ROTARY CLUB OF NEWBURY ACCOUNTS FOR YEAR ENDED 30 JUNE 2025 INDEX CourLil and Trustees Report ReFKWt of the Auntants to The Row Club of Nry Income s1 Expenditfft A(£ounl Balanuo Shegt ReFrfYt of the Indepdt Exarrunef5 to the Tru$tee8 of the Benevolent Fund Benevosent Fund Inc(ne Expenditure Benevdent FurKI 8alarKe She8t 10 11 No*S lo the Benevc4enl Fund In aThJ Expenditvre Account 12- 15 P8g811
ROTARY CLUB OF NEWBURY COUNCIL AND TRUSTEES REPORT FOR THE YEAR ENDED 30 JUNE 2025 The Board of Trustees pSentS its annual report together with the financial stat8ments of the charlty for the year ended 30 June 2025. The financial statements have been prepared i accordance with the accounting policies sel out in nole 2 to the accounls aThJ comply with the charty's Trust Cjeed. the Charities Act 2011 and Accountin9 and Reporting by Charities.. Statement of Recommended Pr8Gtice to charities preparing Iheir aGcounts in accordance wilh the FirHncial Reporting Standard applicable in the UK and Republic of Ireland. ObJe¢tlves and Actlvilios Rotary aims to encourage and foster ts ideal of service Pfirripally amorost the local community but also. to a certain extenL nationally and internatially. Eath membèr of the dub is allOted to one of swvice Gommittees. These sewe committees are.. Community Service and Vocational, Membership and Recruitmenl", International and Foundation.. Fund Raising: Youth Services. Publicity and Media Affairs. The chairpersons of these rA)mmitt6ès port to th8 Club Council. These committees organise community welfare and fundraising projects, which are relevant to the wjrpose of that particular committee, to fulfil Ihe club's objeclives. The purpose ofthe Club's thafrty ami, the Benevolent Fund. is to raise funds through the work of ts various committees to provide financol a55iStanc8 in cases of special need and lo support such other charilable instilutions. organisations and societies as the Club shall, in duly constituted meetings. from time lo time direct. Achievoments and PerfornMn¢e The Club's activities include Quiz Nighls. the Boules Toumameni in Newbury Market Place, and the Sanla Fun Run in Decemb8r. We a150 carry out the Club's Stewardship at Civic events and assistance with other charitss swnsor8d walks and collections. The Club has conlinued to support the Rot*y Foundation Charity (which in turn supports the Polio vaccination Pfcwmme) and has provided support for organisalions in the Newbury area and cMJr Tanzania Project. Public Ben•fft The Tfustees have fer to the guidan contained in the Chanty Commission's general guidance on public benefit ththen reviewing the charrty's purposes and aims, and when plannin9 future admlies. In particular how planned adivities will contribute to the achievement of the objectives arKI aims. They are satisfied Ihat the Trust's aims and objectives and overall actsvities in serving ihe local cofflmunity ca)nforn with the estsblished requ1MentS. Page12
Futuro plans The Club plans lo continue its traditional activilies and to tske a full part in the local community. The Phoenix Satellite Club. whith was fom*d threè year5 ago for bu$wS people with like minded ideals wlthout the total formality of Rotary. But this satellite club was unabk to rruit new members and the surviving members decided with regret to close the club. The dub had a reserve of £19.324 which was dispersed to a number of local charities. Firbanclal Revl•w DurirMJ the year. the Trust had an income of£29.480 including £19,324 from the Phoenix Club and restricted donations of £3,245 for the Tanzanian project and £874 for Rotary's own charity the Rotary Foundation (UK). From varK)us fufKlraising and donations. the Trust also re[Ved £6037. Payments approved by the Tntstees amounting to £34,933 were distril)uted to a number of charities and local organisations. These irKluded £2,000 to Rotgry's own Charty the Rotary Foundaiion (UK) and activities for various local