ROTARY CLUB OF NEWBURY
ACCOUNTS FOR YEAR ENDED
30 JUNE 2024
INDEX
Pag•
Council and Trustees Report
Report of the Accountants to
The Rotary Club of Newbury
Income and Expenditure Account
Balance Sheet
Report of the Independent Examiners to the
Trustees of the Benevolent Fund
Benevolent Fund Income and Expendllure Accounl
10
Benevolent Fund Balance Sheet
11
Notes lo the Benevolent Fund Income and
ExpenditUTe Account
12-15
Page11

ROTARY CLUB OF NEWBURY
COUNCIL AND TRUSTEES REPORT
FOR THE YEAR ENDED 30 JUNE 2024
The Board of Trustees presents its annual report together with the financial statements of the
charity for the year ended 30 June 2024. The financial statements have been prepared in
accordanGe with the accounting policies sel out in note 2 to the accounls and comply with the
charity's Trust Deed, the Charities Act 2011 and Accounting and Reporting by Chanties..
Statement of Recommended Practice applicable lo charities preparing their accounts in
aGcordancè with the Financial Reporting Standard applicable in the UK and Republic of
Ireland.
Obj•ctiv•s and Actlviti08
Rotary aims to encourage and foster the ideal of Servi￿ principally amongst the local
community but also, to a certain extent. nationally and intemationally. Each member of the
club is allocated to one of the service committees. These service committees are.. Community
se￿iCe and Vocational, Membership and Recruitment. International and Foundalion,. Fund
Raising,. Youth Services, Publicity and Media Affairs. The chairpersons of these committees
report lo the Club Council. These cofflmittees organise community welfare and fundraising
projects, which are relevant to the purpose of ihat particular committee, to fulfil the club's
objeGtives.
The purpose of the Club's charity ami, the Benevolent Fund, is to raise funds through the work
of the various committees lo provide financial assistsn¢e in cases of sp8cial n88d and to
support such other charitable institutions, organisations and societies as the Club shall. in duly
constituted meetings, from time to time direct.
Achlevements and Performance
The Club's adivities include Quiz Nights. the Boules Toumament in Newbury Market Place,
and the Sant8 Fun Run in December. We also carry outthe Club's Stewardship at Civicevents
and assistance with other Charities, sponsored walks and collections.
The Club has continued to support the Rotsry Foundation Charity (which in tum supports th8
Polio vaccination programme) and has provided support for organisalions in the Newbury area
and our Tanzania Project.
Public 8onefit
The trustees have referred to the guidance contained in the Charity Commission's general
guidan￿ on public benefil when reviewing the charrty's purposes and aims, and when
planning future activities. In particular how planned activities will contribute to the achievement
of the objectives and aims. They are satisfied thal the Trust's aims and objectives and overall
activities in serving the local community confomi with the established requirements.
Page12

ROTARY CLUB OF NEWBURY
COUNCIL AND TRUSTEES REPORT (CONTINUED)
FOR THE YEAR ENDED 30 JUNE 2024
Futuro plans
The Club plans to continue its traditional activities and to take a full part in the local community.
The Phoenix Satellite Club, which was fomed for business p80ple with like minded id8als
without the lotsl fomiality of Rotary. The Club encourages them with their own charitable and
fundraising activities in parallel to the main Rotary Club.
Financial Review
During the year, an income of £31,625 was generated from a number of fund-raising events
and the receipt of various donations. including £6,837 for Ihe Tanzania Project..
Payments approved by the Trustees amounting to £15,948 were distributed to a number of
charities and local organisations. These included £2,300 to the Rolary Foundation and
activities for a various local groups. Donations totslling £12.056 included £900 to West
Berkshire Therapy Centre, £2.800 to Time to Talk, and £1,500 lo Newbury Riding for the
Disabled and various smaller amounts.
Also. a school self-help project in Tanzania, largely driven by two of our Newbury Rotarlans,
was also supported, including a grant of £1,248 from Rotary District 1090. with funding of
£5,906.
Overall. ihere was a surplus of income over expenditure of £15,676 whlch has increased the
value of Ihe Benevolent Fund to £41,328. Some of this surplus is held pending matched
funding opportunities.
Reserves and Grant Making Policy
These ar8 clos8ly rèlated. The Trustees seek broadly to equate year on year the amounts
received and distributed, There is a steady flow of requests from various quarters. Each
request for support is considered on its own merits with the trust88S tending to favour
donalions that will benefit identifiable groups and individuals based wilhin the area of the Club
bul, depending upon the availability of funds, donations are made to int6mational disaster
appeals and overseas charitable proj8cts.
It is the trustees, policy to maintain a minimum reserves balance of £3,000 to enable the Club
to respond at any time to requests of an urgént and immèdiate nature.
At the balance sh8et date. the bènevolent funds amounted to £41,328, and the surplus funds
will be available for distribution lo worthy causes during the coming year.
Structure. governance and managemènt
The Rotary Club of Newbury operates under the auspices of the Rotary Club of Great Britain
and Ireland and includes the Rolary Club of Newbury Benevolent Fund. This fund is
constituted by a trust deed dated 23 September 1969 and is a registered charity number
261003. Its address is at The Old School House, 42 High Street. Hungerford RG17 ONF.
P8ge13

