PORT ISAAC VILLAGE HALL
Registered Charity No. 259406
Managing Trustees Annual Report April 1[st] 2021-March 31[st] 2022
Secretary to the Managing Trustees:
Denise Littlechild
Calenia, 3 Trewetha Lane, Port Isaac, Cornwall PL29 3RN Tel: 01208 880905. Email: portisaacvillagehall@gmail.com
Names of Managing Trustees
Andy Penny � Chairman
Denise Littlechild � Treasurer, Secretary & Bookings Secretary Clare Jon � Minutes Secretary Cheryl Webster � Events co-ordinator Sharon Battersby Paul Honey David Lindsay Jackie Lindsay Annie Philp Roy Smith
Custodian Trustees: St Endellion Parish Council
Bank: HSBC Bank 12 Molesworth Street Wadebridge Cornwall PL27 7DB
Examiner of accounts: Mary Hopkins
Governance
Port Isaac Village Hall was established as a Charity in 1969, Charity Commission scheme amended September 1[st] 2004.
The Hall was built as the Temperance Hall in 1895. The Parish Council of St Endellion are the Custodian Trustees of the Charity with the elected Committee of Management are the Managing Trustees of the Charity.
Objectives of the Charity
The object of the Charity is the provision and maintenance of a Village Hall for the use of the inhabitants of the Parish of St Endellion without distinction of political, religious or other opinions, including use for meetings, lectures and classes and other forms of recreation and leisure time occupation, with the object of improving the conditions of life for those in the parish.
Committee of Management
The Charity Commission document governs the appointment of trustees and the management of the charity. Up to 12 elected members can be annually elected to the � Management Committee plus 1 representative member from any regular users of the Hall these Representative Members have no voting rights. All members, whether elected or representative, must be full-time residents in the Parish of St Endellion.
Elected members are appointed at the Annual General Meeting.
� There was no Annual General Meeting held in 2020 due to Covid the Charity Commission was advised of this. The existing committee all agreed to carry on in their previous roles.
Volunteers
The Village Hall Managing Trustees are made up entirely of volunteers from our local community. The Managing Trustees are also reliant on a small group of local residents who volunteer their time and their skills to provide additional support as and when required.
Meetings
The Managing Trustees hold 11 meetings during the year, plus any additional meetings when required.
Hiring Agreement
Use of the Village Hall is subject to a Hiring Agreement which must be signed by the Hirer when booking. The Hiring Agreement and Conditions of Hire identify the respective responsibilities of each party to the agreement.
Licences
The Hall has a Premises Licence to sell alcohol and hold theatrical performances, show films, live and recorded music and performance of dance. The Hall also has a PPL/PRS Music Licence for live and recorded music and a TV Licence for usage of television on the premises.
Insurance
The Village Hall has a Commercial Combined Insurance policy with Ecclesiastical Insurance office plc t/as Ansvar Insurance.
Building Issues
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Volunteers from the Managing Trustees and volunteers carry out regular maintenance checks.
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The mains electrical installation is checked by a qualified engineer every 5 years.
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Fire fighting appliances are inspected annually under contract with the supplier.
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Oil fired central heating is maintained regularly.
Principal Activities in the Hall
The Hall is home for a variety of activities including Stay & Play Group (pre-school), Gulls singing group, weekly Community Café, Art Talks.
In addi�i�n �he Hall i� a�ailable f�� hi�e f�� ��i�a�e f�nc�i�n� incl�ding child�en�� �a��ie�, wedding receptions, funeral teas, village social functions and fundraising events.
Funding Strategy
Port Isaac Village Hall is self-funded through revenue generated from hall hire and from various fundraising events held throughout the year. We actively apply for grants when funding is required for specific capital related projects for the development of the Hall and its facilities.
Reserves Policy
Port Isaac Village Hall aims to keep a £2500 contingency fund for emergency expenses. All other surplus income is put towards the upkeep and improvements of our Hall.
Managing Trustees & Volunteers Contribution
Management costs are kept to a minimum through the use of Managing Trustees and volunteers for regular maintenance of the hall. On average 20 hours of Managing Trustees/volunteer time are given each week to cover bookings management and maintenance. In addition, Managing Trustees give approximately 50 hours a month for meetings and 500 hours per annum in organising and running fundraising events.
2021-2022 Achievements
The Managing Trustees work hard to make the Hall attractive to potential users and a measure of their success is the range of users and hall occupancy.