groups. A150, a schwl faming project in Tanzania, largety driven by two of t)ur Newbury Rotarians, was also supperted. including a grant of £1.248 from Rotary Distrid 1090, with funding of £10 957. A team of Rotarians and friends visited Tanzania and were very impressed by the sustainable impact of this programme ¢xt primary edLKation. The t8am also visited Uganda to meet with the beneftciaries of a programme finanr£d by Ihe Rolary Foundatn. The deficit during the year was £5,452 which was set against the assets. The Trust has a healthy balance as on 2416125 of £24.003 which is held for opportunities to match fund and to support local and intemational projects with sustainable outc¢)mes and long lerni impact. Reserv and Grant Making Pollcy These aro dos8Ey relat8d. The Trustees sed( broadly to equate year on year the amounts received and distn'buted. There is a steady flcw of requests from vaTiOUS quarters. Each request for support is considered on its own merits with the trustees tending to favour donations that will benefit identthable groups and w1VIdual$ based within the are8 of th8 Club but, depending upon the availability ol funds. dwations are made to inlemational disaster appeals and overseas charitable projects. It is the trustees. policy to maintain a minimum reseNes balarlce of £3,000 to enable the Club to respond at any time lo requests of an urgent and immediate nature. At the balance sheei dale. the benevolent funds anUnted lo £41,328. and the surplus funds will be available for distributton to worthy causes duTing the coming year. Structure. governan and managemont The Rotary Club of Newbury oparates in aceordarte with Ihe ojnstitution and byla11 of Rotsry in Great Britain &lreland IRGB&I). The dub vthile being a member of Rolary GB&I. 15 also a member of Rotary Intemational. The Newbury Rotary Club Benevolent Fund is a registered charity conthtuted by a trust deed dated 23 September 1969 and is 8 regislered charity number 261003. Its address is at The Old Sch(Mil House, 42 HKJh Street. Hungerford RG17 ONF. Page13
Th• Club The Clubs goveming t)ody is the Club Council whith. li athJitN)n to ts Officers. consists of a number of elected memtets. The Club Council for the year uThJer mieW 0)mWed the ft)Ilowfflg membets:_ Janet Lister Vacant Nick Burr8ston Paul Bowers Phbl Kinzett-Evans Les OsnK>nd Chris Philip John Philip Tim Pritchard Alison Stanton Irer Wate[5 Eddie Webb Roy IAlo(#J Pre5Jent VKe Presidert Se¢ary TreaSur Sudden death of the Treasurer It is Yath deep regret that the Tfustees report the sudden dealh in January of Rotarian Paul Bowers, who served in an exemplary manner both the Club and the Trust. We were delighted to confimi the apIntr8nt of a new Treasurer Rotarian Chris Philip as Treasurer of both the Club arKI the Trust The Tntstees unanimously approved this appointrnent and so did the Club council arKI the Club members thus ensuring seamless governance of tre funds. Following the death of Rotarian Paul Bowers. the Club Council had to agree significant changes in the vfdy members paid for their meals. New arrangements with Connington and Co resulted in members making direct payment to the Hotel for their meals and not through the club accourt Tho Charitable Benevolent Fund The Trust Deed provKJes for fourTrustees and the folhywiTrJ meffibe hek1 such offKe during the year. Julian Dickins stU8rt Lgshford Kath NuFse John Wnchecombe When 8 vacancy occurs among the Trustees, the cont¥iuirKJ Tfttee5 inltialty discuss this. They then make a recommendion lo Club cou>1, the Club's govemirKJ tKKly. Club Counol then make proposal to the Club as a whole in general meeting. folhjwing which the appoirrtmerrt made. New Trusiees are made aware of their responsibblilies and Ihey familiaiise themsefves with the governing document. administrative procedures and the oty'eltts of the charity. The TnJslees periodically review the risks that the charity faces and take steps to minimi5e such nsks particularly those assoriated with the dislrirxon and control of funds health aNJ safrty issue5. Page14
