## **THE ORCHID SOCIETY of GREAT BRITAIN** **ANNUAL REPORT for the YEAR ENDED 31st DECEMBER 2022** 82 HAZELWICK ROAD, THREE BRIDGES WEST SUSSEX, RH10 1NH Telephone: 01293 547896 ## **THE ORCHID SOCIETY of GREAT BRITAIN** ## **ANNUAL REPORT for the YEAR ENDED 31st DECEMBER 2022** ## **CONTENTS** |Information|3| |---|---| |Governing Document & Objects|4| |List of Trustees|5| |Report of Society Activities|6| |B.E.T.O.C. Annual Report|Appendix 1| |B.E.T.O.C. Annual Accounts|Appendix 2| 2 ## **THE ORCHID SOCIETY of GREAT BRITAIN** ## **INFORMATION** REGISTERED CHARITY No. 261273 COUNTRY of REGISTRATION England REGISTERED ADDRESS 82 Hazelwick Road Three Bridges, West Sussex RH10 1NH HONORARY PRESIDENT Dr. S. E. A. Pugh-Jones MBE HONORARY CHAIRMAN Mrs. P. J. Thomson HONORARY SECRETARY Miss. A. C. Malin HONORARY TREASURER Mrs. S. M. Mill INDEPENDENT FINANCIAL Mr. A. R. Wild EXAMINER Braeside, Edgcumbe Road Lostwithiel, Cornwall PL22 0DR BANKER NatWest Bank PLC 87 Sidcup High Street Sidcup, Kent, DA14 6UP AFFILIATED TO Royal Horticultural Society 80 Vincent Square London, SW1P 2PE 3 ## **THE ORCHID SOCIETY of GREAT BRITAIN** ## **GOVERNING DOCUMENT and OBJECTS of the SOCIETY** The Governing Document of the Society is “The Rules of the Orchid Society of Great Britain”. Resolutions for the alteration of these Rules must be passed by a two-thirds majority of those present and voting at the Annual General Meeting of the Society which is normally held on the first Saturday of June. The object of the Society shall be the furtherance of the knowledge of orchidaceous plants by encouraging the cultivation of these plants, gathering and disseminating particulars of their cultivation, the holding of meetings and shows and, in other ways and in general, to undertake any activities that shall be consistent with the purpose for which the Society is constituted, including the representation of Affiliated Societies. 4 ## **THE ORCHID SOCIETY of GREAT BRITAIN** ## **LIST of TRUSTEES** The Trustees of the Society are the senior members of the Management Committee and are elected annually by those present at the Annual General Meeting of the Society. They are all honorary and are as follows: |President|Dr. Simon Edward Alves Pugh-Jones MBE| |---|---| ||6 Park Hill Drive, Frome| ||Somerset, BA11 2LE| |Chairman|Mrs. Pearl Jenny Thomson| ||11 Turpins Close, Oaklands| ||Welwyn, AL6 0QZ| |Secretary|Miss Amy Charlotte Malin| ||359 Ridgacre Road| ||Birmingham, B21 1EH| |Treasurer|Mrs. Sally May Mill| ||82 Hazelwick Road, Three Bridges| ||West Sussex, RH10 1NH| |Membership Secretary|Mrs. Susan Johnson| ||Le Touquet, Station Road, Elsenham| ||Bishop’s Stortford, Herts., CM22 6LG| |Displays Manager|Mrs. Galina Boyse| |(to 04.06.22)|6 Braddon Road, Richmond| ||Surrey, TW9 2HR| |Displays Manager|Position vacant| |(from 04.06.22)|| 5 ## **THE ORCHID SOCIETY of GREAT BRITAIN** ## **REPORT of SOCIETY ACTIVITIES** ## **Ordinary meetings:** The Society held ordinary meetings throughout the year. These were both live and virtual (Zoom) meetings. Subjects / lectures included the following: “Feeding Orchids – Feast or Famine”, a Zoom presentation by Mr. Malcolm Moodie. “Judging Orchids according to BOC Rules”, a talk and demonstration by Mr. Michael Radley. “Saving Orchids: their future in a warming world”, a Zoom presentation by Dr. Lawrence Zettler, Professor of Biology at Illinois College, USA. “Orchids of the Philippines”, a Zoom presentation by Mr. Jim Cootes from Australia. “Central America: Land of Volcanos and Forests – Ideal for Mayans and Orchids”, a talk by Mrs. Sally Mill “The Cambridge Connection”, a talk exploring the orchid collection at Cambridge University Botanic Garden by Mr. Phil Gould and Mr. Alex Summers. “Dracula Species”, a Zoom presentation by Mr. Trey Sanders from Orchid Botanics. “The Large-flowered Cattleya Species”, a talk by Mr. Arthur E. Chadwick from Chadwick Orchids, USA. A beginners’ morning with “An Introduction to Orchids” by Dr. Henry Oakeley and a talk on Phalaenopsis, followed