## **LACEY GREEN & LOOSLEY ROW VILLAGE HALL FUND**
**Report and Financial Statements For the year ended 31 December 2021 Charity number: 259721**
## **LACEY GREEN & LOOSLEY ROW VILLAGE HALL FUND Financial statements for the year ended 31 December 2021**
|**_Contents_**|**_Pages_**|
|---|---|
|Trustees Annual Report|1|
|Statement of Trustees Responsibilities|2|
|Independent Examiners Report to the Trustees|3|
|Statement of Financial Activities|4|
|Balance Sheet|5|
|Notes to the Financial Statements|6 – 8|
|Appendix – Management Accounts||
|1 General Fund – Income and Expenditure Account|Appendix 1|
|2 Millennium Fund Account|Appendix 2|
|3 Balance Sheet|Appendix 3|
P a g e | **1**
## **LACEY GREEN & LOOSLEY ROW VILLAGE HALL FUND TRUSTEES ANNUAL REPORT For the year ended 31 December 2021**
The Trustees have pleasure in presenting their Report and the Financial Statements of the Charity for the year ended 31 December 2021.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity's trust deed, the Charities Act 2011 and the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005.
## **Legal Status**
Lacey Green and Loosley Row Village Hall Fund is a Registered Charity, Registration Number 259721 which was established by the Trust Deed in 1924.
## **Objectives Of The Charity**
The Land upon which the Village Hall stands, and the building itself, are held upon Trust for the purpose of a Village Hall for the use of the inhabitants of Lacey Green and Loosley Row.
## **Organisation**
The Charity is run by a Committee of Management which may have a maximum of 18 members of which 6 must be elected and 12 may be representative. Elected members are appointed at the Annual General Meeting and hold office until the next such meeting. Representative members are appointed by organisations with an interest in the Hall.
The General Income of the Charity may be applied as the Committee see fit for the general maintenance, improvement and insurance of the building.
The Income of the Charity of whatever nature, including that derived from the investment of unexpended funds received as part of 'The Millennium Fund' is restricted to the purpose of that Fund which was and is ‘The Construction, Fitting Out and Equipping of a New Village Hall’.
## **Review Of Activities And Achievements**
The new Village Hall, opened in October 1999 has been in full use throughout every year since then. Compensatory grants received in 2020 and 2021 to pay for pandemic closure has increased our funds sufficient for us to resurface the car park. A contractor has been approved and work is expected to be completed before summer 2022. The target of 'The Millennium Fund' having been achieved in 2002 that Fund was closed in December of that year. Depreciation charges relating to Fixed Assets forming part of 'The Millennium Fund' will continue to be charged to that Fund. Depreciation charges relating to Fixed Assets acquired subsequent to December 2002 and all future items of Income & Expenditure will be dealt with through the General Fund.
The Trustees who served the Charity during the year were as follows:
C. Hodghton - Chair Y. Axe - Co-Treasurer F. Quilter-Wood M. Piercy L. Axe - Co-Treasurer V. Sheehan K. Hodghton J. Herve G. Mortimer-Biggs C. Davies - Secretary
Signed on behalf of the Trustees
**C. Davies – Secretary**
4 March 2022
P a g e | **2**
## **LACEY GREEN & LOOSLEY ROW VILLAGE HALL FUND STATEMENT OF TRUSTEES' RESPONSIBILITIES For the year ended 31 December 2021**
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgments and estimates that are reasonable and prudent;
- state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
P a g e | **3**
## **LACEY GREEN & LOOSLEY ROW VILLAGE HALL FUND INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES**
I report on the financial statements of Lacey Green & Loosley Row Village Hall Fund for the year ended 31 December 2021 which are set out on pages 4 to 8.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the financial statements. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the financial statements under section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with Section 130 of the 2011 Act; and
- to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the 2011 Act.
