**THE ORCHID SOCIETY of** **GREAT BRITAIN** **ANNUAL REPORT for the YEAR ENDED 31st DECEMBER 2021** 82 HAZELWICK ROAD, THREE BRIDGES WEST SUSSEX, RH10 1NH Telephone: 01293 547896 ## **THE ORCHID SOCIETY of GREAT BRITAIN** ## **ANNUAL REPORT for the YEAR ENDED 31st DECEMBER 2021** ## **CONTENTS** |Information|3| |---|---| |Governing Document & Objects|4| |List of Trustees|5| |Report of Society Activities|6| |B.E.T.O.C. Annual Report|Appendix 1| |B.E.T.O.C. Annual Accounts|Appendix 2| 2 ## **THE ORCHID SOCIETY of GREAT BRITAIN** ## **INFORMATION** REGISTERED CHARITY No. 261273 COUNTRY of REGISTRATION England REGISTERED ADDRESS 82 Hazelwick Road Three Bridges, West Sussex RH10 1NH HONORARY PRESIDENT Dr. S. E. A. Pugh-Jones MBE HONORARY CHAIRMAN Mrs. P. J. Thomson HONORARY SECRETARY Miss. A. C. Malin HONORARY TREASURER Mrs. S. M. Mill INDEPENDENT FINANCIAL Mr. A. R. Wild EXAMINER Braeside, Edgcumbe Road Lostwithiel, Cornwall PL22 0DR BANKER NatWest Bank PLC 87 Sidcup High Street Sidcup, Kent, DA14 6UP AFFILIATED TO Royal Horticultural Society 80 Vincent Square London, SW1P 2PE 3 ## **THE ORCHID SOCIETY of GREAT BRITAIN** ## **GOVERNING DOCUMENT and** ## **OBJECTS of the SOCIETY** The Governing Document of the Society is “The Rules of the Orchid Society of Great Britain”. Resolutions for the alteration of these Rules must be passed by a two-thirds majority of those present and voting at the Annual General Meeting of the Society which is normally held on the first Saturday of June. The object of the Society shall be the furtherance of the knowledge of orchidaceous plants by encouraging the cultivation of these plants, gathering and disseminating particulars of their cultivation, the holding of meetings and shows and, in other ways and in general, to undertake any activities that shall be consistent with the purpose for which the Society is constituted, including the representation of Affiliated Societies. 4 ## **THE ORCHID SOCIETY of GREAT BRITAIN** ## **LIST of TRUSTEES** The Trustees of the Society are the senior members of the Management Committee and are elected annually by those present at the Annual General Meeting of the Society. They are all honorary and are as follows: |President|Dr. Simon Edward Alves Pugh-Jones MBE| |---|---| ||6 Park Hill Drive, Frome| ||Somerset, BA11 2LE| |Chairman|Mrs. Pearl Jenny Thomson| |(from 03.07.21)|11 Turpins Close, Oaklands| ||Welwyn, AL6 0QZ| |Secretary|Mrs. Zane Rappa| |(to 03.07.21)|4 Vine Court, Harrow| ||HA3 0TR| |Secretary|Miss Amy Charlotte Malin| |(from 03.07.21)|359 Ridgacre Road| ||Birmingham, B21 1EH| |Treasurer|Mrs. Sally May Mill| ||82 Hazelwick Road, Three Bridges| ||West Sussex, RH10 1NH| |Membership Secretary|Mrs. Susan Johnson| ||Le Touquet, Station Road, Elsenham| ||Bishop’s Stortford, Herts., CM22 6LG| |Displays Manager|Mrs. Galina Boyse| ||6 Braddon Road, Richmond| ||Surrey, TW9 2HR| 5 ## **THE ORCHID SOCIETY** ## **of GREAT BRITAIN** ## **REPORT of SOCIETY ACTIVITIES** ## **Ordinary meetings:** The Society held ordinary meetings throughout the year. These were virtual (Zoom) meetings due to the Covid-19 pandemic. Subjects / lectures included the following: “Orchids: a life-long passion” by Mr. Tom Hart Dyke of Lullingstone Castle, Kent. “Little Orchids” by Dr. Helen Millner. “Hunting for Orchids in Sichuan and Yunnan” by Mrs Celia Wright. “Orchids of the Rio Negro, Brazil” by Mrs. Mary Gerritsen in the USA “Orchid Growing the Writhlington School way (part 2)” a Zoom tour of the school’s greenhouses by Dr. Simon Pugh-Jones from Writhlington School. “Orquideas Katia Orchid Nursery” a Zoom tour of this Columbian orchid nursery by Mr. Gustavo Aguirre. “The National Collection of