by: An Auction of orchids, where many plants are sold and purchased by members An orchid-themed Photographic and Art Competition At physical meetings members display their orchids, which are assessed and judged, and their history and cultivation requirements are discussed. Members have also sent photographs of their orchids in flower to the Chair of Judging and these have been judged by the O.S.G.B. judges, with the results being published on the O.S.G.B. website for all members to see. 6 ## **THE ORCHID SOCIETY of GREAT BRITAIN** ## **REPORT of SOCIETY ACTIVITIES (Continued)** ## **Shows:** Two Open Shows were held in 2022: “The Spring Open Show” at Halsey Hall, Watford in May; and “The Autumn Open Show” at Wraysbury Village Hall in November At these Shows, members compete in 40 classes for cups and rosettes. ## **Displays:** The Society built and manned three judged displays during the year at the following events: “The RHS Chelsea Flower Show” in May, when a Gold medal was awarded. “The Malvern International Orchid Show” in June, when a Silver-Gilt medal was awarded. “The RHS Hampton Court Palace Garden Festival” in July, when a Gold medal was awarded. ## **The Journal** (and other publications) **:** Four issues of The Orchid Society of Great Britain Journal were published during the year. In all, this publication ran to 336 'all-colour' pages, and included articles on orchid cultivation, orchids seen in their native surroundings, members’ plants, botany and orchid pests, together with many photographs of orchids. Also included was news from orchid societies both in the UK and abroad, orchid book reviews, announcements and orchid nursery advertisements. The O.S.G.B. Journal is received by all members of the Orchid Society of Great Britain, with new members receiving back issues where appropriate. An Annual Supplement is published annually in May containing the Society’s rules and activities; this is also received by all members. In 2013 an Anti-Fraud Policy was issued by the O.S.G.B. and in 2019 a Data Protection Policy was issued. Both of these policies are published in the Annual Supplement. THE ORCHID SOCIETY of GREAT BRITAIN REPORT of SOCIETY ACTIVITIES (Continued) Library: The Society's Library continued to acquire books and periodicals on orchids and orchid cultivation and to be widely used as a reference and lending librdry by the members of the Society. Sponsorship: The Sir Jeremiah Colman Gift Trust generously donated £1,000 to the Society. Signed on behalf of the Trustees: Sally Mill (Trustee) Date 01 T(AJJ Z013 Su¢ Johnson (Trustee) 8 Appendix 1 # **THE BARBARA EVERARD TRUST for ORCHID CONSERVATION** **ANNUAL REPORT for the YEAR ENDED 31st DECEMBER 2022** 82, HAZELWICK ROAD, THREE BRIDGES WEST SUSSEX, RH10 1NH Telephone: 01293 547896 ## **THE BARBARA EVERARD TRUST for ORCHID CONSERVATION** **ANNUAL REPORT for the YEAR ENDED 31st DECEMBER 2022** ## **CONTENTS** |Information|3| |---|---| |Governing Document & Objects|4| |List of Trustees|5| |Report of Trust Activities|6| 2 ## **THE BARBARA EVERARD TRUST for ORCHID CONSERVATION** ## **INFORMATION** REGISTERED CHARITY NO. JCC 261273-A1-R COUNTRY OF REGISTRATION England REGISTERED ADDRESS 82 Hazelwick Road Three Bridges West Sussex RH10 1NH HONORARY CHAIRMAN HONORARY SECRETARY HONORARY TREASURER Dr. S. E. A. Pugh-Jones MBE Miss. A. C. Malin Mrs. S. M. Mill INDEPENDENT FINANCIAL EXAMINER Mr. A. R. Wild Braeside, Edgcumbe Road Lostwithiel, Cornwall PL22 0DR BANKER NatWest Bank PLC 87 Sidcup High Street Sidcup, Kent, DA14 6UP 3 ## **THE BARBARA EVERARD TRUST for ORCHID CONSERVATION** ## **GOVERNING DOCUMENT and PURPOSE of the TRUST** The original Governing Document of the Trust is a “Declaration of Trust”, dated 26th June 1986, made by the founding Trustees, Alexander Cedric Robert Bristow, Leslie Ernest Bowen, Timothy John Lewis, Phillip James Cribb, Peter Maudesley and John Raymond Oddy. This “Declaration of Trust” was updated on 4[th] September 2021 under Section 275, part 3.4, of the Charities Act 2011 to