## **Trustees’ Annual Report for the period** **From 1.1.2020 To 31.12 2020** **Charity name: The Viola da Gamba Society** ## **Charity registration number: 258544** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the study of viols, their playing, their
music, and their making, on the part of its
members and thepublicgenerally.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|To organise meetings for members and the
general public that include lectures, workshops
and performances; to publish a regular
newsletter, research journal and index of music
for viols; to edit and publish music editions; to
maintain a website including information
concerning activities, teaching and instruments
for sale; to operate a viol hire scheme for
members; to work with young players, specially
those in Higher Education. and to offer a Young
Players’ Platform forperformers.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are cognisant of the Charity
Commission’s guidance on public benefit.| ## **Additional information** ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|The Society offers grants to student viol players
to assist with the costs of attending specialist
courses, selected by a sub-committee of the
trustees.| |Contribution made by
volunteers|Para 1.38|The Society’s trustees are all volunteers, as are
those members of the Society who undertake
particular roles, including outreach to younger
players, maintaining the Society’s collection of
images of viols, organising reviews for the
newsletter, overseeing publications and
maintainingthe website.| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Society provided its full range of services and
activities during 2020, despite the problems
arising from the Covid-19 pandemic and
subsequent restrictions on travel and
association. For the first time the AGM was held
via Zoom, combined with an online lecture, and
attracted a larger number of participants than in
previous years, including overseas members.
While the Society was able to arrange only one
meeting in its customary way, it began a series of
online lectures and performances which were
highly appreciated by its members as evidenced
by a survey. The committee of trustees also met
via Zoom, thus reducing travel expenses. The viol
hire scheme was not unduly affected by
lockdowns, members being permitted to extend
their use of instruments until such time as
restrictions permitted their return. Publications
continued as usual, with publication of four
editions of the newsletter and online availability
of thejournal.| ## **Additional information** |Achievements against
objectives set|Para 1.41|The move to online activities made the Society’s
activities accessible by a wider range of its
members, especially those living outside UK.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Donations from members exceeded 2019 by
more than 200%, largely to increase the funds
available for distribution as grants to assist young
players’ tuition costs.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Society ended 2020 in a satisfactory financial
position, with a surplus on annual turnover of
£4517, largely due to the saving of costs of
planned physical meetings that were unable to
proceed.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Society aims to hold reserves that would
cover at least one year’s operational costs, in
order to maintain its services in the face of
unexpected emergencies.| |Amount of reserves held|Para 1.22|£23,452| |---|---|---| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The Society continues to be a going concern| ## **Additional information** |**Additional information**||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para
1.47|Membership subscriptions, donations, sale of
music and other materials.| |A description of the principal
risks facing the charity|Para
1.46|Sustained reduction in membership
Inability to operate the viol hire scheme| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Rules (last revised 18 June 2017)| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated charitable association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|All trustees are elected from and by the
membership, annually at the AGM, as set
out in the rules| ## **Reference and Administrative details** |Charityname|The Viola da Gamba Society| |---|---| |Registered charitynumber|258544| |Charity’s principal address|12 Macclesfield Road