Pleurothallidinae held at Chester Zoo” by Miss Vivianne Bown. “Paphiopedilum in China” by Mrs. Wenqing Perner of Hengduan Mountain Biotechnology Ltd., China. “Catasetums” by Mr. Fred Clarke in the USA. An orchid-themed Photographic and Art Competition An informative orchid-based Quiz At physical meetings members display their orchids, which are assessed and judged, and their history and cultivation requirements are discussed. During the Covid-19 pandemic, members have sent photographs of their orchids in flower to the Chair of Judging and these have been judged by the O.S.G.B. judges, with the results being published on the O.S.G.B. website for all members to see. 6 ## **THE ORCHID SOCIETY of GREAT BRITAIN** ## **REPORT of SOCIETY ACTIVITIES (Continued)** ## **Shows:** Two Shows are normally held during the year; in 2021 only one was held due to the Covid-19 pandemic: “The Autumn Open Show” held at Wraysbury Village Hall in November. At this Show members competed in 40 classes for cups and rosettes. ## **Displays:** The Society built and manned two judged displays during the year at the following events: “The RHS Hampton Court Palace Garden Festival” in July when a Gold medal was awarded. This display was also awarded The Eric Young Orchid Trophy for 2021 by the RHS, for the most meritorious group of orchids staged at any RHS show. “The RHS Chelsea Flower Show” in September when a Silver-Gilt medal was awarded. ## **Library:** The Society’s Library continued to acquire books and periodicals on orchids and orchid cultivation and to be widely used as a reference and lending library by the members of the Society. ## **The Journal** (and other publications) **:** Four issues of The Orchid Society of Great Britain Journal were published during the year. In all, this publication ran to 336 'all-colour' pages, and included articles on orchid cultivation, orchids seen in their native surroundings, members’ plants, botany and orchid pests, together with many photographs of orchids. Also included was news from orchid societies both in the UK and abroad, orchid book reviews, announcements and orchid nursery advertisements. The O.S.G.B. Journal is received by all members of the Orchid Society of Great Britain, with new members receiving back issues where appropriate. An Annual Supplement is published annually in May containing the Society’s rules and activities; this is also received by all members. In 2013 an Anti-Fraud Policy was issued by the O.S.G.B. and in 2019 a Data Protection Policy was issued. Both of these policies are published in the Annual Supplement. 7 THE ORCHID SOCIETY ofGREAT BRITAIN REPORT ofSOCIETY A￿1VITIEs (CoDtinued) Sponsorship: The Sir Jeremiah Colman Gift Trust generously donated £l.000 to the Society. The Barbara Everard Trust for Orchid Conservation donated £3.000 towards the cost of the RHS Chelsea Flower Show display. A Society member generously donated £l.000 iowards the cost of the Hampton Court display. Signed on behalf of the Truslees: Sally Mill (Trustee) ///*J Dale 04 T(L￿L 2012 Sue Johnson (Trustee) Appendix 1 **THE BARBARA EVERARD TRUST for ORCHID CONSERVATION** **ANNUAL REPORT for the YEAR ENDED 31st DECEMBER 2021** 82, HAZELWICK ROAD, THREE BRIDGES WEST SUSSEX, RH10 1NH Telephone: 01293 547896 ## **THE BARBARA EVERARD TRUST for ORCHID CONSERVATION** ## **ANNUAL REPORT for the YEAR ENDED 31st DECEMBER 2021** |**CONTENTS**|| |---|---| |Information|3| |Governing Document & Objects|4| |List of Trustees|5| |Report of Trust Activities|6| 2 ## **THE BARBARA EVERARD TRUST for ORCHID CONSERVATION** ## **INFORMATION** REGISTERED CHARITY NO. JCC 261273-A1-R COUNTRY OF REGISTRATION England REGISTERED ADDRESS 82 Hazelwick