This financial year has been another year of great achievement in that we obtained a grant of £7900 for pointing the outside of the building. We were also given a donation of £998 that enabled us to replace some of our tables. We began to apply for grants towards a new roof for the hall and also organised the Port Isaac Shanty Festival that made £16000 towards this project. Note: Despite huge increases in the original new roof quotation we have been able to instruct the builder to begin work in August 2022.
A full breakdown of the income and expenditure for the Charity can be found in the attached annual accounts summary.
Declaration
A full breakdown of the income and expenditure for the Charity can be found in the attached annual accounts summary. Declaraiion Signed on b8half of the charity's trustees Signatures Full names Andy Penny Denise Littlechild Position Chairman TreasurerBecretary Date.. 7fr?W&CJ. ?032
PORT ISAAC VILLAGE HALL Registered Charity No. 259406
| Receipts and Payments Accounts for the period from 1 April 2021 to 31 March 2022 | Receipts and Payments Accounts for the period from 1 April 2021 to 31 March 2022 | Receipts and Payments Accounts for the period from 1 April 2021 to 31 March 2022 | Receipts and Payments Accounts for the period from 1 April 2021 to 31 March 2022 | Receipts and Payments Accounts for the period from 1 April 2021 to 31 March 2022 | ||
|---|---|---|---|---|---|---|
| including Statement of Assets and Liabilities as at 31 March 2022 | ||||||
| Unrestricted funds | Restricted funds: | Total funds | ||||
| Pointing | New Roof | Tables | ||||
| RECEIPTS | ||||||
| Grants & Donations | 44 | 3,000 | 970 | 4,014 | ||
| Shanty Festival (proft £15,816) | 20,219 | 15,816 | 36,035 | |||
| Bar | 10,561 | 10,561 | ||||
| PICC | 133 | 133 | ||||
| Hall Hire | 1,535 | 1,535 | ||||
| Wedding Package | 720 | 720 | ||||
| Hall cleaning fee | 300 | 300 | ||||
| Hirer rubbish removal | 150 | 150 | ||||
| Give As You Live | 31 | 31 | ||||
| Fundraising | 291 | 291 | ||||
| Covid Grants | 8,000 | 8,000 | ||||
| Golden Circle for Cafe | 737 | 737 | ||||
| Electric meter receipts | 153 | 153 | ||||
| Oil meter receipts | 170 | 170 | ||||
| Refundable deposits | 1,400 | 1,400 | ||||
| Bank interest | 3 | 3 | ||||
| Total receipts | £44,446 | £0 | £18,816 | £970 | £64,231 | |
| PAYMENTS | ||||||
| Shanty Festival | 20,219 | 20,219 | ||||
| Bar | 7,083 | 7,083 | ||||
| PICC | 15 | 15 | ||||
| Pointing | 5,000 | 2,500 | 7,500 | |||
| Maintenance/improvements | 6,918 | 6,918 | ||||
| Housekeeping expenses | 2,991 | 2,991 | ||||
| Rubbish removal | 1,032 | 1,032 | ||||
| Electricity | 605 | 605 | ||||
| Fundraising | 284 | 284 | ||||
| Insurance | 1,212 | 1,212 | ||||
| Lift maintenance & repair | 478 | 478 | ||||
| Phone/Broadband | 563 | 563 | ||||
| Fire regulations | 80 | 80 | ||||
| Water charges | 158 | 158 | ||||
| Cafe/Golden Circle | 1,707 | 1,707 | ||||
| Wedding refund | 585 | 585 | ||||
| Bank charges | 22 | 22 | ||||
| Tables | 28 | 970 | 998 | |||
| Other | 1,312 | 1,312 | ||||
| Deposits refunded | 1,189 | 1,189 | ||||
| Total payments | £51,481 | £2,500 | £0 | £970 | £54,951 |
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INDEPENDENT EXAMINER'S REPORT TO THE TRusfEES OF PORT ISAAC VILLAGE HALL Registered Charity No. 259406 I report to the trustees on my examination of the accounts of Port Isaac Village Hall {the Trust) for the year ended 31 March 2022. Responslbllllles and basls of report As the charity trustees of the Tnjst you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act'l. I report in respect of my examination of the TnJ8t's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commlsslon under section 14515)(bl of the Act. Independent examlnerS statement I have completed my examination. I confim that no material matters have come to ffly attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. tha accounts do not accord wth those records. I have no conc8ms and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enab a proper understanding of the accounts to be reached. Slgned.. Name.. Mary Hopkins Retired Chartered Accountant Addre33: Higher Moon, Tintaggf Tfjrrace. Port Isaac PL29 3SE Date: 2711 Ilz2