## **Trustees' Annual Report for the period** Period start date Period end date 1 1 2020 31 12 2020 **From To** ## Section A Reference and administration details **Charity name** Over & Nether Compton Memorial Hall ## **Other names charity is known by** **Registered charity number (if any)** 260046 **Charity's principal address** Nether Compton Sherborne Dorset **DT9 4QA** ## **Names of the charity trustees who manage the charity** |**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
1 Lynn Carter
Chair
2 Ursula Fleming
Secretary
1/1/20 - 31/5/20
3 Ursula Fleming
Treasurer
1/6/20 start date
4 Carol Hazell
Secretary
1/6/20 start date
5 Sheila Fitzgerald Treasurer
1/1/20 - 31/5/20
6 Sandra Deacon
Vice Chair
7 Ethel Abbott
Booking Secretary
8 Ellen Hughes
9 Judy Chellew
1/1/20 - 30/9/20
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
1 Lynn Carter
Chair
2 Ursula Fleming
Secretary
1/1/20 - 31/5/20
3 Ursula Fleming
Treasurer
1/6/20 start date
4 Carol Hazell
Secretary
1/6/20 start date
5 Sheila Fitzgerald Treasurer
1/1/20 - 31/5/20
6 Sandra Deacon
Vice Chair
7 Ethel Abbott
Booking Secretary
8 Ellen Hughes
9 Judy Chellew
1/1/20 - 30/9/20
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
1 Lynn Carter
Chair
2 Ursula Fleming
Secretary
1/1/20 - 31/5/20
3 Ursula Fleming
Treasurer
1/6/20 start date
4 Carol Hazell
Secretary
1/6/20 start date
5 Sheila Fitzgerald Treasurer
1/1/20 - 31/5/20
6 Sandra Deacon
Vice Chair
7 Ethel Abbott
Booking Secretary
8 Ellen Hughes
9 Judy Chellew
1/1/20 - 30/9/20
10
11
12
13
14
15
16
17
18
19
20|**Name of person (or body) entitled**
**to appoint trustee (if any)**
Village Hall Committee| |---|---|---|---| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||| ||**Name**|**Dates acted if not for whole year**|| ||Michael Goodden
Michael Fleming
Terry Deacon
Rev’d David Bond||| ||||| ||||| March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted 1947 agreed conveyance setting out detailed management (eg. trust, association, company) Trustee selection methods As detailed in constitution (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - Agreed maintenance document - Risk assessment for COVID-19 - Approved by local fire brigade a fire risk policy - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** “For any purpose or purposes calculated to promote spiritual, moral, intellectual or physical improvement or welfare, or the reasonable recreation, advantage or benefit of the parishioners of Over & Nether **Summary of the objects of the** Compton” **charity set out in its governing document** March **2012** **TAR** 2 Coffee mornings Village Hall meetings Hall Development meetings PCC meetings Soup lunches Artsreach productions Parish Council meetings Open garden events Village breakfast Village Hall AGM Village Hall fundraising evens Private functions Maintenance sessions **Summary of the main activities** Xmas drinks **undertaken for the public** Harvest supper **benefit in relation to these** Church events (as they have no hall) **objects (include within this** Polling Station **section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** Before COVID - fund raising and regular coffee mornings etc The steering group working on the redevelopment and upgrading of hall have continued during the dear and are awaiting the outcome of 1 grant application, having been successful with a grant application of £10k already. The hall has been closed since March 2020 but has been regularly checked for safety and security. Member of our Helping Hands team (approx 40 volunteers) have helped under COVID compliant conditions to maintain the hall grounds. A weekly medical prescription collection and distribution service was set up by some members of the committee, as well as help with shopping and home deliveries guidance from local companies. March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the charity’s** The trustees have a policy that £6000 is always kept in the reserve **policy on reserves** account, to cover outgoings for one year such as insurance, maintenance, electricity, water in case of unexpected hall closure . **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s)** Lynn Carter **Full name(s)** Mrs Lynn Carter **Position (eg Secretary, Chair,** Chair **etc)** **Date** 9th March 2020 March **2012** **TAR** 5 Over & Nether Compton Memorial Hall Fund Raising Appeal Financial Statement for Year 2020 Year Endlng De¢8mber 2020 Balance b/Md Income Events Donation8 Gift Ald Grants Local Compan168 Prevlous Year 2019 £2,721,40 £6,211.00 £400,00 £6,546.33 £889.00 £2,705.00 £300.00 £2,175.00 £890.00 £30.00 £500.00 10,840.33 £1 CI,840.33 £13,561.73 Total £3,595,00 £3,595.00 Eg,806.00 Expendllure EO.00 Launch Party Invlt88 Bat