## **THE WESTOVIAN THEATRE SOCIETY**
**REPORT AND FINANCIAL STATEMENTS**
**YEAR ENDED 31ST JULY 2023 CHARITY NUMBER - 260244**
1
THE WESTOVIAN THEATRE SOCIETY FINANCIAL STATEMENTS YEAR ENDED 31ST JULY 2023
|**Contents**|**Page**||
|---|---|---|
|Reference and Administrative Information||2|
|Trustees Annual Report||3|
|Independent Examiners Report||4|
|Statement of Financial Affairs||5|
|Balance Sheet||6|
|Notes forming part of the financial statements|7 -|10|
THE WESTOVIAN THEATRE SOCIETY
2
REFERENCE AND ADMINISTRATIVE INFORMATION
YEAR ENDED 31ST JULY 2023
The Trustees present their report and financial statements for the year ended 31st July 2023.
## **CONSTITUTION**
The Westovian Theatre Society is a registered charity.
## **TRUSTEES**
The Trustees of the charity are its Trustees for the purpose of charity law and throughout this report are collectively referred to as the Trustees.
## **CHARITY NAME**
The Westovian Theatre Society
## **CHARITY NUMBER**
260244
## **BOARD OF TRUSTEES**
I A Johnson (Chair) J Dawson (Appointed 10 October 2022) J Tippins (Appointed 10 October 2022)
## **ACCOUNTANTS**
Westwaters 34 Frederick Street Sunderland SR1 1LP
## **BANKERS**
CAF Bank
THE WESTOVIAN THEATRE SOCIETY
3
## TRUSTEES REPORT
YEAR ENDED 31ST JULY 2023
The Trustees are pleased to present their report together with the financial statements of the charity for the year ended 31st July 2023.
## **Objects of the charity**
The Charity is set up for the public benefit, to educate in the dramatic and operatic arts and to further the development of public appreciation and taste in the said arts.
## **Organisation and background**
The charity is administered by its board of Trustees. For the year to 31st July 2023, the board was comprised of the Trustees listed at page 2.
The charity was registered with the Charity Commission on 1 January 1970 and is governed by its governing document the rules of which were adopted 28 November 1969 as amended 9 December 1977 and 30 October 1991 (Nothing in these rules shall authorise an application of the property of the charity for purposes which are not charitable in accordance with section 7 of the Charities and Trustee Investment (Scotland) Act 2005 and/or section 2 of the Charoties Act (Northern Ireland) 2008).
## **Achievements In Year**
During the year ended 31st July 2023 Westovian Theatre Society performed several productions all of which were well attended and garnered excellent feedback from the viewing public.
In particular our pantomime performance of Sleeping Beauty played to large audiences over an extended period of time and was very well received by young and not so young alike.
The hard work and dedication shown by our members and performers was recognised by the National Operatic and Dramatic Association (NODA) North who presented our organistion with awards for our productions of both Sleeping Beauty and Kindertransport. Well done to all involved!
As well as putting on our in-house productions we also hired out our facilities to other parties for various activities related to the entertainment and cultural benefit of the community.
## **Future Developments**
We will continue to commission productions to be performed in our theatre and to contribute the cultural life of the region. A number of specific plays are scheduled to be performed in the coming year and we look forward to these.
We will also continue to educate members of the public in the dramatic and operatic arts as set out in our charitable objects.
## **Trustees Responsibilities**
The Trustees are required to prepare financial statements that give a true and fair view of the state of affairs of the charity at the end of the financial year and of its surplus or deficit for that period. In preparing those accounts, the trustees are required to:
- select suitable accounting policies and apply them consistently:
- observe the methods and principles in the Charities SORP (FRS 102):
- make judgements and estimates that are reasonable and prudent:
- prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue to operate.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregulariites.
28 October 2023
…………………………………………..
J Dawson Trustee
4
THE WESTOVIAN THEATRE SOCIETY
## INDEPENDENT EXAMINERS REPORT
YEAR ENDED 31ST JULY 2023
We report on the accounts of THE WESTOVIAN THEATRE SOCIETY for the year ended 31st July 2023, which are set on pages 5 to 10. These accounts have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), under the historical cost convention and accounting policies set out on pages 7 and 8.
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINERS**
As the charity's Trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of Charities Act 2011 (the 2011 Act) does not apply. It is our responsibility to state, on the basis of procedures specified in the General Direction given by the Charity Commission under section 145(5)b of the 2011 Act, whether any particular matters have come to our attention.
## **BASIS OF INDEPENDENT EXAMINER'S REPORT**
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently we do not express an audit opinion on the view given by the accounts.
