Trustees’ Annual Report for the period
From 1[st] Jan 2021 Period start date To 31[st] Dec 2021 Period end date
Charity name: Oxfordshire Architectural and Historical Society
Charity registration number:259055
Objectives and Activities
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SORP reference
Summary of the purposes Para 1.17 TO ADVANCE EDUCATION AND TO
of the charity as set out PROMOTE RESEARCH INTO AND
in its governing STUDY OF ARCHAEOLOGY,
document ARCHITECTURE AND HISTORY AND
KINDRED SUBJECTS, ESPECIALLY IN
THEIR RELATION TO ONE
ANOTHER; TO MAKE AVAILABLE TO
THE PUBLIC THE RESULTS OF SUCH
RESEARCH THROUGH LECTURE
MEETINGS AND AN ANNUAL
JOURNAL, OXONIENSIA,
CONTAINING PAPERS AND
ARTICLES AND OTHER ITEMS OF
LOCAL ARCHAEOLOGICAL OR
HISTORICAL INTEREST.
Summary of the main Para 1.17 and Publication of the journal
1.19
activities in relation to OXONIENSIA. Publication of
those purposes for the occasional papers. A series of
public benefit, in public lectures are held each year.
particular, the activities, A series of excursions to sites of
projects or services architectural and historical
identified in the interest. The maintenance of a
accounts. reference library. Grant aid is
made available for relevant
research projects.
Statement confirming Para 1.18 The trustees have had regard to
whether the trustees this guidance.
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference See https://oahs.org.uk/ Para 1.38 Policy on grant making
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The social investment is in terms
Para 1.38 of public lectures, excursions and
Policy on social grant aid
investment including
program related
investment
Unpaid committee members and
Para 1.38 helpers at events
Contribution made by
volunteers
Other
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Achievements and Performance
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SORP reference
The charity is a prime source of
information for the public on the
architecture and history of
Summary of the main Oxfordshire. It provides monthly
Para 1.20
achievements of the lectures on relevant topics which
charity, identifying the the public are encouraged to
difference the charity’s attend without payment. It
work has made to the provides grant aid for relevant
circumstances of its research and dissemination
beneficiaries and any projects that enhance the
wider benefits to society information available on
as a whole. Oxfordshire’s history and
architecture. The annual journal is
a vehicle for the dissemination of
research activity and this is
ultimately available free on line
for the public.
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Additional information (optional)
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
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other
Financial Review
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Review of the charity’s Para 1.21 The assets of the charity at 31 [st]
financial position at the Dec 2021 were £133,436 This is a
end of the period strong financial position given the
charity’s size and activities. The
assets are held in a number of
bank accounts and in Charitable
equity funds.
Statement explaining the Para 1.22 Reserves are necessary both to
policy for holding provide a necessary source of
reserves stating why they income from investment and as a
are held buffer against variation in
operating costs.
Amount of reserves held Para 1.22 £105158
Reasons for holding zero Para 1.22 Not applicable
reserves
Details of fund materially Para 1.24 Not applicable
in deficit
Explanation of any Para 1.23 No reason why the charity should
uncertainties about the not continue as a going concern
charity continuing as a
going concern
Additional information (optional)
You may choose to include further statements where relevant about:
Membership fees, donations and
dividends on investment
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
The investment policy is to hold a
secure reserve in Barclays Bank,
Investment policy and with the remainder in charitable
objectives including any Para 1.46 funds.
social investment policy
adopted
Inflationary increases in
expenditure especially with regard
A description of the Para 1.46 to the publication of the
principal risks facing the OXONIENSIA journal.