have not been met, or;
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
Adrian Huntley AFA **TaxAssist Accountants** 193 Cambridge Street Aylesbury Buckinghamshire
- 1 March 2022
P a g e | **4**
## **LACEY GREEN & LOOSLEY ROW VILLAGE HALL FUND Statement of financial activities for the year ended 31 December 2021**
|Notes
**Incoming resources**
Donations
Interest receivable
Other income
**Total incoming resources**
**Resources expended**
Direct charitable expenditure
Fundraising and publicity
Management and administration
2
**Total resources expended**
3
**Net incoming/outgoing resources**
**Before transfers**
Transfers between funds
**Net incoming/outgoing resources**
**For the year**
Balances brought forward
**Balances carried forward**|Funds
Total Funds
Unrestricted
Restricted
2021
_2020_
£
£
£
_£_
1,254
-
1,254
_7,410_
135
-
135
_300_
25,729
-
25,729
_21,124_|
|---|---|
||27,119
-
27,119
_28,834_|
||2,972
6,338
9,310
_9,455_
-
-
-
_-_
8,669
-
8,669
_7,459_|
||11,641
6,338
17,979
_16,914_|
||15,477
(6,338)
9,139
_11,919_
Nil
Nil
Nil
_Nil_|
||15,477
(6,338)
9,139
_11,919_
127,435
177,466
304,901
_292,982_|
||142,912
171,128
314,040
_304,901_|
P a g e | **5**
## **LACEY GREEN & LOOSLEY ROW VILLAGE HALL FUND Balance sheet as at 31 December 2021**
|Notes
**Fixed assets**
Tangible assets
4, 5
**Current assets**
Debtors
6
Cash at bank and In hand
**Deduct: creditors**
Amounts falling due within one year
7
**Net current assets**
**Net assets**
**Funds**
Unrestricted funds
Restricted funds
8
**Total funds carried forward**
9|
£
1,051
101,897|2021
£
213,218
100,822|£
_1,353_
_83,921_|_2020_
_£_
_222,528_
_82,373_|
|---|---|---|---|---|
||102,948
2,126||_85,274_
_2,901_
||
||||
||
|||£314,040||_£304,901_|
|||142,912
171,128||_127,435_
_177,466_|
|||£314,040||_£304,901_|
P a g e | **6**
## **LACEY GREEN & LOOSLEY ROW VILLAGE HALL FUND Notes to the financial statements for the year ended 31 December 2021**
## **1 Accounting policies**
## **Basis of Accounting**
The Financial Statements have been prepared under the historical cost convention, and in accordance with applicable standards and the Statement of Recommended Practice on accounting by Charities.
## **Grants and Donations**
Income from Grants and Donations are accounted for by the Charity on receipt.
## **Depreciation**
Depreciation is calculated so as to write off the cost of an asset, less its residual value, over the useful economic life of that asset as follows:
Freehold property 2% per annum straight line Equipment over 5 years straight line Fixtures and fittings over 5 years straight line
The cost or market value of the Freehold Land on which the Village Hall stands is not included in these Financial Statements. The Freehold Land was gifted to the Charity in 1924 and the Trustees do not believe that the expenses of a professional valuation would be justified.
## **2 Management and administration**
|Management costs
**3Total resources expended**
Direct charitable expenditure
Fund Raising and Publicity
Management and Administration|Funds
Total
_Total_
Unrestricted
Restricted
Funds_Funds_
2021
_2020_
£
£
£
_£_
8,669
-
8,669
_7,459_
Total
_Total_
Depreciation
Other
Funds_Funds_
Costs
2021
_2020_
£
£
£
_£_
9,310
-
9,310
_9,455_
-
-
-
-
-
8,669
8,669
_7,459_
£9,310
£8,669
£17,979
_£16,914_|
|---|---|
## **3 Total resources expended**
> [No salaries/wages have been paid to any employees or members of the committee, ][during the year.]
