## **Trustees' Annual Report for the period** Period start date Period end date 01 04 2024 31 03 2025 **From** **To** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 261084 South Green & District War Memorial Fund South Green Memorial Hall **Charity's principal address** South Green Memorial Hall Southend Road, South Green Billericay, Essex **Postcode CM11 2PR** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Joan Miles|Project Manager
And Chairman||| ||Sue Moore|Secretary||| ||Brin McPherson|BookingSec||| ||Ruth Beams|||| ||Keith Willingham|Treasurer||| ||Louise Baker|BookingSec||| ||Claire Brooks|||| ||Doreen Gazzard|||| ||Christine Abbey|||| ||WendyStokoe|||| ||Paul Kay|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Trust (eg. trust, association, company) Trustee selection methods Elected by local inhabitants at the A.G.M (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and None - training of trustees; - the charity’s organisational structure and any wider network with which the charity Management Committee works; - relationship with any related Member of R.C.C.E - parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The hall is to be hired out to local groups and organisations for the purpose of physical, recreational, social and educational benefit **Summary of the objects of the charity set out in its governing document** March **2012** **TAR** 2 The hall has regular bookings with Pre-School, Brownies. We also have Karate club, Ladybirds Song Group, Short Mat Bowls, The Woman’s Institute, The Essex Orchid Club, Yoga **Summary of the main activities undertaken for the** The Great Burstead and South Green Village Council meet at the hall. **public benefit in relation to these objects (include within** We are the local Polling Station **this section the statutory declaration that trustees have** We are the local refuge centre **had regard to the guidance issued by the Charity** We offer bookings for family celebrations **Commission on public benefit)** We have opening for any local club /activity ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. We do not offer grants We have no investments All our committee members are volunteers March **2012** **TAR** 3 Section D Achievements and performance We have continued to maintain a high level of maintenance to the **Summary of the main** building including lighting plumbing and decor **achievements of the charity during the year** March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the** We endeavour to retain 1/3[rd] of our annual rental income to cover any **charity’s policy on reserves** emergencies **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal Income is from hire of the hall sources of funds (including any fundraising); - how expenditure has Our expenditure is used for the maintenance and upkeep of the building - supported the key objectives and equipment - of the charity; - investment policy and Not applicable – no investments objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Joan Miles Keith Willingham **Position (eg Secretary, Chair,** Treasurer **etc)** Chairman **Date** March **2012** **TAR** 5 li SOUTH GREEN AND DISTRICT WAR MEMORIAL FUND KNOYIN AS SOUTH GREEN MEMORIAL HALL ACCOUNTS 2025 SOUTH GREEN AND DISTRICT WAR MEIIORIAL FUND ACCOUNTS FOR THE YEAR ENDED 31$t MARCH 2026 ACCOUNTANTS REPORT The attached b8lance sheet and incorlle and experFd4ture 8tcount for the year ended 31st March 2025 h8vè been prepared Irom the books, records and information provided by the Treasurer of the s￿th Green and District Vvar Mgmorial Fund and they 8re in accordan￿ therè￿th. Dale . BILLERICAY Essex MICHAEL LETCH & PARTNERS LLP A¢countants CLIENT APPROVAL CERTIFICATE We approve th8 attached balance 8heet ond income and expendlture account and confirm that we havè made availabSe all Televanl records and Information for their preparation. . Ichairman) IL.-.U...IC... Dated SOUTH GREEN AND DISTRICT WAR MEMORIAL FUND BALANCE SHEET AS AT 31st MARCH 2025 FIXED ASSETS: Co Dep'n Net 2024 Freehold building al cost Fixbjres and frttings lrnprovemenls lo freehold property 3,7 19.599 36,482 3,039 19,231 29,182 757 368 7,300 8,759 59.8n 51.452 8,425 10,153 CURRENT ASSETS: Bank current a(xount Base rate reward account Prepayments 6,798 75181 321 5,599 73576.00 82.300 79,538 CURRENT UABILITIES: Sundry c￿dItorS and ￿￿81$ 432 432 NET CURRENT ASSETS 81,868 79.106 NET ASSErs ),293 89,259 REPRESENTED BY: Ca itsl account: Balance brougm forwards as at 1st April 2024 Net pmfit i Ilossl for Ihe year 89,211 I.DB2 83,516 5.693 90.293 89.211 SOUTH GREEN AND DISTRICT WAR MEPIORIAL FUND INCOME AMD EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st MARCH 2025 INCOME.. 