2023-09-30-accounts - The Antiquarian Horological Society

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THE ANTIQUARIAN HOROLOGICAL SOCIETY

NOTICE IS HEREBY GIVEN that the SEVENTIETH ANNUAL GENERAL MEETING of the abovenamed Society will be held on Saturday, 11[th ] May 2024, at 2.00pm, at St Mary at Hill Church, London EC3R 8EE, when the following business will be transacted:

ORDINARY BUSINESS:

To adopt the Minutes of the AGM held on Saturday 13[th] May 2023, as published in Antiquarian Horology September 2023.
To receive the accounts.

To receive and consider the Trustees’ Report, and the accounts for the year ended 30[th] September 2023, with the Independent Examiner’s report thereon, and if thought fit to adopt the same.

Election of the Council.

The Members of Council retiring by rotation pursuant to the Society’s Articles of Association are Françoise Collanges, Dr David Rooney, Keith Scobie-Youngs and Richard Stenning.

Françoise Collanges, having been duly nominated by Matthew Read and seconded by Kenneth Cobb, both members, being eligible, offers herself for re-election.

Dr David Rooney, having been duly nominated by Dr Andrew Nahum and seconded by Dr Gloria Clifton, both members, being eligible, offers himself for re-election.

Keith Scobie-Youngs, having been duly nominated by Seth Kennedy and seconded by Dr Andrew Strangeway, both members, being eligible, offers himself for re-election.

Richard Stenning, having been duly nominated by Lee Yuen-Rapati and seconded by Mat Craddock, both members, being eligible, offers himself for re-election.

Re-appointment of Independent Examiner:

To re-appoint as Independent Examiner Martin Yardley FCA, 7 Oak End Close, Southborough, Tunbridge Wells, Kent TN4 0TE.

Dated this 18[th] day of January 2024

By Order of the Council Helen Chapman, Secretary

Appointment of Proxies

I, ……………………………………………………………………………………………

of……………………………………………………………………………………………

a member of The Antiquarian Horological Society hereby appoint the Chairman of the Meeting

or……………………………………………………………………………………………

of……………………………………………………………………………………………

to vote for me and on my behalf at the Annual General Meeting of the Society to be held on the 11[th] May 2024, or at any adjournment thereof.

This form is to be used in respect of the resolutions mentioned below as follows:

Ordinary Business

Resolution No.1 for/against Minutes of 13[th] May 2023 Resolution No.2 for/against Accounts Resolution No.3 for/against Françoise Collanges for/against Dr David Rooney for/against Keith Scobie-Youngs for/against Richard Stenning Resolution No.4 for/against* Re-appointment of Independent Examiner

N.B. 1. *Strike out whichever is not desired.
Unless otherwise instructed, the proxy may vote as they think fit or abstain from voting.
The proxy appointment must be received at 4 Lovat Lane not later than 48 hours before the time appointed for the Meeting.
- Registered Office:
- 4 LOVAT LANE, LONDON, EC3R 8DT

Registered Charity Number 260925

THE ANTIQUARIAN HOROLOGICAL SOCIETY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2023

The trustees, who are also directors of the Society for the purposes of the Companies Act, present their annual report and the financial statements for the year ended 30 September 2023. The trustees have adopted relevant statutory legislation for accounting and reporting by charities in preparing the annual report and financial statements of the Society.

Members of Council and Officers at 30 September 2023

President : Dr. Patricia Fara

Vice-Presidents : D. R. Thompson F.A.H.S., A. A. Treherne F.A.H.S. Directors/Members of Council : Dr. J. G. D. Nye (Chairman); J. D. Betts M.B.E.; F. Collanges; Dr. J. Desborough; S. V. Hines; C. Mann; A. Rolls; Dr. D. J. Rooney; K. Scobie-Youngs; R. Stenning; J. R. Stratton; R. Wren

Secretary : Helen K. Chapman

OBJECTS OF THE SOCIETY, PRINCIPAL ACTIVITY AND ORGANISATION OF OUR WORK

The Society is constituted as a company limited by guarantee and is therefore governed by a Memorandum and Articles of Association.

The Society’s object and its principal activity remain the furtherance of the study of antiquarian horology and dissemination of knowledge in the field of antiquarian horology, as outlined in the Memorandum and Articles of Association. These aims are fulfilled by various means, including a comprehensive library that is open to members and the general public, a free technical enquiry service, an active programme of lectures and meetings, the granting of prizes for the achievement of excellence, the provision of grants, and a range of specialist horological publications.