bring its purpose into line with current views on orchid conservation. The update was carried out by the current Trustees; Simon Edward Alves Pugh-Jones, Amy Charlotte Malin, Sally May Mill, Pearl Jenny Thomson, Susan Johnson, Galina Boyse, Lara Jewett and David McLaughlin. The updated “Declaration of Trust” was submitted to, and accepted by, the Charity Commission and became effective in July 2022. The purpose of the Trust is to hold on trust all subscriptions and donations made and given for the furtherance of the charitable object hereinafter contained for the purpose (if and in so far as the same shall be charitable) of conservation of all orchids by encouraging orchid growing; providing education in any form regarding orchid growing including shows, publications and supporting research; by placing endangered orchids and specialist collections of orchids with suitable collectors / collections; by supporting ex-situ conservation of orchids by seed raising and ex-situ propagation both for in-situ reintroduction and introduction into cultivation in the United Kingdom. 4 ## **BARBARA EVERARD TRUST for ORCHID CONSERVATION** ## **LIST of TRUSTEES** In accordance with the “Declaration of Trust”, there are eight Trustees of the Trust. Six of these shall be the Trustees of The Orchid Society of Great Britain. The other two Trustees shall be the Curator of Orchids at The Royal Botanical Gardens, Kew and the Senior Supervisor of Orchids at the Royal Horticultural Society Garden, Wisley. The power of appointing new Trustees is vested in the surviving or continuing Trustees. The Trustees are all honorary and are as follows: |Chairman|Dr. Simon Edward Alves Pugh-Jones MBE| |---|---| ||6 Park Hill Drive, Frome| ||Somerset, BA11 2LE| |Secretary|Miss Amy Charlotte Malin| ||359 Ridgacre Road| ||Birmingham, B21 1EH| |Treasurer|Mrs. Sally May Mill| ||82 Hazelwick Road| ||Three Bridges, W. Sussex, RH10 1NH| |Trustee|Mrs. Pearl Jenny Thomson| ||11 Turpins Close, Oaklands| ||Welwyn, AL6 0QZ| |Trustee|Mrs. Susan Johnson| ||Le Touquet, Station Road, Elsenham| ||Bishop’s Stortford, Herts., CM22 6LG| |Trustee|Mrs. Galina Boyse| |(to 04.06.22)|6 Braddon Road, Richmond| ||Surrey, TW9 2HR| |Trustee|Mrs. Lara Jewitt| ||Nursery and Orchid Collection Manager| ||Royal Botanical Gardens| ||Kew, Richmond, TW9 3AB| |Trustee|Mr. David McLaughlin| ||Senior Supervisor (Orchids)| ||The Royal Horticultural Society Garden| ||Wisley, Woking, Surrey, GU23 6QB| BARBARA EVERARD TRUST for ORCHID CONSERVATION REPORT of TRUST ACTIVITIES The Truste¢s hav¢ continued to invest th¢ assets of the Trust to maximise income without incurring risk. to further the aim of setting up national collections to conserve orchids. and to promote education and conservation. During 2022, the Trustees confIrnied that they would continue their award scheme to make grants available to orchid growers holding National Plant Collections of Orchids, public orchid collections in Botanical Gardens and specialist private collections of orchids. and to schemes which aid conservation of orchids. These grants can be given for small capithl projects. such as the purchase of plants, equipment or materials for the furtherance of a collection, especially for educational projects or for scientific work. The grants are awarded iwice yearly (or more frequenily by arrangement of the Trustees), the total amount given being up to the amount of interest accrued during the year (and carried over from previous years). Detai15 of the scheme are publicised in the Joumal of The Orchid Society of Greai Britain and in The Orchtd Review and will also be circulated to the British Orchid Council and its member societies. In 2022, just one award was applied for, and granted. A conservation award of £673 was made io the Mathers Foundation to assist in the conservation of a collection of Sianhopea orchids. Signed on behalf of the Trustees.. Sally Mill (Trustee) Date 03 20x3 ue Johnson (Trustee) 6 Appendix 2 ## **THE BARBARA EVERARD TRUST FOR ORCHID CONSERVATION** ## **ANNUAL