Professional Adviser3 1) Banker. Nal West Bank 30 Market Pl Newbury Berkshi RG14 SAG Independent Exanirter. P8A A¢¢ounlants and Busin Advisers Limrted RamstrAJry House Chamham Lane HurnJerf¢yO Berkshi RG17 OEY Statement of Council and Trustees. responsibilities The Counol Trustees are responsible for preparing the Trustees, Report and the finanaal statements in accordan 1th applicable law and regUlanS. Charity law requires the trustees to prepare finanaal statements for eath anCIal year in accordance with United Kingdom Generally ACpted Accowting Practi (United Kingdom Accounting SlarKlards) and applicable law. Under charity law the council and trustees must rK)t approve the financial slatements unless they are satisfied that they give a true and fair Vie of the state of affairs of the charity and of its net incomingloutgoing resources for that period. In preparing these financial statements, they are required to.. select suitsble awAinting policies arKI than apply them wnsistently", obseNe the methods and prinCipS in the Chatitses SORP; make j(K1gffnls and estimates that are sonable and prudent,. state ether applicable accounting stsndards hav8 been followed, subject to any material departures disdosed and explained in the financial statements,. prepare the financial statements on the going nrn basis unless it is inappropriate to presume Ihat the charity will continue to operate. The counal and trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the thartty's transathons and disdose with reasonable accuracy at any time the financial position of the tharity enable them to ensure that the finanaal statements CA)mply with the Charities Act 2011. the Charity (Accounts and Reports) Regulations 2008 and the provisicS of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonab steps for the prevention and detsction of fraud and other irregularities. The Trust8es' Report has been aFproved by the Trustees on 24 April 2025 and syned on their behalf by'.- Julian Di¢kin$ On behalf of the Council and Trustees P8ge15
REPORT OF THE ACCOUNTANTS TO THE ROTARY CLUB OF NEWBURY CLUB COUNCIL ON THE PREPARATION OF THE UNAUDITED ACCOUNTS In accordance with the erKJagement letter. we have prepared for your apwoval the accounts of the Rotary Club of Newbury for the year entjed 30 June 2025 as set out herein from your aGcounting records and from information and expkinatN)ns you have given us. As a practising member firni of Ihe Association of Chartered Certified Antant (ACCA), we are subject to its ethical and other professKJnal requirements which are detailed at htt s:IA.acca lobal.mI blenlmem Istsndardslrules- nd-standardslrulebook.h This report 15 made solety to you in accordance with the ienns of our engagement letter. Our work has been undertaken solety lo prepare lor your approval the account5 of the Rotsry Club of Newbury and state Ih)se matters that we have agreed lo state lo you in this report in accordance with guKlance ACCA as detailed at http.'Ilwww.accagkJbal.ccwnlcontenVdamlACCA_GlobairrechnicallfacVtechni¢al-faclshe8t- 163.pdf.. To the fullest e(ent pemiitted by law. VR do not aC¢8Pt or assume responsibility to anyone other than you, for our work, or for this report. You have approved the accounts for the year ended 30 June 202 and hava acknowl8dged your responsibility for it. for Ihe appropriateness of the finanGial reporting framework adopted and for prowding all the information and explanations nSsary for the preparation of the accounts. We have not vefified the acwracy or (xJmpletenes5 01 accounting rewrds or infomiation and explanations you have given lo us aTxI we do T1. therefore. express any opinion on the acLounts. IpAk Date.. PBA Accountants and Business Advisers Limlted Charterod Cortified Accountsnts Ramsbury House Charnham Lane Hungerford Bgrkshiro RG17 OEY P8ge16