ROTARY CLUB OF NEWBURY
COUNCIL AND TRUSTEES REPORT (CONTINUED)
FOR THE YEAR ENDED 30 JUNE 2024
Structure. governan￿ and managom8nt Icontinuedl
The Club
The Club's governing body 15 trte Clvb Council which, in addition to its i)ffi¢erE. consists of a number of
elected members. The Club Counoil for the year under review comprised the following members.'_
Janel Lister
Vacanl
Nick Burraslon
Paul Bowers
Phil Kinzett-Evans
Les Osmon
Chris Philip
John Philip
Tim Prilchard
Alison Stanton
Irene Waters
Eddie Webb
Roy Wood
President
Vice President
Secretary
Treasurer
The Charitable Benevolent Fund
The Trust Deed provides for four Trustees and the following members held such office durlng the year..
Julian Dickins
Stuart Lashford
Kalh Nurse
John Winchcombe
When a vacancy occurs among the Trustees, the continuing Trustees initially disc#Jss this. They Ihen
make a recommendalion to Club Council, the Club's governing body. Club Council then make a
proposal to the Club as a whole in general meeting, following which the appointment is ma(Je. New
Trustees are made aware of their responsibilities and they familiarise themselves with the governing
éocumenl, administrative procedures and the objects of the charity. The Trustees periodically review
the risks that the charity faces and take steps lo minimise such risks partwlarfy those associated with
the distribution and control of funds and health and safety issues.
Professional Advisèrs
Banker:
Nal Wesl Bank
30 Market Place
Newbury
Berkshire
RG14 SAG
Independent Examiner.. PBA Accounlanls and Business Advisers Limff(ed
Ramsbury House
Charnham Lane
Hungerford
Berkshire
RG170EY
P8ge14

ROTARY CLUB OF NEWBURY
COUNCIL AND TRUSTEES REPORT (CONTINUED)
FOR THE YEAR ENDED 30 JUNE 2024
Statsment of Council and Trustees, r8sponslbllltS08
The Council and Trustees are responsibl8 for preparing the Trustees, Report and the financial
statements in accordance with applicable law and regulations.
Charity law requires the trustees to prepare fin8ncial slatements for each financial yèar in
accordan￿ with United Kingdom Generally Accepted Accounting Practic& (United Kingdom
Accounting Slandards) and applicable law.
Under charty law the council and trustees must not approve the financial statemenls unlgss
they are satisfied that they give a true and fair view of the state of affairs of the charity and of
its net incomingloutgoing resources for that period. In preparing these financlal statements.
they are required to:
select suitable accounting policies and then apply them consistently.,
obserye the melhods and principles in the Charities SORP.,
make judgments and estimates that are reasonable and prudent.,
stat8 whether applicable accounting standards have been foll0v￿d, subject to any
material departures disclosed and explained in the financial statements.,
prepare th8 financial statements on the going con￿rn basss unless It is inappropriate
to presum8 that lh8 charity will continue to operate.
The coundl and trust8es ar6 responsible for keeping adequate accounting records that are
sufficient to show and explain the charity's transactions and disclose with reasonable accuracy
al any time Ihe financial position of the charity and enable them lo ensure that the financial
statements comply with th8 Chariti8$ Act 2011. the Charity (Accounts and Reports)
Regulations 2008 and the provisions of the trust deed. They are also responsible for
safeguarding the assets of the charty and hen￿ for taking reasonable steps for the prevention
and detection of fraud and other irregularities.
The Trustees, Report has been approved by the Trustees on 24 April 2025 and signed on their
behalf by'.-
Julian Dickins
On behalf of the Councll and Trustees
Page15

