**Blaby and Glen Parva Community Centre Annual General Meeting 9 September 2024 Management Report**
## **Firstly can I thank everyone for attending the meeting today.**
We have had another busy year at the Drop In Centre, we have continued with the refurbishment programme and added a patio window to the hall which has improved ventilation in the hot weather and enabled our service users to enjoy our new outside seating area. The central heating was serviced and the radiator was moved to accommodate the new doors, we have also bought a new central heating pump for future use. We were successful in obtaining a grant for this work and we have matched the funds. Four chairs with arms were also replaced and I want to thank those service users who donated funds towards the building work, security cameras and Alexa.
We continue to have a strong Management Committee who meet regularly on Mondays usually on a 5 weekly basis. Our volunteer gardeners have created a wonderful garden which is a pleasure to sit in and they have produced tomatoes, green beans and squash for everyone to enjoy. I want to express our gratitude for all their work especially on the unique mosaic.
The luncheon group continues to be well supported and we have attracted a few new members. The regular groups continue to meet and provide income to the hall however, we have gained Dance Fit, Real Purpose, Seated Exercise Group, Woman Empowerment Group and we have installed an In Post box which will increase our revenue options.
The bus is running well at the moment and we our lucky to have Phil to oversee the maintenance as well as the other volunteer drivers. We have been organising occasional outings to garden centres, Rugby Theatre we have seen a pantomime, Legally Blonde and Fiddler on the Roof and we have been on canal and rail trips. I want to thank our volunteer divers and chaperones for their selfless contribution of their time.
Carol and her team continue to run successful fundraising events, the sales have been well supported along with the weekly raffles and tombola’s. She regularly raises over £800 per sale which adds valuable funds to the centre. Carols continuous efforts to sell second hand clothes, books and DVDs also adds to the funds and improves the experience of those who attend the centre. We have taken part in the Cosby Yarn Bomb providing refreshments to the visitors and also their Community Day promoting The Drop Ins activities.
Overall, the Centre is in a good state of repair and financially secure. We have distributed our annual questionnaires and will note the comments for the next year, thank you to those of you who took time to complete one. A big thank you has to go to all our volunteers all in their own way give a significant contribution to success of the centre. I know by talking to people who attend the various groups it is really appreciated and is a life line to them. We have a much greater range of activities at the Centre now offering various wellbeing, fitness, social and supportive groups that enrich the offer within the Blaby Community. We have been put forward for a Royal Community Council (Leicestershire and Rutland) award and support from the Blaby District Chairman.
Going forward the Committee want to continue to improve and maintain the fabric of the building, hopefully we can regain our 5 stars on the door and continue to offer good quality
lunches at a very reasonable cost, offer social interaction and mutual support within the Drop In Community.
Independent Examiner's Report to the Trustees of Blaby and Glen Parva
Community Service (Charity number 259935)
I report on the accounts of Blaby and Glen Parva Community Service for the year ended 31st. March 2024
Respective responsibilities of trustee and examiner.
The charity's trustees are responsible for the preparation of the accounts. The
charity's trustees consider that an audit is not required for this year (under Section 144(2)
of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is
eligible for independent examination, it is my responsibility to:
- examine the accounts under section 145 of the 2011 Act
- to follow the procedures laid down in the General Directions given by the Charity
Commission (under Section 145(5)(b) 2011 Act; and
- to state whether particular matters have come to my attention.
Basis of examiner's report
My examination was carried out in accordance with the General Directions given by
the Charity Commission. An examination includes a review of the accounting
records kept by the charity and a comparison of the accounts presented with those
records . It also includes consideration of any unusual items or disclosures in the
accounts, and seeking explanations from you as trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in
an audit, and consequently no opinion is given as to whether the accounts present
a 'true and fair view' and the report is limited to those matters set out in the statement below
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
1) which gives me reasonable cause to believe that in any material respect the
requirements:
- to keep accounting records in accordance with section 386 of the Companies Act 2006; and
- to prepare accounts which accord with the accounting records, comply
with the accounting requirements of section 396 of the Companies Act 2006
and with the methods and principles of the Statement of Recommended Practice: Accounting
and Reporting by Charities
have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Kgosai
Age UK Leicester Shire and Rutland, Kishan Gosai
Clarence House, Financial Controller
56 Humberstone Gate
Leicester LE1 3PJ 11 December
## **BLABY AND GLEN PARVA COMMUNITY SERVICE Charity number 259935 INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR TO 31ST MARCH 2024**
|2023
£
6,342
10,800
4,175
3,157
712
1,274
0
0
26,458
26,458
2023
73,046
-256
72,791
72,791|**Income**|2024
2023
**Expenditure**
2024
£
£
£
5,779
657
Insurance
2,813
9,948
2,384
Gas & Electricity
2,757
7,322
398
Water Charges
527
4,377
282
Cleaning Expenses
0
0
12,179
Salary etc.
13,638
1,568
973
Repairs & Renewals
1,740
0
671
Stationery & Misc
1,817
0
2,938
Bus Expenses
1,493
1,941
Centre Expenses
2,377
641
Telephone
1,212
3,493
Depreciation
4,597
158.44
Bank Charges
87
Provision
381
28,994
26,714
33,439
-256
Surplus/(Loss)
-4,445
28,994
26,458
28,994
2024
2023
**Centre Cost**
2024
72,791
33,541
Costs to date
33,541
-4,445
68,346
33,541
33,541
**Fittings**
25,764
Cost to date b/f
25,764
Additions in year
8,900
Grant received
0
-24,270
Depreciation
-26,869
1,494
7,796
**Vehicles**
17,422
Cost to date
17,422
Additions in year
-13,423
Depreciation
-15,421
3,999
2,001
1,434
Bank Deposit
1,463
0
Bank Bond
0
27,105
Current Account
18,065
5,217
Money Market
5,481
33,756
25,008
68,346
72,790
68,346
0
**BALANCE SHEET AS AT 31ST MARCH 2024**|2024|
|---|---|---|---|
||Donations
Teas & Lunches (nett)
Centre Hire
Fundraising
Gear Income
Minibus Hire & Fares
Blaby District Council
Sale of Mini Bus
**Accumulated Fund**||£
2,813
2,757
527
0
13,638
1,740
1,817
1,493
2,377
1,212
4,597
87
381|
||||33,439
-4,445|
||||28,994|
||||2024|
||Balance forward
Vehicle fund
Surplus/(Loss)|||
||||25,008|
||||68,346|
||||0|