The Society is run from our offices in London by the Company Secretary, who is advised by a duly elected council and directed by the Society’s rules in conjunction with the requirements of company law and the Charity Commissioners.

TRANSACTIONS AND FINANCIAL POSITION

The financial statements show a net deficit for the year of £19,989 and our reserves stand at £2,967,424 in total.

TANGIBLE FIXED ASSETS FOR USE BY THE SOCIETY

Fixed assets are set out in note 2 to the accounts. No purchases were made during the year.

DIRECTORS AND TRUSTEES

All directors of the company are trustees of the charity, and there are no other trustees. All trustees named above served throughout the year. The Board has the power to appoint additional trustees as it considers fit to do so.

RISK MANAGEMENT

The trustees actively review the major risks which the Society faces on a regular basis and believe that maintaining reserves at current levels, combined with an annual review of the controls over key financial systems, will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks faced by the Society and confirm that they have established systems to mitigate the significant risks.

THE ANTIQUARIAN HOROLOGICAL SOCIETY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2023 (Continued)

TRUSTEES’ RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS

The charity trustees (who are also the directors of The Antiquarian Horological Society for the purposes of company law) are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). In preparing those financial statements, the trustees are required to:

a) select suitable accounting policies and apply them consistently;
b) observe the methods and principles in the Charities SORP;
c) make judgements and estimates that are reasonable and prudent;
c) state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
d) prepare the financial statements on the going concern basis unless it is inappropriate to assume that the Society will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Society and enable them to ensure that the financial statements comply with the Companies Act 2006 and the Charities Act 2011. They are also responsible for safeguarding the assets of the Society and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

RESERVES POLICY

The Reserves Policy was developed by Council in 2015. It is designed to meet the requirements of charity law which stipulate that any income received by a charity should be spent within a reasonable period of receipt. Council should be able to justify the holding of income as reserves.

Care has been taken to ensure the Reserves Policy takes into account the Society’s financial circumstances and other relevant factors, and the level of the Society’s reserves are accordingly monitored on a regular basis. The Reserves Policy will be kept under review to ensure it meets the Society’s changing needs and circumstances.

The ordinary operating expenses of the Society are met from its working capital, the main sources of which are subscriptions, advertising income and Gift Aid recoveries of tax. Council has deemed it prudent to retain an unrestricted General Fund approximately equal to the costs associated with six months of ordinary operation. The balance of the funds of the Society are divided between restricted and designated reserves, which include a Library Fund, an Education Fund, a Publications Working Capital Fund, a Prize Fund, and a Conservation and Research Fund (as set out in Note 13). The balances of the Library, Prize, and Conservation and Research Funds have been allocated so as to fulfil anticipated disbursements over five years, at the end of which the funds will need replenishing. The Publications Working Capital Fund is available to fund the costs of producing books (e.g. editing, designing, proofing and printing) with a view to such funds being recovered (and the fund balance being replenished) through sales, over time. The Education Fund is expected to be used to fund horological research at higher educational establishments.

INDEPENDENT EXAMINERS

A resolution proposing Mr Martin Yardley FCA for re-appointment will be laid before the forthcoming Annual General Meeting.

APPROVAL

This report was approved by the board of directors and trustees on 18 January 2024 and signed on its behalf.

……………………………..

Trustee Dr. J. G. D. Nye (Chairman)

REPORT OF THE INDEPENDENT EXAMINER TO THE MEMBERS OF THE ANTIQUARIAN HOROLOGICAL SOCIETY

I report to the Society’s trustees on the financial statements on pages 6 to 12, which have been prepared under the historical cost convention and the accounting policies set out on page 8.

RESPONSIBILITIES AND BASIS OF REPORT

As described on page 3 the Society’s trustees, who are also the directors for the purposes of company law, are responsible for the preparation of financial statements in accordance with the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the financial statements of the society are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s financial statements as carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

INDEPENDENT EXAMINER’S STATEMENT

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1) accounting records were not kept in respect of the Society as required by section 386 of the 2006 Act; or
2) the financial statements do not accord with those records; or
3) the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that they give a “true and fair view” which is not a matter considered as part of an independent examination; or
4) the financial statements have not been produced in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

……………………………..