REPORT OF THE ACCOUNTANTS TO THE ROTARY CLUB OF
NEWBURY CLUB COUNCIL ON THE PREPARATION OF THE
UNAUDITED ACCOUNTS
In accordance with the engagement letter, we have prepared for your approval the accounts
of the Rotary Club of Newbury for the year ended 30 June 2024 as sel out herein from your
accounting records and from infomation and explanations you have given us.
As a praclising member firm of the Association of Chartered Certified Accountant (ACCA), we
are subject to ils ethical and other professional requirements which are delailed at
htt s.'Ilwww.acca lobal.coml blanlmemberlstandardslrules-and-standardslrulebook.html.
This report is made solely to you in accordance with the tèrms of our engagement letter. Our
work has been undertaken solely to prepare for your approval the accounts of the Rotary Club
of Newbury and state those matters that we have agreed to state to you in this report in
accordance
with
Ihe
guidance
of
ACCA
as
detailed
at
http.'Ilwww.accaglobal.comlcontenVdamlACCA GlobairrechnicallfactAechnical-factsheet-
163.pdf.. To th& fullest exlent permitted by law, we do not accept or assume responsibility to
anyonè other than you, for our work. or for this r8POrt.
You hav8 approved the accounts for th8 year ended 30 June 2024 and have acknowledged
your responsibility for it, for the appropriateness of the financial reporting framework adopted
and for providing all the infomiation and explanations necessary for the preparation of the
accounts.
We have not verified the accuracy or completeness of the accounting records or infomiation
and explanations you have given to us and we do not, therefore. express any opinion on the
accounts.
Dats:
2025
PBA Accountants and 8uslness Advisers Limited
Chartered Certified Accountants
Ramsbury House
Charnham Lane
Hungerford
Berkshire
RG17 OEY
Page16

ROTARY CLUB OF NEWBURY
GENERAL FUND
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDING 30 JUNE 2024
2024
2023
INCOME
Annual Subscriptions
Dinner Subsidies
Donations
Functions, Outings ar￿ Visits
2.891.00
11,020.00
594.86
18,106.86
3,305.00
10,590.00
356.00
10,503.92
32.612.72
24,764.92
EXPENDITURE
RIBI HQ Fees
RIBI District Levy
Club Goods
Dlnner Subsidies Costs
President's Allowance
Sundry Expense5
Functions. Outin9s and Vlsits
Surplus on fvnrtions donated to Benevolent
2.388.67
522.00
151.20
10,935.50
2,432.50
630.00
108.00
10,147.00
250.00
6g9.38
3,000.05
7,503.87
750.40
7.490.49
10.616.37
32,854.63
24,770.80
D¢fi¢lt for tho year
1241.91)
(15.88)
Page17

ROTARY CLUB OF NEWBURY
GENERAL FUND
BALANCE SHEET AS AT 30 JUNE 2024
2024
2023
ASSETS
Fixtures & Fittings
President'5 Jewel
1.00
1.00
stock of Club Goods
1.00
Cash al Bank
484.
8.487.83
8,898.74
Less Sundry Creditors
Dinner refunds
{1.783.00)
161.00)
{ 2,013.001
Other creditors
6,643.83
6,885.74
Represenled by
ACCUMULATED FUND
Balance a5 at 1 July 2023
Deficit for the Year
4,980.64
(241.91 }
4,738.73
4,996.52
{15.88)
4.980.64
Environmental and Conservation Fund
Balance al 1 July 2023
1.￿5.10
1.905.10
6.885.74
6,643.83
Pagg18

REPORT OF THE INDEPENDENT EXAMINERS
TO THE TRUSTEES OF THE
ROTARY CLUB OF NEWBURY BENEVOLENT FUND
We report to the trustees on my examination of the accounts of the Rotary Club of Newbury
Benevolent Fund (the Tru8tl for the year ended 30 June 2024. which are set out on pages 10 to
15.
This report is made solety to the ¢harity's trustees, as a body. in accordan￿ with section 154 of
the CharitiesAd 2011. My independentexaminerfs work has been undertaken so that I might state
to the charity's trustees those matters we are required lo slate to them in an independent
examinerfs report and for no other purpose. To the ftjllesl extent permitted by law, we do not accept
or assume responsibility to anyone other than the charity, the charity's members as a body and
the charity's trustees as a body frjr my independent examinerfs work, for this report, or for the
opinions we hav8 fonned.
Responslbllltles and basls of report
As the charty trustees of the Trust you are responsible for the preparallon of the accounts in
accordance wlth the requirements ofthe Charities Act 2011 {'the Acf).
We report in respect of our examination of the Trust's accounts Ca￿led out under section 145 of
the 2011 Act and in caTrying out my examination we have followed 811 the applicable Directions
given by the Charity Commission under s8Ctlon 14515)(b) of the Act
Independent examiner's statement
We have completed our 8xamination and confirm that no material matters have come io our
attention in connection with the examination giving me caus8 to believe that In any material
respect:
accounting records were not kept in reS￿¢t of the Trust as required by section 130 of the Act.,
or
2. the accounts do not accord with Ihose records,. or
3. the accounts do not compty wlth the applicable r8qulrements concerning the form and content
of accounts set out in the Ch8rities {AccountS 8nd Reports) Regulations 2008 other than any
requirement that the accounts give a 'true and fair view which is not a matter considered as
part of an independent examinats'on.
We have no concems and have come across no other matters in connection with the examination
to whl¢h attention Should be dr8wn In th1$ report in order to enable a proper understanding of the
accounts to be reached
fg4
PBA Accountants and Buslness Advlsers Llmlted
Chartered Certified Accountants
Ramsbury House
Chamham Lane
Hungerford
Berkshire
RG17 OEY.
Date..
Ismq
2025
Page19

