THE ROTARY CLUB OF CHISLEHURST BENEVOLENT FUND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025 Contents of the Financial Statements for the year ended 30 June 2025 Pages Report to the Trustees 2/3 Report of the Independent Examiner Balance Sheet Statement of Financial Activities: Income and Expenditure Account - Fundraising Good Causes Summaries - Restricted Funds Good Causes Summaries - Unrestricted Funds 7/8 Notes to the Financial Statements Page I
THE ROTARY CLUB OF CHISLEHURST BENEVOLENT FUND REPORT OF THE TRUSTEES The Trustees present their annual report and the Financial Statements of the Trust for the year ended 30 June 2025. TRUSTEES The Trustees who served during the year were Mr Richard Thornton Evans Mr John Richard Thorogood Charity Commission registered number: 257747 Office for Correspondence: Unit I, Tripes Business Park Chelsfield Lane Orpington Kent BR6 7RS Bankers: Nat West Bank PLC 87 High Street Sidcup Kent DA14 6DL Independent Examiner: Mr Edward Ward FRICS 27 Clifford Avenue Chislehurst Kent BR7 5DY OBJEcrs The main objects of the Trust are to raise Charitable Funds, and to apply both capital, and the income thereof, to or for the relief of the poor and needy in the United Kingdom, and throughout the world, or such other Charitable purposes as the Club shall determine. ADMINISTRATION AND POLICY The Club in General Meeting may appoint a Trustee or new Trustees hereof but so that: a) All Trustees shall be members of the Rotary Club of Chislehurst, b) Any Trustee who ceases to be a member of the Club shall cease to be a Trustee. Pa8e
THE ROTARY CLUB OF CHISLEHURST BENEVOLENT FUND (REPORT OF THE TRUSTEES CONTINUED) FINANCIAL RESULTS AND ACTIVITIES During the year the Trust undertook the following activities/projects: Summer Fair Fireworks Display, Christmas Collections, Christmas Market and other related fund-raising activiti And made donations/grants to a range of charities and worthy causes, including: Smile of Hope, Evelina Children's Hospital, Second Chance Animal Rescue, Bromley Youth Music Trust, RIBI, St Nicholas Church, Royal British Legion, Mottingham Residents Association, Marfs Meals, Trotman Youth Music Trust, st Great Ormand Street Hospital, St. Edward's Foodbank, Shelter Box, Living Well, Ability Bow, I Chislehurst Guides, Havens Hospice, MNDA, Bromley Bright Beginning, RIBI Foundation, Child Aid Moldova, Elmstead FC, Friends of Chislehurst Recreation Ground, Chislehurst Commons, Red Hill School and smaller personal grants. RESERVE POLICY The reserves represent the unrestricted and restricted funds of the charity. Activities are held to raise monies for local and international projects and commitments are only entered into when the funds have been received. The charity does not need to hold large amounts of reserves but the use of the capital in two of the restricted funds, representing a large proportion of the year-end balances, and is regarded by the Trustees as not for day-to-day expenditure. INVESTMENT POWERS Under the Trust Deed dated 11 November 1968 the charity has the power to make any Investments that the Trustees see fit. RISK MANAGEMENT The major risks, to which the Charity is exposed, as identified by the Trustees, have been reviewed and systems established to mitigate these risks. STATEMENT OF THE TRUSTEES, RESPONSIBILITIES The Trustees are required to prepare Annual Financial Statements and in preparing these Financial Statements, the Trustees are required to: select suitable accounting policies and the apply them consistently, make judgements and estimates that are reasonable and prudent, and to prepare the Financial Statements on a going concern basis unless it is inappropriate to presume that the Trust will continue. The Trustees are responsible for keeping adequate accounting records. They are also responsible for safeguarding the assets of the Trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. alf of rustees on (date) Trustee rustee Page
THE ROTARY CLUB OF CHISLEHURST BENEVOLENT FUND THE REPORT OF THE INDEPENDENT EXAMINER TO THE MEMBERS OF ROTARY CLUB OF CHISLEHURST BENEVOLENT FUND report on the Financial Statements for the Trust for the year ended 30 June 2025, which ar Respective responsibilities of the Trustees and Examiner he Charity's Trustees are responsible for the preparation of the financial statements. The Charit¢s rust consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 that an independent examination is needed. It is my responsibility to: examine the financial statements (under section 43(3)(a) of the 1993 Act); to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act), and to state whether matters have come to my attention. Basis of Independent Examinerfs Report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express a audit opinion on the view given by the financial statements. Statement of the Independent Examiner In connection with my examination, no matter has come to my attention, which gives me reasonable cause to believe that in any material respect the following requirements have not been met: to keep accounting records in accordance with section 41 of the 1993 Act, and to prepare Financial Statements which accord with the accounting records and comply with the accounting requirements of the 1993 Act. or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Financial Statements to be reached. 2) Signed by Mr Edward Ward on (date) . Independent Examiner