Martin Yardley FCA Chartered Accountant

7 Oak End Close, Southborough, Tunbridge Wells, Kent TN4 0TE

18 January 2024

THE ANTIQUARIAN HOROLOGICAL SOCIETY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2023

Restricted Funds £ ‒ ‒ ‒ 227 ‒ ‒ ‒	Designated Funds and Sections £ ‒ 17,413 ‒ 1,814 ‒ ‒ 11,211	General Fund £ 88,330 ‒ 10,306 612 2,199 20,145 ‒	Total 2023 £ 88,330 17,413 10,306 2,653 2,199 20,145 11,211	Total 2022 £ 83,014 12,294 10,256 214 9,391 6,146 150
227	30,438	121,592	152,257	121,465
‒ 53 ‒ ‒ ‒	‒ 2,250 17,883 ‒ 11,584	43,245 ‒ 92,244 4,987 ‒	43,245 2,303 110,127 4,987 11,584	42,218 2,675 90,985 5,309 2,213
53	31,717	140,476	172,246	143,400
174 ‒ 8,622	(1,279) 2,199 113,965	(18,884) (2,199) 2,864,826	(19,989) ‒ 2,987,413	(21,935) ‒ 3,009,348
£8,796	£114,885	£2,843,743	2,967,424	£2,987,413

THE ANTIQUARIAN HOROLOGICAL SOCIETY BALANCE SHEET AS AT 30 SEPTEMBER 2023

Note FIXED ASSETS Tangible assets 2 CURRENT ASSETS Debtors 9 Cash at bank and in hand 11 CREDITORS: Amounts falling due within one year 10 NET CURRENT ASSETS NET ASSETS Represented by: UNRESTRICTED FUNDS General fund Sections Designated funds 12 RESTRICTED FUNDS 13	2023 £ 2,815,641	2022 £ 2,822,488
	14,074 170,866	12,391 185,989
	184,940	198,380
	(33,157)	(33,455)
	151,783	164,925
	£2,967,424	£2,987,413
	2,843,743 31,610 83,275	2,864,826 32,080 81,885
	2,958,628 8,796	2,978,791 8,622
	£2,967,424	£2,987,413

DIRECTORS' STATEMENTS

In approving these financial statements as directors of the company we hereby confirm:

a) that for the year ending 30 September 2023 the company was entitled to the exemption from audit under section 477 of the Companies Act 2006 relating to small companies;
b) that the members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006;
c) that the directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

………………………………. …………………………….

Dr. J. G. D. Nye (Chairman) Mrs H. K. Chapman Director Secretary

Registered no. 541551

THE ANTIQUARIAN HOROLOGICAL SOCIETY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

1. ACCOUNTING POLICIES

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), issued on 16 July 2014, and the Charities Act 2011.

Income recognition

Members' subscriptions and donations are included in incoming resources when they are receivable, except when the donors specify that they must be used in future accounting periods or the donors' conditions have not been fulfilled, in which case the income is deferred.

Resources expended

Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered.

Tangible Fixed Assets

Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives:

ves:
Furniture and Office Equipment	20% on cost
Improvements to Property	10% on the reducing balance
Property	Nil

Expenditure on management and administration of the Society

Administration expenditure includes all expenditure not directly related to the charitable activity. This includes costs of renting and running office premises, staff salaries for administrative staff and accountancy fees.

Sections

The Charity's objectives are enhanced by the Sections, which meet at numerous locations both in the UK and around the world. Each Section maintains its own independent accounts and the totals of the account are incorporated as one separate unrestricted fund.

THE ANTIQUARIAN HOROLOGICAL SOCIETY NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 30 SEPTEMBER 2023 (Continued)

Property £ 2,774,907	Improvements to Property £ 56,356	Furniture and Office Equipment £ 27,984	2022 £ 4,507 1,307 4,706 1,774 Total £ 2,859,247 36,759 6,847 43,606 £2,815,641 £2,822,488
‒ ‒	16,202 4,015	20,557 2,832
‒	20,217	23,389
£2,774,907	£36,139	£4,595
£2,774,907	£40,154	£7,427
		2023 £ 3,545 2,397 12,540 (1,069) £17,413 1,825 17,389 931 £20,145
			£12,294
			1,620 4,068 458
			£6,146

THE ANTIQUARIAN HOROLOGICAL SOCIETY NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 30 SEPTEMBER 2023 (Continued)