charity
Other
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Structure, Governance and Management
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Description of charity’s Single trust. Oxfordshire
trusts: Architectural and Historical
Society
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 AGM Election
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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Additional information (optional)
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name Oxfordshire Architectural and Historical Society
Other name the charity OAHS
uses
Registered charity 259055
number
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Charity’s principal C/o Dr J R Crabtree
address 32 Victoria Road
Oxford OX2 7QD
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Geoffrey Tyack President Election by AGM
2 Jill Hind Secretary Election by AGM
3 Bob Crabtree Treasurer Election by AGM
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) DR John Robert Crabtree
Position (eg Treasurer Secretary, Chair, etc)
Date 6th September 2022
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OXFORDSHIRE ARCHITECTURAL AND HISTORICAL SOCIETY ACCOUNTS : STATEMENT OF ACCOUNTS DEC 31st
2021
INCOME EXPENDITURE
2020 (£) 2021 (£) 2020(£) 2021 (£)
Oxoniensia, grants, Publications: printing and distribution
subscriptions
Oxoniensia Volume 86
10088.97 Members and subscriptions 11655.34 12203.00 14050.02
0.00 Advance payments 0.00 4371.39 Editorial costs - Oxoniensia 4500.00
9400.00 Publication grants etc. 17916.93 4150.00 Editorial costs - Miscellaneous publication 0.00
Sub total
19488.97 Sub Total 29572.27 20724.39 18550.02
84.00 Other Memb receipts 129.00 1386.25 Lectures 583.17
Excursions Excursions
447.23 0.00 436.30 0.00
20.10 Oxfordshire Past 0.00 6.70 Oxfordshire Past 0.00
651.63 Gift Aid 1745.23 150.00 Affiliations (CBA, BALH) 209.50
19.32 Donations and Arrears 0.00 2260.00 Donations and prizes 3567.00
Miscellaneous Web Site 1820.38
143.60 188.76 1820.38
0.59 Bank & COIF interest 0.00 1529.29 Postage, stationery, printing 1066.62
Dividends Miscellaneous 279.08
4077.90 4925.82 33.07
382.96 Interest on National Savings 0.00
25316.30 Total income 36561.08 28346.38 Total expenditure 26075.77
-3030.08 Balance of income over expenditure 10485.31
BANK AND OTHER INVESTMENT
BALANCES (£)
31st Dec 31st Dec
2020 2021
£ £
6845.76 Bank current accounts 26148.80
0.00 CAF 0.00
628.61 PayPal 2128.95
20317.99 National Savings Bank 0.00
PRICE (Dec
UNITS 31st) p 0.00 Charities Investment Fund (COIF) 0.00
M&G
Charifund 5104.494 1556.20 70062.75 M&G Charifund (at Dec 31st) 79436.14
Schroders 29180.72 88.15 13437.12 Schroders Charity Fund (at Dec 31st) 25722.80
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Charl Fund 111292.23 133436.69
INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OF THE OXFORDSHIRE ARCHITECTURAL AND HISTORICAL SOCIETY I report on the accounts of the charity for the year ended December 315t 2021 which are appended to this report. Respective responsibilities of Committee of Management and Examiner The committee of management are responsible for the preparation of the accounts. They consider that the audit requirement of the Charitie5 Act 2011 {the Act} does not apply. It is my responsibility, without performing an audit, to carry out an examination of the accounts and report to you. Basis of the Examinerfs statement My port is in respert of an examination tarried out under s145 of the Act and in accordance with the direction given by the Charity Commissioners under subsection 5lb) of that section. An examination includes a review of the accounting records kept by the committee of management and 3 comparison of the accounts presented with those records which is primarily limited to analytical procedures and to the making of such enquiries of the committee of management as was necessary for the purposes of this report. The prcKedures undertaken do not constitute an audit. Based on rny examination no matter had come to my attention which gives me reasonable cause to believe that in any material respect, accounting records have not been kept in accordan with s130 of the Act or that the accounts presented do not accord with those reo)rds or comply with the accounting requirements of the Act. No matter has come to my attentK>n to which. in my option, attention should be drawn in order to enable a proper understsnding of the accounts to be reached. Jim Moore 8A FCA cfA AFFA Chapman. Robinson and Moore 30 Bankside Court StatKJnf*lds Kidlington Oxford OX5 LIE