PFTA TREASURERS REPORT 01/09/2022 – 31/8/2023
Once again we have had a fantastic year of fundraising, I have added a sheet with all the various amounts raised but special mention needs to be given to Becky Gravenell (PFTA Chair) who completed a wing walk, this raised over £4000 (not yet received), which is a fantastic amount, Madeline Chaney who held two fund raising evenings with the total raised over the two nights being £2715, Leighanne and Harvey Stoneham raised £2072 for the Halloween display and Candise Higgins who has taken over running our usual events, the Christmas and Summer Fairs, which were brilliantly run and raised over the two dates a total pf £5720.49, considering these were held during the height of the cost of living crisis I think this was a magnificent effort. I would like to put on record our thanks to all the staff who give up their valuable time to allow these events to happen.
The total income for the year raised by the committee events was an amazing £14464.17, this has smashed the target of £12000 which was set this time last year, so well done to all who have made this possible. When this is added to other income from donations and uniform sales the total income for the year was £21157.01.
We continue to help the school financially each year, supplying water to the staff room, pupil Christmas presents and we are still to contribute 50% to the school planners (Contribution £396.15) and 50% of the lease of a minibus (Contribution £3228.00). The planner purchase and the minibus lease are still to be paid.
Our overall current position is very healthy, with income exceeding expenditure this year, at this point we have increased the money held in the bank by approximately £13500.00, however there are still a few smaller bills to pay from August and also the planner and minibus contributions, once these are taken into account I estimate that we will have increase the bank balance by approximately £10,000.00 which should show us holding in the region of £24,000.00.
This is a large amount of money but I need to urge some caution in terms of expenditure, the last year included over £2000 from Harvey Stoneham’s Halloween display, £2715 from Madeline Chaney’s themed nights and she is now off travelling this year and over £4000 from Becky’s wing walk, without this income the balance in the bank would have only marginally increased.
I would remind everyone of the standing expenses each year which total in the region of £4,750 (Planners, Water, Minibus and Presents), however we are in a position to contribute and fund projects which is wonderful.
It should also be noted that we have had playground donations going in and out of the account, we had a charity fundraiser aiming for around £80,000 in
donations most of which was in the previous years accounts (£68,000.00) but a further £19,500.00 has come this year and has been paid out to the school.
Income by items – with expense taken out where applicable.
| What | How Much |
|---|---|
| ChristmasFair | £3600.94(£6104.38-£2503.44) |
| AbbaNight | £1227.00 |
| Rafes | £1531.04 (1571.04-£40 (paypal error)) |
| 100 Club | £15.79 |
| ElvisNight | £1488.00 |
| Summer Fair | £2119.55 (£5371.93-£3252.38) |
| SecretsRoom | £461.85 |
| Becky’sWingWalk | £4020.00– Notyet received |
| Total RaisedtoDate | £14464.17 |
Donations
| Donations | |
|---|---|
| EasyFundraising | £97.46 |
| TK MaxxandHomesenseFoundation | £500.00 |
| M&SFundingforSensory Quad | £1000.00 |
| Receipt for Well-BeingDog | £250.00 |
| Maidstone Utd Collection | £215.00 |
| PayPalGivingFund | £2037.38 |
| PayPalGivingFund | £47.50 |
| PayPalGivingFund | £211.86 |
| PayPalGivingFund | £2285.10 |
| PayPalGivingFund | £7.50 |
| Donation for PhotoCopying | £20.00 |
| Totaldonations | £6671.80 |
Other Income
| Other Income | |
|---|---|
| SweatShirtSales | £356.51 |
| Book Bags/PE Bags | £7.14 |
| PE T-Shirts | £76.60 |
| TotalCostsforpurchasing | £418.85 |
| Totalother income | £21.04 |
Total Income generated for 2022-2023 - £21157.01
