## The Cambrian Coast Evangelical Trust
Report and Accounts Year ended 31 May 2022
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
## **LEGAL & ADMINISTRATIVE DETAILS**
## **FOR THE YEAR ENDED 31 MAY 2022**
ADDRESS FOR CORRESPONDENCE Lindsell Haverbreaks Road Lancaster LA1 5BJ GOVERNING DOCUMENT Declaration of Trust dated 2 June 1969 CHARITY REGISTRATION NUMBER 259100 TRUSTEES RESPONSIBLE FOR Miss H.M.Franklin (Chair) MANAGING THE CHARITY Mrs E.A.Gager (Secretary) Mrs G.Broadhurst (Treasurer) Mr D.M.Cundy (Assistant Treasurer) Mr A.E.Haines Dr J.Hopkins Mrs N.F.Inglis Mrs H.J.Thaw
INDEPENDENT EXAMINER Archie McDowall BA CA Stewardship 1 Lamb's Passage LONDON EC1Y 8AB
## **INDEX**
Page 1 Legal & Administrative Details Pages 2-3 Trustees' Report Page 4 Independent Examiner's Report Page 5 Receipts and Payments Account Page 6 Statement of Assets & Liabilities Pages 7-8 Notes to the Accounts
Page 1
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
## **REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 MAY 2022**
The Trustees have pleasure in submitting the Report and Accounts for the year ended 31 May 2022.
## **Objects of the charity**
The charity is governed by a trust deed dated 2 June 1969 and is constituted as a trust. The charity's principal objects, as set out in its governing document, are the proclamation and furtherance of the Christian Gospel in the United Kingdom and elsewhere.
The Trust seeks to fulfil this by specifically:-
(1) Providing accommodation for Scripture Union mission teams at the Trust houses in Nefyn and Abersoch.
(2) Maintaining these properties to a standard which allows the teams to reside there during the period of the missions.
(3) Letting these properties, when they are not being used by the beach mission teams, particularly to those involved in Christian Gospel work.
## **Summary of the charity's main activities and achievements**
To further the above objects and vision, the charity's main activities and achievements were as follows:
The Trust has met twice formally during the year in order to plan for the maintenance and use of the houses. Its Annual General Meeting in January had to be held 'remotely'. In addition half the trustees met informally in October 2021 to review the ways the Trust had operated over the last 50 years, and to discuss possible ways ahead.
The Trust's houses were used by the Scripture Union Beach Missions in both Abersoch and Nefyn in August 2021. They were used for team accommodation and as venues for mission activities.
Eglwys y Bont (The Bridge Church) in Abersoch ran, at the Christmas weekend, a photo booth of a Nativity scene in the village, using the driveway of Olgra. In March the church also ran a coffee morning there, in conjunction with the W.I., in aid of the Ukraine appeal, raising £740.
The Trust’s houses have been used by 54 groups for houseparties and holidays. (18 in Pendorlan, 14 in Olgra, 20 in Olgra Bach, and two using both Olgra & Olgra Bach.)
In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission.
## **Financial review**
During the year income increased by £4,273, to £38,556, and expenditure increased by £3,704, to £37,779. As a result the cash held by the charity increased by £778, to £27,500, all of which is unrestricted and can be used for any charitable purpose.
A major expenditure of the year was the payment of the final bills for the refurbishment of the kitchen at Pendorlan, Nefyn. The total cost was £20,024, covered by lettings and donations in previous years.
Page 2
## **Reserves policy**
The trustees have determined that the charity should aim to hold unrestricted cash of no less than £10,000 (which equates to about 12 months' of unrestricted expenditure) so that the charity could continue to operate should income and / or expenditure vary adversely. At the year end, the charity held unrestricted cash of £27,500 and the charity is complying with its reserves policy.
## **COVID-19**
The Trust has had to take account of Welsh government regulations as they evolved through the year. The Scripture Union missions were able to take place in August 2021 in both Abersoch and Nefyn, albeit with some restrictions on public events. Earlier in the year, in June and July 2021, when there were still limits on numbers of households able to share accommodation, 3 groups had to cancel their bookings. But after that, usage has virtually returned to pre-pandemic levels, and routine maintenance could resume.
## **Governance**
Responsibility for setting policy and for making operating decisions rests with the trustees who meet regularly to monitor the activities of the charity.
The power of appointment of Trustees is vested in Scripture Union.
## **Risk statement**
The charity is exposed to various risks - be they operational, financial or reputational. The trustees review the charity's activities regularly to identify significant risks and, where possible, they take appropriate measures to mitigate those risks.
## **Responsibilities of trustees**
Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.
We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.
We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.
## **Approval**
This report was approved by the trustees and signed on their behalf by:
## Helen Franklin
……………………………………………………….. Helen Franklin - Chair
Date: 21 January 2023
Page 3
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF**
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
I report to the trustees on my examination of the accounts of Cambrian Coast Evangelical Trust ('the charity') for the year ended 31 May 2022 on pages 5 to 8 following.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in accordance with section 130 of the 2011 Act; or
2. the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## Archie McDowall BA CA
Stewardship 1 Lamb's Passage LONDON EC1Y 8AB
Date: 27 January 2023
Page 4
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
## **RECEIPTS AND PAYMENTS ACCOUNT**
## **FOR THE YEAR ENDED 31 MAY 2022**
|Notes
**_Income receipts_**
Donations
2
Gift aid receipts
2
Income from letting of facilities
2
Other
2
**_Total receipts_**
**_Payments_**
3
**_Total payments_**
Transfers between funds
5
**Net movement in funds**
Cash funds as at last year end
**Cash funds at this year end**
A
Net of receipts / (payments) before
Payments
in
relation
to
charitable
activities undertaken directly||General
Designated
Funds
Funds
£
£
560
7,336
-
-
-
30,658
2
-
562
37,994
5,473
32,306
5,473
32,306
(4,911)
5,688
5,688
(5,688)
778
-
26,723
-
27,500
-
Unrestricted Funds|2022
£
7,896
-
30,658
2
38,556
37,779
37,779
778
-
778
26,723
27,500|2021
£|
|---|---|---|---|---|
|||General
Funds
£
560
-
-
2
562
5,473
5,473
(4,911)
5,688
778
26,723
27,500|||
|||||11,525
1,947
20,802
9|
|||||34,283|
|||||34,091|
|||||34,091|
|||||192
-|
|||||192
26,530|
|||||26,723|
The notes on pages 7 - 8 form part of these accounts.
