## **PORT ISAAC VILLAGE HALL** Registered Charity No. 259406 ## Management Committee Annual Report # April 1[st] 2022-March 31[st] 2023 ## Secretary to the Trustees: Denise Littlechild Calenia, 3 Trewetha Lane, Port Isaac, Cornwall PL29 3RN Tel: 01208 880905. Email: info@portisaacvillagehall.co.uk ## Names of Management Committee Andy Penny – Chairman Martyn Dingle – Vice-Chairman Denise Littlechild – Treasurer, Secretary & Bookings Secretary Clare Jon – Minutes Secretary Cheryl Webster – Events Manager Sharon Battersby David Lindsay Jackie Lindsay Annie Philp Custodian Trustees: St Endellion Parish Council Bank: HSBC Bank 12 Molesworth Street Wadebridge Cornwall PL27 7DB Examiner of accounts: Mary Hopkins ## **Governance** Port Isaac Village Hall was established as a Charity in 1969, Charity Commission scheme amended September 1[st] 2004. The Hall was built as the Temperance Hall in 1895. The Parish Council of St Endellion are the Custodian Trustees of the Charity with the elected Committee of Management are the Managing Trustees of the Charity. ## **Objectives of the Charity** The object of the Charity is the provision and maintenance of a Village Hall for the use of the inhabitants of the Parish of St Endellion without distinction of political, religious or other opinions, including use for meetings, lectures and classes and other forms of recreation and leisure time occupation, with the object of improving the conditions of life for those in the parish. ## **Committee of Management** The Charity Commission document governs the appointment of trustees and the management of the charity. Up to 12 elected members can be annually elected to the Management Committee plus 1 representative member from any regular users of the Hall – these Representative Members have no voting rights. All members, whether elected or representative, must be full-time residents in the Parish of St Endellion. Elected members are appointed at the Annual General Meeting. ## **Volunteers** The Village Hall Management Committee is made up entirely of volunteers from our local community. The Management Committee are also reliant on a small group of local residents who volunteer their time and their skills to provide additional support as and when required. ## **Meetings** The committee holds 11 meetings during the year, plus any additional meetings when required. ## **Hiring Agreement** Use of the Village Hall is subject to a Hiring Agreement which must be signed by the Hirer when booking. The Hiring Agreement and Conditions of Hire identify the respective responsibilities of each party to the agreement. ## **Licences** The Hall has a Premises Licence to sell alcohol and hold theatrical performances, show films, live and recorded music and performance of dance. The Hall also has a PPL/PRS Music Licence for live and recorded music and a TV Licence for usage of television on the premises. ## **Insurance** The Village Hall has a Commercial Combined Insurance policy with Ecclesiastical Insurance office plc t/as Ansvar Insurance. ## **Building Issues** - Volunteers from the Committee carry out regular maintenance checks. - The mains electrical installation is checked by a qualified engineer every 5 years. - Fire fighting appliances are inspected annually under contract with the supplier. - Oil fired central heating is maintained regularly. ## **Principal Activities in the Hall** The Hall is home for a variety of activities including Stay & Play Group (pre-school), Gulls singing group, weekly Community Café, Art Talks, Drekkly Theatre for village pantomime. In addition the Hall is available for hire for private functions including children’s parties, wedding receptions, funeral teas, village social functions and fundraising events. ## **Funding Strategy** Port Isaac Village Hall is self-funded through revenue generated from hall hire and from various fundraising events held throughout the year. We actively apply for grants when funding is required for specific capital related projects for the development of the Hall and its facilities. ## **Reserves Policy** Port Isaac Village Hall aims to keep a £2500 contingency fund for emergency expenses. All other surplus income is put towards the upkeep and improvements of our Hall. ## **Management Committee & Volunteers Contribution** Management costs are kept to a minimum through the use of the Management Committee and volunteers for regular maintenance of the hall. On average 25 hours of Management Committee/volunteer time are given each week to cover bookings management and maintenance. In addition, Management Committee members give approximately 50 hours a month for meetings and 500 hours per annum