## **Dawlish Amateur Repertory Company - Registered charity number 258203**
## **Report of the Trustees for the year ended 31st August 2025**
The Trustees are pleased to present their annual report, together with the financial statements of the Charity for the year ended 31st August 2025.
## **OUR PURPOSE AND OBJECTIVES**
Our primary aim is to _promote the advancement and improvement of general education in relation to all aspects of the art of drama and the development of public appreciation of such art, and to make occasional small donations to other charities established for other objects._
Dawlish Amateur Repertory Company is a voluntary organisation which owns, manages and operates the Shaftesbury Theatre in Dawlish, Devon. The Shaftesbury Theatre is a Victorian building which was converted to a theatre in 1959 and over the years has contributed much to the people of Dawlish, the surrounding area and its many visitors. It benefits the public by providing access to the performance of drama, music, dance, film and the visual arts at an affordable cost, that they would otherwise have to travel further afield to find.
The Trustees have had due regard to the charity commission’s public benefit guidance and are confident that the main activities of the Charity, which are summarised later in this report, further its charitable purposes for the public benefit.
## **ACTIVITIES IN 2024/25**
## **Stage performances**
Our usual core activities are the presentation of a season of plays and a pantomime. These productions continue to be popular and we endeavour to present a balanced programme with as much variety as possible. We recognise the importance of reaching out to a wider audience and of presenting educational and challenging productions from time to time. The annual season runs from October each year and in 2024/25 we presented a full season of shows comprising five plays and a pantomime.
## **Youth group**
We are delighted that our Youth Group has continued to flourish. Sessions are normally held once a week during term time and are well attended. The group is open to anyone of secondary school age. All leaders have current DBS checks and are trained as Chaperones by Devon County Council.
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## **Theatre hire**
We hire out the Shaftesbury Theatre both to local organisations and for visiting touring shows and in 2024/25 there was a healthy level of demand for this. The hirers of the theatre included Dawlish Musical Theatre Company, Our Star Theatre Company and various tribute acts.
## **Cinema**
We normally show at least one film a month, mainly under the auspices of the Teignmouth Film Society which now presents its films at the Shaftesbury Theatre. We also have started our own series of afternoon films which is proving to be increasingly popular. There is a wide screen that fills the front of the stage and which has surround sound speakers. We aim to present an authentic cinema atmosphere at a price and in a local venue which enables our audiences to enjoy films that they otherwise would not be able to see without travelling further afield. Dawlish does not otherwise have a dedicated cinema.
## **FINANCE**
## **Income and expenditure**
The Statement of Financial Activities for the year ended 31st August 2025 showed total income of £72,463, compared with total income of £70,471 in the previous year.
There was a net profit for the year of £2,506 compared with a loss of £11,066 in 2023/24.
The Trustees continue to monitor and review costs, while endeavouring to maintain the fabric of the building to as high a standard as possible for the benefit of our patrons and hirers. The theatre building is our principal asset and continues to be our main expense. We take our responsibility for protecting, maintaining and enhancing the Shaftesbury Theatre very seriously and most of our income is used for the benefit of the theatre.
## **Assets and Liabilities**
As at 31st August 2025 the net book value of the freehold property, fixtures and fittings was £427,879 (2024: £443,697), and the value of cash and investments was £127,646 (2024: £106,855). The Charity has no debts other than those relating to routine trade creditors. We are pleased that after what has been a difficult few years for all theatres our finances continue to be in a healthy position.
## **Reserves policy**
It is the policy of the Charity to maintain unrestricted cash funds of at least £10,000 to enable the charity to continue to operate in the event of unforeseen fluctuations in income.
## **Community support and sponsorship**
In terms of support from the community, although the theatre is normally self-sustaining, we are grateful for assistance from the local and district councils whenever they are able to support us in specific activities. We recognise that while the Arts is not a primary
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service for the councils, whose finances are under increasing pressure, we provide a key role in delivering accessible arts and drama to Dawlish and the surrounding area, which is greatly valued by the people we serve.