## **Independent examiner's statement**
In connection with our examination, no matter has come to our attention:
- 1) Which gives us reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirement of the 2011 Act have not been met;
- 2) To which, in our opinion, attention should be drawn in order to enable a proper understanding of accounts to be reached
…………………………………………………………..
WESTWATERS
26 October 2023
5
## THE WESTOVIAN THEATRE SOCIETY
## STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE)
## YEAR ENDED 31ST JULY 2023
**----- Start of picture text -----**
UNRESTRICTED DESIGNATED RESTRICTED TOTAL FUNDS TOTAL FUNDS
FUNDS FUNDS FUNDS 2023 2022
£ £ £ £ £
INCOMING RESOURCES
Incoming resources from generated funds
- Voluntary income 3975 0 0 3975 2583
- Activities for generating funds 41008 0 0 41008 26893
- Investment income 77 0 0 77 41
Other Incoming resources 0 0 0 0 0
TOTAL INCOMING RESOURCES 45060 0 0 45060 29517
RESOURCES EXPENDED
Activities for generating funds 30957 0 0 30957 33391
Charitable activities 0 0 0 0 0
Governance costs 7743 0 0 7743 7158
TOTAL RESOURCES EXPENDED 38700 0 0 38700 40549
NET INCOMING/OUTGOING RESOURCES 6360 0 0 6360 -11032
BEFORE TRANSFERS
NET MOVEMENT IN FUNDS 6360 0 0 6360 -11032
TRANSFER BETWEEN FUNDS 0 0 0 0 0
TOTAL FUNDS BROUGHT FORWARD 216002 0 0 216002 227034
TOTAL FUNDS CARRIED FORWARD 222362 0 0 222362 216002
**----- End of picture text -----**
THE WESTOVIAN THEATRE SOCIETY
6
## BALANCE SHEET
YEAR ENDED 31ST JULY 2023
**----- Start of picture text -----**
2023 2022
Fixed Assets
Tangible Assets 143776 145431
Current Assets
Green Room Stock 2072 1646
Stock 1231 298
Debtors and prepayments 3287 2042
Bank Current Account 42377 36046
Building Society Account - Charity 31569 31569
Bank Deposit Account 212 210
Cash in hand 759 380
Total Current Assets 81507 72191
Current Liabilities
Creditors:Amounts falling due within one year 2921 1620
2921 1620
Net Current Assets 78586 70571
Net Assets 222362 216002
Funds of the Charity
Restricted funds 0 0
Designated funds 0 0
Unrestricted funds 222362 216002
Total Charity Funds 222362 216002
**----- End of picture text -----**
These accounts have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)
These accounts were approved by the Trustees on 28 October 2023 and signed on their behalf by:
…………………………………………………… J Dawson
TRUSTEE
THE WESTOVIAN THEATRE SOCIETY
7
NOTES TO THE ACCOUNTS
YEAR ENDED 31ST JULY 2023
## **1. Accounting Policies**
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the period.
## **(a) Basis of Accounting**
The financial statements have been prepared under the historical cost convention in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice.
## **(b) Fund Accounting**
- Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
- Restricted funds are subjected to restrictions on their expenditure imposed by the donor.
## **(c) Incoming Resources**
All incoming resources are included in statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income.
- Voluntary income is received by way of subscriptions, donations and gifts and is included in full in the Statement of Financial Activities when receivable.
## **(d) Resources Expended**
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates:
- Costs of generating funds comprise the costs associated with attracting voluntary income.
- Charitable expenditure comprises those costs incurred by the charity in the deliverance of its activiites and services for it's beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessart to support them.
- Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity.
- All costs are allocated between the expenditure categories of the SoFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis i.e. floor areas, per capital or estimated usage.
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THE WESTOVIAN THEATRE SOCIETY
NOTES TO THE ACCOUNTS
YEAR ENDED 31ST JULY 2023
## **(e) Fixed Assets**
Tangible fixed assets and depreciation
Depreciation is provided at annual rates in order to write off each asset over its estimated useful life.
