HAZLEMERE COMMUNITY ASSOCIATION
TRUSTEE'S REPORT AND
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2024
Charity Registration Number 258071
HAZLEMERE COMMUNITY ASSOCIATION
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2024
CONTENTS
TRUSTEES' REPORT
INDEPENDENT EXAMINER'S REPORT STATEMENT OF FINANCIAL ACTIVITIES BALANCE SHEET AS AT 30TH SEPTEMBER 2024 FINANCIAL STATEMENTS APPROVAL NOTES TO THE FINANCIAL STATEMENTS
- 1 ACCOUNTING POLICIES 2 ADDITIONAL INFORMATION 3 TANGIBLE FIXED ASSETS 4 INVESTMENTS 5 DEBTORS 6 CREDITORS 7 DETAILED STATEMENT OF FINANCIAL ACTIVITIES 8 UNRESTRICTED FUNDS
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HAZLEMERE COMMUNITY ASSOCIATION
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2024
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF HAZLEMERE COMMUNITY ASSOCIATION
I report to the charity trustees on my examination fo the accounts of the Hazlemere Community Association for the year ended 30th September 2024
Responsibilities and basis of report
As the charity trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirement of the Charities Act 2011 (The Act)
I report in respect of my examination of the Charitys accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiners Statement
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 January 2015. I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
● the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
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HAZLEMERE COMMUNITY ASSOCIATION
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2024
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
Signed
Name: Anthony Kelly FCCA Address: 6 South Bar Street Banbury Oxfordshire OX16 9AA 2nd July 2025 Date: .............................
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HAZLEMERE COMMUNITY ASSOCIATION
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2024
TRUSTEES' REPORT
The Trustees present their report with the Financial Statements of the Charity for the year end 30th September 2024
The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Stndard applicable in the UK and Repulbich of Ireland (FRS102) (effective 1st January 2015)
Reference and adminstrative details
The name of the Charity as listed in the register of Charities is:
Hazlemere Community Association Charity Number: 258071
The Association was constitued un a Trust Deed dated 8th November 1968, as amended on 17th May 1976, as amended at SGM 22nd September 1999. Further amendments to the constitution were adopted by the Association on 12 April 2017, and 16 April 2019
Principal address: Rose Avenue, Hazlemere, High Wycombe Bucks HP15 7UB
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HAZLEMERE COMMUNITY ASSOCIATION
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2024
Trustees
The Trustees serving during the year and since the year end are as follows:
Mr Stephen Simpson (Chairman)
Mr Mike Large
Mrs Judy Grist
Mr Kevin Taylor
Independent Examiner
Anthony Kelly FCCA, 6 South Bar Street Banbury, Oxfordshire OX16 9AA
Bankers
Lloyds Bank, High Wycombe
Governing Document
The Constitution was adopted 8th November 1968, as ameneded on 17th May 1976 and as amended on 22nd December 1999, 12th April 2017 and 16th April 2019
Objects
The objects of the Association are to:
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promote the benefit of the inhbitants of the parish of Hazlemere and the adjoining parishes of Chepping Wycombe, Hughenden, Little Missenden and Penn without distinction of sex, sexual orientation, race, religious or other opinions, by asociating together the said inhabitants, and the local authorities, voluntary and other organisations in a common effort to advance education and provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
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Establish, or secure the establishment of a community centre and to maintain and manage the same in furtherance of the objects
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Promote such other charitable purposes as may from time to time be determined by the Trustees.
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HAZLEMERE COMMUNITY ASSOCIATION
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2024
Organisation
The Association shall be directed by the Trustees which shall meet not less than 3 times a year
Once each calendar year, an Annual General Meeting of the Association shall be held at such a time and place as the Trustees shall determine, being no more than fifteen months after the preceding meeting. At least 21 clear day's notice shall be posted in a conspicuous place or places in the area of benefit and/or advertised in a newspaper circulatng the area of benefit.