ACCOUNTS** **FOR THE YEAR ENDED 31 DECEMBER 2022** **CHARITY NUMBER JCC-261273-A1-R** **ALAN R. WILD BRAESIDE, EDGCUMBE ROAD LOSTWITHIEL, CORNWALL PL22 0DR** ## **THE BARBARA EVERARD TRUST FOR ORCHID CONSERVATION ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022** ## **Contents** ## **Page:** - 1 Information - 2 Report of the Independent Examiner - 3 Receipts and Payments Account - 4 Statement of Assets and Liabilities - 5 Notes to the Accounts ## **THE BARBARA EVERARD TRUST FOR ORCHID CONSERVATION 31 DECEMBER 2022** ## **General Information** Registered Charity Number JCC-261273-A1-R Country of Registration England Hon. Chairman Dr. S. Pugh-Jones MBE Hon. Treasurer Mrs. S.M. Mill Hon. Secretary Ms. A. Malin Principal Office 82 Hazelwick Road Three Bridges West Sussex RH10 1NH THE BARBARA EVERARD TRUST FOR ORCHID CONSERVAnoN INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES 31 DECEMBER 2022 Independentexamlnerfs report to the trustees otthe Barbara Everard Trust for Orchid Conservatlon I report to the trustees on my examination of the accounts of the Barbara Everard Trust for Orchid ConseNation for the year ended 31 December 2022. Responsibilitie5 and basis of report As the charitls trusteesi you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the ACVI. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under settion 14515llbl of the Act. Independent examlnerfs Statement I have completed my examination. I tonfim) that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material ￿SpeCt. l. Accounting records were not kept in respect of the trust as ￿qUired by sectlon 130 of the Act,. or 2. The accounts do not accord with those records. 3. The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities IAccounts and Reports) Regulation5 2(K18 other than any requirement that the accounts give a 'true and fairf view which Is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connertion with the examination to which attention should be drawn in this report in or(ler to enable a proper understanding of the account5 to be ￿aChed. Alan R. Wild Braeside, Edgcumbe Road Lostwithiel, Cornwall PL22 ODR Date'..l&... ## **THE BARBARA EVERARD TRUST FOR ORCHID CONSERVATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022** ||**Not**|**2022**|**2021**| |---|---|---|---| ||**e**||| |||**Unrestricted**|**Unrestricte**| |||**&**|**d &**| |||**Total Funds**|**Total Funds**| |||**£**|**£**| |**Income**|||| |Royalties||**136**|86| |Interest receivable||**55**|559| |Sundry sales||**180**|___-| |**Total incoming resources**||**371**|645| |**Expenditure**|||| |Conservation awards||**673**|3,000| |||**_______**|_______| |**Total resources expended**||**673**|3,000| ||||| |||**_______**|_______| |**Net (outgoing) incoming**||**(302)**|(2,355)| |**resources for the year**|||| |**Reconciliation of funds**|||| |Total funds brought forward||**77,121**|79,476| |||**______**|_______| |**Total funds carried forward**||**76,819**
**______**|77,121
**_______**| The notes on page 5 form part of these accounts. THE BARBARA EVERARD TRUST FOR ORCHID CONSERVATION STATEMENT OF ASSETS AND UABIUTIES AS AT 31 DECEMBER 2022 2022 Unrestrfrted Funds 2021 Unrestrlrted Funds Current a55ets stock Interest accrued Cash at Bank 276 112 76.431 276 280 76.565 Total assets 76.819 77.121 Accumulated Trust Funds As at l January 2022 Movement for the year 77,121 {302) 79.476 12,3551 As at 31 December 2022 76,819 77.121 01 APR 2023 Approved by the Trustee5 0n...--.-.-...................-.-.-. S. Johnson - rustee S.M. Mill-Trustee The notes on page 5 fomi Part of these accounts 4 # **THE BARBARA EVERARD TRUST FOR ORCHID CONSERVATION NOTES FORMING PART OF THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022** ## 1. **Accounting policies** ## _**Income**_ - Donations are accounted for on a cash received basis - Interest receivable is accounted for on an accruals basis. ## _**Expenditure**_ Expenses are charged to the income and expenditure account on an accruals basis. The costs so charges include VAT. ## _**Stock**_ Stock is valued at the lower of cost and net realisable value. Net realisable values were provided by the Treasurer. 