ROTARY CLUB OF NEWBURY
BENEVOLENT FUND
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDING 30 JUNE 2024
2024
2023
INCOME
Members Donations lo Foundation Fellowship 2,465.00
Sundry Donations lo Benevolent Fund
2,877.60
Tanzania Project
6,837,33
District Grant
1.248.00
Heads & Tails
224.00
Social Suppers
220.00
Gifl Aid
2,805.78
Afternoon Tea
Christmas Raffle Draw
Riviera Commisslon
1,137.00
4.811.80
5,187.50
1.470.
256.00
410.00
5,003,36
963.73
2,530,23
207.80
2,591.57
1.739.40
Donations from Club Events
Quiz Nights
Santa Fun Run
Boules
Welsh Choir
2.499.97
1,594.56
4,714.61
1,807.23
2.254.70
1,007.27
4,241.
31,625.05
29,481.29
EXPENDITURE
RIBI District 1090 Foundation Fellowship
Tanzania Project
Canal Boat Outing
Mayor's Variety Concert
2.300.00
S,￿6.50
800.00
792.00
2,830.1)0
10,491.00
1.370.00
Donations {Benevolenl + Phoenix)
6.150.00
13,375.00
15.948.50
28,066.00
Surplus for the year
15.676.55
1.41 S.29
Page | 10

ROTARY CLUB OF NEWBURY
BENEVOLENT FUND
BALANCE SHEET AS AT 30 JUNE 2024
2024
2023
ASSETS
Cash at Bank (Benevolent + Phoenlxl
Less Creditors
42,946.15
27.629.58
Held for Interact
1,617.61
1.617.61
359.98
Other Creditors
41,328.54
25,651.99
Represented by
ACCUMULATED FUND
Balance as * 1 July 2023
Add Surplus of Income over Expenditur8
25,651.99
15.676.55
24.236.70
1,415.29
41.328.54
25,651.99
Page111

ROTARY CLUB OF NEWBURY
BENEVOLENT FUND
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2024
1. CHARITY INFORMATION
The principal activity of the tharity is the provision of grants to provid8 assistance in cases of
special need and to support other charitable institutions. organisations and societies. The Charity
{ch8rity number 261003) is domiciled in the UK. The address of the registered Offi￿ is The Old
School House, 42 High Street, Hungerford RG17 ONF.
2. ACCOUNTING POLICIES
al Accounting Convention
The 8ccounts have been prepared in accordance with the Charitles SORP (FRS102) applicable to
charits'e$ prep8ring their accounts in accordance with the Financial Reporting Standards applicable
in the UK and Republic of Ireland and the Charities Act 2011 and UK Generally Accepted Prdcti
as it applies from 1 January 2015.
Th8 accounts have been prepared lo give a 'true and fair, view and have departed from the
Chartties (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true
and fair view.. This departure has involved following Accounting and Reporting by Charities
pr8paring their accounls in accordance with the Financial Reportlng Stsndard applicable in the UK
and Republic of I￿land IFRS1021.
The Rolary Club of Newbury Benevolent Fund meets the definition of a public benefit 8ntily under
FRS 102. Assets and liabilitie5 are initially recognised 8t historical cost or transaction value unless
otherwise stated in the relevant accounting policy note.
The trustees have reviewed their operations and amended their grant making in order to ensure
that they have sufficient facilities in place to meet their operating cash requirements for the
fore888able future.
Having regard to the above. the truslees believe il appropriate to adopt the golng concem basis of
accounting in preparing the financial statements
b) Critical accounting judgomonts and key sources of estimation uncertainty
In the application of the charity's accounting policies, trustees are required to make judgements,
estimates and assumptions aboul the carying value of assets and liabilities that are not readlly
apparent from other sources. The estimation and underlying assumptions are based on historical
experience and other faGtors that are consid8red lo be relevant. Actual results may differ from
these estimates.
The estimates and underlying 8ssumptions are ￿vieWed on an on-going b8Si8. Revisions to
accounting ests'mates are recognised in the period in which Ihe estimate is revised if the revision
affects only thal period, or in the p8ri0d of revision and future periods if the revision affects the
current and fijture periods.
In the view of the trustees. no assumptions concerning the future or estimation uncertainty affecting
the assets and liabilities at the balan￿ sheet date are likely to result in a material adjustment to
their carying amounts in the next financial year.
Page | 12

