## Catworth Village Hall Meeting and Annual General Meeting Tuesday October 22nd, 2024 Attendees Andrew Moore – Chair Stephen Cawdell – Vice-Chair Diana Warren – Treasurer Angela Cawdell – Secretary Judith Hurley John Hurley Mike Brazell Claire Exton Claire Millington Fiona Caithness Annabel Jones Belinda Moore Apologies for absence Claire Exton Claire Millington Election of Committee and Officers Chair: Andrew Moore. Proposed: Judith Hurley 2[nd] Diana Warren Vice-Chair: Stephen Cawdell. Proposed: Judith Hurley. 2[nd] Diana Warren Treasurer: Diana Warren. Proposed: Andrew Moore 2[nd] Judith Hurley Secretary: Angela Cawdell. Proposed: Andrew Moore 2[nd] Mike Brazell Committee members Andrew Moore Diana Warren Claire Exton Stephen Cawdell Angela Cawdell Judith Hurley Mike Brazell Fiona Caithness Belinda Moore Annabel Jones All proposed by John Hurley and 2[nd] by Andrew Moore Claire Millington has resigned from the committee due to reduced availability Approval of minutes of previous Annual General meeting First approval by Belinda Moore Second approval by Stephen Cawdell Approval of minutes of previous Village Hall Meeting First approval by Andrew Moore Second approval by Mike Brazell Review of action tracker: Completed by AM, all actions closed ## Chairmans report The Committee met four times in the year. Nothing stays the same, New Years Eve 2023/4 saw another booking for a village New Years Eve party however with Jemma and Richards move to the Racehorse that could be the new venue for it in future. After a few years of Pop-up Pub that too has closed with the reopening of the Racehorse. We wish Jemma and Richard all the best with their new venture. Aside form this, booking continue healthily, and we welcome Sarah’s entry level sign language course. Usage remains strong and whilst lower than last year is higher than 21/22, justifying our investment in this vital village facility. The refurbishment of the west lobby was completed to budget earlier this year mostly funded by a Land Fill grant from Thalia (previously Amey). The PV project continues with exploration of grant funding via PECT, and resolution of some of the technical challenges. 2024 also saw the five year (actually six year) refresh of the paintwork inside and out returning the Hall to showroom condition. I would like to thank the Committee for their support throughout the year, and particularly Diana Warren who continues with the roles of Treasurer and Bookings Secretary. Thanks also to Jeff Wardle for continuing with the stewardship of the Village Hall website. ## Treasurers Report Mary Matthews has passed the Accounts. ## General Income Regular users continue to provide a steady income. The Christian Group leads the Income List at £1,442, second is Palette and Brush at £1,385 and Coffee Mornings/Monthly Markets take third place at £1,022.50 (income minus costs) – all significant amounts. The cancellation of three Monthly Markets and lower attendance at them generally has contributed towards this year’s lower figure. Private Hires: three private parties (including New Year’s Eve) plus two elections, two funeral wakes, two band practices and occasional use by book club/author groups. Plus model railway testing, Brington Beavers and a wedding in September! Great Catworth Charity’s annual donation £420.00 cheque was received in January. Village Lunches brought in a total profit of £518 against the previous year’s figure of £381 – an excellent result in spite of rising costs etc. ## Post AGM Inclusion It should be noted that I failed to acknowledge the Cinema Club’s generous donations throughout the year amounting to £505.30. My sincere apologies for this omission and I am sure the Committee joins me in expressing our gratitude to the Club for these donations and its continued support. ## General Costs We continue to pay our insurance via Direct Debit. The annual contract with our insurers, Allied Westminster, commences at the end of June and the annual charge has decreased from £1,083 to £1,016, a discounted rate due to our taking up a Surveyor’s Rebuild Cost Assessment last December. FYI £1,083 is only £91.00 more than we paid for our insurance with another company back in 2013. Electricity – our four year contract in place with SSE expired at the end of July and we have now entered a new two year contract with higher costs.per unit as follows: Daytime at c.0.17 per unit has risen to c.0.36 per unit Eves/weekends at c.0.14 per unit has risen to