Many local businesses advertise in our programmes and this not only generates much needed funds but helps us to keep down the cost of the programmes for our patrons. We are very grateful to the owners of these businesses and are always looking for innovative ways of increasing our association with them.
## **STRUCTURE AND GOVERNANCE**
The Charity is an Association which is governed by a constitution adopted in April 1970, and amended both in November 2018 and November 2022.
## **Management**
The operational management of the theatre continues to take a large amount of time for a small group of people dedicated to the management, maintenance and operation of the theatre, both for the Repertory Company productions and for the use of other groups.
The committee of Trustees normally comprises a chair, a vice-chair, a secretary and a treasurer, with up to 6 other members. They are elected by the full members of the Company present at the Annual General Meeting, which is open to all paid up members of the Company.
All the people involved give their time freely and voluntarily. The Company could not continue its work without their efforts and we are most grateful to them.
**Principal address:** Shaftesbury Theatre Brunswick Place Dawlish Devon EX7 9PB
## **Trustees**
The Trustees who served during the year ended 31st August 2024 were as follows. Unless otherwise stated, the Trustees served throughout that period.
Alan Smith (to 19.2.25) Peter Macklin (to 25.2.25) Alan Paine Sophie Brimacombe Marilyn Brimacombe Jennifer Robbins (to 5.11.24) Tommy Mitchell (to 4.6.24) Margaret Swift Charlotte Ewart
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Patricia Angove (to 5.11.24) Sarah Goldsworthy (from 6.11.24) Tony Drinkall (from 19.3.25) Chris Matanle-Mockridge (from 6.11.24)
## **FUTURE PROSPECTS**
We have a full programme of both our own and outside productions in place for 2025/26 and we look forward to what we hope will be another successful year.
## **Signed for and on behalf of the Trustees of Dawlish Amateur Repertory Company**
**.................................................** _**Alan Paine, Treasurer**_
**Date:.............26/06/2026............................**
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## **DAWLISH AMATEUR REPERTORY COMPANY**
**(Registered Charity No. 258203)**
**Accounts for the year ended 31 August 2025**
## **DAWLISH REPERTORY COMPANY**
## **INCOME AND EXPENDITURE ACCOUNT FOR YEAR ENDED 31st AUGUST 2025**
|**REPERTORY COMPANY**
**Productions**
Box Office - Season Tickets
Box Office - Seats
Programme Sales
**Income from productions**
**Less: Expenses**
Costumes
Posters and banners
Programmes
Properties
Royalties
Scripts
Set and décor
Sound and lighting
**Production expenses**
**Net income from productions**
**Other income**
Subscriptions - general
Ice Cream Sales
Programme advertising
Bank interest
Wardrobe
Donations and legacies
Raffles
Other fundraising
Insurance claim for loss of profits
**Total other income**
**Other expenses**
Postage
Printing and stationery
Ice creams|**2023/24**
**£**
**£**
**£**
**£**
2,270
2,424
26,760
24,113
634
703
29,664
27,240
708
445
1,823
991
909
857
333
340
1,403
1,618
730
669
454
531
1,316
1,642
7,676
7,093
21,988
20,147
1,780
1,488
3,382
2,843
870
700
4,181
4,534
27
615
5,283
7,796
663
503
-
-
-
-
16,186
18,479
33
90
131
36
1,405
1,439
**2024/25**|
|---|---|
||708
1,823
909
333
1,403
730
454
1,316|
|||
|Depreciation