ROTARY CLUB OF NEWBURY GENERAL FUND INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDING 30 JUNE 2025 2024 INCOME Membershipfees {fll. RGBI. Dlstrlctl Meal charges111 Donations121 Functions. outings and Msits13) Dinner Refunds not reclaimed Heads Tails 2.920.16 7.563.44 3.934.17 2.891.00 11.020.00 594.86 18.106.86 1.844.ty) 273.67 35A4 316. EXPENSE Ilotsry in Greai Britain and Ireland Rotsry Ulstrlct 1090 Club expense Meal costs Sundryexpense Functions Donations to ber*volent account Meal refund Fund Falslngexpense 2.398.16 2.388.67 522.00 151.20 10,935.50 750.40 7.490.49 10.616.37 1.238.13 6,690.(MI 1.834.31 1,127.10 Z.70 32,663 SURFPLUS IDEFICIT) 2259.74 -24131 NOTES 111 Untll Jan 2025. members paid their meal cherges into the club account. From Jan 2025 onward$ members paid lortheir meals directlyto Donington and Co. {2) The club receNed don8tions from C818 Homes and other donors. (3) Duringthgyear. incom8 from tunction$. in MO inst8nco$, wa8 directly credited to the 8en8volent. Account. P8ge17
ROTARY CLUB OF NEWBURY GENERAL FUND BALANCE SHEET AS AT 30 JUNE 2025 2025 ASSETS Fixtuies and Fittings Pfe%dent's jewel Stock ot Club goods Cash al bank 1.00 8.900.57 8.903.57 8,484.83 8A87.83 Less creditors Dinner refunds Other creditors -1.783.00 -61.00 S3.83 8.gOU7 BALANCE Balance as at 2816124 Surplus a5 at275 4.738.73 2.259.74 998A7 4.980.64 -2ai.91 4.T38.73 REPRESENTED BY Club generalfund EnvironFneni at7d ConseNation fvn 6.998.47 l.W5.10 8803.57 4,738.73 1,905.10 6,643.83 Page18
REPORT OF THE INDEPENDENT EXAMINERS TO THE TRUSTEES OF THE ROTARY CLUB OF NEWBURY BENEVOLENT FUND I roport lo the ITUSt66s on my examat)n of the aCrnts of the Rotsry Club of Newbury Benevolent FurKI (the Trusi) for the year ended 30 June 2025. wthich are sel out on pages 10 trj 15. This report is made solely lo the charity's tstee$, as a body. in aGGQfdance sèctTh1 154 of the Charrlies Act 2011. My indepeThJent examinerfswork has been undertaken so that I might ste to the Charity's trustses those matters l am required to stale to them in an independenl examinefs report and for no other purpose. To the fullest extent peTmitted by law. I do not accept or assume responsibility to anyt)ne other than the charity, the charitys members as a bJY and the charity's trustee¥ as 8 for my independent examiners work. for this tep(xt, or for the opinions I have ted. R•8pon$lbllltl•$ ond basis of r•port A$ Trust you are $pSibl6 for the preparalbon of the aUThts in a)rdae with the requirements of the Charlies Act 2011 Cthe Arf). I report in respect of my examinati(m of the Trusfs actOLmts carded out undw s8ction 145 of the 2011 Act and in rarying out my exarnin8tKJn I have foll(h¥ed all the appIlble Directions gNen by thè Charity ComMisOn under section 145{5)(b) of the Act Independent examlnerfs statement I have completed my examination. I Conffin thal rK) matenal matters have come to my attention in connecth)n with the eXaMinan giviThJ me cause to believe that in any matsrial respect: 1. accounting records Te not kept in resFect of Ihe Trust as requiTed by sectN)n 130 of the Act" or 2. the accovnts do not accord with Ihose records", or 3. the accounts (k) not comply wtth the 8pplicat4e UireM8nts conr£ming the fonn and content of a(Unts sèt out In the Chaiitses (Accounts aKS Reports) Regulalion8 2008 other than any requirement that the accounts give a 'trt* arKI fair view which is not a matter cx>nsFdered as part of an independent examination. I have no concems arKi have com8 acffjss no other matters in connection th the examination to which attention should be drawft in Ihts report in order lo enable 8 kyoper Ltrthrstsnding of the accounts to b8 roa¢hed PBA Accountants and Buslness Advlsern Llmlt•d Dale.. K)Wgo Chart•rod C•rtffi•d AcGountsnts Ramsbury H¢wse Ghamham Lan• Hungfrrford 8•rkshlrfr RG17 OEY. Page19