Survey Archlte¢t Land Sutvey £36.00 £237.60 £5,275.00 £1,536.00 Total Qrand Totsl £0.00 £0.00 £13,661.73 £7,084.80 £7,084.60 £2,721.40 Bank Account £13,561.73 Treasurer: Examln8d & found correct.. Qkno.. tCoTh. Over & Nether Compton Memorlal Hall Financial Statement for Year 2020 Year Endlng December 2020 Prevlou8 Year 2019 Balance blfwd In¢ome Events Hall Hlre ArtsR6ach 100 Club Bank Inler88t Donallons Development Grants GiftAid Totsl Totsl Incl. blfwd £14,226.43 £15,009.69 £1,195.40 E450.00 £780.00 £3,546.00 11.48 £120.00 £750.00 £10,000.00 £276.25 17,129.13 £3,029.15 £2,410.40 E999.00 £3,060.00 £20.83 £1,372.00 E4,311.00 £0.00 £o,00 £15,202,38 £17,129.13 £31,355.08 £15,202.38 £30,212.07 Expondlturo Events Donations Malnlen&nc8 Sundr188 Insurance Water Electri¢lty Development Performing Rights Art5Reach 100 Club Totsl £154,10 £o,00 £2,143.69 E170.92 £725.88 £92.32 £1,053.91 £750,00 £131.96 £555.00 £1,820.DO £7,597.78 £1,155.20 £335.70 £2,674.93 £0.00 £682.97 £85.81 £1,889.58 £6,211.00 £253.85 £876.80 £1,820.00 £15,985.84 Trea8urer'. o.-Q £7,$97.78 £15,985.64 Examlned & found correcl,, Total Incom• Total Expens08 SurpluslDeflcit Cash/Bank Balance clfwd Reserve Alc £20,429.03 Current AJC £3,282.61 Cash £46.14 Totsl £23,757.78 £17,129.13 £7,697.78 £9,531.35 £15,202.38 £15,958.64 -E756.26 £10,417.55 £3,601,59 £207,29 £14,226.43 C4i<- £23,767.78 £14,226.43 CHARITY COMMISSION i Independent examiner's report on the FOR ENGLAND AND WALES I accounts Section A Independent Examiner's Report Report to the trusteesl members of OVER & NETrIER COMPTON MEMORIAL HALL On accounts for the year ended 31° D&%mber 2020 Charity no (rf any) 260046 Set out on pages 3to5 I report to the trustees on my examination of the accounts of the above charity (Ihe Trust") for the year end￿ 3111212020. Responsibilities and basis of reM>rt As the thattty's trustees, you are responsible for the preparation of the accounts in ￿rdan￿ WTth the requirements of the Charities Act 2011 (Yhe Acr). I rep￿ in respert of my examination of the TNsfs ac£x)unts ￿rried OLrt under sedion 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Inde￿￿nt I have uJmFleted my examin*on. I confirm that no matenal matters have examiner's statement come to my attention in cOnn￿li0n wrth the ex￿InatIon which gives me cause to believe that in, any material respect: the a￿OUntIng records were not kept in accordarte with section 130 of the Charrties Act", or the a￿Unts did not ac£ord with the accounting records" or the accounts did not wth the applicable requireftKts conceming the form and cJ)ntent of accounts set out in the Charities [Acc￿ntS and Reports) Regulations 2008 other than any wuirement that the accounts give a 'true and view which is not a matter considered as part of an irKlependent examination. I have no tontems-and have tOFne acFOSS no other matters in eonnediork with the examination to which attention should be drawn in this report in order to enable a proFer understsnding of the accounts to be reached. . Please delete the s in Ihe brad(ets rfthey do not apply. Signed: Dats: 23 Name: Keith Teather Relevant professional qualification(sl or body {If any): Chartered Accnuntant Add￿5$. St George's house. Greenhill, Sherbome, Dorset DT9 4HF Section B Disclosu re Only complete rf the examiner ne￿5 to highlight material matters of concern (see CC32. IndeFendent ex￿inatiOn of charity accounts: directtons and Give here brief detsils of any items that the examiner wishes to disclose. NONE. OVER & NETHER C MPTON MEMORIAL HALL Balance Sheet as at 31st December 2020 Current assets: Cash al bank and in hand= Fund Raising A(xr)unt General Account Reserve Account Cash 13.562 3.283 20.429 37.320 Ca ital Accou Brought forward Surplus for the year 1721 10,840 14.226 16.947 20.373 Carried Forward 13.561 23.759 37.320 l approve these accounts and confrni that I have made available al relevant records and infonnation for their preparation. 2S Treastjrer Page 3 OVER & NETHER COMPTON MEMORIAL HALL Recei ts&Pa ments Account- General fund For the Year Ended 31st December 2020 RECEIPTS: Fetes & Events Hall hire Arts Rea Donations Gift Aid 100 Club Development Dorset C.C. Grant 1.195 120 276 4546 7SO 10.1)00 17,117 Interest 12 17.129 PAYMENTS: Events Arts Reach 100 Club Hall maintenance Insuran Water rates Ligttl & heal Printing, kKJst & Stats0r￿ry Sundry expenses AccA)untancy 154 555 1.820 1144 726 92 1.054 132 169 750 7,596 SURPLUS FOR THE YEAR 9.533 Page 4 OVER & NETHER COMPTON MEMORIAL HALL Reeei ts&Pa ments Account- Fund Raisin eal For the Year Ended 31st December2020 RECEIPTS: Fetes & Events Donations Gift Aid Grants Local CoryJani8S 1705 300 10.840 ENT Launch Party Bal Survey Architect Land Survey SURPLUS FOR THE YEAR 10.840 Page 5