At these meetings one quarter of the members with power to vote shall form a quorum at meetings, whilst at General Meetings, the lesser of twenty-five members with the power to vote and one third of members with a power to vote shall form a quorum.
Under the amendments to the Constitution adopted on 12th April 2017 a new body of Trustees was set up to develop a strategy for the Association, and to promote the organisation whilst maintaining its present vision and values. Under amendments of 25th January 2024 the use of a Management Committee was suspended until such a time a new management committee may be formed. An Executive Committee may be used in place of any management committee.
The Association continues to look for independent trustees who can be appointed at the Annual General Meeting.
Recruitment and Appointment of Management Committee
The members with power to vote present at the Annual Generla Meeting shall elect the Treasurer and Secretary of the Association and such other Honorary Officers as the Association may from time to time decide who shall serve in the respective Capacity as Honorary Officers of any Executive committee that may be established.
At its first meeting after the Annual General Meeting the Trustees/Executive Committee shall elect from among its member a Chairman & vice chairman who shall serve in their resepective capacties as Honorary Officer of any Executive Committee, which may be established. All Honorary Officers shall hold office until the conclusion of the next Annual General Meeting of the Association and shall be eligible for re-election.
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HAZLEMERE COMMUNITY ASSOCIATION
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2024
Executive Committee Induction and Training
New members are always known to us in advance. They have normally shown particular interest in the charity already and therefore have a solid notion of what Hazlemere Community Association is, what it aims to do and broadly how it goes about doing it.
Induction is carried out by serving members of the Trustees as necessary.
Risk Management
The Trustees have assessed identified major risks to which the Association is exposed. It believes that maintaining the free reserves at the level stated below will provide sufficient resources in the event of adverse conditions. The Trustees have also assessed other operational risk faced by the Association and is satisfied that systems and procedures are in place to mitigate those risks.
Related Parties
The Association has a close relationship with Hazlemere Community Association Social Club Limited.
Achievements and Performance
The Association has in recent years struggled to maintain previous levels of fundraising to enable repairs and refurbishement of the Community Centre. This remains ongoing and a number of projects are still to be undertaken. During the year essential repairs have continued to be undertaken in various areas of the Centre.
Public Benefit
In setting objectives and planning activities, careful consideration has been given to the Charity Commissions' general guidnance on public benefit. Hazlemere Community Associaiton provides facilities and entertainment, accommodating approximately one thousand users a week. The Association has always tried to meet the adopted method statement 'Serving the Community'.
The area of benefit of the Association is Hazlemere and the surrounding area.
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HAZLEMERE COMMUNITY ASSOCIATION
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2024
Financial Review of Business
The downturn of income has continued as grant funding remains elusive and lettings have been noticibly reduced. Costs continued to increase as expected due to inflation. Concerns over rising utility costs continue. However, taking all factors into account the Trustees are satisfied with the results for the year but accept more needs to be done to ensure funds remain available to manage, maintain and refurbish the Community Centre.
Reserves Policy
The Trustees attempt to maintain unrestricted funds, which are the free reserves' held by the charity at approximately 3 months of the annual spend.
3 months of the annual spend is £27,000 Reserves are currently £100,385
Future Plans and Developments
The charity will continue to look at ways of improving efficiency whilst maximising the potential for income. Refurbishment of the Community Centre facilities will take place as and when funds permit
There is a designated person now actively seeking grant funding.
Trustees' Report Approval
2nd July 2025 Approved by the Trustees on ….............................. Signed on their behalf by: …..................................
Chairman Stephen Peter Simpson
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HAZLEMERE COMMUNITY ASSOCIATION
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2024
NOTES TO THE FINANCIAL STATEMENTS
1 ACCOUNTING POLICIES
Basis of Preparing the Financial Statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) Accounting and Reporting by Charities:Statement of Recommended Practce applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1st January 2015), Fiancial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historial cost convention.
Fund Accounting
Unrestricted funds are available for the use at the discretion of the Trustees in furtherance of the general objectives of the charity. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restriction arise when specified by the donor or when funds are raised for particular restricted purposes.