ROTARY CLUB OF NEWBURY BENEVOLENT FUND INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDING 30 JUNE 2025 INCOME Fundraising Tanzania oonakn.on for the RotsryFoundaion Phoenix GiftAid 'viera commission &037.82 3.245.CMI 874.C(I 19.324.16 17.777.54 6.837.&3 1465. 2.805.78 I,7.40 3L62&05 DONATIONS Tanzania The Rotsry Foundation Mayors variety show Over 80's Air ambulance Discovefy Cenlre BeTkshire yotrth Newburycancer care Kennet Radio Donations Phoenix donations 10.957.C 5,9C6.SO 2.3CKJ.CO 327.50 I.[) 1.450. 150. 19,324.16 349M66 948.50 SURPLUS IDEFICITI ,678.55 Pag8110
ROTARY CLUB OF NEWBURY BENEVOLENT FUND BALANCE SHEEfAS AT 30 JUNE 2025 ASSETS NewburyRotsry Benaoleni account We425 Phoenix111 24tYA32 19.32416 41327.48 4Ua54 BALANCE Balance as on V7124 Deficii as on 241f4& .4cK) .5,452. 2(32 REPRESENTED BY Denis fyTe121 Tanzanla121 Intefacl121 Pollo EradlcatOn121 Fof general charltsble causes LfA9) i0.1X) 1.617.61 ]9.(0.81 NOTES 111 Phoenixmembersdecidedoto closetheclubtowardstheend oflheyearand onad alltheirlundsto localCh¥rDe&7hedNTrats'csWefeMade1recttytTOrn their accounntin Metro Bank.PhoeNxwasa saltiteclubto Ne•vwburyRotaryClub.Their aonatioareackrNetdgedWIlhgrlKSeinthiS rewL 12IThesearehistoricalrestricled lurx1sw1the8enVK1entaec0LMt P8gel 11
ROTARY CLUB OF NEWBURY BENEVOLENT FUND NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025 1. CHARITY INFORMATION The principal activty of the charity is the provison of grants to yovide assistsrKe in SeS of special need and to sUP[)rt other Charitsb iTrsbtutK)ns. organisation$ and societies. The charity (charity number 261003) b5 th)miciled in the UK. The addfess of the rwJistered office Is The Old School House. 42 High Sireet. Hungerford RG17 CWF. 2. ACCOUNTING POLICIES al Accountlng Conventlon The accounts have been ppared m accordan with the Chartlies SORP (FRS102) apFAicable to charities preparing thelr accounts in ac£ordance with the Financial Reporknng Stsndards applicable in the UK and Republic of Ireland 8nd Ihe Chaiities Act 2011 anol UK Generally Accepted Practrt as rt applies from 1 January 2015. The aco)unts have teen wepared to give a Irue and faic view and have departed from the Charitses IA¢counts and Reports) Regulatiorvs 2008 onty to the exlent required Io PfovKle a 'true a1 fair viesrf. This departure has involved follow'ng Accounting and Reporting by Charities preparing their accounts in accordance with the Financtal RepoTb"ng standa able in the UK and Republic of Ireland (FRS1021- The Rotsry Club of Nery Benevolent Fund meets Ihe definition of a public tenefit ents'ty under FRS 102. Assets and liabilities are initially recognised at histoiic810)st or tr8nsaGtion value unless oth8Thwge slated in the relevant accounting Foly te. The tru8lee$ have revi8wed their oTationS and amended their grant m8kiTrJ in order to ensure thal they have sufvient lacilibes in plaGe to meel their opefating cash requirements for the foreseeable fvture. Having regard to the abjve, Ihe tnjslees believe it appropnate lo adopl the going ¢onGern basis of accountin9 in preparing the financi81 staterrnts b) Critical accounting Judgements and k•y sources of estimation unc•rtalnty In the application of the charity's accounting policies. trustees are required to make judgements, estimates aNI assumptions atut the carryiThJ value of assets and liabilities that are not readily apparent from other sources. The eslimation and uTh*rtying assumplh)ns are b8sed on historical experience and other factors that are ¢onsKtered to be relevant. AGtual Trsults may differ from these eslimates. The estimates and undetying assunvions are wieVd on an Onillg basi5. RevisK)ns to accounting ests'mates ate recognised in the peri(xJ in whTrch the estimate is revised rf the revision affects onty that period. or in ihe period ot revisM)n and fthure peiy)ds rf the revision affects the current and futUTe pericxls. In the view oflhe trustees, no assumptions cOnCethw the future orestiMat Urertainty affe¢ling the assets and liabilities at the balance sheet date are likely lo result in a material adjustment to their c8rryitig aTrUnts in the nexi fiTran¢ial year. Page112
