2025-06-30-accounts - Rotherwick Village Hall Charity

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Trustees' Annual Report for the period

Period start date Period end date 01 07 2024 30 06 2025

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 258630 Charity's principal address The Street Rotherwick Hampshire RG27 9BL

Rotherwick Village Hall

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	RayBeech	Chairman
	Sue Scrutton
	Amanda Palmer
	Jennifer Gordon

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
The Official Trustees of Charitable Lands

March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

TRUST DEED DATED 19 DECEMBER 1931 AS AMMENDED 30 Type of governing document AUGUST 2013

(eg. trust deed, constitution)

TRUST How the charity is constituted (eg. trust, association, company)

ELECTED BY INHABITANTS OF ROTHERWICK VILLAGE Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

PROVISION OF A VILLAGE HALL WHICH SHALL BE USED AS A MEETING PLACE FOR SOCIAL, EDUCATIONAL AND SPORTING EVENTS

March 2012

TAR

With due regard to guidance issued by the Charity Commission on public benefit, the trustees maintain and make the Hall available to individuals, organisations and clubs for meetings (public & private) such as social events, parties, weddings, dances, jumble sales, Mother & Toddler, brownies, badminton and yoga. The Hall is also used as a Polling Station. There are a variety of letting rates according to type of use and duration.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D Achievements and performance

The main income remains that of hires for wedding receptions with Summary of the main badminton clubs, Parent and Toddlers, Zumba and Choir being regular achievements of the charity local use. during the year The trustees have organised events including Bonfire Night, BBQs and Burns Night. Wedding Hire does normally generate, along with general village hire, sufficient funds to maintain the hall without the need to apply for grants etc.

March 2012

TAR

Section E Financial review

At year end 30/06/25 reserves held in COIF Charities Investment Funds Brief statement of the totalled £70772.Our policy is to maintain these investments for use when charity’s policy on reserves cash funds alone are not sufficient to fund an exceptional unavoidable cost.

Details of any funds materially

in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

There are no outstanding repairs or maintaince

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Raymond Michael Beech Position (eg Secretary, Chair, Chairman etc) Date 16 November 2025

March 2012

TAR

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name ROTHERWICK VILLAGE HALL CHARITY members of

On accounts for the year 30 JUNE 2025 Charity no 258630 ended (if any) Set out on pages 1 & 2 (remember to include the page numbers of additional sheets)

Respective The charity's trustees are responsible for the preparation of the accounts.
responsibilities of The charity’s trustees consider that an audit is not required for this year
trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions examiner’s statement given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent In connection with my examination, no matter has come to my attention.
examiner's statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.

Signed: Date: 04/09/2025 Name: John Platt Relevant professional Chartered Accountant qualification(s) or body (if any):

March 2012

IER

Address:

Holmwood

Brackley Avenue, Hartley Wintney

Hants RG27 8QX

Section B Disclosure

Only complete if the examiner needs to highlight material problems.

Give here brief details of any items that the examiner wishes to disclose .

March 2012

IER

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name ROTHERWICK VILLAGE HALL CHARITY members of

On accounts for the year 30 JUNE 2025 Charity no 258630 ended (if any) Set out on pages 1 & 2 (remember to include the page numbers of additional sheets)

Respective The charity's trustees are responsible for the preparation of the accounts.
responsibilities of The charity’s trustees consider that an audit is not required for this year
trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions examiner’s statement given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent In connection with my examination, no matter has come to my attention.
examiner's statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.

Signed: Date: 04/09/2025 Name: John Platt Relevant professional Chartered Accountant qualification(s) or body (if any):

March 2012

IER

Address:

Holmwood

Brackley Avenue, Hartley Wintney

Hants RG27 8QX

Section B Disclosure

Only complete if the examiner needs to highlight material problems.

Give here brief details of any items that the examiner wishes to disclose .

March 2012

IER