Road Three Bridges West Sussex RH10 1NH HONORARY CHAIRMAN Dr. S. E. A. Pugh-Jones MBE HONORARY SECRETARY Miss. A. C. Malin HONORARY TREASURER Mrs. S. M. Mill INDEPENDENT FINANCIAL EXAMINER Mr. A. R. Wild Braeside, Edgcumbe Road Lostwithiel, Cornwall PL22 0DR BANKER NatWest Bank PLC 87 Sidcup High Street Sidcup, Kent, DA14 6UP 3 ## **THE BARBARA EVERARD TRUST for ORCHID CONSERVATION** ## **GOVERNING DOCUMENT and PURPOSE of the TRUST** The original Governing Document of the Trust is a “Declaration of Trust”, dated 26th June 1986, made by the founding Trustees, Alexander Cedric Robert Bristow, Leslie Ernest Bowen, Timothy John Lewis, Phillip James Cribb, Peter Maudesley and John Raymond Oddy. This “Declaration of Trust” was updated on 4[th] September 2021 under Section 275, part 3.4, of the Charities Act 2011 to bring its purpose into line with current views on orchid conservation. The update was carried out by the current Trustees; Simon Edward Alves Pugh-Jones, Amy Charlotte Malin, Sally May Mill, Pearl Jenny Thomson, Susan Johnson, Galina Boyse, Lara Jewett and David McLaughlin. The updated “Declaration of Trust” has been submitted to, and accepted by, the Charity Commission and will become effective in July 2022. The purpose of the Trust is to hold on trust all subscriptions and donations made and given for the furtherance of the charitable object hereinafter contained for the purpose (if and in so far as the same shall be charitable) of conservation of all orchids by encouraging orchid growing; providing education in any form regarding orchid growing including shows, publications and supporting research; by placing endangered orchids and specialist collections of orchids with suitable collectors / collections; by supporting ex-situ conservation of orchids by seed raising and ex-situ propagation both for in-situ reintroduction and introduction into cultivation in the United Kingdom. 4 **BARBARA EVERARD TRUST for ORCHID CONSERVATION** ## **LIST of TRUSTEES** In accordance with the “Declaration of Trust”, there are eight Trustees of the Trust. Six of these shall be the Trustees of The Orchid Society of Great Britain. The other two Trustees shall be the Curator of Orchids at The Royal Botanical Gardens, Kew and the Senior Supervisor of Orchids at the Royal Horticultural Society Garden, Wisley. The power of appointing new Trustees is vested in the surviving or continuing Trustees. The Trustees are all honorary and are as follows: Chairman Dr. Simon Edward Alves Pugh-Jones MBE 6 Park Hill Drive, Frome Somerset, BA11 2LE Secretary Mrs. Zane Rappa (to 03.07.21) 4 Vine Court, Harrow HA3 0TR Secretary Miss Amy Charlotte Malin (from 03.07.21) 359 Ridgacre Road Birmingham, B21 1EH Treasurer Mrs. Sally May Mill 82 Hazelwick Road Three Bridges, W. Sussex, RH10 1NH Trustee Mrs. Pearl Jenny Thomson (from 03.07.21) 11 Turpins Close, Oaklands Welwyn, AL6 0QZ Trustee Mrs. Susan Johnson Le Touquet, Station Road, Elsenham Bishop’s Stortford, Herts., CM22 6LG Trustee Mrs. Galina Boyse 6 Braddon Road, Richmond Surrey, TW9 2HR Trustee Mrs. Lara Jewitt Nursery and Orchid Collection Manager Royal Botanical Gardens Kew, Richmond, TW9 3AB Trustee Mr. David McLaughlin Senior Supervisor (Orchids) The Royal Horticultural Society Garden Wisley, Woking, Surrey, GU23 6QB 5 BARBARA EVERARD TRUST for ORCHID CONSERVATION REPORT ofTRUST ACTIVITIES The Tnjstees have conlinued to invest the assets of the Trust to maximise income without incurring risk. to further the aim of setting up national collections lo conserve orchids. and to promote education and conservation. During 2021. the Trustees confinned that they would continue th¢ir award scheme to make grants available