## **Trustees' Annual Report for the period** Period start date Period end date 1 January 2021 31 December 2021 **T From o** ## Section A Reference and administration details **Charity name** Over & Nether Compton Memorial Hall **Other names charity is known by** **Registered charity number (if any)** 260046 ## **Charity's principal address** Nether Compton Sherborne Dorset **Postcode DT9 4QA** ## **Names of the charity trustees who manage the charity** **Dates acted if not for Name of person (or body) entitled Trustee name Office (if any) whole year to appoint trustee (if any)** 1 Lynn Carter Chair Village Hall Committee - 2 Ursula Fleming Treasurer - 3 Carol Hazell Secretary - 4 Sandra Deacon Vice Chair - 5 Ethel Abbott Booking Secretary - 6 Ellen Hughes - 7 - 8 - 9 10 11 12 13 March **2012** **TAR** 1 14 15 16 17 18 19 20 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** Michael Goodden Michael Fleming Terry Deacon Rev’d David Bond ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted 1947 agreed conveyance setting out detailed management (eg. trust, association, company) Trustee selection methods As detailed in constitution (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** March **2012** **TAR** 2 You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** “For any purpose or purposes calculated to promote spiritual, moral, intellectual or physical improvement or welfare, or the reasonable recreation, advantage or benefit of the parishioners of Over & Nether Compton” March **2012** **TAR** 3 Coffee mornings Village Hall meetings Hall Development meetings Soup lunches Artsreach productions Parish Council meetings Village Hall AGM Village Meeting Village Hall fundraising events Maintenance sessions Harvest supper Polling Station Children’s re-school playgroup **Summary of the main activities** Arts club **undertaken for the public** Dance Fit sessions **benefit in relation to these** Private functions **objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** In addition to the committee, we have a group of approx 40 “Helping Hands”, who assist and help with events, maintenance, grass cutting. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 4 Section D Achievements and performance **Summary of the main achievements of the charity during the year** After successful local fundraising and grants ( Viridor & ACRE), the main hall was upgraded in phase 1, including 3phase electricity supply, rewiring of the hall, installation of new storage heaters, WiFi, tanking and insulation of walls and loft, restoration of wood flooring, new wood panelling, new curtains and removal of septic tank and access to mains drainage. The project was completed on time and on budget during lockdown. The hall re-opened in August and is well used again. March **2012** **TAR** 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** **Details of any funds materially in deficit** The trustees have a policy that £6000 is always kept as a reserve, to cover outgoing for one year such as insurance, maintenance, electricity, water, in case of unexpected hall closure. At present funds are higher, due to fundraising for phase 2, the update of the backstage areas. ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Ursula Fleming **Full name(s)** Mrs Ursula Fleming March **2012** **TAR** 6 **Position (eg Secretary,** Treasurer **Chair, etc)** **Date** 4th April 2021 March **2012** **TAR** 7 ia. R1* t7llb7.7• 7JT.F• O¥¢r& NotherConw£m Momorfol H81 FundrJl•kw Fthanc1•l8*at￿rrtforv•ur￿l E1W41.7J W14J4 Èic•w CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Over & Nether Compton Memorial Hall On accounts for the Jpar ended 31st Decrnber 2021 Charity no {rf any) 260046 Set out on pages 3ki Lp I report to the trustees on my examination of the accx)unts of the above harity (Ihe Trusf) for the year ended l i Responsibilities arKI As the charity trustees of the Trust, you are responsible for the preparation basis of report of the ac(x)unts in acccffdance with the requirements of the Charities Act 2011 (Ihe Acr). I report in resped of my eyarninatton of the Trusfs accounts ￿rrIed out under section 145 of U)e 2011 Act and in carying out my examination, I have fdlowed the ap￿ICable DirectKJns given by the Charity CommKssion under section 145(5Kb) of the A I have completed my examinatK)n. I confirm that no material matters have me to my attention (other than that disdosed below") in connection with the examination vthi(* gives me cause to believe that in. any material Independent examinerfs ststement accounting re(x)rts were not kept in acccydance with section 130 of the Act or the accounts do rKJt with the ac4x)unting records I have no ￿)n¢eMS and have come al￿ss no other Tnatters in connection with the examination to vthich attentton should be dravm in order to enable a proper understanding of Ihe a(￿Unts to be reached. . Please delete the words in Ihe brackets rflhey do nol apply. Signed: Name: DAN) i£L 6AkE£ CA Relevant professional qualification(s) or boty (rfany): CA ILAS Address: IA HIGHÉR CttEAP SI£é6T 018 35 514É£ 6ts£wJC tk£si7 IER October 2018 Section B Disclosure Only complete rf the examiner needs to highlight matters of (x)ncem (see CC32. Independent examination of tharity acC￿nts. directions and guidance for examiners). Give here brlef details of any items that the examiner wishes to disclose. IER October 2018