2023-12-31-accounts - Croydon Natural History And Scientific Society Limited

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150 Directors’ Report 2023 and AGM Notice Croydon Natural History & Scientific Society

NOTICE IS HEREBY GIVEN that the AGM and receipt of the Directors’ Report for the year 2023 will be held in the David Sweet Hall at East Croydon United Reformed Church – Church Hall, Addiscombe Grove, Croydon, on Thursday 25[th] April 2024, commencing at 19:45.

Online and postal voting will be also be available – please see page 4 for details and closing dates. In this Document Agenda for the Annual General Meeting Directors’ Report for 2023 The Society’s Accounts and Accountant’s Report

For a full programme of walks and talks please visit our website on www.cnhss.co.uk

Croydon Natural History and Scientific Society Limited

A company limited by guarantee registered in London No. 922278 Registered Office: 96a Brighton Road, South Croydon, CR2 6AD Registered Email address: information@cnhss.co.uk

Registered charity No. 260739

For ways of contacting the Society online see box on back cover

Croydon Natural History and Scientific Society Limited (A Company Limited by Guarantee Without Share Capital) Financial Statements For the Year Ended 31st December 2023

INDEPENDENT EXAMINER’S REPORT

Report to the directors, who are also the trustees, of Croydon Natural History & Scientific Society (Charity Number 260739; Company Number 922278)

I report to the charity’s directors on my examination of the accounts of the Company for the year ended 31st December 2023, as set out on Accounts pp 2 to 7.

Responsibilities and basis of report

As the charity’s directors and trustees of the Company you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention which give me cause to believe that:

accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
the accounts do not accord with such records; or
the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
the accounts have not been prepared in accordance with the Charities SORP (FRS102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed… ……………………. Date……………………. 13[th] March 2024 Donald Iain MacLeod 22 Bowes Wood FCA New Ash Green Member of the Institute of Chartered Longfield Accountants in England and Wales Kent DA3 8QJ

Donald Iain MacLeod FCA Member of the Institute of Chartered Accountants in England and Wales

CNHSS

Croydon Natural History and Scientific Society Limited (A Company Limited by Guarantee Without Share Capital) Statement of financial activities (including summary income and expenditure account) For The Year Ended 31st December 2023

Notes Income — unrestricted funds Investment income Interest income Subscriptions Donations Book sales Exhibition Grants Bequest [2] Gift Aid [3] Lectures Royalties Expenditure — unrestricted funds Website and computer sundries Meetings Postage and telephone Printing and stationery Rates and rent Electricity Depreciation Repairs and Renewals Proceedings Subscriptions Professional fees Bank charges Examiner’s remuneration Insurance Programmes Bulletins Exhibitions Donations and Grants Sundries Excess of income over expenditure Of which Legacy Fund Of which balance Fund Balances Balance at 1st January 2023 Excess of income over expenditure Balance at 31st December 2023 of which General Fund of which Bennett Fund of which Fagg Fund of which Legacy Fund	2023 Fund £ 4,980 ⅓G=B=F 1,160 ⅓G=B=F 2,701 General 292 General 2,232 Fagg 300 General 261,447 Legacy 0 General 80 General 409 Fagg	2022 £ 4,500 112 3,509 40 724 2,100 50,052 546 310 699
	273,601 £ 185 General 2,337 General 881 General 276 General 424 B/L 1409/–985 3,021 B/L 2544/477 35 General 1,676 B/L 236/1440 0 Fagg 223 General 27,272 G/L 820/26452 0 General 300 General 1,905 G/L 1277/628 771 General 1,480 General 100 General 200 General 9 General	62,592 £ 341 2,840 696 108 B 1,365 B 1,084 47 B 297 655 350 0 0 290 G 1,541 845 1,360 0 100 194
	41,095 232,506 233,435 – 929 2023 £202,165 232,506 £434,671 £53,108 £49,812 £48,264 £283,487	12,113 50,479 50,052 427 2022 £151,686 50,479 £202,165 £56,583 £51,954 £43,576 £50,052

Accounts – page 2

Directors’ Report 2023

Croydon Natural History and Scientific Society Limited (A Company Limited by Guarantee Without Share Capital) Balance Sheet at 31 December 2023

Notes Fixed Assets Tangible Fixed Assets [5] Fixed Asset Investments [6] Current Assets Stocks Debtors Bank and cash [7] Other creditors [8] Net current assets Total assets less current liabilities NET ASSETS Financed by — unrestricted funds General Fund Bennett Memorial Fund C C Fagg Memorial Fund Legacy Fund	2023 £ 1,152 124,638 125,790 2,000 0 334,682 336,682 – 27,801 308,881 434,671 £434,671 53,108 49,812 48,264 283,487 £434,671	2022 £ 1,187 74,638
		75,825 2,000 624 128,544
		131,168 – 4,828 126,340
		202,165
		£202,165
		56,583 51,954 43,576 50,052 £202,165

Accounts – page 3

CNHSS

Croydon Natural History and Scientific Society Limited (A Company Limited by Guarantee Without Share Capital) Balance Sheet at 31 December 2023 (continued)

The company is entitled to exemption from audit for the year ended 31st December 2023 under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit of its financial statements for the year ended 31st December 2023 in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

These financial statements have been approved by Council.