to orchid growers holding National Plant Collections of Orchids. public orchid colleclions in Botanical Gardens and specialist private collections of orchids: and io schemes which aid conservation of orchids. These grants can be given for small capital projects. such as ihe purchase of planis. equipmeni or materials for the turtherance of a collection. especially for educalional projects or tor scientific work. The grants are awarded twice yearly (or more frequently by arrangement of the Trusiees). the total amouni given being up to the amouni of inleresl accrued during the year {and carried over from previous years). Details ot" Ihe scheme are publicised in the Journal of Th¢ Orchid Society of Greai Britain and in The Orchid Review and will also be circulated to the Brilish Orchid Council and lis member societies. In 2021. jusl one award was applied for. and granted. An award of £3.000 was made to the Orchid Society of Great Britain (O.S.G.B.) lo assisl with an educational display of orchids at the RHS Ch¢lsea Flower Show in Sepiember. Signed on behalf of the Trustees: Sally Mill (Trusiee) Date ue Johnson (Trustee) Appendix 2 **THE BARBARA EVERARD TRUST FOR ORCHID CONSERVATION** ## **ANNUAL ACCOUNTS** **FOR THE YEAR ENDED 31 DECEMBER 2021** **CHARITY NUMBER JCC-261273-A1-R** **ALAN R. WILD BRAESIDE, EDGCUMBE ROAD LOSTWITHIEL, CORNWALL PL22 0DR** **THE BARBARA EVERARD TRUST FOR ORCHID CONSERVATION ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021** ## **Contents** **Page:** - 1 Information - 2 Report of the Independent Examiner - 3 Receipts and Payments Account - 4 Statement of Assets and Liabilities - 5 Notes to the Accounts ## **THE BARBARA EVERARD TRUST FOR ORCHID CONSERVATION 31 DECEMBER 2021** ## **General Information** Registered Charity Number JCC-261273-A1-R Country of Registration England Hon. Chairman Dr. S. Pugh-Jones MBE Hon. Treasurer Mrs. S. M. Mill Hon. Secretary Miss A. C. Malin Principal Office 82 Hazelwick Road Three Bridges West Sussex RH10 1NH 1 THE BARBARA EVERARD TIIUST FOR ORCHID CONSERVATION INOEPENDENT EXAMINER'S REPORT TO ThE TRUSTEES 310ECEMBER 2021 Independent examlnerfs report tothe trustee5 of the 8•rb•ra E¥erard Tntstfor (kchld Conservatlon I report to the trustees on my examination of the accounts of the Barbara Everard Trust for Orchid Consep4ation for the year ended 31 Decernber 2021. Responslbllltles and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts In accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the Trusfs accounts carried out under section 145 of the 2011 Act and in carrying Out my eXaMinat￿n I have followed all the applicable Di￿rtionS 8iven by the Charity Commission under seCt￿n 145{5)Ibl of the Act. Independent exarnlnerfs slaternent I have completed my examination. I conflrm that no material matters have come to my attention in connection with the examination giving me c•u5e to believe that in in any material respect: l. Accounting records were Dot kept in respect of ihe trust as required by section 130 of the Act,. or 2. The accounts do not accord with those records. I have no concerns and have come acro￿ no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Alan R. Wild Braeside. Edgcurnbe Road Lostwithiel, Comwall PL22 ODR ## **THE BARBARA EVERARD TRUST FOR ORCHID CONSERVATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2021** ||**Note**|**2021**|**2020**| |---|---|---|---| |||**Unrestricted &**|**Unrestricted &**| |||**Total Funds**|**Total Funds**| |||**£**|**£**| |**Income**|||| |Royalties||**86**|68| |Interest receivable||**559**|562| |||**_______**|_______| |**Total incoming resources**||**645**|630| |**Expenditure**|||| |Conservation