PFTA TREASURERS REPORT 01/09/2021 – 31/8/2022
We have been fortunate this year to once again be able to hold our main fundraising events of the Christmas and Summer Fairs. We have however managed to maintain some of the momentum from last year in that we also held lots of other smaller fund-raising events, these additional events have raised a combined total of just over £7,300.
Special mentions need to be made for the curry night which raised an absolutely amazing £1,230, our raffles throughout the year raised £910.61 with an additional £165.20 for the sports day raffles, the secrets room raised £492.50 (up from £321 last year), the penny pot raised just over £238. We also raised £3,219.83 from the go fund me page along with £173.34 from the 100 club and £158.90 from easy fundraising.
Both the Christmas Fair and the Summer Fair’s were well supported events and special thanks should be given to the staff who give up their own time to support these events along with our Chair Becky who spends lots of time in the school prior to these events helping to sort and sift through all the donations. The total money raised across these two projects (after costs were taken off) was £5778.09, a cheque has been raised for the school for this amount as the PFTA contribution towards the playground project.
Overall our total raised throughout the year (not including costs) was an amazing £13,522.67.
We have continued this year to help the school financially by funding the upkeep of Buzz, the wellbeing dog. As usual we have also provided Pupil Christmas gifts. Each year we also contribute 50% to the cost of the lease of one of the school minibuses and we normally contribute 50% towards the cost of the Pupil Planners, however these were not ordered in this last academic year, although they have been ordered for 2022/23. We also pay the cost of the water coolers in the staff rooms.
We committed £5,000 from funds raised this year to go towards the cost of the new minibus that is on order, however this bill has not yet arrived so these funds have yet to be transferred. A decision was made and ratified by the committee, that the new bus would be leased rather than purchased outright. The cost of the annual lease for this will be £6,800.
We also this year contributed £1,000 to the BGStival, which was another amazing event enjoyed by all the pupils.
Overall so far we have spent a total of £9,322.18, however it should be noted that at this point we have not contributed the £5,000 for the new minibus (which will be 50% of the lease from year 2 (£3228)), and there are still a few other
smaller expenditure items that will go out such as the water for July and August. Once all these are added to the expenditure we will have spent more than we have made this year, I believe that the figure for expenditure will be around £15,000.
Overall this past year we will have reduced the amount in the bank account but we will still have a reasonably healthy balance of around £14,000.
It should also be noted that we have had playground donations going in and out of the account, we have a charity fundraiser aiming for around £80,000 in donations and so far to date we have had a cumulative total of £68,000 from 10 donors which has come into the account and has been paid back out to the school.
.' PrSSx&AI PAL£tm PFTA ANNUAL STATEMENT OF ACCOUNTS FOR THE PERIOD 1st JULY 2021- 31st AUGUST 2022 Definition I I Income Pcash 'Ex enditure School Unifomi SwealshirtslPÉ To BooklPE Ba 549.72, 28.56 0.00 ActivitieslFundraisin9 Ev•nts Summer Fete 2022 Sports Day Raffle 5299.911 165.20 910.61 2426.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1569.31 0.00 100 Club Secrets Room Penny Pot Challenge Non Uniform Day 500 Miles Xmas Fair 2021 CUrryht Playground Donations In 228.48 0.00 4308.29 1230.00 68000.00, Purchases for SchoollPupils Pupil Christmas Gifts 415 16 School Minibus Lease1500/0 Of costi School Planners1500/0 of Cost 0.00 Admlnistration Stamps 132.00, Miscellaneous Water For Work PTA+ Magazine Subscripbon Parenlkind Annual Membership GoFundMe Misc Donations Petty Cash Easyfundraising BGSTival Donation Playground Contribution Play.ground Donations Out 653.56 116.00 3219.83 501.38 234.481 1000.00 5778.09 68000.00 Totsls for 202012021 84995 22 501.38 80856.72 501.381 81358.10 Expenditure over income Totals 3637.12 84995.22 84995.221 /44-? L*l(1%s
PFTA ANNUAL STATEMENT OF ACCOUNTS FOR THE PERIOD 1st SEPTEMBER 2021- 31st AUGUST 2022 Balance Sheet Current Assets Cash in Hand Cash al Bank 7466 19044.32 19118.98 Represented by Balance bl Add Income 21122 15481.86 84995.22 100477.08 Less Expenditure 21122 81358.10 19118.98 Bank Reconciliatlon Current Alc Less Unpresented Expenditure Plus Unpresented Income 57044.32 43000.00 5000.00 19044.32 74.66 19118.98 Qlrlzi
PETTY CASH RECEIPTS 2021- 2022 Date Re¢eipt No. Description 1 Items for Christmas Fair 2 Cake Decoration51Thank you gifts 3 Finger Rollstrhank you gifts 4 Chips for Fair Helpers 5 Items for Stock Summerlxmas Fair 6 Prosecco & Cake for Same leaving 7 Raffie prize of £50 to SG 8 100 club prvzes 9 Sweets for summer fete prizes 10 Sainsburys - items for summer fete 11 Flowers for summer fete helper 12 Items for summer fete 13 50Q/o profit share for D White Stall Amount 1111112021 33.13 61.50 23.70 92.00 16.50 13.00 46.00 11.76 53.50 30.00 24.19 80.00 501.38 Balance blf 21122 Cash Drawn 25111121 Cash Dr2wn 213122 Cash Drawn 15106122 126.04 100.00 50.00 300.00 576.04 Less Expenses 501.38 74.66 Lilf/i3
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