## **Cliddesden Millennium Village Hall** **Chairman’s Report 2026 – Annual General Meeting.** On behalf of myself and the trustees, I would like to welcome you to the 2026 Annual General Meeting of the Cliddesden Millennium Village Hall. Firstly, I would like to remember the villagers who we lost during 2025. Bob Randall, who joined us as a representative of the Parish Council, and Doreen Illsley, who was also a Trustee representing the WI for 10 years. They will be sadly missed. In 2025 the Hall celebrated its first 25 years of operation with a celebration party in October, which was well attended and a great success. The event exemplified how fortunate we are to have such a wonderful facility in our community, and how indebted we are to the visionary team who made it all possible. At last year’s AGM, following on the same theme, the Trustees announced that as the Hall entered its 25[th] Year of operation, it was timely for investment to be made to refurbish parts of the building. A schedule of the works was agreed, and I am pleased to advise that all of these have now been successfully completed, together with further improvements which evolved and were delivered during the year. These are scheduled below. - Refurbishment of the Hall and Meeting Room/Bar Area Floor. - Upgrade to the Male & Female Toilet Areas - Raised boarded floor in ceiling void above Male & Female Toilet Areas - Upgrade of the Disabled Toilet Area - Design and Construction of the Proscenium Area (led by Darren Capehorn) - New Stage Curtains - New Perimeter stage Skirting - New External Landscaping & development of Mary’s Garden - Re-staining of the Annex Building - Upgrading of the main Hall Lighting to LED (with thanks to Andy Fewster) The above refurbishment works have been undertaken whilst maintaining the Hall on a firm financial footing as detailed in the financial report presented at this meeting. Whilst the Hall recorded a small financial loss, on a letting’s income against its running cost basis, the above refurbishment work was funded by. - Charitable Donations Received - Receipts received from Bauer Media for hosting their Radio Transmitter. - A very generous contribution from the Parish Council in payment for upgrading of the Hall and Meeting Room/ Bar Area Floor. - The Cliddesden Players Show receipts. The following major maintenance works were also undertaken and are funded by a maintenance fund accrued on an annual basis. - Replacement of the Bar Shutter - Replacement of the Dishwasher The Trustees are keen to continue with a 5-year plan which includes further refurbishment work and enhancements to the Hall’s Facilities. These will be on a smaller scale than last year, and details will be announced after the next Trustees’ Meeting. In concluding this report, I would l like to extend thanks, on behalf of the Trustees, to all our staff and volunteers for all their efforts and support during the last year, which makes the building the special amenity it is. I would like to thank in particular: - Our front of the house team, Pat Rampton, for managing the letting of the Hall. Ken Rampton, James Piper, and Annie Houstoun for opening and closing the Hall, keeping it clean and tidy and providing a welcoming face to hirers; and finally, our part time caretakers Chris Sandle and John Gadsden who help to secure and maintain the premises. - The Cliddesden Players, and their support teams, for the time and effort they devote to writing, directing and producing two unforgettable events. The emergence of Martin Amos as Writer/ Director during the year was especially notable and our thanks go out to all concerned with the two events which make such a significant annual contribution to the Hall’s funds. - Our