c) Flnan¢ial Instrum•nts The chaiity only has finala1 assets and finarla1 liabilities of a kind that quahfy as basic financial Instruments. Basic finandal instruments are inilialty niSed at transaction value arKI sUbseqUenY measured at their settlement value. d) In¢om* All incoming resour$ are induded in the statement of financaal activitS when the charity is entitled to the income, receipt is PTobaNe. and the amount can be quantsfied wbth reasonable accuracy. •) Exp•ndlture Expenditure is rwnis8d on an accrual basis as liability is irurred. Grants payatle are induded wtwe the grdnt hats been agreed during the year and there are no conditions to be met relaling to the grdnt whith remain In the ntrol of the Charity. n Llabllltl•s Liabilths are recognised as resources expend8d as soon as there is a legal or constnjctive obllgation cJ)mmitting the charity to ts exp8n(rtture. g} Crodllors and provlslons Creditorn and provisions are recognised vknen the Ghaiity has a present obligabon r86ulting Irom a past event that will probably fesvlt in the transfer of funds lo a third party arwj the affunt due to settle the Ob1vJan can be measured or estimated reLBbly. h) Cash and $h •qulvalents Cash Is represented by cash in har¥J and deposts wlth financial institufjons rppayable wthout penalty on notio of not more than 24 hours. Cash equ¢valents a highly liqUj investments that mature in no more than three InthS from ts dale of aMuisition ar that are readily convertible to known amounts of cash wilh in5igr¥ftant risk of change In value. Pa88113
DONATIONS Below is a list of local and international charities which have benefited from the charitable activities otthe Rotaryclub of Newbury and its Satellite Club- Phoenix. Newbury Rotarians are members of the global tamily ol Rotary Internlonal with 1.4 million members whose motto is 'Service above Self.. Rotary International's vision statement is 'Together. we see a Vr1d where people unite and take action to create lasting change-across the globe. in ourcommunities. and in ourselves.. The financi81 support our rnembers provided to worthy causes during the year 8nd the many hours of voluntary work they provided make us who we are- a group of people determined lo make theworld a better place. 211¢J812024 Tanzania supponing priaryschools oyce12024 Variety show supported bythe Mayor QY1012024 Ovw Ws food parcel distribution 1¢ IY1012024 Air ambulance YW2024 Discovery centre. Thalcham Ollt)512tr25 BerkshiTeYouth 2 Newbury cancer care O¥W2tr25 The RotaryFoundation IIIW2025 Kennet Radio ie40712024 Home Slart ie40712024 Loose Ends 0712024 NRCBenv401entfund IPJ07J2024 Home 93rt 22107121N Newlife 2410712U24 ll'dingfor thedisabled 271W2tr24 Wallingford Petsnque IW1012024 RBlAUrnft 1012024 vfillow and Bloom quiz ieiiw2024 Time lo Talk 19}(EJ25 Time to Talk IW0512tY25 Home &art ciwrf42025 ing for the sabled (FJ2025 Loose Ends Wesi Berkshire theapy cenue esi Berkshire hofftele5S Orphange India Dalsws Dream 10,957.( 327.S) 75.IXI 1,450.LXI Z(KKI.LJ) zico. L.£($ LWJ.C(J z4(no) zew. 1.2e4. 1264.54 i..CO 348P.q6 '4W.S0 Pages 14
TRUSTEES, REMUNERATION AND EXPENSES None of the trustees reCeId any remuneration or reimbursed expenses durlng theyear There were no related party transactions duringthe year FINANCIAL INsfRUMENTS 2025 2024 nancial assets measured 8t amortised cogt 24.003.32 42,946.15 Fin8ncial liabiir(ies me8SUf8d at 8morti8ed cost 6.8671.51 1.617.61 The charity's income. wense. gains and losses in respect ol financiel instruments 8rè summgrised bolow: Fin8nci81 assets measured at amortised cost Financi81 li8biliti8s measured at amortised c05t FinAnclal assets measured at emortised Cost comprise debtors and cash Financial liabililies me8suTed 818mortised ¢ost comprise other credltors end accruals PBgel 15