## The Cambrian Coast Evangelical Trust
Report and Accounts Year ended 31 May 2024
## **THE CAMBRIAN COAST EVANGELICAL TRUST LEGAL & ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 MAY 2024**
ADDRESS FOR CORRESPONDENCE Lindsell Haverbreaks Road Lancaster LA1 5BJ GOVERNING DOCUMENT Declaration of Trust dated 2 June 1969 CHARITY REGISTRATION NUMBER 259100 TRUSTEES RESPONSIBLE FOR Miss H.M.Franklin (Chair) MANAGING THE CHARITY Mrs E.A.Gager (Secretary) Mrs G.Broadhurst (Treasurer) Mr D.M.Cundy (Assistant Treasurer) Mr P Gowers - appointed August 2024 Mr A.E.Haines - resigned August 2024 Dr J.Hopkins Mrs N.F.Inglis Mrs H.J.Thaw Mr J Wilsden - appointed August 2024 INDEPENDENT EXAMINER Archie McDowall BA CA Stewardship 1 Lamb's Passage LONDON EC1Y 8AB
## **INDEX**
Page 1 Legal & Administrative Details Pages 2-3 Trustees' Report Page 4 Independent Examiner's Report Page 5 Receipts and Payments Account Page 6 Statement of Assets & Liabilities Pages 7-8 Notes to the Accounts
Page 1
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
## **REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 MAY 2024**
The Trustees have pleasure in submitting the Report and Accounts for the year ended 31 May 2024.
## **Objects of the charity**
The charity is governed by a trust deed dated 2 June 1969 and is constituted as a trust. The charity's principal objects, as set out in its governing document, are the proclamation and furtherance of the Christian Gospel in the United Kingdom and elsewhere.
The Trust seeks to fulfil this by specifically:-
(1) Providing accommodation for Scripture Union mission teams at the Trust houses in Nefyn and Abersoch.
(2) Maintaining these properties to a standard which allows the teams to reside there during the period of the missions.
(3) Letting these properties, when they are not being used by the beach mission teams, particularly to those involved in Christian Gospel work.
## **Summary of the charity's main activities and achievements**
To further the above objects and vision, the charity's main activities and achievements were as follows:
The Trust has met twice formally during the year in order to plan for the maintenance and use of the houses – in August 2023, and for its Annual General Meeting in January 2024. The Trust also held an informal Vision meeting, in October 2023, to allow Trustees to focus on how the Trust is meeting the 1969 vision of the Trust.
The Trust's houses were used by the Scripture Union Beach Missions in both Abersoch and Nefyn in August 2023. They were used for team accommodation and occasionally as venues for mission activities.
Eglwys y Bont (The Bridge Church) in Abersoch used Olgra for a photo booth of a Nativity scene in the village. This used the driveway of Olgra. and the house was used for crafts.
The Trust’s houses have been used by groups for house parties and holidays (12 in Pendorlan 14 in Olgra, 21 in Olgra Bach.)
During the reporting period the trustees were advised that the trust houses were conveyed to the Charity in the names of the trustees of the Charity at the time they were purchased (between 1969 and 1986). The trustees are in the process of looking to vest the properties in the Official Custodian and expect this to be completed during the financial year 2024-5.
In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission.
Page 2
## **Financial review**
During the year income decreased from £65,414, to £45,984 and expenditure increased from £40,222 to £62,035. As a result, the cash held by the charity decreased from £52,692 to £36,641. Major expenditure during the year was Fire Risk Assessment (FRA) compliance, at all three properties, which was an expensive but necessary expenditure. Damp issues were remedied at both properties. Carpets and floor covering was fitted at Olgra. Plastering and painting were undertaken at Pendorlan.
## **Reserves policy**
The trustees have determined that the charity should aim to hold unrestricted cash of no less than £12,000 (which equates to about 12 months' of unrestricted expenditure) so that the charity could continue to operate should income and / or expenditure vary adversely. At the year end, the charity held unrestricted cash of £36,641 and the charity is complying with its reserves policy. The trustees recognise the need to keep the houses in good order and are considering how to effectively spend the cash held over and above that required by the reserves policy.
## **Governance**
Responsibility for setting policy and for making operating decisions rests with the trustees who meet regularly to monitor the activities of the charity.
The power of appointment of Trustees is vested in Scripture Union.
## **Risk statement**
The charity is exposed to various risks - be they operational, financial or reputational. The trustees review the charity's activities regularly to identify significant risks and, where possible, they take appropriate measures to mitigate those risks.
## **Responsibilities of trustees**
Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.
We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.
We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.