c.0.31 per unit As before this contract was arranged by Utility Aid but from now on payments will be collected by Direct Debit on a quarterly basis. ## Large Expenses: Building work/Electrics/Lobby relates to all expenses incurred in the upgrade of the lobby, wifi cupboard and electrics for the debrillator installation. Breakdown as follows: Electrician £582. Builders £12,213,60. The Chairman applied for and we received a grant of £10,336 from CCF Thalia after making a CTP payment of £1,135.86 to them. Higher miscellaneous costs include the purchase and installation of a new fridge (£584), the defibrillator (£2,802) and bin collection (£244). Maintenance costs include Aircon/Heating maintenance and a further repair call-out (£439), replacement of a kitchen tap and fixing the disabled toilet (£127), electrical portable appliance testing (£200) and decorating the hall (£5,975). Repairs to the slate roof cost £168 and grounds vegetation clearance cost £60. Comments: MB queried the bequest from Nancy. AM has not heard anything for several weeks. Expected when her house sale has been finalised. AM noted the grateful thanks of the Committee to the executors. Events and activities Quilters – no changes Coffee mornings – no changes Christian Group – no changes Games Night – no changes Yoga – no changes Palette and Brush – Chirria continues to run this group Strength and Balance – Groups have been booked for the next six months Indoor Market– no changes Cinema Club – Variable attendance is noted, a meeting is due to be held to discuss future showings. Bowls Club – no changes Village lunch – Christmas lunch is booked for November 26[th] . Introduction to sign language – this course has started and is going well. Next plan is for the advanced level, however the tutor is not qualified to deliver this, although is considering it. Murder Mystery – all agreed that this was an excellent event. Discussion was held about food allergies and ingredients; all attendees were asked to provide details of any dietary needs. One person was allergic to sesame seeds but had not informed anyone and also had not booked their palace in advance. ## Future events: Craft Fayre: JH updated that 19 stalls were booked, and volunteers were needed for support. Payment methods were discussed, JH will give DW the details of a person who has a card payment machine to discuss this method further. SC has an old mobile phone that he will install the Square App onto. Pantomime – booked for March 27 – 29, with the stage being set up on March 16[th] . Village Lunch - Bookings planned for 2025: March 11[th] , July 15[th] and November 25[th] Quiz Night – All agreed that another Quiz Night would be positive, AM agreed to ask Pam and Geoff Wardle. ## Maintenance and development Solar panels and battery storage – nil raised Grant possibilities – nil raised Net Zero Strategy – nil raised AOB Nil raised Meetings for 2025 January 14[th] April 8[th] July 8[th] October 14[th] CATWORTH VILLAGE HALL ACCOUNTS 2023/2024 Accounts 1st October to 30th September |CATWORTH VILLAGE HALL ACCOUNTS 2023/2024
Accounts 1st October to 30th September||||||||| |---|---|---|---|---|---|---|---|---| |General Income
General Lettings (regular bookings)
Quilters
Bowls Club
Parish Council
PCC / Healthy Church / Benefce
CATS
Yoga Friday
Games Club
Cofee Mornings/Indoor Market
Pop-up Pub
Catworth in Sttches
Palete and Brush Oil Paintng
HDC Right Start
Christan Group
Village Lunches
Cinema Club
Sign Language Classes
Private Hire (one of bookings)
Catworth Charity Grant
Re -Cycling credits
Hire of Tables, Chairs, Glasses etc.
Interest on Deposit account
Miscellaneous
Sub Total
Fundraising Income
Banquet
Craf Fayre
Murder Mystery
Tea Party / Bake Of
Wine Tastng
Quiz Night
Bridge Afernoon
Produce Show
Sub Total
Donatons
Buy a Brick
Corporate Buy a Brick
Donatons/Legacies
GifAid Repayment
Grants/Pledges
Sub Total
Summary
Balance as at 30.9.23 **
General Income
General Costs
Fundraising Income
Fundraising Costs/Grant CTP
Donatons/Legacies
New Loans
Balance c/f
Cheques not banked at end of Year
Cash not banked at end of Year
Paid out cheques not banked at
end of Year
Bank Statement at 30.9.24 - balance
as per Current Account
Current Account Balance at 30.9.24|20|23/24 ytd
£10,797.0
£500.00
£658.00
£379.00
£276.00
£952.00
£899.50
£77.00
£1,413.52
£306.00
£68.00
£1,385.00
£630.00
£1,442.00
£1,305.74
£505.30
£48.00
£1,765.50
£420.00
£0.00
£20.00
£417.64
£34.79
£13,502.9|INCOME
6






















