## **THE WESTOVIAN THEATRE SOCIETY** **REPORT AND FINANCIAL STATEMENTS** **YEAR ENDED 31ST JULY 2024** **CHARITY NUMBER - 260244** THE WESTOVIAN THEATRE SOCIETY 1 FINANCIAL STATEMENTS YEAR ENDED 31ST JULY 2024 |**Contents**|**Page**|| |---|---|---| |Reference and Administrative Information||2| |Trustees Annual Report||3| |Independent Examiners Report||4| |Statement of Financial Affairs||5| |Balance Sheet||6| |Notes forming part of the financial statements|7 -|10| THE WESTOVIAN THEATRE SOCIETY 2 REFERENCE AND ADMINISTRATIVE INFORMATION YEAR ENDED 31ST JULY 2024 The Trustees present their report and financial statements for the year ended 31st July 2024. ## **CONSTITUTION** The Westovian Theatre Society is a registered charity. ## **TRUSTEES** The Trustees of the charity are its Trustees for the purpose of charity law and throughout this report are collectively referred to as the Trustees. ## **CHARITY NAME** The Westovian Theatre Society ## **CHARITY NUMBER** 260244 ## **BOARD OF TRUSTEES** I A Johnson (Chair) J Dawson J Tippins ## **ACCOUNTANTS** Westwaters 34 Frederick Street Sunderland SR1 1LP ## **BANKERS** CAF Bank THE WESTOVIAN THEATRE SOCIETY 3 ## TRUSTEES REPORT YEAR ENDED 31ST JULY 2024 The Trustees are pleased to present their report together with the financial statements of the charity for the year ended 31st July 2024. ## **Objects of the charity** The Charity is set up for the public benefit, to educate in the dramatic and operatic arts and to further the development of public appreciation and taste in the said arts. ## **Organisation and background** The charity is administered by its board of Trustees. For the year to 31st July 2024, the board was comprised of the Trustees listed at page 2. The charity was registered with the Charity Commission on 1 January 1970 and is governed by its governing document the rules of which were adopted 28 November 1969 as amended 9 December 1977 and 30 October 1991 (Nothing in these rules shall authorise an application of the property of the charity for purposes which are not charitable in accordance with section 7 of the Charities and Trustee Investment (Scotland) Act 2005 and/or section 2 of the Charities Act (Northern Ireland) 2008). ## **Achievements In Year** During the year ended 31st July 2024 Westovian Theatre Society performed several productions all of which were very well received by the viewing public. In particular our production of Jack & The Beanstalk attracted large audiences throughout the pantomime season and was thoroughly enjoyed by attendees of all ages. We were delighted to be the receipients of regional awards from the National Operatic and Dramatic Association (NODA) in the categories of Best Pantomime and Best Drama and a well deserved congratulations to everyone involved. We also took great pride in one our young performers Eva Craig winning the NODA Youth Award and Councillors Award for Best Individual Youth Performance. Well done Eva! As well as putting on our own productions we also hired out our facilities to other parties for various activities of cultural and entertainment value to the community. ## **Future Developments** We will continue to commission productions to be performed in our theatre and to make a contribution to the cultural life of the region. A number of specific plays are scheduled for the coming year and we look forward to these. In line with out charitable objects we will continue to educate members of the public in the dramatic and operatic arts and to attempt to inculculate a wider appreciation of said arts. ## **Trustees Responsibilities** The Trustees are required to prepare financial statements that give a true and fair view of the state of affairs of the charity at the end of the financial year and of its surplus or deficit for that period. In preparing those accounts, the trustees are required to: - select suitable accounting policies and apply them consistently: - observe the methods and principles in the Charities SORP (FRS 102): - make judgements and estimates that are reasonable and prudent: - prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue to operate. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregulariites. 