## **Approval**
This report was approved by the trustees and signed on their behalf by:
## _**Helen Franklin**_
Helen Franklin - Chair
Date: 25 January 2025
Page 3
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF**
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
I report to the trustees on my examination of the accounts of Cambrian Coast Evangelical Trust ('the charity') for the year ended 31 May 2024 on pages 5 to 8 following.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in accordance with section 130 of the 2011 Act; or
2. the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Archie McDowall BA CA
## _**Archie McDowall**_
Stewardship 1 Lamb's Passage LONDON EC1Y 8AB
Date: 26 February 2025
Page 4
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
## **RECEIPTS AND PAYMENTS ACCOUNT**
## **FOR THE YEAR ENDED 31 MAY 2024**
|Notes
**_Income receipts_**
Donations
2
Gift aid receipts
2
Income from letting of facilities
2
Other
2
**_Total receipts_**
**_Payments_**
3
**_Total payments_**
**Net movement in funds**
Cash funds as at last year end
**Cash funds at this year end**
A
Payments in relation to charitable activities
undertaken directly|2024
£
5,757
853
38,330
1,044
45,984
62,035
62,035
(16,051)
52,692
36,641|2023
£|
|---|---|---|
|||25,607
1,129
38,499
179|
|||65,414|
|||40,222|
|||40,222|
|||25,191
27,500|
|||52,692|
The notes on page 7 form part of these accounts.
Page 5
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
## **STATEMENT OF ASSETS AND LIABILITIES**
## **FOR THE YEAR ENDED 31 MAY 2024**
|**A Cash funds**
Cash at bank with immediate access
Petty cash
**B**
**Other monetary assets**
Debtors - Gift Aid due
**C**
**Liabilities**
**Falling due within one year**
Fee for Independent Examination
Accrued expenses
**Total**|2024
£
36,631
9
**36,641**
828
**828**
480
895
**1,375**|2023
£|
|---|---|---|
|||52,625
66|
|||**52,692**|
|||853|
|||**853**|
|||420
4,425|
|||**4,845**|
The accrued expenses are for (1) Abersoch property maintenance (£670) and (2) lettings management fee for March to May 2024 (£225).
## **D Assets retained for charity's own use**
|Olgra (Abersoch) & contents, purchased 1969
Pendorlan (Nefyn) & contents, purchased 1978
Olgra Bach (Abersoch) & contents, purchased 1986|Fund to
which asset
belongs
Endowment
Endowment
Endowment|Cost
£|
|---|---|---|
|||7,560
13,886
30,485|
|||51,932|
The properties are held in Endowment; should a property (or properties) be sold the funds would be passed to Scripture Union.
The accounts were approved by the trustees and signed on their behalf by:
## _**Helen Franklin**_
Helen Franklin - Chair
Date: 25 January 2025
The notes on page 7 form part of these accounts.
Page 6
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MAY 2024**
## **1 Accounting policies**
The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.
|Total
2024
£
**2**
**Receipts in relation to charitable activities undertaken directly**
**Abersoch**
Lettings & Deposits
30,465
Donations Gift Aidable
1,490
Donations
#
165
Gift Aid Recovered
373
**Nefyn**
Lettings & Deposits
7,865
Donations Gift Aidable
1,761
Donations
2,240
Gift Aid Recovered
465
**General**
Donations Gift Aidable
60
Donations
42
Gift Aid Recovered
15
Bank Interest
1,044
45,984
**3**
**Payments in relation to charitable activities undertaken directly**
**Abersoch**
Water Rates
1,139
Insurance
-
Fuel
5,064
Maintenance
35,648
Property Management Fee
2,200
**Nefyn**
Water Rates
859
Insurance
-
Fuel
1,890
Maintenance
6,786
Property Management Fee
1,100
**General**
Advertising and web-site
1,446
Insurance
3,081
Legal Fees
1,607
Public Liability Insurance
-
Bank charges
60
Lettings Management Fee
675
Independent Examination Fee
480
62,035|Total
2023
£|
|---|---|
||28,459
1,490
18,315
416
10,040
1,861
3,369
580
60
512
133
179|
||65,414|
||1,023
3,774
5,859
14,434
2,470
786
2,041
3,236
2,862
1,050
65
1,226
-
-
66
850
480|
||40,222|
The Insurance provider for the properties including public liability cover was changed and the premium is no longer split; the total compartive figure for last year was £7,041.
Page 7
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MAY 2024**
## **4 Transactions with related parties**
Sarah Gager who is related to Anne Gager, a Trustee, was paid a fee of £900 (2023: £850) for managing the lettings of the properties. £225 of the fee was owing as at 31/05/24 and is included as a creditor.
No expenses or other payments were paid to any of the trustees other than the reimbursement of expenses incurred on behalf of the charity.
Page 8