5 ## **THE ORCHID SOCIETY OF GREAT BRITAIN** ## **ANNUAL ACCOUNTS** **FOR THE YEAR ENDED 31 DECEMBER 2022 CHARITY NUMBER 261273** **ALAN R. WILD BRAESIDE, EDGCUMBE ROAD LOSTWITHIEL, CORNWALL PL22 0DR** **THE ORCHID SOCIETY OF GREAT BRITAIN ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022** ## **Contents** ## **Page:** - 1 Information - 2 Report of the Independent Examiner - 3 Receipts and Payments Account - 4 Statement of Assets and Liabilities - 5 Notes to the Accounts ## **THE ORCHID SOCIETY OF GREAT BRITAIN 31 DECEMBER 2022** ## **General Information** Registered Charity Number J261273 Country of Registration England Hon. Chairman Mrs. P.J. Thomson Hon. Treasurer Mrs. S.M. Mill Hon. Secretary Ms. A. Malin Principal Office 82 Hazelwick Road Three Bridges West Sussex RH10 1NH 1 # **THE ORCHID SOCIETY OF GREAT BRITAIN INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES 31 DECEMBER 2022** 2 **THE ORCHID SOCIETY OF GREAT BRITAIN** ## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022** |**Not**
**e**
**Unrestri**
**ct**
**Funds**
**2022**
**£**
**Incoming resources**
_Voluntary income:_
Sponsorship & Donations
2
**1,255**
Colour Fund Donations
**2,118**
Interest receivable
**90**
_From Charitable activities:_
Subscriptions
**17,353**
Gift Aid on subscriptions
**2,809**
Sale of Badges, Binders etc.
**236**
Rafes, Plant sales & Refreshments
**3,562**
Advertising revenue
**752**
Show awards
**2,083**
**_______**
**Total incoming resources**
**30,258**
**_______**
**Resources expended**
_Cost of generating funds:_
Society product costs
**459**
_Charitable activities:_
Journal production costs
**18,250**
Show and display expenses
**6,385**
Hall and room hire
**1,360**
Programme expenses
**1,854**
Internet and library expenses
**293**
Postage and telephone expenses
**212**
Bank and credit card charges
**58**
Insurances and subscriptions
**354**
Presentations and donations
**1,000**
Depreciation
**-**
**_______**
**Total resources expended**
**30,225**
**_______**
**Net incoming resources for the**
**year**
**33**
**________**
The notes on page 5 form part of these accounts||**Total**
**Funds**
**2021**
£
5,000
1,858
6
17,250
2,800
165
2,757
937
1,711
_______
32,484
**_______**
518
16,057
6,466
100
1,657
510
184
57
404
1,000
340
**_______**
27,293
**_______**
5,191
_______| |---|---|---| ||_|| 3 ## **THE ORCHID SOCIETY OF GREAT BRITAIN STATEMENT OF ASSETS AND LIABILITIES AS AT 31 DECEMBER 2022** 4 ## **THE ORCHID SOCIETY OF GREAT BRITAIN NOTES FORMING PART OF THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022** ## **1. Accounting policies** ## _**Incoming resources**_ - All income other than interest received is accounted for on a cash received basis - Interest receivable is accounted for on an accruals basis. ## _**Resources Expended and irrecoverable VAT**_ Expenses are charged to the receipts and payments account on an accruals basis. The costs so charged include VAT where applicable. ## _**Tangible Fixed Assets**_ Tangible fixed assets are capitalized at cost and are depreciated to write off the cost over three or five years depending on the life expectancy of the equipment. ## _**Stock**_ Stock is valued at the lower of cost and net realisable value. Net realisable values were provided by the Treasurer. ## **2. Sponsorship** |The Sir Jeremiah Colman Gift Trust
BETOC (for Chelsea Flower Show
display)
Member’s donation (for Hampton Court
display)
Other Donations
**3. Debtors**
Prepaid Expenses
**4. Creditors**
Advanced Income for 2023
Subscriptions
Colour fund donations
Advertising revenue
Sponsorship|**2022**
2021
**£**
£
**1,000**
1,000
**-**
3,000
**-**
1,000
**255**
-
**______**
______
**1,255**
5,000
**______**
______
**2022**
2021
**£**
£
**31**
480
**______**
______
**31**
480
**______**
______
**2022**
2021
**£**
£
**4,605**
5,200
**781**
970
**285**
-
**1,000**
1,000
**______**
______| |---|---| 6.671 7,170