Mlnutes oAthe Annual Genemlmeetiftg IAGMJ of the Parents. Tearhers and FriendsAssoclation of Bower Grt)ve School Held In the Food Tech Room at3.30pm on Tuesday IO, September2024 Those present: Becky Gravenell (Chairl, Dee Moor (Vice Chairl Matthew Payne ITreasureTI, Laura Fletcher ISecret3ry1, Maz, Cleave, Madeline Chainey, Chris Moor, Candise Higgin5, Heather Hearn. Sophie Dro8omirecki. Apologies.. Allson White & Polly lohn50n l. ApprovoloAMlnutes oAL05tAnnuolGentrnl Meeting.. The 2023 AGM minutes were approved wlth no matters arising. Treosurerfs Report.. PFTA TREASURERS REPORT 0110912023- 311812024 We have had a great year of fundraising and have given generously to the school for the senior playgro¥Jnd project, income generated by committee held events and sales totalled £18627.70 (before expenses), this does include the majority of the money raised from the wing walk that took place in July/August 20231£4115.231. Thanks should be given to everyone who helped out with all the events especially Candise for organising the two fair5. Both of these were very successful with the Christmas fair profit up by £350 and the summer fair taking the most amount of money for the records I hold. The secrets room took over £500 for the first time. Thanks to all those who created the hampers for the raffles, they looked amazing and finally my thanks to Becky for all the hard work she puts in for the fairs, organising, purchasing and general sorting out and selling tickets for the raffles. Our target at the beginning of the year was to raise £8000 and we achieved this target so well done We continue to help the school financially each year, Supplying water to the staff room, pupil Christmas presents and 50% of the lease of a minibus (Contribution £3228.001. We normally contribute 50% of the school planner costs but there were enough of these left over so no new one5 were purchased this year. We also contributed an irbitial £4000 in September 2023 and then a further £20000.00 in May 2024 towards the senior playground project. Our overall current position remains reasonably healthy, expenditure has exceeded income this year but with a few smaller bills to pay in August we will end the year holding a little over £IOOOO in the bank, this is down from the £28000 last year and we will need to be a little cautious this coming year in terms of what we can offer to contribute as we do have the ongoing expenses. We also need to have money in the bank account for the floats for the fairs and to purchase uniform to sell on. Assuming we can at least match last year we could be in a position to contribute in the region of £30CN)-4000 to the school for a project this financial year. It should also be noted that we have had other income and expenditure going through the bank account. This includes money raised for the BGS festival, money for Race for Race for Life in memory of Laura William5 and senior playground funding. Some of this money remains in the account to be paid over to the school in the coming weeks. The total income received for these items stands at £18034.81 IBGS Festival £6175.81, Race for Life £1859.CH) and Senior Playground £IOOOO.001 the total still to be paid to school is £15820.36. Income by items- with expense taken out where applicable. What Christmas Fair Raffles 100 Club Summer Fair Secrets Room Total Raised to Date How Much £3954.721£6246.75-£2293.031 £1029.79 £31.58 £2857.331£5783.51-£2926.181 £511.31 £8384.73 Donations EasyFundrai5ing Wing Walk Total donations £74.44 £4115.23 £4189.67 Other Income Sweatshirt Sales Book Bags/PE Bags PE T-shirts Total Costs for purchasing Total other income £714.00 £7.14 £113.95 £566.71 £268.38 Total Income generated for 2023-2024- £12842.78 NOA.. It was noted that a dedicated PFTA plaque for the Senior Playground Canopy had been discussed in earlier sessions- Arrangements TBC. 3. HeadteocherReport.' PFTA- HR AGM Sep 2024.pdf NOA.. Proposal for continued focus and support towards ongoing costs of the Senior Playground acro55 202412025. Election oACommittee.' Chairman- Becky Gravenell Vice Chairman- Dee Moor Treasurer- Matthew Payne Secretary- Laura Fletcher All Officer5 were proposed and seconded and elected unanimously. 