Charity Name.. ASSOCIATION OF PARENTS AND FRIENDS OF BOWER GROVE SCHOOL Chari _ Number.. 258057 PFTA ANNUAL STATEMENT OF ACCOUNTS FOR THE PERIOD 1st SEPTEMBER 2022- 31st AUGUST 2023 Definitlon In¢ome P Cash Expenditure School Uniform SweatshirtslPE To BooklPE Bags 433.11 7.14 418.85 0.00 ActivitieslFundraising Events Summer Fete 2022 Sports Day Raffle Raffles 100 Club Secrets Room Penny Pot Challen Non Uniform Da 500 Miles Xmas Fair 2021 M Chaney Frundraising Playground Donations In 5371.93 214.00 1357.04 15.791 461.85, 0.00 0.00, 0.00 6104.38 2715 00 19150.00 3252.38 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2503.44 Purchasgs for SchoollPupils Pupil Christrnas Gifts Therapy Do School Minibus Lease1500A af cost School Planners150Yo of Cost 226.44 0.00 0.00 0.00 Administration stamps 0.00 Miscellaneous Vvater For Vvork PTA+ Ma azine Subscription Parentkind Annual Membership GoFundMe Misc Donations Petty Cash Easxfundraisin M&S Donation ini Bus Contribution I Raffle Refund Pla round Donations Out 667.38 140.00 0.00 6574.34 744.79 122.24 1000.00 5000.00 40.00 19150.00 Totals for 202212023 42526.82 744.79 32398.49 700.00 33098.49, Expenditure over income Totals 9383.54 s(qlZJ
PFTA ANNUAL STATEMENT OF ACCOUNTS FOR THE PERIOD 1st SEPTEMBER 2022- 31st AUGUST 2023 Balance Sheet Current Assets Cash in Hand Cash at Bank 83.01 28472.65 28555.66 ReJ)resented b Balan¢e bfvd Add Income 22123 19044.32 42526.82 61571.14 Less Ex enditure 22123 33098.49 28472.65 Bank Reconciliation Current Ajc Less Un resented Expenditure Plus Unpresenled Income 28472.65 0.00 28472.65 Petty Cash 28555.66 TAts-sLl&<-L IS ja /zg
PErrY CASH RECEIPTS 2022 - 2023 Date Recelpt Des¢ription 14 Prizes for Halloween Hamper 15 RafflelTombola items for Xmas Fair 16 Chocolate items for Xmas Fair 17 Doughnuts 18 Selection boxes for Xmas Fair 19 Xmas Self Inking Stamps 20 Items for Xmas Fair 21 Milk Tray Thank you's 22 Instant Prize Sweets 23 Xmas gifts for Pupils 24 Iterns for Xma5 Fair 25 Condiments for chips 26 Aldi - Cakes for Xmas Fair 27 Morrisons - Ingredien15 for Xmas Fair 28 Peg for Money Tree 29 Ingredients for Sausage Rolls- Xmas Fair 30 Hol Dog Buns for Xma5 Fair 31 Iceland - Fruit Shoots- Xmas Fair 32 Penguins Xmas Gifts 33 Badgers Xmas Gifts 34 Falcon5 Xmas Gifts 35 Stampers for Summer Fair 36 Thank you cards and gifts 37 Toy Foam Plane for Summer Fair Stsll 38 Flying Gliders for Summer Fair 39 Instant Prlle sweets for Summer Fair 40 Funky Hair Do Summer Fair Stall Expenses 41 Sainsburys Items for Summer Fair 42 Storage box for Money Aprons 43 Items for Summer Fair Hampers Amount 14.12 32.60 7.77 1.10 22.25 8.60 84.81 40.00 19.71 27.97 4.31 11.75 3.38 7.18 3.00 25.05 5.49 8.00 60.00 60.00 54.00 8.90 45.30 2.49 18.28 13.50 26.19 69.90 6.00 53.14 45 47 48 49 50 51 52 744.79 Balance blf 21122 Dale Cash Drawn 2211112022 Cash Drawn 0811212022 Cash Drawn 0810612023 74.66 250.00 250.00 200.00 774.66 Less Expenses 744 79 29.87
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees On accounts for the year ended Set out on pages Responsibilities and basis of report |
ASSOCIATION OF PARENTS AND FRIENDS OF BOWER GROVE SCHOOL |
ASSOCIATION OF PARENTS AND FRIENDS OF BOWER GROVE SCHOOL |
ASSOCIATION OF PARENTS AND FRIENDS OF BOWER GROVE SCHOOL |
|---|---|---|---|
| 31 August 2023 | Charity no (if any) |
258057 | |
| 1, 2 | |||
| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended31/08/2023. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of theTrust’saccounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. |
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Independent I have completed my examination. I confirm that no material matters have
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examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Date: | |
|---|---|---|
| 02/12/2023 | ||
| Louis Ingamells | ||
| BSc Economics with Business MSc International Business |
||
| 67 Elm Street | ||
| Roath, Cardiff |
Oct 2018
1
IER
CF243QS
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of N/A any items that the examiner wishes to disclose .
Oct 2018
2
IER