## **2. Incoming Resources from Generated Funds**
Activities for generating funds
|**Unrestricted**
Surplus on productions
16745
Surplus on other activities
8923
Green Room Income
15340||**Restricted**
0
0
0||**2023 Total**
16745
8923
15340||**2022 Total**
11007
6200
9686||
|---|---|---|---|---|---|---|---|
|41008||0||41008||26893||
|**3. Resources Expended**
**Basis of Allocation**
Rent and rates
Heat, light & water
Repairs and renewals
Insurance
Postage,printing and stationery
Telephone
Licence fee
Advertising
Accountancy fees
Subscriptions and donations
Bank charges
Cleaning
Sundries
Green room purchases
Depreciation|**Voluntary Income**|**Activities for generating Funds**
2625
7037
5256
2712
406
862
1125
364
750
2508
904
6408|**Advice and Information**|**Chatitable Activities**|**Governance**
1692
1140
4911|**2023 Total**
2625
7037
5256
2712
406
862
1125
364
1692
750
1140
2508
904
6408
4911|**2022 Total**
2192
4043
11399
3001
79
692
693
910
1620
305
736
3819
580
5678
4802|
||0|30957|0|0|7743|38700|40549|
9
THE WESTOVIAN THEATRE SOCIETY
NOTES TO THE ACCOUNTS
YEAR ENDED 31ST JULY 2023
## **4. Net Incoming Resources for the Period**
This is stated after charging;-
**----- Start of picture text -----**
2023 2022
Accountants Fee 1692 1620
**----- End of picture text -----**
## **5. Trustee Remuneration & Related Party Transactions**
No Trustee received any remuneration during the year ended 31st July 2023.
## **6. Taxation**
As a charity The Westovian Theatre Society is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to it's charitable objects. No tax charges have arisen in the Charity.
## **7. Creditors: Amounts Falling Due within One Year**
|Amounts falling due within one year:
Accruals|**2023**
**2022**
2921
1620
2921
1620|
|---|---|
## **8. Analysis of Net Assets Between Funds**
|Current Assets
Current Liabilities
Net Assets at 31st July 2023|**General Funds**
**Designated**
**Funds**
**Restricted**
**Funds**
**Total Funds**
81507
0
0
81507
-2921
0
0
-2921
**78586**
**0**
**0**
**78586**|
|---|---|
10
THE WESTOVIAN THEATRE SOCIETY
NOTES TO THE ACCOUNTS
YEAR ENDED 31ST JULY 2023
## **9. Movement in Funds**
|**Restricted Funds**
Total Restricted Funds
**Designated Funds**
Total Designated Funds
**Unrestricted Funds**
Total Unrestricted Funds
**10.Tangible Fixed Assets**
At 1st August 2022
Additions
Depreciation
At 31st July 2023|**At 1 August**
**2022**
**Incoming**
**Resources**
**Outgoing**
**Resources**
**Transfers**
**At 31 July**
**2023**
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
216002
45060
-38700
0
222362
216002
45060
-38700
0
222362
**SL**
**20% RB**
**15% RB**
**Nil dep'n**
Pier Pavillion
Light, Sound
Furniture
Improvements
Development
& Equipment
Fixt & Fittings
To Green Room
Total
104471
4622
11755
24583
145431
3256
3256
-1573
-1575
-1763
-4911
102898
6303
9992
24583
143776|
|---|---|
APPENDIX 1
THE WESTOVIAN THEATRE SOCIETY
INCOME AND EXPENDITURE ACCOUNT
YEAR ENDED 31ST JULY 2023
**----- Start of picture text -----**
2023 2022
£ £
INCOME AND EXPENDITURE
Incoming resources
Surplus on productions 16745 11007
Surplus on other activities 8923 6200
Subscriptions 2340 1660
Donations 841 382
Gift aid 794 541
Interest received 77 41
Total Incoming Resources 29720 19831
Resources Expended
Rent and rates 2625 2192
Heat, light & water 6334 3677
Repairs and renewals 4731 9805
Insurance 2712 3001
Postage,printing and stationery 406 79
Telephone 862 692
Licence fee 1125 693
Advertising 364 910
Accountancy fees 1284 1224
Subscriptions and donations 750 305
Bank charges 1140 736
Cleaning 2508 3819
Sundries 904 580
Depreciation 4911 4802
30656 32515
Net Movement in Funds -936 -12684
**----- End of picture text -----**
THE WESTOVIAN THEATRE SOCIETY
APPENDIX 2
INCOME AND EXPENDITURE ACCOUNT
YEAR ENDED 31ST JULY 2023
THE GREEN ROOM
**----- Start of picture text -----**
2023 2022
£ £ £ £
INCOME AND EXPENDITURE
Sales 15340 9686
Purchases 6834 6424
Stock Adjustment -426 -746
6408 5678
Gross profit 8932 4008
Overheads
Repairs and renewals 525 1594
Heat, light and water 703 366
Accountancy 408 396
1636 2356
Net profit/loss 7296 1652
**----- End of picture text -----**