volunteers who help with the variety of maintenance and technical tasks during the year, Andy Fewster, Rob James, Martin Conboy, Chris Sandle, Darren Capehorn, Kevin Mounstephen and Eddie Rampton. We are very fortunate to have them. - To the helpers and organisers of the Film Club and coffee mornings. - To Marcus Gorten for maintaining the grounds to a high standard and Marilyn Smith for her work tending the front of house planted areas. - To the members of the Village Hall Management Committee for their advice and support during the year, they are, in no specific order, Rose Beevers, Julia Ross, Alex Conboy, Marilyn Smith, Hazel Metz, Sian Banks, Robert Gofton-Salmond, Christine Stanbury and David Raggett. - Finally, I would like to thank my fellow Officers; Angie Fewster, Julie James and Jo Capehorn for their continued hard work and support throughout the year. ## Leslie J Smith Chairman. Cliddesden Village Hall Management Committee 16[th] March 2026 CLIDDESDEN MILLENNIUM VILLAGE HALL REPORT OF THE TRusfEES FOR THE YEAR TO 31 DECEMBER 2025 i. The charities Act 1993 requires the Trustees to prepare an annual report. This report covers the year to 31 December 2025. 2. Legal and administratNe infomiation". Naffle: the fomial name of the Chartty is The Village Hall at aiddesden" and the working name is the Cliddesden Millenniuffi Willage Hall. istered number: 257526 Re Address.. Church Lane, Cliddesden. Basingstoke, Hampshire RG25 2JQ Document.- A Trust deed dated 17 September 1974. as amended by a scheme effective from 19 Governin May 1998. Trustees". duringthe Year 2025: Mr Lsmith. Chaimian Mrs A Fewster. w1￿{halr Mrs J Capehorn, Secretary Mrs J James. Treasurer Mrs S Banks, Mrs M Smith. Mrs H Metz, Mrs R Beever5, Mr R Gofton-salrnond. Mrs C Stanbury. Mrs A Conboy, Ms J Ross, Mr R Randall cliddesden Parish CLMJncil is the Custodlan Trustee for the Land and Buildings of the charity. Other Inforniation: The Charity is for the benefft of the inhabitants of aiddesden and the surrounding area lup to three miles). The Land and ￿lIding5 constitLrte its Permanent Endowment whlch is subject to certain conditions and restrictions in an agreement withthe Millennium Commission. These are in add¥tion to normal restrirtions applicable tothe Permanent Endowrnent of Charities. 3. The Accounts are prepared or7 3 ReceÈpts and Payments basis to comply with the requirements of the Charities Act 1993 in a fOr￿at which is appropriate to the arcumstances o* the Hall. The format is- An aCC￿nt of the income and expenses of runningthe Hall. showingthe surplu5 of incorne over expenditure for the year. An account of all receipts and payments for all funds showing the opening cash balance, incoming cash, outgoing cash and year-end balance. A Statement of Assets & Liabilities at 31 tlecember 2025. 4. The main points in the Accounts are: SUMMARY OF HALL OPERATIONS 2025 Lettin 2025 has been a busy yearfor Hall ￿ingS and revenue has remained stable at £29,656 which is within 0.5% against the values in 2024. Finance Report- 2025 Page1of3 Cliddesden Willenn￿M Vllage Hall Chaiity No. 257526 Within this letting in(Dme are contributions from Coffee Morning and Fibn Club. who do not pay a hire tee for the Hall but donate surplus funds to the Hall. ln 2025. this amounted to £861 and our appreclatton goes to all those who give up their time to organise these important community activities. The Christmas Craft F3yre. organi5ed by Alison Hood. raised £242 ènd the Art Exhibition organi5ed byThe Art club raised £260 for Hall funds. Other Sourc FundraisinglDonations Fundraising.. We are very grnteful tothe Cliddesden Playe￿ for puttiT)g on a Summer Play and thristrnas Panto, which together raised £5.703 for Hall fund& Our 25 Birthday Celebration raised £319. Ourthanks to all involved in putting on events enjoyed by our communty- The Hall has been the fortunate recipient of a company charity scheme (Charitable Benevityl and our thank5 go to Sue Gritfrths who has chosen the Hall to benefft from both hertime and the companv donations. In 2025, received £1.066fr￿l the sd)eme. At Sue's request, these funds were added to the Perforniance InfrastruLture Fund. In 2025 we received £7,0￿, being the second part of an anonymous donation, the first of which v￿S made in 2024. 