Treasurer ............................................................... B.J. Hawkins

Company Secretary ............................................... I.G. Payne

23 February 2024

Accounts – page 4

Directors’ Report 2023

Croydon Natural History and Scientific Society Limited (A Company Limited by Guarantee Without Share Capital)

Notes to the Accounts

1. Accounting Policies

The accounts have been prepared under the historical cost convention and in accordance with: Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), SORP FRS102, the Charities Act 2011 and the Companies Act 2006 .

INCOME

i. Recognition of income – Income is included in the Statement of Financial Activities (SoFA) when:
The charity becomes entitled to the resources;
It is more than likely that the trustees will receive the resources;
The monetary value can be measured with sufficient reliability.
ii. Offsetting There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS102 SORP or FRS 102.
iii. Grants and donations are only included in the SoFA when the general income criteria are met.
In the case of performance related grants, income must only be recognized to the extent that the charity has provided the specific goods or services as entitlement to the grant only occurs when the performance related conditions are met.
Legacies are included in the SOFA when receipt is probable, that is, when there are sufficient assets in the estate and any conditions attached to the legacy are in the control of the charity or have been met.
iv. Tax reclaims on donations and gifts Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be a part of that gift and is treated as part of the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
v. Income from interest, royalties and dividends. These are included in the accounts when receipt is probable and the amount receivable can be measured reliably.
vi. Income from membership subscriptions Membership subscriptions received in the nature of a gift are recognized in Donations and Legacies. Membership subscriptions which give a member the right to

Accounts – page 5

CNHSS

buy services or other benefits are recognized as income earned from the provision of goods or services as income from charitable activities.

EXPENDITURE

i. Liability Recognition- Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable accuracy.

ASSETS

i. Tangible fixed assets for use by the charity – These are capitalised if they can be used for more than one year. They are valued at cost.
ii. Depreciation – Depreciation is calculated to spread the cost of the following assets over their estimated useful lives at the following rates:
Furniture and equipment – 25% of written down value;
Computer equipment – 25% of purchase value.
iii. Fixed Asset Investments have been valued at cost.
iv. Stocks – Stocks are stated at the lower of cost and net realisable value.
v. Debtors – Debtors are measured on initial recognition at settlement amount.

2. Legacy Fund

During the year, the Society received monies from the bequest of Paul Sowan via the estates of his family which had hereunto not been realised. The monies less expenses are shown as income in the Income and Expenditure Account but are allocated to the Legacy Fund. Further amounts are expected from the bequest when legal ownership of various assets is settled.

3. Gift Aid

Gift Aid has been claimed for the year ending 31 December 2019 but has not yet been received. Gift aid has yet to be claimed for the years ending 31 December 2020 and 31 December 2021. The deadlines for making these claims are 31 December 2024 and 2025 respectively.

4. Related Party Transactions

Where it has proved difficult for the Society to make prompt one-off payments, some expenses have been paid online by individual trustees. All such expenses have subsequently been reimbursed upon proof of payment. There were no other related party transactions during the year (2022 – nil).

Accounts – page 6

Directors’ Report 2023

Notes to the Accounts (continued)

5. Tangible Freehold 96a	Furniture and	Furniture and
Fixed Assets Brighton Road	Equipment			Total
At cost Jan 1 1,046		14,011		15,057
Additions
At cost Dec 31 1,046		14,011		15,057
Depreciation at
January 1 0		13,870		13,870
Charge for year
2023 0		35		35
At 31 Dec 2023 0		13,905		13,905
Net Book Value:
31 Dec 2023 £1,046		£106		£1,152
31 Dec 2022 £1,046		£141		£1,187
The freehold premises are stated	at	cost as, in the directors’ opinion,
market value would not be appropriate.
6. Fixed Asset Investments	Market value		Cost	Cost
	31	Dec 2023	2023	2022
19913 M & G Charibond		22,270	25,000	25,000
8378 Charifund units		120,221	94,638	44,638
(3484 units purchased Dec 2023 for £50,000)
National Savings Bond		5,000	5,000	5,000
	£147,491		£124,638	£74,638
7. Cash at bank		2023	2022
Santander deposit account		67,310	66,926
Bank current account		185,257	20,128
Bank deposit account		81,995	41,370
Cash in hand		120	120
	£334,682		£128,544
8. Creditors: amounts falling due	within one year
		2023	2022
Subscriptions in advance		328	352
Sundry creditors		27,473	4,476
		£27,801	£4,828

Accounts – page 7

CNHSS