ROTARY CLUB OF NEWBURY
BENEVOLENT FUND
NOTES TO THE FINANCIAL STATEMENTS (contlnued)
FOR THE YEAR ENDED 30 JUNE 2024
2. ACCOUNTING POUCIES (contlnued
¢) Flnanclal Instrumonts
The charity only has financial assets and flnancial liabllSlles of a kind Ihat qualify as basic financial
instruments. Basic fin8ncial instruments are initialty recognlsed at transactlon value and
subsequently measured at their settlement value.
d) In¢omg
All incoming resources are Sncluded In the statement of flnancial activtties when the charity is
entlded to the Income. receipt is probable, and Ihe amount can be quantified wth reasonable
accur8Cy.
e) Exp•ndituro
Expenditure is recognised on 8n accrual basis as each liability Is incurred.
Grants payable are included where the grant has been agreed during the year and there are no
conditions to be met relating to the grant which remain in the control of the charity.
fj Llabllltles
Liabilities are recognised 8$ resources expended as soon as there Is a legal or constructive
obligalon commlttlng the charity to the expenditure.
g) Creditors and provisions
Creditors and provisions are recognised when the charity h88 a present obligation resulting from
a past event that will probably result in the transfer of funds to a third party and the amount due to
settle the obl￿atIOn can b8 m6asur8d or estimatèd rÈli8bly.
h) Cash and cash oquivalents
Cash is represented by cash in hand and deF)osits with financial institutions repayable without
penalty on notirE of not more than 24 hours. Cash equivalents are highty liquid investments that
mature in no more than three months from the date of 8¢qulsition and that are readily convertible
to known amounts of cash wilh insignificant risk of change in value.
Pagel 13

ROTARY CLUB OF NEWBURY
BENEVOLENTFUND
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THEYEAR ENDED 30JUNE 2024
DONATIONS
2024
2023
NWN Christmas Parcels Fund
Friends ofyoung Carers
Rotary Club of Stvincent
Homestart
West Berkshire Therapy Centre
Salama Project
Wateraid
West Berkshire Mencap
Fairclose Day Centre
The Samaritans
Turning Point
Parkinsons UK Newbury
Shelterbox
Wallingford Petanque
Time to Talk
Thatcham Rotary Club
New Life
West Berks Homeless
Orphanage India
Daisy's De8m
Newbury Ridingforthe Disabled
300.00
300.00
100.00
1,000.00
1.100.00
2.300.00
500.00
150.00
1,300.00
725.00
150.00
250.00
300.00
300.00
200.00
2,350.00
150.00
1,100.00
900.00
2.800.00
250.00
100.00
300.00
1,500.00
1.100.00
Totals
6,150.00
13.375.00
PlusTanzania Project donations
5.906.50
12.056.50
13,375.00
Page | 14

TRUSTEES, REMUNERATION AND EXPENSES
None of the trustees received any remuneration or reimbursed expenses duringthe year
There were no related patytransactions during the year
ROTARY CLUB OF NEWBURY
BENEVOLENT FUND
NOTES TO THE FINANCIAL STATEMENTS (contlnued)
FOR THEYEAR ENDED 30JUNE2024
FINANCIAL INSTRUMENTS
2024
2023
Financial assets measured at amortised cost
Financial liabilities rneasured at amortised cost
42,946.15
1.617.61
27.629.58
1.977.59
The charity's income. expense. gains and losses in respect of financial instruments are
summarised below:
Financial assets measured at amortised cost
Financial liabilities measured at amortised cost
Financial assets measured at amortlS8d cost cornprise debtors and cash
Financial li8bilities measured at amortised cost comprise other Creditors and accruals
Page | 15