1 was able to daim grft aid of £3.504 on both the donations received. The 100 Club raised a wonderful £693, which has been allocated to the LongTerm Maintenance Fund. Our thanks to Rose Beevers for administratingthe dub. Since 25 October 2024. the Hall has been in re￿Ipt of an income from Bauer ￿￿dia forthe temporary installation of a radio mast in the Hall car park The mast left us in August 2025 but the income eamed during the year amounted to £18,101 Misollaneous Income- £217 from Give a5 you Live. loaningfurniture. advertising board commissK•n Operating Expenditure Staffing.. Our staffing costs rose by to £12.283 compared to £10,312 in 2024. This in part was due to the inuease in the minimum wage. The hours our Caretaking and cleaning staff work directly relate to the number and nature of our lettings. Our Grounds maintenan￿ costs rose by 67.4% to £6.304 in 2025. The cost to the Hall for electrictty and oil rose by 37.8% on 2024 to £3.668 in 2025. Other expenses: In 2025 there was a marginal incsease of 1.7% on the cost of water supply. sewage and refuse collection Our Insurance premium rose by 13% to £1.460 and there an increase in the overall cost of licensing the Hall of 14.5%, to £783 We spent £3,077 on repairs and routine inspectiC￿S, which was a fall of 29% on 2024. Our thanks go to all those that help keep our maintenance costs to a rninimum. Andy Fewster. Marilyn Smith, Martin Conboy, Rob james and Kevin Mountstephens for their regular assistsnce wth various tasks in the Hall and garden and of course, to Les Smith. whose knowledge and experience has proved invaluable with both major projects and repairs and inspections throughout the year. Finance Report- 2025 Page2of3 Cliddesden Millennium Village Hall Charrty No. 257526 CapitallProjert & Maintenance Expendiwre has been a very busy year for projert expenditure and the repla￿MentS of assets costing a total of £52.738. The biggest project was the refurbishment of the toilets at a cost of £37,594 but in addition to that, we have charged E5.894 to the Performance Infrastructure Fund for the replacernent of Stage curtains. the creation of a new proscenium arth and mi￿11ane0US items suth as a wardrobe and garn)ent bags. Other big expenses were the replacement of the bar shutter and dishwasher. lighting improvemerrts and workto Marfsgarden. In 2025 an allocation of £3,OCKI was made to the"Re5erved Fund for LongTetrn Maintenance" wtth the fund remaining at £22,762 at the close of 2025. F￿￿re allocations will be aimed at maintaining this fund in the region of £25,OCM) in the expectation of significant capital expendtture within the next 5 to 10 years. such as further internal decoration. boiler repla￿mentI[epal[ and irnprovements to the entrance lobby Charitable Donations E149.25 was collected 3t the Summer Play for St Michael's Hospice and £220.58 for Basingstoke Young Carers at the Christmès pantomime. £50.