## _**Incoming resources**_
- All income other than interest received is accounted for on a cash received basis
- Interest receivable is accounted for on an accruals basis.
## _**Resources Expended and irrecoverable VAT**_
Expenses are charged to the receipts and payments account on an accruals basis. The costs so charged include VAT where applicable.
## _**Tangible Fixed Assets**_
Tangible fixed assets are capitalized at cost and are depreciated to write off the
cost over three or five years depending on the life expectancy of the equipment.
## _**Stock**_
Stock is valued at the lower of cost and net realisable value. Net realisable values were provided by the Treasurer.
## **2. Sponsorship**
|The Sir Jeremiah Colman Gift Trust
For Chelsea Flower Show display
Other Donations
**Debtors**
Prepaid Expenses
**Creditors**
Advanced Income for 2024
Subscriptions
Colour fund donations
Advertising revenue
Sponsorship|**2023**
2022
**£**
£
**1,000**
1,000
**2,500**
-
**775**
255
**______**
______
**4,275**
1,255
**______**
______
**2023**
2022
**£**
£
**-**
31
**______**
______
**-**
31
**______**
______
**2023**
2022
**£**
£
**4,862**
4,605
**749**
781
**-**
285
**1,000**
1,000
**______**
______
**6,611**
6,671
**______**
______|
|---|---|
## **3. Debtors**
## **4. Creditors**
5