in organising and running fundraising events. ## **2022-2023 Achievements** The Management Committee work hard to make the Hall attractive to potential users and a measure of their success is the range of users and hall occupancy. This financial year has been another year of great achievement, mainly the installation of a much-needed new roof. The project came in exactly on time and on budget of £42,500 which was raised from grants and the Port Isaac Shanty Festival. We also installed a new central heating boiler. Our Community Café, which was a project set up for the older members of our community, continues to thrive along with regular lunches during eight months of the year. This is supported by the Co￿p,S Communty FurK1 and has b￿me a vital and much-loved part of our village community. A full breakdown of the income and experKJilure for the Charty can be found in the attached annual accounts summary. Declaratlon Signed on behalf of the charit¢s trustees Signatures Full names Andy Penny Denise Littlechild Position Chairman TreasurerBecretary Date: 18/,-1. ## **PORT ISAAC VILLAGE HALL Registered Charity No. 259406** |**Receipts and Payments Accounts for the period from 1 April 2022 to 31 March 2023**|**Receipts and Payments Accounts for the period from 1 April 2022 to 31 March 2023**|**Receipts and Payments Accounts for the period from 1 April 2022 to 31 March 2023**|**Receipts and Payments Accounts for the period from 1 April 2022 to 31 March 2023**|**Receipts and Payments Accounts for the period from 1 April 2022 to 31 March 2023**||| |---|---|---|---|---|---|---| |**including Statement of Assets and Liabilities as at 31 March 2023**||||||| |||||||| ||**Unrestricted funds**|**Restricted funds:**||||**Total funds**| |||**New Roof**|**Lift**|||| |||||||| |||||||| |**RECEIPTS**||||||| |||||||| |Grants & Donations|6,730|9,500||||16,230| |Shanty Festival (includes fundraising
and sponsorship for April 2023
staging)|8,409|||||8,409| |Bar|17,608|||||17,608| |Donation for lift|95||1,254|||1,349| |Hall Hire|4,707|||||4,707| |Wedding Package|1,125|||||1,125| |Hall cleaning fee|150|||||150| |Hirer rubbish removal|120|||||120| |Give As You Live|89|||||89| |Fundraising|555|||||555| |Golden Circle for Cafe|746|||||746| |Electric meter receipts|256|||||256| |Oil meter receipts|425|||||425| |Refundable deposits|1,548|||||1,548| |Bank interest|66|||||66| |||||||| |**Total receipts**|**£42,629**|**£9,500**|**£1,254**|||**£53,383**| |||||||| |**PAYMENTS**||||||| |||||||| |Shanty Festival (re April 2023
staging)|4,002|||||4,002| |Bar|10,071|||||10,071| |Roof project|14,184|28,316||||42,500| |Maintenance/improvements|7,284|||||7,284| |Housekeeping expenses|3,703|||||3,703| |Rubbish removal|1,417|||||1,417| |Electricity|1,716|||||1,716| |Heating|451|||||451| |Insurance|1,337|||||1,337| |Lift maintenance & repair|0||1,254|||1,254| |Phone/Broadband|676|||||676| |Fire regulations|107|||||107| |Water charges|395|||||395| |Cafe/Golden Circle|834|||||834| |Garden|40|||||40| |Bank charges|90|||||90| |Other|490|||||490| |Deposits refunded|1,265|||||1,265| |||||||| |**Total payments**|**£48,061**|**£28,316**|**£1,254**|||**£77,631**| |||||||| 1 rfA Pa¢•lpts and Paym•nts A¢¢ounts f•rth• pwfodlrom 1 Aprfl 2Wl2to 31 March 2021 IwAuthry8t•t•m￿ of A8••ts and Ll•bllHIM •* •t31 March Tow Ptht olr•EQli*•l¢￿YIm￿ts1 0.4311 It24J481 CaihfvTrd4 l•at ￿•r￿d ¢21.4 CuhfvTrdilhl•)wr• ¢11.CffjO ANDUIWUnS•AOATal WaBQHWXJ ei•.ODO A•Mti nwn•d fvwth• ¢hirW• u•• lnv*•rK•v4￿J• U09NI ContMI4 Efaclroric ojmp￿erwU1pm*nf If￿r•nO1￿￿• t12,t¢8 r*¢c Al ac•t .100 l ¥J28 .5. ¥/iilJ INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PORT ISAAC VILLAGE HALL Registered Charity No. 259406 I report to the trustees on my examination of the accounts of Port Isaac Village Hall (the TNst} for the year ended 31 March 2023. Responslbllilies and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act.). I report in respect of my examination of the Trusl's accounts cani&J out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examlnets statoment I have completed my examination. I confirm that no material matters have come to my attention in connection wtth the examination giving me cause to believe that in any material respect: 1. accounting records V￿re not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not acC￿d with those records. I have no Concerns and hav8 come across no other matters in connection with the examination lo whlch attention should be drawn in this report in order to enable a proper understandlng of the account5 to be r8ached. Signed: Name: Mary Hopkins Retirad Chartered Accountant Address: Higher Mtsjn, Tlntagel Terrace, Port l&qac PL29 3SE Date: ioliiJL3