Bank, Ticketsource and credit card charges
Donations and gifts
Independent Examiner
Website
General marketing
First aid training
Membership system
Refreshments
Sound and lighting contract
Room hire
Sundry expenses
**Total other expenses**
**Repertory Company net income**
**SHAFTESBURY THEATRE**
**Income**
Rent from outside hirers
Cinema income
Sale of equipment
**Gross income**
**Less: Expenses**
Insurance
Cleaning
Equipment maintenance and replacement
Follow spots & haze
Sound desk
Other
Building maintenance
Other
Safety checks
Gas and electricity
Water
Rates
Telephone
Licences (General)
Fees re property registration
Waste disposal
Cinema costs|1,698
1,638
3,127|8,250
8,361
2,015
1,631
20
-
230
220
482
311
285
87
-
-
651
287
69
577
9,000
4,500
462
573
82
253
23,115
18,365
**15,059**
**20,261**
**2023/24**
**£**
**£**
**£**
**£**
8,865
10,600
3,294
788
-
115
12,159
11,503
4,625
4,138
3,211
3,149
6,463
14,471
332
11,096
5,448
1,387
7,492
9,359
308
2,499
105
62
867
854
709
381
-
-
1,450
1,448
1,231
363
**2024/25**|8,361
1,631
-
220
311
87
-
287
577
4,500
573
253|
|---|---|---|---|
||||18,365|
||||**20,261**|
||332|||
|||||
|**Total expenses**
**Shaftesbury Theatre net expenditure**
**BAR**
**Sales**
**Cost of sales**
Opening stock
2,095
Purchases
6,795
8,890
Less closing stock
2,200
Cost of sales
**Gross profit**
**Less: Expenses**
Depreciation
59
Credit card charges
176
Other costs
-
**Bar net profit**
**EXCESS/(DEFICIT) OF INCOME OVER EXPENDITURE**|2,095
6,795|32,241
**20,082**
**-**
14,454
1,612
6,803
8,415
2,095
6,690
7,764
53.7%
78
146
328
235
**7,529**
**2,506**|49,207
**37,704**
**-**|
|---|---|---|---|
||||13,249
6,320|
||8,890
2,200|||
||59
176
-|||
||||6,929
52.3%
552|
||||**6,377**|
||||**11,066**
**-**|
## **Dawlish Repertory Company Consolidated balance sheet as at 31 August 2025**
|**31/08/2025**
**31/08/2024**
**Note**
**Total**
**Company/**
**Theatre**
**Bar**
**Total**
**£**
**£**
**£**
**£**
**Fixed assets**
Company equipment
62,183
62,183
-
69,001
Theatre fixtures, fittings and equipment
31,619
31,619
-
31,619
Bar equipment
-
-
-
-
Freehold Property
334,077
334,077
-
334,077
427,879
427,879
-
434,697
**Current assets**
Stocks
1,850
-
1,850
2,095
Debtors and prepayments
116
116
-
2,220
Bank
- current accounts
31,733
18,145
13,588
15,123
- deposit account: contingency fun
95,362
95,362
-
91,181
- deposit account: development fu
1
1
-
1
Cash in hand
550
50
500
550
129,612
113,674
15,938
111,170
**Current liabilities**
Creditors
9,884
9,375
509
766
9,884
9,375
509
766
**Net assets**
**547,607**
**532,178**
**15,429**
**545,101**
**Accumulated fund**
Opening balance
545,101
Profit for the year
2,506
**Closing balance**
**547,607**|**31/08/2025**|**31/08/2024**|
|---|---|---|
||**Total**
**Company/**
**Theatre**
**Bar**
**£**
**£**
**£**|**Total**
**£**|
||62,183
62,183
-
69,001
31,619
31,619
-
31,619
-
-
-
-
334,077
334,077
-
334,077||
||427,879
427,879
-
434,697||
||129,612
113,674
15,938
111,170||
||9,884
9,375
509
766||
||9,884
9,375
509
766||
||**547,607**
**532,178**
**15,429**
**545,101**||
||545,101
2,506
**547,607**||
DAWLISH REPERTORY COMPANY
Accounts to the year ended 31 August 2026
EXAMINER'S REPORT
I have examined the Balance Sheet as at 31 August 2025 together wtth the attached Income &
Expenditure Account for the year ended on that date, 3nd hereby certify that they ha¥e been correctly
prepared in accordan with the b(N)ks, records. vouchers and explanations fumished to me by the
Treasurer.
Signed
Date