THE ROTARY CLUB OF CHISLEHURST BENEVOLENT FUND BALANCE SHEET- AS AT 30 JUNE Restrirted Funds 2025 2024 Lund & Warwick Fund £548.20 £548.20 Foundation £1,283.26 £35.CK) Restrirted Funds Total £1,831.46 £583.20 Unrestrirted Funds Local Charities/Community £822.31 £19,030.85 International Charities £264.49 £9,091.20 Fireworks £17,031.45 £o.(x) Christmas Collection £7,086.48 £0.00 Summer Fair £10,716.07 £378.57 Christmas Market £412.54 £127.82 Sierra Leone Project 0.00 £2,853.05 SatGroup Charity Fund -£483.27 £5,009.49 Global Grant fund £10,584.44 £38,450.36 Ukraine Fund £9.76 £9.76 President's Charities £2.37 £800.00 Awaiting Allocation £3,431.67 £850.00 Unrestrirted Funds Total £49,879.31 £76,601.10 Totsl Charitable Funds £51,709.77 £77,184.30 Represented by: Account Natwest Benevolent Fund 22095640 £26,126.53 £51,651.06 Barclays Business Premium Direct 53656675 £25,583.24 £25,533.24 Less Outstanding Cheques £o.cx) Net Funds £51,709.77 £77,184.30 Pa8e 5
THE ROTARY CLUB OF CHISLEHURST BENEVOLENT FUND INCOME & EXPENDITURE ACCOUNT- YEAR ENDED 30 JUNE FUNDRAISING FIREWORKS 2025 2024 Balance Brought Forward Ticket Sales £0.00 £0.00 £38,150.21 £2,580.00 £1,000.00 -£24,698.76 Stallholders £25,632.10 Sponsorship Expenditure Distribution to Good Causes Fund -£25,632.10 £0.00 Balance Carried Forward £17,031.45 SUMMER FAIR 2025 2024 Balance Brought Forward Income Donations £378.57 £0.00 £13,228.91 £300.00 £8,061.07 Expenditure Distribution to Good Causes Funds -£3,191.75 -£7,682.50 £378.57 Balance Carried Forward £10,716.07 CHRISTMAS COLLEcfioNS 2025 2024 Balance Brought Forward Income £0.00 £o.(J) £7,278.97 -£192.49 £2,130.16 Expenditure Distribution to Good Causes Funds Balance Carried Forward £2,130.16 0.00 £7,086.48 CHRISTMAS MARKEr Balance Brought Forward Income £127.82 £351.07 £127.82 Expenditure Distribution to Good Causes Balance Carried Forward -£66.35 £412.54 £127.82 Page 6
THE ROTARY CLUB OF CHISLEHURST BENEVOLENT FUND INCOME & EXPENDITURE ACCOUNT- YEAR ENDED 30 JUNE GOOD CAUSES SUMMARIES- RESTRICTED FUNDS LUND & WARWICK ACCOUNT 2025 2024 Balance Brought Forward £548.20 £515.43 Income £0.00 £156.63 Expenditure £0.00 -£123.86 Balance Carried Forward £548.20 £548.20 FOUNDATION 2025 2024 Balance Brought Forward £35.00 £0.50 Income £1,248.26 £1,553.65 Expenditure £0.00 £o.(x) Donations Made £0.00 ~£1,519.15 Balance Carried Forward £1,283.26 £35. GOOD CAUSES SUMMARIES- UNRESTRicfD FUNDS PRESIDENT'S DISCRETION FUND 2025 2024 Balance Brought Forward £800.00 £O.CK) Income £2,0(K).cx) Expenditure -£797.63 -£1,2(X).(x) Balance Carried Forward £2.37 £800.00 LOCAL CHARITIES COMMUNITY 2025 2024 Balance Brought Forward £19,030.85 £23,814.29 Income £839.58 £30.126.09 Donations to Good Causes -£19,038.12 -£34,909.53 Balance Carried Forward £822.31 £19,030.85 INTERNATIONAL CHARITIES 2025 2024 Balance Brought Forward £9,091.20 £2,332.67 Income £953.34 £14,659.83 Donations to Good Causes -£9,780.05 -£7,901.30 Balance Carried Forward £264.49 £9,091.20 Pa6e 7
THE ROTARY CLUB OF CHISLEHURST BENEVOLENT FUND INCOME & EXPENDITURE ACCOUNT- YEAR ENDED 30 JUNE GOOD CAUSES SUMMARIES UNRESTRicfD FUNDS SATGROUP CHARITIES 2025 2024 Balance Brought Forward Income £5,009.49 £981.74 £2,649.99 £6,377.75 Donations to Good Causes -£8,142.75 -£2,350.(X) Balance Carried Forward -£483.27 £5,(X)9.49 UKRAINE CHARITY FUND 2025 2024 Balance Brought Forward Income £9.76 £709.76 £6,555.00 £o.cx) Donations to Good Causes -£6,555.00 -£700.(X) Balance Carried Forward £9.76 £9.76 GLOBAL GRANT 2025 2024 Balance Brought Forward £38,450.36 £51,813.64 Income £0.00 Donations to Good Causes -£13,363.28 Balance Carried Forward £38,450.36 SIERRA LEONE PROJEcr 2025 2024 Balance Brought Forward £2,853.05 £315.46 Income £o.(x) £7,461.09 Donations to Good Causes -£2,853.05 -£4,923.50 Balance Carried Forward £0.00 £2,853.05 Pa8e 8
THE ROTARY CLUB OF CHISLEHURST BENEVOLENT FUND NOTES OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025 I. ACCOUNTING POLICIES Basis of Preparation of Financial Statements The Financial Statements are prepared under the historical cost convention, in accordance with the Charities Act 1993, and with applicable Accounting Standards and the Statement of Recommended Practice 2005. Donations Donations are recognised in the Financial Statements when they are received. Donations for the general purposes of the Charity and for Community Service are included as unrestricted funds. Donations for activities restricted by the wishes of the donor, or by geographical location are taken to the appropriate "restricted" funds. Resources Expended Resources expended are accounted for on an accrual's basis. Interest Received Interest is accounted for when received and is proportionately allocated to the appropriate fund. Taxation No provision is made in the Financial Statements for taxation as the Trusts, activities are of a charitable nature and are therefore outside the scope of taxation. 2. TRANSAcfioNS WITH TRUSTEES No expenses or remuneration were paid to the Charity's Trustees. 3. FIXED ASSETS Fixed Assets are written off in the year of acquisition. Pa8e 9