Income
Income from donations, subscriptions and special efforts is recorded on a receipts basis. All other income is recorded on an accruals basis.
Voluntary income is received by the way of donations and is included in full in the Statement of Financial Activies when receivable.
Investment income is included when receivable.
Income from activities for generating funds come from memberships and from letting to Hazlemere Community Association Social Club Ltd and other third parties. This income is recorded on an accruals basis.
Resources Expended
Liabilities are recognized as resources are expended as soon as there is a legal or constructive obligation committing the charity to the expenditure. Charitable expenditure includes all costs associated to a particular activity.
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TRUSTEES' REPORT AND FINANCIAL STATEMENTS
HAZLEMERE COMMUNITY ASSOCIATION
FOR THE YEAR ENDED 30TH SEPTEMBER 2024
Governance Costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. These costs include costs related to the Independent Examination of the Financial Statements of the charity.
Depreciation of Fixed Assets
Provision is made for depreciation on all tangible assets calculated to write off the cost or valuation, less estimated residual value, of each asset over its expected useful life as follows
Plant and equipement 20% reducing balance or 3 years straight line Windows and Doors 15 years straight line Property Over life of the lease
Pensions
Hazlemere Community Association contributes to a defined contribution pension scheme
Related Party
Hazlemere Community Association Club Limited were charged by Hazlemere Community Association £18,600 (2023 £15,000) for rent and service charges
Hazlemere Community Association Social Club Limited owed £51,370 (2023 £40,150) to Hazlemere Community Association as at 30th September 2024.
Hazlemere Community Association owed £1,980 (2023 £1,110) to Hazlemere Community Association Social Club Limited as at 30th September 2024.
Investments
Investments are recognised initially at fair value which is normally the transaction price excluding transaction costs. Subsequently, they are measured at fair value with changes recognised in the SoFA if the shares are publicly traded or their fair value can otherwise be measured reliably.
Grants
The Charity received some smaller grants. Income from government and other grants are recognised at fair value when the chairity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.
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HAZLEMERE COMMUNITY ASSOCIATION
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2024
2 ADDITIONAL INFORMATION
There were no employees whos annual remuneration was £60,000 or more. The average number of employees employed during the year was 2 (2023 - 2)
There were no payments to trustees during the period.
| 3. TANGIBLE FIXED ASSETS | 3. TANGIBLE FIXED ASSETS | 3. TANGIBLE FIXED ASSETS | 3. TANGIBLE FIXED ASSETS | 3. TANGIBLE FIXED ASSETS | 3. TANGIBLE FIXED ASSETS | 3. TANGIBLE FIXED ASSETS | 3. TANGIBLE FIXED ASSETS | 3. TANGIBLE FIXED ASSETS | 3. TANGIBLE FIXED ASSETS |
|---|---|---|---|---|---|---|---|---|---|
| Property | Plant and | Total | |||||||
| equipment | |||||||||
| Cost | £ | £ | £ | ||||||
| At 1st October 2023 | 204,580 | 127,299 | 331,879 | ||||||
| Additions | 9,000 | 9,000 | |||||||
| At 30th September 2024 | 204,580 | 136,299 | 340,879 | ||||||
