**ISLE OF WIGHT NATURAL HISTORY AND ARCHAEOLOGICAL SOCIETY YEAR ENDED 31 DECEMBER 2020 Charity Registration number 260**
The Isle of Wight Natural History and Archaeological Society, Unit 16, Prospect Centre, Prospect Road, Cowes, Isle of Wight, PO31 7AD is registered with the Ch Commissioners and constituted by a trust deed.
The Charity is administered by a council, comprising:
President: Mr Matthew Chatfield Secretary: Dr Colin Pope Treasurer: Miss Jacqueline Hart
Other members: Mr Jim Baldwin, Mr Paul Bingham, Mrs Jo Bingham, Mr Al Blenk Mr David Bone, Mrs Selena Bone, Miss Natalie Bone, Mr David Fairlamb Mrs Toni Goodley, Mrs Helen Jackson, Mrs Jane Martin, Mrs Margaret Nelmes, Dr Colin Pope, Dr Anthony Roberts, Mr Richard Smout, Mr Dave Trevan and Mrs Hazel Trevan.
New council members are elected at the Annual General Meeting.
The objects of the Charity are to promote, for the benefit of the public, the stud history, geology and archaeology especially in relation to the Isle of Wight and the preservation of all objects of special archaeological and geological interest.
This year has been dominated by the emergence of COVID-19 and the restrictio the Government from March 23rd. This has meant that we had to cancel some centenary celebrations including the 100th Anniversary Conference. However, Society was able to hold 3 general meetings, 11 section meetings and the Reco Conference. Our AGM due to be held on 28th March was postponed and was he guidance from the Charity Commission, with a very limited number of people o We sent out the notice of AGM with the annual accounts as usual and invited co from the membership. The membership was kept abreast of developments by e sent out by email to those members we hold email addresses and the August B half-yearly newsletter, delivered to all our members. Unfortunately we are unab about a third of our members without emails. As soon as we are able, we will re our usual programme of activities.
We have taken on the responsibility for recording all appropriate records on the database for the Isle of Wight Council. The overall aim is to provide a central po contact for any information required to further scientific study.
A visual records section has been set up so that digital photographs of natural archaeology and geology of the Isle of Wight may be recorded with the provena stored for future reference.
We have a wide range of natural history, history, geological and archaeological we encourage our members to borrow.
Matthew Chatfield
President
18.1.21
**ISLE OF WIGHT NATURAL HISTORY AND ARCHAEOLOGICAL SOCIETY YEAR ENDED 31 DECEMBER 2020**
## **Charity Registration num**
## **INDEPENDENT EXAMINERS REPORT TO THE COUNCIL**
I report to the trustees on my examination of the accounts of the Isle of Wight Natural History and Archaeological Society (the Society) for the year ended 31st December 2020.
## **RESPONSIBILITIES AND BASIS OF REPORT**
As the charity trustees of the Society you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect on my examination of the Society's accounts carried out under section 145 of the 2011 Ac and in carrying out my examination I have followed all the applicable Directions given by the Charity Commis under section 145(5)(b) of the Act.
## **INDEPENDENT EXAMINER'S STATEMENT**
I have completed my examination. I confirm that no material matters have come to my attention in connectio with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the Society as required by section 130 of the Act
2 the accounts do not accord with those records; or
I have no concerns and have come across no other matters in connection with the examination to which atte should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:** Carol Gandy 10.2.21 **Name:** Carol A Gandy
## **Address:**
## **Date:**
## **ISLE OF WIGHT NATURAL HISTORY AND ARCHAEOLOGICAL SOCIETY YEAR ENDED 31 DECEMBER 2020**
## **Charity Registration number**
## **RECEIPTS AND PAYMENTSACCOUNTS**
|||**Unrestricted**|**Designated**|
|---|---|---|---|
|**RECEIPTS AND PAYMENTS**|**Notes**|**Funds**|**Funds**|
|||**£**|**£**|
|**RECEIPTS**||||
|Donations||140|-|
|Legacies|4|-|-|
|Subscriptions including tax refund||10,821|-|
|Sale of Publications||28|-|
|iWatchWildlife|6||13,514|
|Archaeological projects||-|1,000|
|Centenary Celebrations|||72|
|Sundry||-|-|
|Write of creditor no longer required||-|-|
|Investment income||415||
|**Total receipts**||11,404|14,586|
|**PAYMENTS**||||
|Cost of the Proceedings||2,998|-|
|Cost of IW Birds||2,150|-|
|Headquarters running costs incl utilities||5,356|-|