|Other Costs:
Premises
Other|2021
_2020_
£
_£_
6,016
_4,626_
2,654
_2,834_
£8,669
_£7,459_|
|---|---|
P a g e | **7**
## **LACEY GREEN & LOOSLEY ROW VILLAGE HALL FUND Notes to the financial statements for the year ended 31 December 2021**
## **4 Tangible fixed assets**
|Millennium Project "2000" Fund
Freehold
Property
Equipment
£
£
**Cost to 1 January 2021**
316,902
3,138
Cost at 31 December 2021
316,902
3,138
**_Depreciation_**
Total to 1 January 2021
139,436
3,138
Charge for the Year
6,338
-
at 31 December 2021
145,774
3,138
**_Net book value_**
at 31 December 2021
£171,128
-
**5 Tangible fixed assets**
General Fund
Freehold
Additions to tangible fixed assets
Property
Equipment
£
£
**_Cost to 1 January 2021_**
55,994
11,358
Additionsin the Year
-
-
55,994
11,358
**_Depreciation_**
Total to 1 January 2021
13,515
10,199
Charge for the Year
1,120
615
at 31 December 2021
14,635
10,814
**_Net book value_**
at 31 December 2021
41,359
544
**_Total net book value_**
at 31 December 2021
£212,487
£544
**6 Debtors**
Debtors
Prepayments
**7** **Creditors:amounts falling due within one year**
Trade creditors
Other creditors
Accruals|Freehold
Property
Equipment
£
£
316,902
3,138|Fixtures &
Fittings
Total
£
£
4,918
324,958
4,918
324,958
4,918
147,492
-
6,338
4,918
153,830
-
£171,128
Fixtures &
Fittings
Total
£
£
14,164
81,516
-
-
14,164
81,516
12,740
36,454
1,237
2,972
13,977
39,426
187
42,090
£187
£213.218
2021
_2020_
£
_£_
-_350_
1,051
_1,003_
£1,051
_£1,353_
2021
_2020_
£
_£_
-
_-_
1,581
_2,386_
545
_515_
£2,126
_£2,901_|
|---|---|---|
||316,902
3,138||
||139,436
3,138
6,338
-||
||145,774
3,138||
||£171,128
-||
||Freehold
Property
Equipment
£
£
55,994
11,358
-
-||
||55,994
11,358||
||13,515
10,199
1,120
615||
||14,635
10,814||
||41,359
544||
||£212,487
£544||
P a g e | **8**
## **LACEY GREEN & LOOSLEY ROW VILLAGE HALL FUND Notes to the financial statements for the year ended 31 December 2021**
## **8 Restricted funds**
||Balance at|Net|Outgoing&||Balance at|
|---|---|---|---|---|---|
||1 January|Outgoing|Transfers||31 December|
||2021||||2021|
||£|£|£||£|
|Millennium Project "2000"fund|177,466|6,338||-|171,128|
## **9 Analysis of net assets between restricted and unrestricted funds**
|Millennium Project "2000" fund
Unrestricted funds|Tangible Fixed
Assets
Other Net
Assets
Total
£
£
£
171,128-
171,128
42,090
100,822
142,912|
|---|---|
||£213,218
£100,822
£314,040|
A p p e n d i x |1
## **LACEY GREEN & LOOSLEY ROW VILLAGE HALL FUND Income and expenditure account for the year ended 31 December 2021 - general fund**
|**Income**
Hall lettings
Government grants
"Hallmark"-
Net surplus
Donations -
Local organisations
Private donors
Investment income -
Bank interest
**Deduct: expenditure**
Caretakers fees & cleaners
Light & heat
Water charges
Insurance
Rates
Maintenance -
Property,garden, equipment, electrical etc
Cleaning materials etc
Waste removal
Secretarial expenses,licences etc
Telephone & broadband
Depreciation -
Additions to freehold property
Equipment
Fixtures & fittings
**Excess of income over expenditure for the year**|£
1,254
-|2021
£
5,916
16,907
2,906
1,254
135|£
_7,410_
-|_2020_
_£_
_8,568_
_11,334_
_1,222_
_7,410_
_300_|
|---|---|---|---|---|
||1,790
2,621
361
1,126
86
1,823
91
146
56
571||_1,600_