￿ was donated to The Hawk Conservancy and the Hampshire & Isle of Wight AirAmbulance in memory of Doreen Ilsley and Ted Dow50n. Summary The total of Income (wer expendlture resulted in a deficit of £15.078.25 Lettiry income of £29,656 was not Suffici￿ to coverthe expenses of Tunning the Hall of £30,668 STATEMEKf OF ASSETS AND UABILMES The total of all funds held decreased from £86.867 in 2024to £71.788 in December 2025. Unallocated funds (free re5ervesl. a5 3t 31 December 2025 were £45.057. In accordance wrth the Reserves Policy, it is expected that we shall maintain an operational {free reseThel balan￿ in the region of £18,C(10-£24,0 which equates to approximately 9- 12 month5 running c(S5ts. Any 5yrplus balance Ès available for use i orderto maintain the Long-Temi Maintenance Fund to an agreed level orfor allocation to Designated Project expendttufe. The total allocated or commrtted funds at 3tst D￿rnber 2025 stand5 at £26.730 5. The Trustees will continue to review Hall charges and monrtor operaticffial costs regularty in orderto maintain a balanced budget. Leslie Smith, ChaiThan of the aidde5den Millennium Hall Management Committee Julie James, Treasurer of the aiddesden Millennium Hall Management Committee Finance Report- 2025 Page3of3 Cliddesden Millennium Village Hall Charity No. 257526 CUDDESDEN WLLENMUM THE YEAR TO 31 DECEATrER2026 Y•AF2024 REC s,sy.g) 751.5) 70S.ts) lJW IW53 495.fo 180 C￿l￿V¥> 29.81a 29.$5S.SJ 12.2(lJOI 11.sary) 8.750. .587LO lo,￿.(￿ i.?￿[ S.02733 212.70 4S,979. 19,311.7 3,7e6.39 2.￿34 T,$55.2T t.W77 1228291 8>YS9) 3•57 4.339(0 3.UT170 247371 .g•J41 26.70444 ,e43 2.X652 51Th74 137. 631.L¥J 10) 2&854I 1407825 £717￿.10 41.6¥.17 E 1&029.84 È $5.76481 71 78BAS en,7nSS ¥.7WLVJ 174ts) .2.97 -Y.￿c 2.31&N) 2.10110 319. *42 .30.972. .22.￿.* 26.no.98 £45 1241 D.OD a,s37.(0 7.7￿65 IAfj 1728 31962 la.￿ o. 8&DS1tsFwth¥ 2& £71,788.65 1740) 17Ql 2974th) 1315th) co). Icth. 131S &77S 12 Iiof I￿rI]D -29592 .t1 379.M .1622f 485 3b 31*f o.co 319 o.(0 37M•iri) t2M9).86 5,OX( 22.762.31 52 £45 057.fj9 N(4• l. Imr INDEPENT EXAMIt4ER'S REPOR7014 THE ACCOUNTS Rewrtip tho trust1t51mem￿r$o1 CliddexlenVilla8t Hall On aryountsfDrthe yèarended 31.12.2025 Re5pecti%* resptsn5ibilrt(esof trustees hall￿5 ab)d tx•mI￿r The charivs trusrees aro resw9n¥b￿ foi the p￿Para￿On of the at¢ourt5. The trustees ion&derthai an audit is reqiiited forthi5 year under 5ertloD 144121 OF Ihethorthe5kt 2011 Iihe 1011 Artl that iThlependefitey4minaiion Is eeded It respon4bilityto'. examknÈtht accoiints urthSect￿n 145 ofthe 2011 ACL. iofollowthe procedu￿ hld (lown In the8enetsl Dlro¢tlons8th bv Charlty COMMI&￿00 uDOèr s¢ctb)n 14S15Mbl glthe2011 A¢. and to state whetlw wrticvLNr mlltters ha¥etarne to fjryètLt*tk)n Ba￿$ DfindependenttxamlnerfsrÈfv)rt My eumlNtlQn w05rarr￿d in accordanc* wllh tle ¥eneral ￿r￿tionS 8fven by ihe Charity CoffjmissiDll. An examinaiJDn includes a of the ccouniin8 recoyds kept by Lhe thaTty and a compari50n ofthe acmunts presenied with those records. Italso indvdts I￿￿￿d￿ra1￿jD of the unusual Iiems or disdosures in tle accoun15, and seeklngexplanatlothsfrom you a5 tW5tQÈ5 Concerni￿ any s￿h matter5, The procedu￿5 undertaken donot prowtte all the evklence that woukl t* requir@d ifi anaudrrantt£on5equent no oplnion Is81￿￿ as whether Ihe èccounts present a'true and Fairview" and the rèport i* limited lothost matters set out inthe 5tstemtnt below. Indtpenderf exomknerfs stateff￿ffl In Co￿r￿on with rry eumin4tb?D, no matterh•s comÈto ryattentloth.. 111 WhIchg￿*S me rea50nabl• tsvseto bÈl￿ve thatin •ny rnat#i•l ￿spect the requlremerrt5'. to keepattoyntirq records inat¢ord8Kt with sea￿ 130 of ihe 2011 An", and to prepare attouniswhichaccDrd vAththe actounliry reeords afvj tompty wilh ihÈ accounlhg reqvirernentsolthe 2011 PLi have not rnÈt,' or 121 to Whir￿ in ¥rryapthD)rb. att*nI￿n should be dra4Yn In ordèr toenablt prow vnOef5tsfidl￿ of theac(ountsto be iearhed. Namp.. Mrs M CurnmSnBs Address: 29 Kesirel Road. KernpslK)tL Wn8Stok¢, Hants, RG22 5PW i* i