29th October 2024 ………………………………………….. J Dawson Trustee THE WESTOVIAN THEATRE SOCIETY 4 INDEPENDENT EXAMINERS REPORT YEAR ENDED 31ST JULY 2024 We report on the accounts of THE WESTOVIAN THEATRE SOCIETY for the year ended 31st July 2024, which are set on pages 5 to 10. These accounts have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), under the historical cost convention and accounting policies set out on pages 7 and 8. ## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINERS** As the charity's Trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of Charities Act 2011 (the 2011 Act) does not apply. It is our responsibility to state, on the basis of procedures specified in the General Direction given by the Charity Commission under section 145(5)b of the 2011 Act, whether any particular matters have come to our attention. ## **BASIS OF INDEPENDENT EXAMINER'S REPORT** Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently we do not express an audit opinion on the view given by the accounts. ## **Independent examiner's statement** In connection with our examination, no matter has come to our attention: - 1) Which gives us reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and to comply with the accounting requirement of the 2011 Act have not been met; - 2) To which, in our opinion, attention should be drawn in order to enable a proper understanding of accounts to be reached ………………………………………………………….. WESTWATERS 29th October 2024 THE WESTOVIAN THEATRE SOCIETY 5 ## STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE) ## YEAR ENDED 31ST JULY 2024 **----- Start of picture text -----**
TOTAL
UNRESTRICTED DESIGNATED RESTRICTED TOTAL FUNDS FUNDS
Notes FUNDS FUNDS FUNDS 2024 2023
£ £ £ £ £
INCOMING RESOURCES
Incoming resources from generated funds 2
- Voluntary income 4621 0 0 4621 3975
- Activities for generating funds 44097 0 0 44097 41008
- Investment income 412 0 0 412 77
Other Incoming resources 0 0 0 0 0
TOTAL INCOMING RESOURCES 49130 0 0 49130 45060
RESOURCES EXPENDED 3
Activities for generating funds 37871 0 0 37871 30957
Charitable activities 0 0 0 0 0
Governance costs 6398 0 0 6398 7743
TOTAL RESOURCES EXPENDED 44269 0 0 44269 38700
NET INCOMING/OUTGOING RESOURCES 4861 0 0 4861 6360
BEFORE TRANSFERS
NET MOVEMENT IN FUNDS 4861 0 0 4861 6360
TRANSFER BETWEEN FUNDS 0 0 0 0 0
TOTAL FUNDS BROUGHT FORWARD 222362 0 0 222362 216002
TOTAL FUNDS CARRIED FORWARD 227223 0 0 227223 222362
**----- End of picture text -----**
THE WESTOVIAN THEATRE SOCIETY 6 ## BALANCE SHEET YEAR ENDED 31ST JULY 2024 **----- Start of picture text -----**
2024 2023
Notes
Fixed Assets
Tangible Assets 10 140383 143776
Current Assets
Green Room Stock 1524 2072
Stock 312 1231
Debtors and prepayments 10835 3287
Bank Current Account 35673 42377
Bank Current Account Lloyds 10000 0
Building Society Account - Charity 31890 31569
Bank Deposit Account 217 212
Cash in hand 557 759
Total Current Assets 91008 81507
Current Liabilities
Creditors:Amounts falling due within one year 7 4168 2921
4168 2921
Net Current Assets 86840 78586
Net Assets 227223 222362
Funds of the Charity
Restricted funds 9 0 0
Designated funds 9 0 0
Unrestricted funds 9 227223 222362
Total Charity Funds 227223 222362
**----- End of picture text -----**
These accounts have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) These accounts were approved by the Trustees on 29th October 2024 and signed on their behalf by: …………………………………………………… J Dawson TRUSTEE THE WESTOVIAN THEATRE SOCIETY 7 NOTES TO THE ACCOUNTS YEAR ENDED 31ST JULY 2024 ## **1. Accounting Policies** The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the period. ## **(a) Basis of Accounting** The financial statements have been prepared under the historical cost convention in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice. ## **(b) Fund Accounting** - Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. - Restricted funds are subjected to restrictions on their expenditure imposed by the donor. ## **(c) Incoming Resources** All incoming resources are included in statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income. - Voluntary income is received by way of subscriptions, donations and gifts and is included in full in the Statement of Financial Activities when receivable. ## **(d) Resources Expended** Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates: - Costs of generating funds comprise the costs associated with attracting voluntary income. - Charitable expenditure comprises those costs incurred by the charity in the deliverance of its activiites and services for it's beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessart to support them. - Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity. - All costs are allocated between the expenditure categories of the SoFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis i.e. floor areas, per capital or estimated usage. 8 THE WESTOVIAN THEATRE SOCIETY NOTES TO THE ACCOUNTS YEAR ENDED 31ST JULY 2024 ## **(e) Fixed Assets** Tangible fixed assets and depreciation Depreciation is provided at annual rates in order to write off each asset over its estimated useful life. ## **2. Incoming Resources from Generated Funds** |Activities for generating