Hazel Grove
Stockport
SK7 6BE| |1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**| |---|---|---|---| ||Ibrahim Aziz||From 4.10.2020| ||John Bryan|Chair|| ||Alison Crum|President|| ||Ursula Fuller|Treasurer|| ||Nic Hyde||| ||Mary Iden||| ||Francis Knights||1.1.2020–31.3.2020| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Redacted|Redacted| |---|---|---| ||John Howard Bryan|Ursula Dorothy Fuller| ||
Chair|Treasurer| ||15 October 2021|| ||15 October 2021|| ## **VIOLA DA GAMBA SOCIETY Accounts for year ended 31 December 2020** |**RECEIPTS**|**General**
**Fund**|**Viol Hire**
**Fund**|**Joy Dodson**
**Music Fund**|**Total £**|**2019 £**| |---|---|---|---|---|---| |**Voluntary receipts**
Subscriptions received
Donations
Gift Aid reclaimed
Unclaimed deposits
**Receipts for services to**
**members**
Viol hire scheme fees
Viol hire insurance receipts
Sale of hire viols
Summer course fees
**Generated funds**
Newsletter sales
“The Viol” advertising
VdGS Music Edition sales
Sundry sales and receipts
**Investment income**
Bank interest
Total receipts
**PAYMENTS**
**Cost of membership services**
“The Viol”: printing
distribution
Hire scheme repairs
Hire Scheme insurance
Hire Scheme commission
Purchase of hire viols
Joy Dodson bursaries
Meeting costs
Summer course costs
**Costs of generating funds**
Cost of goods for sale
VdGS Music Edition costs
Early Music Exhibition costs
**Support costs**
Administration: fees
Website and videoconferencing
Postage, stationery and sundries
PayPal and bank charges
Committee costs
Total payments
Transfer to JDMF|8160
219
1812
2000||230|8160
449
1812
2000|7381
139
0
0| ||12191|0|230|12421|7520| ||0|8635
2800
0||8635
2800
0
0|7747
2370
3700
350| ||0|11435|0|11435|14167| ||215
519
417|||0
215
519
417|0
275
926
1348| ||1152|||1152|2549| ||3|||3|4| ||13345|11435|230|25010|24239| ||1071
1803
277
0|8681
1095
1955
0|375|1071
1803
8681
1095
1955
0
375
277
0|1232
1788
5648
1048
1669
5415
1220
2381
361| ||3151|11731|375|15257|20762| ||50
0
0|||50
0
0|382
353
1336| ||50|0|0|50|2070| ||4278
199
376
68
160|105||4278
199
376
173
160|4226
0
423
358
382| ||5080|105|0|5186|5389| ||8282|11836|375|20493|28221| ||||||| |**Net receipts/payments**|5064|(401)|(145)|4517|(3976)| |Balances at 31/12/2019
Balances at 30/12/2020|5244
12919
773
18935
10308
12517
628
23452||||22917
18935| ## **STATEMENT OF CASH ASSETS AT 31 DECEMBER 2020** |Treasurer's Account
Music Edition Account
Deposit Account
PayPal Administration Account
PayPal Hire Account
PayPal Music Edition Account
Total cash at bank|**Unrestricted**
**Joy Dodson**
**Total**
8343
628
8971
3663
3663
4403
4403
2031
2031
4384
4384
0
0| |---|---| ||22824
628
23452| ## **Notes to the accounts** The insurance value of the hire instruments owned by the society was £133973 on 11/02/2020 The hire scheme commission due for 2020 is £2159. Repairs and maintenance to hire instruments costing £3071.50, carried out in 2019, were not invoiced until 2020. The repairs carried out in 2020 have all been paid for in 2020. The Joy Dodson Music Fund is a designated fund. This means that the money is earmarked to be spent on bursaries. It was previously a restricted fund but the original legacy has now been exhausted. ## **Viol hire scheme deposits** |**Viol hire scheme deposits**|| |---|---| |Balance at 1 January 2020
Deposits received
Deposits repaid
Deposits forfeit
Total
Unclaimed deposits transferred to general fund
Balance at 31 December 2020|4050
1300
(500)
0| ||4850
(2000)| ||2850| Deposits for the hire scheme are refundable and so are not the Society's money. For that reason they are shown separately. £1450 of the deposits are for viols currently on hire. The balance is old deposits that have never been returned. Over £2000 was received in 2018 or earlier years and the identity of the hirer cannot be identified for £1200. The committee has decided to transfer £2000 of unclaimed deposits to the General Fund. If these hirers request a refund in future, it will be made from the General Fund. ## **Viola da Gamba Society** ## **Independent Examiner's Statement for accounts to 31 December 2020** In connection with my examination, no matter has come to my attention: (a) which gives me cause to believe that, in any material respect, the general requirements to keep accounting in accordance with UK accounting principles have not been met, and (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Caroline MacBrayne 08/04/2021