2024-06-30-accounts - Rotherwick Village Hall Charity

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Trustees' Annual Report for the period

Period start date Period end date 01 07 2023 30 06 2024

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 258630 Charity's principal address The Street Rotherwick Hampshire RG27 9BL

Rotherwick Village Hall

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	RayBeech	Chairman
	Sue Scrutton
	Amanda Palmer
	Jennifer Gordon

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
The Official Trustees of Charitable Lands

TAR

March 2012

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

TRUST DEED DATED 19 DECEMBER 1931 AS AMMENDED 30 Type of governing document AUGUST 2013

(eg. trust deed, constitution) TRUST How the charity is constituted (eg. trust, association, company)

ELECTED BY INHABITANTS OF ROTHERWICK VILLAGE Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

PROVISION OF A VILLAGE HALL WHICH SHALL BE USED AS A MEETING PLACE FOR SOCIAL, EDUCATIONAL AND SPORTING EVENTS

TAR

March 2012

With due regard to guidance issued by the Charity Commission on public benefit, the trustees maintain and make the Hall available to individuals, organisations and clubs for meetings (public & private) such as social events, parties, weddings, dances, jumble sales, Mother & Toddler, brownies, badminton and yoga. The Hall is also used as a Polling Station. There are a variety of letting rates according to type of use and duration.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

The main income remains that of hires for wedding receptions with Summary of the main badminton clubs, Parent and Toddlers, Zumba and Choir being regular achievements of the charity local use. during the year The trustees have organised events including Bonfire Night, BBQs and Burns Night. Wedding Hire does normally generate, along with general village hire, sufficient funds to maintain the hall without the need to apply for grants etc.

TAR

March 2012

Section E Financial review

At year end 30/06/24 reserves held in COIF Charities Investment Funds Brief statement of the totalled £72,160.

charity’s policy on reserves

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
• how expenditure has supported the key objectives of the charity;
• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

There are no outstanding repairs or maintaince

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Raymond Michael Beech Position (eg Secretary, Chair, Chairman etc) Date 12th November 2024

TAR

March 2012

	Charity Name ROTHERWICK VILLAGE HALL CHARITY	Charity Name ROTHERWICK VILLAGE HALL CHARITY	Charity Name ROTHERWICK VILLAGE HALL CHARITY	Charity Name ROTHERWICK VILLAGE HALL CHARITY	CC16a
	For the period from	Period start date 01-Jul-22	To

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ (General Fund) 27,460 3,864 411 28 - - - 31,763	Restricted funds to the nearest £ (Extraordinary Repair Fund) - - - - - - - -	Endowment funds to the nearest £ (Endowment Fund)	Total funds to the nearest £ 27,460 3,864 411 28 - - - 31,763	Last year to the nearest £
Lettings	27,460		- - - - - - - -		29,591
Events	3,864				2,278
Dividends and interest	411				378
Other	28				21
Transfer from Investment Fund	-				25,000
Donations	-

	-				-
*Sub total*	31,763				57,268
A2 Asset and investment sales, etc. *Total receipts* A3 Payments
	-	-	-	-	-
	31,763 18,389 4,256 - 4,930 - - 27,575	- - - - - - - - - -	-	31,763 18,389 4,256 - 4,930 - - - - 27,575 - 27,575 4,188
					57,268

Support and runningcosts	18,389		- - - - - - - - -		17,847
Events	4,256				2,763
	-				-
Other repairs and maintenance	4,930				7,006
Projects Roof Repair					29,800
					-
	-
	-


**Sub total **	27,575				57,416
A4 Asset and investment purchases, etc. *Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
	-	-	-
	27,575 4,188 - 28,808 32,996	- -
			-		57,416

	4,188		-		(148)
	-	- -	- -	- 28,808	-
	28,808				28,956
	32,996	-	-	32,996	28,808

CCXX R5 accounts (SS)

15/11/2024

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details COIF Income Units COIF Accumulation Units Details *Total cash funds* (agree balances with receipts and payments account(s)) Debtors Lloyds Current Lloyds 30 dayaccount Details Village Hall buildings includingfixtures fittings and land Details Details SundryCreditors Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 17,510 - 15,486 - - 32,996 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - Fund to which asset belongs Cost (optional) Endowment - Restricted - - - - Fund to which asset belongs Cost (optional) Endowment - - - - - - - - - Fund to which liability relates Amount due (optional) None - - - - - Print Name R.M. Beech	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			2,332
			69,828
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
			-
			-
			-
			-
			-

			Date of approval
		R.M. Beech	14/10/2024

CCXX R6 accounts (SS)

15/11/2024

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name ROTHERWICK VILLAGE HALL CHARITY members of

On accounts for the year 30 JUNE 2024 Charity no 258630 ended (if any) Set out on pages 1 & 2 (remember to include the page numbers of additional sheets)

Respective The charity's trustees are responsible for the preparation of the accounts.
responsibilities of The charity’s trustees consider that an audit is not required for this year
trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions examiner’s statement given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent In connection with my examination, no matter has come to my attention. examiner's statement

which gives me reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.

Signed: Date: 06/10/2024 Name: John Platt Relevant professional Chartered Accountant qualification(s) or body (if any):

IER

March 2012

Address:

Holmwood

Brackley Avenue, Hartley Wintney

Hants RG27 8QX

Section B Disclosure

Only complete if the examiner needs to highlight material problems.

Give here brief details of any items that the examiner wishes to disclose .

IER

March 2012