Page 5
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
## **STATEMENT OF ASSETS AND LIABILITIES**
## **FOR THE YEAR ENDED 31 MAY 2022**
|Notes
**A**
**Cash funds**
Cash at bank with immediate access
Petty cash
**B**
**Other monetary assets**
Debtors - Gift Aid due
**C**
**Liabilities**
**Falling due within one year**
Loans
Fee for Independent Examination
Accrued expenses|General
funds
£
27,391
110
**27,500**
132
**132**
-
420
-
**420**|Designated
funds
2022
£
£
-
27,391
-
110
**-**
**27,500**
996
1,128
**996**
**1,128**
-
-
-
420
-
-
**-**
**420**
Unrestricted Funds|2021
£|
|---|---|---|---|
||||26,550
173|
||||**26,723**|
||||110|
||||**110**|
||||3,500
-
11,150|
||||**14,650**|
The 2021 accrued expenses is the balance payable on improvements made to the Nefyn property, Pendorlan. The improvements were completed prior to 31 May 2021 and the final invoices paid in June and July 2021.
The loan outstanding at 31 May 2020 was repaid in full by 31 December 2021.
## **D Assets retained for charity's own use**
|Olgra (Abersoch) & contents, purchased 1969
Pendorlan (Nefyn) & contents, purchased 1978
Olgra Bach (Abersoch) & contents, purchased 1986|Fund to
which asset
belongs
Endowment
Endowment
Endowment|Cost
£|
|---|---|---|
|||7,560
13,886
30,485|
|||51,932|
The properties are held in Endowment; should a property (or properties) be sold the funds would be passed to Scripture Union.
The accounts were approved by the trustees and signed on their behalf by:
Helen Franklin
Helen Franklin - Chair
Date: 21 January 2023
The notes on pages 7 - 8 form part of these accounts.
Page 6
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MAY 2022**
## **1 Accounting policies**
The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.
|**2**
**Receipts in relation to charitable activities undertaken directly**
**Abersoch**
Lettings & Deposits
Donations Gift Aidable
Donations
Gift Aid Recovered
**Nefyn**
Lettings & Deposits
Donations Gift Aidable
Donations
Gift Aid Recovered
**General**
Donations Gift Aidable
Donations
Gift Aid Recovered
Bank Interest
**3**
**Payments in relation to charitable activities undertaken directly**
**Abersoch**
Water Rates
Insurance
Fuel
Maintenance
Property Management Fee
**Nefyn**
Water Rates
Insurance
Fuel
Maintenance
Property Management Fee
**General**
Advertising and web-site
Public Liability Insurance
Bank charges
Bank charges - Good Housekeeping
Loan Repayment
Lettings Management Fee||General
Designated
funds
funds
£
£
-
23,170
-
1,490
-
253
-
-
-
7,488
-
2,075
3,518
-
-
510
-
50
-
-
-
2
-
562
37,994
-
948
-
2,598
-
3,859
-
3,554
-
1,950
-
731
-
1,386
-
2,599
-
13,730
-
950
162
-
915
-
96
-
-
3,500
-
800
-
5,473
32,306
Unrestricted Funds|Total
2022
£
23,170
1,490
253
-
7,488
2,075
3,518
-
510
50
-
2
38,556
948
2,598
3,859
3,554
1,950
731
1,386
2,599
13,730
950
162
915
96
-
3,500
800
37,779|Total
2021
£|
|---|---|---|---|---|
|||General
funds
£
-
-
-
-
-
-
-
510
50
-
2
562
-
-
-
-
-
-
-
-
-
-
162
915
96
-
3,500
800
5,473|||
|||||12,047
2,372
-
348
8,755
4,057
-
334
5,096
-
1,265
9|
|||||34,283|
|||||924
2,893
3,511
5,508
2,200
712
1,613
1,453
9,910
1,200
65
448
79
75
3,500
-|
|||||34,091|
Page 7
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MAY 2022**
## **4 Transactions with related parties**
Sarah Gager who is related to Anne Gager, a Trustee, was paid a fee of £800 (2021: £900) for managing the lettings of the properties.
No expenses or other payments were paid to any of the trustees.
## **5 Movement of funds**
|**ement of funds**||||||
|---|---|---|---|---|---|
|General funds
Designated funds
Abersoch Fund
Nefyn Fund
Total funds|Balance at
31 May 2021
£
26,723
-
-
-
26,723|Receipts
£
562
24,913
13,081
37,994
38,556|Payments
£
(5,473)
(12,909)
(19,397)
(32,306)
(37,779)|Transfers
£
5,688
(12,003)
6,315
(5,688)
-|Balance at
31 May 2022
£
27,500
-
-|
||||||-|
||||||27,500|
Page 8