9








7





0
7






3




|2022/23
£10,474.47
£588.00
£652.00
£480.00
£35.00
£810.50
£754.50
£75.00
£2,174.85
£612.00
£191.50
£940.00
£550.00
£1,279.00
£1,127.02
£205.10
£0.00
£1,293.50
£420.00
£0.00
£30.00
£213.22
£0.00
£12,431.19
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00|General Costs
Service/Maintenance/Window Clean
Licenses (Music/Drinks/TV) & Memberships
Advertsing
Electricity
Council Tax
Anglian Water
Insurance
Hall Cleaning
Cofee Mornings/Indoor Market
Fire Safety
Bank Account Maintenance Charge
Website Domain + Hallmaster
Miscellaneous
Village Lunches
Building Work / Electrics / Lobby|20|COSTS
23/24 ytd
£6,970.00
£324.92
£22.00
£855.23
£64.84
£234.25
£1,091.00
£886.60
£391.01
£0.00
£64.00
£289.87
£3,845.56
£787.86
£12,795.60|2022/23
£3,276.81
£474.85
£0.00
£1,179.67
£61.15
£152.69
£957.86
£636.00
£368.96
£86.95
£60.80
£222.38
£2,538.04
£746.26
£0.00| ||
|||||||| ||||||Sub Total
Fundraising Costs
Banquet
Christmas Craf Fayre
Murder Mystery
Tea Party / Bake Of
Wine Tastng
Quiz Night
Bridge Afernoon
Produce Show
Grant - Contributng Third Party
Sub Total
Annual Maintenance
Electrical
…….
…….
…….
Sub Total
Locaton of funds
Deposit held by Media Bank (for Film Shows)
Cash (held by Cinema Club)
Cash in Cofee Money kity as at 30.9.24
Current account
Deposit Account
Total
Allocaton of funds
Annual Maintenance

General funds
Total|£|£28,622.74
£0.00
£0.00
£0.00
£0.00
£420.14
£164.46
£0.00
£0.00
£1,135.86
£1,720.46
£0.00
£0.00
£0.00
£0.00
£0.00
£150.00
£200.00
£63.75
£4,116.66
at 3
£23,183.82
£27,714.23
5,000.00
£22,714.23
£27,714.23|£10,762.42
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
0.9.24| |||£0.00
£0.00
£0.00
£0.00
£630.20
£538.77
£0.00
£0.00
£1,168.9
£0.00
£0.00
£1,400.00
£0.00
£10,326.00
£11,726.0||||||| |||£31,659.4
£13,502.99
-£28,622.74
£1,168.97
-£1,720.46
£11,726.00
£0.00
£27,714.2||||||| |||£0.00
£0.00
£0.00
£4,116.66
£4,116.66||||||| |||||||||| |Sub Total|£28,622.74|£10,762.42| |---|---|---| |Fundraising Costs||| |Banquet|£0.00|£0.00| |Christmas Craf Fayre|£0.00|£0.00| |Murder Mystery|£0.00|£0.00| |Tea Party / Bake Of|£0.00|£0.00| |Wine Tastng|£420.14|£0.00| |Quiz Night|£164.46|£0.00| |Bridge Afernoon|£0.00|£0.00| |Produce Show|£0.00|£0.00| |Grant - Contributng Third Party|£1,135.86|| |Sub Total|£1,720.46|£0.00| |Annual Maintenance||| |Electrical|£0.00|£0.00| |…….|£0.00|£0.00| |…….|£0.00|£0.00| |…….|£0.00|£0.00| |Sub Total|£0.00|£0.00| |Locaton of funds||| |Deposit held by Media Bank (for Film Shows)|£150.00|| |Cash (held by Cinema Club)|£200.00|| |Cash in Cofee Money kity as at 30.9.24|£63.75|| |Current account|£4,116.66|at 30.9.24| |Deposit Account|£23,183.82|| |Total|£27,714.23|| |Allocaton of funds||| |Annual Maintenance|£ 5,000.00|| |General funds|£22,714.23|| |Total|£27,714.23|| INDEPENDENT EXA.MIINER'S REPORT TO THE COMMIThEE OF CATWORTH VILLAGE HALL I report on the accounts of Catworth Village Hall for ihe year ended 30 September 2024. Respeclive responsibilitics of trustees and ex*min¢r The Hall's Commitlee is responsible for the preparalion of the accounts. The Hall's Commitie¢ consider ihat an audit is noi required for this year under section 144(2) of the Ch￿itIeS Aci 2011 (Ih¢ 201 l Acl) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Act to follow the procedure5 laid down in the general Directions given by the commission under s¢¢tion 145{5)(b) of the 201 l Act to state whether particular matier5 have come to my attention Basis of independent examiner's report M). cxaminalion ￿'aS carrild oul in aLcordance with the general Directions given by ihe Charity commission. An examination includes a review of the accounting records kepi by the charity and a comparison of the accounls presenled with those records. It also includes consideration of any unusual ilems or disclosur¢s in (he accounts. and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence Ihai would be required in an audit and consequently no opinion is given as to whether the accounts present a 'tNe and fair view, and the report is limited io those matlers set out in the next slalemeni. Independent ex*miDer's statement In connection with my examination. no matl¢r has come to my atl¢ntion". (i) which gives me reasonable cause to believe thai in any material respeci the requiremenis.. to keep accounting records in accordance with section 130 of the 2011 Act and to prepare accounls which accord wilh the accounting records and comply with the accounting requirements of Ihe 2011 Act have not been mei or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached (2) Name: Relevani professional qualificalion or body: Address- Date.. bo Ib l is