|Subscriptions to other societies||30|-|
|Depreciation||-|-|
|Archaeological projects||-|121|
|Recording project||-|50|
|iWatchWildlife|6|-|6,216|
|Centenary celebrations||-|1,388|
|General management costs||419|-|
|Other costs|5|3,900|-|
|**Total payments**||14,853|7,775|
|**Net of receipts/(payments)**||(3,449)|6,811|
|**Cash funds last year end**||13,254|126,079|
|**Cash funds this year end**||9,805|132,890|
1
**ISLE OF WIGHT NATURAL HISTORY AND ARCHAEOLOGICAL SOCIETY YEAR ENDED DECEMBER 2020 Charity Registration number**
## **STATEMENT OF ASSETS AND LIABILITIES AT THE END OF THE PERIOD**
## **Funds reconciliation**
|||**Unrestricted**|**Designated**|**Total**||
|---|---|---|---|---|---|
|||**Funds**|**Funds**|||
|||**2020**|**2020**|**2020**||
|||**£**|**£**|**£**||
|Cash at Bank|31.12.2019|-|126,079|126,079||
|Surplus/(defcit) for year||-|-|-||
|Cash at Bank|31.12.2020|-|126,079|126,079||
|**Bank Balances**||||||
|Bank Deposit Account||||135,414||
|Bank Current Account||||8,311||
|||||143,725||
|**Assets retained for**|**the charity's own**|**use (note only)**||||
|Equipment at cost||||14,641||
|**Liabilities (Designated Funds) (note only)**||||||
|Balance due to iWatchWildlife||||5,134||
|**Signed by one Council Members on behalf of the Council**||||||
||Signature||Print Name||Date of Ap|
||Colin Pope||Colin Pope||18.1.21|
## **NOTES TO THE ACCOUNTS**
## **1 Accounting policies**
## _**General**_
The 2020 accounts are prepared under the Receipts and Payments basis as by the Charity Commissioners and meet the requirements for a charity of ou
The 2019 Accounts were prepared under the historic cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities (SORP)
The effects of Covid-19 and a proposed change in Treasurer are such as to enable the change in basis.
## _**Depreciation**_
Depreciation was previously provided whereby assets were written off over four year on a straight line basis . Depreciation is not in point for a receipts a statement.
## **2 Council members expenses**
Council members may have a second role as section or group leader in the S
No Council members have received reimbursement for expenses in their role member although they may have received reimbursement of expenses as g for activities as such .
**2**
**ISLE OF WIGHT NATURAL HISTORY AND ARCHAEOLOGICAL SOCIETY YEAR ENDED 31 DECEMBER 2020**
**Charity Registration**
## **3 Designated funds**
It is the Society's policy to allocate receipts of an ad hoc nature s legacies or one off specific grants to Designated Funds. The capital will be kept intact until such time as Council identify a suitable application of the funds. Such applications may be of an income or capital nature.
The income from the capital will be added to unrestricted funds a for the benefit of the Society as a whole.
## **4 Donations and legacy**
During 2019 a legacy of £5,000 was received from J Howden. No legacies were received in 2020.
## **5 Other costs**
Printing and stationery costs Information and Computer related Library Section leaders' expenses Hall hire Sundries Coach trip costs
In 2019 the coach trip costs were covered by the participants and sundry figure under income resources
## **6 iWatchWildlife**
We were a participant in a three year project, with the East Wight Partnership, for which expenses were reimbursed. It ended in ear
A new project also called iWatchWildlife commenced in 2020 and the Isle of Wight Area of Outstanding Natural Beauty( IWAONB) an Records Centre (IWLRC)
**3**
## **0747**
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|**2020**
**Total**
**£**
140
-
10,821
28
13,514
1,000
72
-
-
415
25,990
2,998
2,150
5,356
30
-
121
50
6,216
1,388
419
3,900
22,628
3,362
139,333
142,695|**_2019_**
**_Unrestricted Designated_**
**_Total_**
**_Funds_**
**_Funds_**
**_£_**
**_£_**
**_£_**
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_1,000_
_1,000_
_-_
_-_
_-_
_1,067_
_-_
_1,067_
_2,000_
_-_
_2,000_
_-_
_-_
_-_|
|---|---|
||_3,068_
_1,000_
_4,068_|
||_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_3,661_
_-_
_3,661_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_317_
-
317
_1,105_
_-_
_1,105_|
||_5,084_
_-_
_5,083_|
|||
||_13,254_
_126,079_
_139,333_|
**260747**
## _**Total**_
## _**2019 £**_
_139,333 135,001 4,332 139,333 14,641_
_(2,152)_
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|**2020**|**_2019_**|
|---|---|
|1,956|_1,949_|
|1,488|_659_|
|69|_70_|
|-|_-_|
|53|_549_|
|334|_354_|
|-|_1,020_|
|3,900|_4,601_|
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