2025 2024 Unrestslcted funds.. Hall booking receip15 Donations 18,743 4,888 26,370 4,888 21,631 31,258 Restrfcted fund$'. Grants 27,031 31.258 EXPENDITURE: L(ght and hèat General and water rates Insuranc Repairs and maintenance- unrestrided Cleaning maintenance Telephone Printsng. w)51 and stationery Licence and mernbership fees A￿ountarIc￿ Websrte costs DeprerialK)n on fixtures and ffttings DÈprÈaab)n on freehold building Depreaat¥)n on improvtrments to proper 4,880 752 1,095 6,977 9,338 725 25 422 432 415 117 152 1,459 3.108 681 1,0 9,350 8,310 631 432 371 117 152 1,459 26,789 26,355 242 4,903 OTHER INCOME: Interest receÈved NET PROFIT I ILOSSI FOR THE YEAR 1.062 5.693 SOUTH GREEN AND DISTRICT WAR MEIAORtAL FUND SCHEDULE TO THE ACCOUNTS FOR ThE YEAR ENDED 31st MARCH 2025 Pre PRS ￿cenCe Insur8n¢e 321 321 Sund Credltors and Acc Accountancy 432 432 Schedule ol Flxtures aftd Fittin Cost Dep'n Opening balance as at 1st April 2024 and closing balance as at 31st March 2025 19,599 19.599 19,114 Sch¢dulo of Ro Irs and Malntenancg- Unrestrictsd Repairs and Ronowal¥: Adjust frfdge TOl￿t repair PAT lest Thameside SeNee fire fighting Boiler service Misc items Fire safety 25.00 870 80 488 00 183.43 156.(N) 4399 158.54 4,562 Maintenance: Gard8ning SeThices 2.415 2,415 6,977 F￿hold Land and Buildin The Official Custodian for Charilies holds the title lo the freehold land and property on behalf of Ihe trustees of the South Green Memorial Hall manage￿nI Comm6ttee of South Green Memorial Hall. Independent exarninerfs report on the accounts CHARITY COMMISSION FOR ENGLAND AND WAIES Section A Independent Examiner's Report Report to the trusteesl mernbers of South Green & District War Memorial Fund On accounts for the year endod 31.03.2025 Charity no lif any} 261084 Set out on pages CC168 1 to2 Respectlve rosponsibllllios of trustees and examiner The Gharity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (￿he Charities Acr) and that an independent examination is needed. 11 is my responsibility to: examine the accounts under section 145 of the Charitles Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities AGt, and to state whether particular matters have come to my attention. Basis of independent My examinatlon was carried OLrt in accordance with general Directions given oxaminerfs statement by the Charity Commission. An exarnination includes a review of the accounting records kept by the ¢harity and a comparison of the axounts presented with those records. It also includes Consideration of any unusual ilerns or disclosures in the accounts and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no rnatter has come to my attention examiner's statement lother than that disclosed below ') 1. which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting record5 in accordance with section 130 of the Charities Act,. and to prepare accounts which acwrd with the accounting records and comply with the a¢¢ounting requirements of the Chartties Act have not been met" or 2. to which. in my opinion. attention should b8 drawn in orderto enable a proper understanding of the accounts to be reached. . Ple8se d81ete the words in the brackets if they do not apply. /*/* Slgned: Date: Name: Michael Letch & Partn8rs LLP Rel•vant professlonal quaiification(s) or body Association of Chartered Certified Arxountants IER lrfany): Address: 146 High Street Billericay Essex CM12 9DF Section B Disclos ure Only complete if the examiner needs to highlight material problems.IE.& accounting￿¢0￿￿$ have nrt been kept In accordarbcewhh s132 ofthecharilles. Act 2011 andthose accourbtsdo not comply wtth the requlrements ofthe2008 Reguladonssettlng outthe fomi and content ofch8ntyal￿UTrts', any materfal expendStu￿ oracuon which appears notto be in accorylancewith thetswstsof th8(*0rfty, any falluyeto be pmvlded with infomiatioD and explanationsby any pastDrpresentlJusts6. offlceroremployee. and any materfal r¥)￿lsten￿l betweeii the accounts8ndth8lJust8es' annual reporLI IER