awards||**3,000**|-| |||**_______ **|_______| |**Total resources expended**||**3,000**|-| |||**_______ **|_______| |**Net (outgoing) incoming resources for the**||**(2,355)**|630| |**year**|||| |**Reconciliation of funds**|||| |Total funds brought forward||**79,476**|78,846| |||**______**|_______| |**Total funds carried forward**||**77,121**|79,476| |||**______**|**_______**| 3 THE BARBARA EVERARD TRUST FOR ORCHID CONSERVATION STATEMENT OF ASSETS AND LIABIUTIES AS AT 31 OECEMBER 2021 Nrte 2021 Unre5trirted Funds 2020 Unrestrlrted Funds Current assets Stock Interest accrued Cash at 8ank 276 276 279 78,921 76.565 Total •ssets 77,121 79,476 Accumulated Charlty Funds As at l January 2021 Movement for the year 79.476 (2,3551 78,846 630 As at 31 December 2021 77,121 79,476 Approved by the trustees on ..- S. Johnson - Trustee £M/LIU S. M. Mill- Trustee # **THE BARBARA EVERARD TRUST FOR ORCHID CONSERVATION NOTES FORMING PART OF THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021** ## 1. **Accounting policies** ## _**Income**_ - Donations are accounted for on a cash received basis - Interest receivable is accounted for on an accruals basis. ## _**Expenditure**_ Expenses are charged to the income and expenditure account on an accruals basis. The costs so charges include VAT. ## _**Stock**_ Stock is valued at the lower of cost and net realisable value. Net realisable values were provided by the Treasurer. 5 ## **THE ORCHID SOCIETY OF GREAT BRITAIN** ## **ANNUAL ACCOUNTS** **FOR THE YEAR ENDED 31 DECEMBER 2021** **CHARITY NUMBER 261273** **ALAN R. WILD BRAESIDE, EDGCUMBE ROAD LOSTWITHIEL, CORNWALL PL22 0DR** **THE ORCHID SOCIETY OF GREAT BRITAIN ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021** ## **Contents** ## **Page:** - 1 Information - 2 Report of the Independent Examiner - 3 Receipts and Payments Account - 4 Statement of Assets and Liabilities - 5—6 Notes to the Accounts ## **THE ORCHID SOCIETY OF GREAT BRITAIN 31 DECEMBER 2021** **General Information** Registered Charity Number J261273 Country of Registration England Hon. Chairman Mrs. P. J. Thomson Hon. Treasurer Mrs. S. M. Mill Hon. Secretary Miss A. C. Malin Principal Office 82 Hazelwick Road Three Bridges West Sussex RH10 1NH 1 THE ORCHID SOCIETY OF GREAT BRITAIN INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES 31 DECEMBER 2021 Indèpèndent examlnerfs report to the tr44Stees of the Orchld SocSety of Great Britain I report to the trustees on my examination of the accounts of the Orchid SocSety of G￿al 8ritsin for the year ended 31 December 2021. Respons5bllltFes and basi5 of report As the charity trustees of the Trust. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111-the Act"). I report in respect of my examlnation of the Trusvs accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission undef settion 14515llbl of the Act. Indepèndent examinerfs Statement I have completed my examination. I confim that no matèrial matters have come to my attention in connection with the examination giving me cause io believe that in. any maierial respect.. l. Accounting records were not kept in respect of the trust as required by section 130 of the A¢t,' or 2. The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Alan R. Wild 8raeside, Edgcumbe Road L05twithiel, Cornwall PL22 ODR Date.. ## **THE ORCHID SOCIETY OF GREAT BRITAIN RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2021** |**Note Unrestricted**
**Funds**
**2021**
**Incoming resources**
_Voluntary income:_
Sponsorship & Donations
2
**5,000**
Colour Fund Donations
**1,858**
Interest receivable
**6**
_From Charitable activities:_
Subscriptions
**17,250**
Gift Aid on subscriptions
**2,800**
Sale of Badges, Binders etc.
