2021-06-30-accounts - Rotherwick Village Hall Charity

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Trustees' Annual Report for the period

Period start date Period end date 01 07 2020 30 06 2021

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 258630

Rotherwick Village Hall

Charity's principal address

The Street Rotherwick Hampshire Postcode RG27 9BL

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	RayBeech
	Sue Scrutton
	John Cutler
	Lisa Sharp
	Amanda Palmer
	Jennifer Gordon
	Linda Taylor

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
The Official Trustees of Charitable Lands

TAR

March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

TRUST DEED DATED 19 DECEMBER 1931 AS AMMENDED 30 Type of governing document AUGUST 2013

(eg. trust deed, constitution)

TRUST How the charity is constituted

(eg. trust, association, company)

ELECTED BY INHABITANTS OF ROTHERWICK VILLAGE Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

PROVISION OF A VILLAGE HALL WHICH SHALL BE USED AS A MEETING PLACE FOR SOCIAL, EDUCATIONAL AND SPORTING EVENTS

TAR

March 2012

With due regard to guidance issued by the Charity Commission on public benefit, the trustees maintain and make the Hall available to individuals, organisations and clubs for meetings (public & private) such as social events, parties, weddings, dances, jumble sales, Mother & Toddler, brownies, badminton and yoga. There are a variety of letting rates according to type of use and duration.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and erformance p

Due to the Covid 19 pandemic there has been little or no forward Summary of the main movement on planned improvements to the Hall which re-opened in achievements of the charity September 2020 during the year

TAR

March 2012

Section E Financial review

Reserves of £88,156 are at present held in Charities Investment Funds to Brief statement of the cover extraordinary events.

charity’s policy on reserves

Details of any funds materially in deficit

Further financial review details (Optional information)

The principal source of funds is from wedding hire. You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Raymond Michael Beech Position (eg Secretary, Chair, Chairman etc) Date 20th October 2021

TAR

March 2012

	ROTHERWICK VILLAGE HALL CHARITY Charity Name	ROTHERWICK VILLAGE HALL CHARITY Charity Name	ROTHERWICK VILLAGE HALL CHARITY Charity Name	258630 No (if any)	CC16a
	For the period from	01-Jul-19 Period start date	To	30-Jun-20 Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ (General Fund) 7,539 134 748 51 17,907 - - 26,379	Restricted funds to the nearest £ (Extraordinary Repair Fund) - - - - - - - -	Endowment funds to the nearest £ (Endowment Fund) - - - - - - - -	Total funds to the nearest £ 7,539 134 748 51 17,907 - - 26,379	Last year to the nearest £
Lettings	7,539				23,281
Events	134				391
Dividends and interest	748				733
Other	51				252
Grant	17,907				10,000
	-				-

	-				-
*Sub total*	26,379				42,440
A2 Asset and investment sales, etc. *Total receipts* A3 Payments
	-	-	-	-	-
	26,379 14,288 38 4,575 3,877 891 - - 23,669	- - - - - - - - - -	- - - - - - - - - -	26,379 14,288 38 4,575 3,877 891 - - - 23,669 - 23,669 2,710
					42,440

Support and runningcosts	14,288				19,483
Events	38				1,158
Deposit refunds	4,575				5,111
Other repairs and maintenance	3,877				10,836
Projects	891				14,028
					-
	-
	-


**Sub total **	23,669				50,616
A4 Asset and investment purchases, etc. *Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
	-	-	-	-
	23,669 2,710 - 28,454 31,164	- -	- -
					50,616

	2,710	-	-	2,710	(8,176)
	-	-	-	-	-
	28,454	-	-	28,454	44,413
	31,164	-	-	31,164	21,322

CCXX R5 accounts (SS)

20/10/2021

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature SundryCreditors Details Village Hall buildings includingfixtures fittings and land Details Lloyds Paypal Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Debtors Details COIF Income Units COIF Accumulation Units	Unrestricted funds Restricted funds to nearest £ to nearest £ 31,164 - - - - 31,164 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - Fund to which asset belongs Cost (optional) Endowment - Restricted - - - - Fund to which asset belongs Cost (optional) Endowment - - - - - - - - - Fund to which liability relates Amount due (optional) Unrestricted - - - - - Print Name R.M. Beech	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			27,480
			60,677
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
			-
			-
			-
			-
			-

			Date of approval
		R.M. Beech	20/10/2021

CCXX R6 accounts (SS)

20/10/2021

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name ROTHERWICK VILLAGE HALL CHARITY members of

On accounts for the year 30 JUNE 2021 Charity no 258630 ended (if any) Set out on pages 5 to 6 (remember to include the page numbers of additional sheets)

Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions examiner’s statement given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent In connection with my examination, no matter has come to my attention
examiner's statement (other than that disclosed below *) 1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.

Signed: Date: 11/10/2021 Name: John Platt Relevant professional Chartered Accountant qualification(s) or body (if any):

IER

March 2012

Address:

Church Farm House

The Street, Rotherwick

Hook, Hants RG27 9BG

Section B Disclosure

Only complete if the examiner needs to highlight material problems.

Give here brief details of any items that the examiner wishes to disclose .

IER

March 2012