Surplus on productions
Surplus on other activities
Green Room Income|funds
**Unrestricted**
16437
9140
18520||**Restricted**
0
0
0||**2024 Total**
16437
9140
18520||**2023 Total**
16745
8923
15340|| |---|---|---|---|---|---|---|---|---| ||44097||0||44097||41008|| |Voluntary Income
Subscriptions
Donations
Gift Aid|**Unrestricted**
2800
897
924||**Restricted**
0
0
0||**2024 Total**
2800
897
924||**2023 Total**
2340
841
794|| ||4621||0||4621||3975|| |**3. Resources Expended**
**Basis of Allocation**
Rent and rates
Heat, light & water
Repairs and renewals
Insurance
Postage,printing and stationery
Telephone
Licence fee
Advertising
Accountancy fees
Subscriptions and donations
Bank charges
Cleaning
Sundries
Green room purchases
Depreciation||**Voluntary Income**|**Activities for generating Funds**
2706
9498
5291
2821
960
1178
2625
1478
375
2001
1296
7642|**Advice and Information**|**Chatitable Activities**|**Governance**
1770
60
4568|**2024 Total**
2706
9498
5291
2821
960
1178
2625
1478
1770
375
60
2001
1296
7642
4568|**2023 Total**
2625
7037
5256
2712
406
862
1125
364
1692
750
1140
2508
904
6408
4911| |||0|37871|0|0|6398|44269|38700| 9 THE WESTOVIAN THEATRE SOCIETY NOTES TO THE ACCOUNTS YEAR ENDED 31ST JULY 2024 ## **4. Net Incoming Resources for the Period** This is stated after charging;- **----- Start of picture text -----**
|||| |---|---|---| |2024|2023| |Accountants Fee|1770|1692| **----- End of picture text -----**
## **5. Trustee Remuneration & Related Party Transactions** No Trustee received any remuneration during the year ended 31st July 2024. ## **6. Taxation** As a charity The Westovian Theatre Society is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to it's charitable objects. No tax charges have arisen in the Charity. ## **7. Creditors: Amounts Falling Due within One Year** **----- Start of picture text -----**
|||| |---|---|---| |2024|2023| |Amounts falling due within one year:| |Accruals|4168|2921| |4168|2921| **----- End of picture text -----**
## **8. Analysis of Net Assets Between Funds** **----- Start of picture text -----**
|||||| |---|---|---|---|---| |General|Designated|Restricted| |Funds|Funds|Funds|Total Funds| |Current Assets|91008|0|0|91008| |Current Liabilities|-4168|0|0|-4168| |Net Assets at 31st July 2024|86840|0|0|86840| **----- End of picture text -----**
10 THE WESTOVIAN THEATRE SOCIETY NOTES TO THE ACCOUNTS YEAR ENDED 31ST JULY 2024 ## **9. Movement in Funds** |**Restricted Funds**
Total Restricted Funds
**Designated Funds**
Total Designated Funds
**Unrestricted Funds**
Total Unrestricted Funds
**10.Tangible Fixed Assets**
At 1st August 2023
Additions
Depreciation
At 31st July 2024|**At 1**
**August**
**2023**
**Incoming**
**Resources**
**Outgoing**
**Resources**
**Transfers**
**At 31 July**
**2024**
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
222362
49130
-44269
0
227223
222362
49130
-44269
0
227223
**SL**
**20% RB**
**15% RB**
**Nil dep'n**
Pier Pavillion
Light, Sound
Furniture
Improvements
Development
& Equipment
Fixt & Fittings
To Green Room
Total
102898
6303
9992
24583
143776
0
1175
0
0
1175
-1573
-1496
-1499
0
-4568
101325
5982
8493
24583
140383| |---|---| APPENDIX 1 THE WESTOVIAN THEATRE SOCIETY INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31ST JULY 2024 **----- Start of picture text -----**
2024 2023
£ £
INCOME AND EXPENDITURE
Incoming resources
Surplus on productions 16437 16745
Surplus on other activities 9140 8923
Subscriptions 2800 2340
Donations 897 841
Gift aid 924 794
Interest received 412 77
Total Incoming Resources 30610 29720
Resources Expended
Rent and rates 2706 2625
Heat, light & water 9227 6334
Repairs and renewals 5154 4731
Insurance 2821 2712
Postage,printing and stationery 960 406
Telephone 1178 862
Licence fee 2625 1125
Advertising 1478 364
Accountancy fees 1344 1284
Subscriptions and donations 375 750
Bank charges 60 1140
Cleaning 2001 2508
Sundries 1296 904
Depreciation 4568 4911
35793 30656
Net Movement in Funds -5183 -936
**----- End of picture text -----**
THE WESTOVIAN THEATRE SOCIETY APPENDIX 2 ## INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31ST JULY 2024 ## THE GREEN ROOM **----- Start of picture text -----**
2024 2023
£ £ £ £
INCOME AND EXPENDITURE
Sales 18520 15340
Purchases 7436 6834
Stock Adjustment 206 -426
7642 6408
Gross profit 10878 8932
Overheads
Repairs and renewals 137 525
Heat, light and water 271 703
Accountancy 426 408
834 1636
Net profit/loss 10044 7296
**----- End of picture text -----**