**165**
Raffles, Plant sales & Refreshments
**2,757**
Advertising revenue
**937**
Show awards
**1,711**
**_______**
**Total incoming resources**
**32,484**
**_______**
**Resources expended**
_Cost of generating funds:_
Society product costs
**518**
_Charitable activities:_
Journal production costs
**16,057**
Show and display expenses
**6,466**
Hall and room hire
**100**
Programme expenses
**1,657**
Internet and library expenses
**510**
Postage and telephone expenses
**184**
Bank and credit card charges
**57**
Insurances and subscriptions
**404**
Presentations and donations
**1,000**
Depreciation
**340**
**_______**
**Total resources expended**
**27,293**
**_______**
**Net incoming resources for the year**
**5,191**
**________**|**Total**
**Funds**
**2020**
1,020
1,927
61
16,548
2,637
172
161
865
-
_______
23,391
**_______**
283
15,891
181
460
683
389
342
88
429
1,075
-
**_______**
19,821
**_______**
3,570
________| |---|---| THE ORCHID SOCIETY OF GREAT BRITAIN STATEMENT OF ASSEfs ANO LIABIUTIES AS AT 31 OECEMBER 2021 Note 2021 2021 2020 2020 Fixed assets Tangible fixed assets Library books Cups and Trophies Equipment 3.126 14,990 3,466 14,990 Total tangible fixed assets Investments National Savings Bonds Total fixed assets 18.116 18,456 23.116 23,456 Current assets Stock Debtors Cash at Bank Total current assets 1.015 1,533 Llabllltles Creditors Accruals Total current liabilities 7,170 7.973 312 Net current liabilities assets 56,949 51.418 Total net assets The funds of the charity As at l January 2021 Surplus for the year 74,874 5,191 71.304 3,570 As at 310ecember 2021 Approved by the trustees on _ z APR 2041 / l.s<" S. Johnson- ru#ee S. M. MIII-TNstee ## **THE ORCHID SOCIETY OF GREAT BRITAIN NOTES FORMING PART OF THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021** ## **1. Accounting policies** ## _**Incoming resources**_ - All income other than interest received is accounted for on a cash received basis - Interest receivable is accounted for on an accruals basis. ## _**Resources Expended and irrecoverable VAT**_ Expenses are charged to the receipts and payments account on an accruals basis. The costs so charged include VAT where applicable. ## _**Tangible Fixed Assets**_ Tangible fixed assets are capitalized at cost and are depreciated to write off the cost over three or five years depending on the life expectancy of the equipment. _**Stock**_ Stock is valued at the lower of cost and net realisable value. Net realisable values were provided by the Treasurer. ## **2. Sponsorship** |The Sir Jeremiah Colman Gift Trust
BETOC (for Chelsea Flower Show display)
Member’s donation (for Hampton Court display)
Other Donations
**3.**
**Debtors**
Prepaid Expenses
**4.**
**Creditors**
Advanced Income for 2022
Subscriptions
Colour fund donations
Sponsorship|**2021**
2020
**£**
£
**1,000**
1000
**3,000**
-
**1,000**
-
**-**
20
**______**
______
**5,000**
1,020
**______**
______
**2021**
2020
**£**
£
**480**
-
**______**
______
**480**
-
**______**
______
**2021**
2020
**£**
£
**5,200**
5,234
**970**
739
**1,000**
2,000
**______**
______
**7,170**
7,973
**______**
______| |---|---| ## **THE ORCHID SOCIETY OF GREAT BRITAIN NOTES FORMING PART OF THE ACCOUNTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2021** |**5.**
**Accruals**
Programme expenses|**2021**
2020
**£**
£
**-**
312
**______**
______
**-**
312
**______**
______| |---|---| 6