| Depreciation | |||||||||
| At 1st October 2023 | 153,720 | 126,705 | 280,425 | ||||||
| Charge for the year | 2,981 | 3,801 | 6,782 | ||||||
| At 30th September 2024 | 150,739 | 122,904 | 273,643 | ||||||
| Net book value | |||||||||
| At 30th September 2024 | 53,841 | 13,395 | 67,236 | ||||||
| At 30th September 2023 | 44,376 | 7,290 | 57,424 |
Page No 12 of 15
HAZLEMERE COMMUNITY ASSOCIATION
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2024
| 4 INVESTMENTS | 4 INVESTMENTS | 4 INVESTMENTS | 4 INVESTMENTS | 4 INVESTMENTS | 4 INVESTMENTS | ||||
|---|---|---|---|---|---|---|---|---|---|
| 2024 | 2023 | ||||||||
| £ | £ | ||||||||
| Charities investment Fund | 7,000 | 7,000 | |||||||
| 7,000 | 7,000 | ||||||||
| 5DEBTORS | |||||||||
| 2024 | 2023 | ||||||||
| £ | £ | ||||||||
| HCA Social Club Limited | 51,370 | 40,150 | |||||||
| Trade debtors | 1,046 | 202 | |||||||
| Gift Aid recoverable | 304 | 289 | |||||||
| Prepayments | 261 | 985 | |||||||
| 52,981 | 41,626 | ||||||||
| 6 CREDITORS | |||||||||
| 2024 | 2023 | ||||||||
| £ | £ | ||||||||
| Trade Creditors | 11,155 | 1,832 | |||||||
| other creditors | 620 | 731 | |||||||
| casual lettings control | 2,110 | 1,987 | |||||||
| HCA Social Club Ltd | 1,980 | 1,888 | |||||||
| HCA Dons FC | 1,110 | 1,110 | |||||||
| Pension fund | 209 | 402 | |||||||
| Accrued Charges | 11,237 | 14,717 | |||||||
| Taxation and Social Security | 863 | 763 | |||||||
| 29,284 | 23,430 |
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HAZLEMERE COMMUNITY ASSOCIATION
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2024
| 7 DETAILED STATEMENT OF FINANCIAL ACTIVITIES | 7 DETAILED STATEMENT OF FINANCIAL ACTIVITIES | 7 DETAILED STATEMENT OF FINANCIAL ACTIVITIES | 7 DETAILED STATEMENT OF FINANCIAL ACTIVITIES |
|---|---|---|---|
| INCOME | |||
| 2024 | 2023 | ||
| £ | £ | ||
| Donations and legacies | 12,587 | 25,539 | |
| Rent and Service Charge - Social club | 18,600 | 15,000 | |
| Lettings | 43,668 | 42,702 | |
| Membershipandguest fees | 676 | 522 | |
| Entertainment | |||
| Other Income | 6,006 | 5,362 | |
| Bank interest received | 340 | 385 | |
| Insurance Claims | 1,762 | 0 | |
| Grants | 2,404 | 9,000 | |
| 86,043 | 85,010 | ||
| CHARITABLE EXPENDITURE | |||
| 2024 | 2023 | ||
| £ | £ | ||
| Charitable activities | 2,110 | 1,987 | |
| 2,110 | 1,987 | ||
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HAZLEMERE COMMUNITY ASSOCIATION
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2024
| ADMINSTRATION AND SUPPORT COSTS | ADMINSTRATION AND SUPPORT COSTS | ||
|---|---|---|---|
| 2024 | 2023 | ||
| £ | £ | ||
| Staff salaris & NIC | 37,061 | 38,107 | |
| Pension Contributions | 2,483 | 2,051 | |
| Rates | 0 | 1,954 | |
| Light and heat | 32,499 | 26,387 | |
| Repairs and maintenance | 3,375 | 12,237 | |
| cleaning | 2,406 | 2,063 | |
| Insurance | 2,517 | 2,617 | |
| Telephone and office expenses | 3,624 | 4,372 | |
| Independent Examiner Fee | 0 | 1,400 | |
| SundryExpenses | 4,027 | 3,632 | |
| Depreciation | 6,782 | 5,287 | |
| Entertaining | 0 | 750 | |
| 94,774 | 100,857 | ||
| NET INCOME/(EXPENDITURE | ( 8, 731 ) | ( 17, 834 ) |
| 8 UNRESTRICTED FUNDS | 8 UNRESTRICTED FUNDS | 8 UNRESTRICTED FUNDS | |||
|---|---|---|---|---|---|
| At 1st October 2023 |
Incoming Resources |
Resources Expended |
At 30th September 2024 |
||
| £ | £ | £ | |||
| General Charitable funds | 100,335 | 86,043 | 94,774 | 91,604 |
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