_2,095_
_207_
_1,217_
_91_
_1,016_
_293_
_377_
_12_
_552_||
|||27,119
11,641||_28,834_
_10,576_|
||8,669
1,120
615
1,237||_7,459_
_1,120_
_615_
_1,382_||
||||||
|||£15,477||_£18,257_|
A p p e n d i x | 2
## **LACEY GREEN & LOOSLEY ROW VILLAGE HALL FUND Millenium fund account for the year ended 31 December 2021**
|**Income**
**Charges to the Fund**
Depreciation:
Freehold property
Fixtures&fittings
Equipment
**Reduction in fund**
Balance brought forward at 1 January 2021
**Balance at 31 December 2021**|£
6,338
-
-|2021
£
NIL
6,338|£
_6,338_
_-_
_-_|_2020_
£
NIL
_6,338_|
|---|---|---|---|---|
||||||
|||6,338
177,466||_6,338_
_183,804 _|
|||£171,128||_£177,466_|
A p p e n d i x | 3
## **LACEY GREEN & LOOSLEY ROW VILLAGE HALL FUND Balance sheet as at 31 December 2021**
|**Represented by**
**Millennium fund**
Fixed assets
Freehold property
Fixtures&fittings
Equipment
**General fund**
Additions to fixed assets
Freehold property
Fixtures&fittings
Equipment
carried forward
**Millennium fund**
Balance at 1 January 2021
Add: net incomefor theyear
Deduct: depreciation charges
**Balance at 31 December 2021**
**General fund**
Balance at 1 January 2021
Add: net incomefor the year
Deduct:depreciation charges
**Balance at 31 December 2021**
**Total funds at 31 December 2021**|171,128
_177,466_
-
-
-
-
171,128
_177,466_
41,359
_42,479_
544
_1,159_
187
_1,424_
42,090
_45,062_
2021
_2020_
£
£
£
_£_
177,466
_183,804_
-
-
6,338
_6,338_
_Deficit_
(6,338)
_Deficit_
_(6,338_)
171,128
_177,466_
127,435
_109,178_
18,449
_21,374_
145,885
_130,553_
2,972
_3,117_
142,912
_127,435_
£314,040
_£304,901_|171,128
_177,466_
-
-
-
-
171,128
_177,466_
41,359
_42,479_
544
_1,159_
187
_1,424_
42,090
_45,062_
2021
_2020_
£
£
£
_£_
177,466
_183,804_
-
-
6,338
_6,338_
_Deficit_
(6,338)
_Deficit_
_(6,338_)
171,128
_177,466_
127,435
_109,178_
18,449
_21,374_
145,885
_130,553_
2,972
_3,117_
142,912
_127,435_
£314,040
_£304,901_|171,128
_177,466_
-
-
-
-
171,128
_177,466_
41,359
_42,479_
544
_1,159_
187
_1,424_
42,090
_45,062_
2021
_2020_
£
£
£
_£_
177,466
_183,804_
-
-
6,338
_6,338_
_Deficit_
(6,338)
_Deficit_
_(6,338_)
171,128
_177,466_
127,435
_109,178_
18,449
_21,374_
145,885
_130,553_
2,972
_3,117_
142,912
_127,435_
£314,040
_£304,901_|171,128
_177,466_
-
-
-
-
171,128
_177,466_
41,359
_42,479_
544
_1,159_
187
_1,424_
42,090
_45,062_
2021
_2020_
£
£
£
_£_
177,466
_183,804_
-
-
6,338
_6,338_
_Deficit_
(6,338)
_Deficit_
_(6,338_)
171,128
_177,466_
127,435
_109,178_
18,449
_21,374_
145,885
_130,553_
2,972
_3,117_
142,912
_127,435_
£314,040
_£304,901_|
|---|---|---|---|---|
|||||_127,435_|
|||||_£304,901_|
|||||_177,466_
-
-|
|||||_177,466_
|
||42,090||_45,062_||
||42,090|
171,128|_45,062_|
_177,466_|
A p p e n d i x | 3 cont ...
## **LACEY GREEN & LOOSLEY ROW VILLAGE HALL FUND Balance sheet as at 31 December 2021**
|**Millennium fund**
brought forward
**General fund**
brought forward
Current assets
Cash at bank
Debtors
Prepayments
Deduct: current liabilities
Creditors arising within one year
Lunch club fund
**Total funds at 31 December 2021**|£
42,090
101,897
-
1,051
102,948
1,796
330
100,822|2021
£
171,128
142,912|_2020_
£
£
_177,466_
_45,062_
_83,921_
_350_
_1,003_
_85,274_
_2,411_
_490_
_82,373_
_£304,901_|
|---|---|---|---|
|||£314,040||