5. Any Other Business.. No other busines5 presented by PFfA members. 'Meeting ended with Thanks to all members for their dedicated support & contribution to the 8GS PFTA* PFTA ANNUAL STATEMENT OF ACCOUNTS FOR THE PERIOD 1st SEPTEMBER 2023- 31st AUGUST 2024 Balance Shegt Current Assets Cash in Hand Cash al Bank 83.01 28472.65 28555.66 Represented b Balance bl￿d Add Income 23124 28472.65 36706.95 65179.60 Les$ Expenditure 23124 38808.87 26370.73 Bank Reconclllatlon Current AJC Less Unpre5ented Expenditure Plus Unpresented Income 26370 73 0.00 0.00 26370.73 145.45 Petty Cash 26516.18 Of which - BGS Festival Fundraising Islill lo pay lo school) 5783.89 Inc Petty Cash Spend Playground Money not transferred yel 10000 Actual PFTA Funds 10732.291 PFTAANNUAL STATEMENTOFA¢COUP4TS FOR THE PE￿tiD 1stSÈPTEM8ER2023-31stAvsu¥f2024 P¢•th Ei School Unifonn SwfftalshirnsPE Topy._ o. B35D A￿V[th*Fund￿￿lsIn S￿￿￿erFe￿ 2022 SI￿ 51 2ÈZ6 18 2857.33 Hvlkwee £￿￿.I2,x￿6 £239.to f35q 78 Club Secre15 Rory Pe￿Y p¢1 cf•ry¢ 4￿344 624675 Xma$ Falr202i KICh 15314¥ Purohi8•BforSohoDUPu PLYI ChD5bnB5Grfts Th￿￿) D S¢f4titi1 MythuS Leas*i¥o%thcos Scr￿1 Plannw S￿a[Co11 3S5.45 322bth) 395.15 WplerFprW PTA+ s￿S¢￿P 7T6.19 ¢oFUn￿l 2122 37 Pfjll Cash E8$Y[￿￿¢￿15K7Q BG8Ti¥al D￿at1 rowd Dunal 118 BB 15.4B To1￿5 Tor20W2Q21 78FfA3g5 Q.ty) 15B14.12 Iv Jiiji 11111 Ji Jijji fi Iiiiiiiiqlliiiiiiiiiiiiiiiiiu . Iiiiiiiiji Iiij EEEEEE Hi 1111._._._..-- illiii............ Jiiijjiii. .1111.... .Iiillii... olo /¥[c, ILY PETTY CASH RECEIPTS 2023 - 2024 Date Recelpt No. Descrlption Amount 44 Thank you Chocolates - Xmas Fair 45 Items for Stall - Beth B - Xmas Fair 46 Items for Fair- Becky G - Xmas Fair 47 Items for Fair- M Cole- Xmas Fair 48 Items for Fair- L Cutts- Xmas Fair 49 Food items for Resfreshments - Xmas Fair 50 Items for Fair- L Cutls- Xmas Fair 51 Items for Fair- L Cutts- Xmas Fair 52 Cans for Refreshments - Xmas Fair 53 Cellophane for Xmas Fair Hampers 54 Containers for Refreshments- Xmas Fair 55 Items for Sausage Rolls- Xmas Fair 56 Items for Fair - L Cults - Xmas Fair 57 Rolls for refreshment - Xmas Fair 58 Flowers for BG and HV 59 Items for secrets room 60 Xmas Present money- Penguins 61 Items for future fairs 62 Items for future fairs 63 Items for future fairs 64 Items for futUTe fairs 65 Items for future fairs 66 Boxed glasses for raffle prize 67 Repay for raffle over payment 68 Parking etc. in Paris for BGS Festival 69 Items for summer fair 70 Items for summer fair 71 LW Thank you flowers 72 Ingredient5 for Sausage Rolls for Summer Fair 73 Rolls and vegan items for summer fair 74 Cheese for summer fair 75 Flowers for LS for Cake making 76 Thank you Chocolates- Sumrner FaiT 77 36.00 10.00 14.74 5.00 3.10 60.20 2.67 13.48 18.00 2098 23.70 5.10 10.00 14.40 45.00 46.43 13.80 3.50 11.77 21.93 27.86 18.53 5.00 90.00 36.47 16.60 19.96 30.00 21.80 69.50 28.30 10.00 30.60 784A2 Balance blf 22123 Dale Cheque 1620 Cheque 1623 Cheque 1627 Cheque 1629 29.87 300.00 200.00 150.00 250.00 929.87 Borrowed Less Expenses 0.00 784.42 145.45 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|**ASSOCIATION OF PARENTS AND FRIENDS OF BOWER**
**GROVE SCHOOL**|**ASSOCIATION OF PARENTS AND FRIENDS OF BOWER**
**GROVE SCHOOL**|**ASSOCIATION OF PARENTS AND FRIENDS OF BOWER**
**GROVE SCHOOL**| |---|---|---|---| ||||| ||31 August 2024|**Charity no**
**(if any)**|258057| ||||| ||1, 2||| ||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended**31/08/2024**.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of theTrust’saccounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.||| **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**
||27/11/2024| |---|---|---| |||| ||Louis Ingamells|| |||| ||BSc Economics with Business
MSc International Business|| |||| ||67 Elm Street|| ||Roath, Cardiff|| **Oct 2018** 1 **IER** CF243QS ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** N/A **any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**