5. SURPLUS/(DEFICIT) ON PUBLICATIONS Sales Cost of Sales Costs of new and reprinted publications Surplus on publications Transfer to Publications Working Capital Fund 6. JOURNALS AND REPRINTS Advertising revenue Less: Advertising agent's fees NET INCOME Cost of Sales Journal publishing costs NET COST OF JOURNAL 7. ADMINISTRATION EXPENSES General fund Salaries and related costs (see note 14) Office rents, rates, light and heat Repairs and maintenance Printing, postage, stationery and telephone Marketing and Publicity Subscriptions Archive Project costs College of Arms fees Membership Database Costs Other software costs Insurance Accountancy Independent Examiner's fee Bank charges Miscellaneous expenditure Depreciation	2023 £ 6,033	2022 £ 10,136
	3,834	745
	3,834	745
	2,199 (2,199)	9,391 (9,391)
	‒	‒
	26,860 ‒	28,118 (2,774)
	26,860	25,344
	70,105	67,562
	70,105	67,562
	(£43,245)	(£42,218)
	38,894 6,816 5,034 6,124 398 541 10,374 3,412 3,639 872 2,199 3,654 600 2,620 220 6,847	37,329 7,651 6,692 4,990 240 188 ‒ ‒ 3,339 840 3,340 3,517 600 1,962 177 8,479
	£92,244	£79,344

The costs of the Archive Project and College of Arms have been covered by donations received during the accounting period.

THE ANTIQUARIAN HOROLOGICAL SOCIETY NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 30 SEPTEMBER 2023 (Continued)

7. ADMINISTRATION EXPENSES (Continued)

Sections Meeting and lecturers' expenses Refreshments and social costs Payments for outside visits Administrative costs AGM costs Donations Trade membership Prize awarded Bank charges 8. SOCIETY ACTIVITIES AGM Meeting expenses 9. DEBTORS Advertising revenue – journal VAT recoverable Other 10. CREDITORS: Amounts falling due within one year Trade creditors Accrued expenses Deferred income Social security and other taxation Other	2023 £ 3,673 899 10,778 43 494 ‒ 1,528 250 218	2022 £ 4,848 2,293 360 1,523 254 600 1,513 250 ‒
	£17,883	£11,641
	2,439 2,548	2,746 2,563
	£4,987	£5,309
	10,726 2,380 968	12,330 ‒ 61
	£14,074	£12,391
	10,024 600 17,944 2,278 2,311	12,135 937 15,224 3,609 1,550
	£33,157	£33,455

11. CASH AT BANK AND IN HAND

Included within cash at bank and in hand are monies within the direct control of the Sections amounting to £32,382 (2022 £32,097). An amount of £13,717 (2022 £14,413) is with sections based overseas.

THE ANTIQUARIAN HOROLOGICAL SOCIETY NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 30 SEPTEMBER 2023 (Continued)

12. DESIGNATED FUNDS

12. DESIGNATED FUNDS
Library Fund Education Fund Prize Fund Publications Working Capital Fund Conservation and Research Fund	Balance at 1 October 2022 £ 1,968 54,266 4,788 16,525 4,338	Incoming resources £ 11,257 1,426 105 123 114	Outgoing resources £ (11,584) (83) (2,167) ‒ ‒	Transfers between Funds £ ‒ ‒ ‒ 2,199 ‒	Balance at 30 September 2023 £ 1,641 55,609 2,726 18,847 4,452
	£81,885	£13,025	(£13,834)	£2,199	£83,275

Grants of £11,211 were received towards the cost of books acquired by the Library Fund.

13. RESTRICTED FUNDS

13. RESTRICTED FUNDS
Jim Cowsill Memorial Marcoolyn Alan Shenton Memorial	2,003 4,005 2,614	53 105 69	‒ ‒ (53)	‒ ‒ ‒	2,056 4,110 2,630
	£8,622	£227	(£53)	‒	£8,796

The Jim Cowsill Memorial was established to support library purchases.

The Marcoolyn fund was established to support projects sponsored by the Electrical Horology Group.

The Alan Shenton Memorial was established to support a prize for the author(s) of an article in Antiquarian Horology covering the period since 1840.

14. STAFF COSTS


14. STAFF COSTS Salaries Pension costs	2023 £ 37,943 951	2022 £ 36,423 906
	£38,894	£37,329

The average number of employees during the accounting period was 1 (2022 ‒ 1).

15. RELATED PARTY TRANSACTIONS AND TRUSTEE REMUNERATION

The Trustees received no emoluments (2022 ‒ nil). No travel expenses were reimbursed to Trustees (2022 ‒ nil).