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2024-12-31-accounts

Cliddesden Millennium Village Hall

Chairman’s Report 2025 – Annual General Meeting.

Welcome to the 2025 Annual General Meeting of the Cliddesden Millennium Village Hall.

On completing my first year as Chairman I would like to firstly thank my predecessor, Greg Mendelsohn for the service he has provided to the Hall committee over a 25-year period, 15 years as Chairman and the assistance he has given me in stepping into this role.

I would also like to take this opportunity to remember the villagers we lost during the year, Mary Thomas, and Ted Dowson, who both played such fundamental roles in the development of the Hall. They will be sorely missed but will always be remembered.

As the Hall entered its 25[th] year of operation it is clear to all how well the various teams of Trustees have maintained and cared for the building and its facilities over the years. This has been achieved whilst preserving a sound financial position. This is a legacy that the Trustees are focused on maintaining. To achieve this, it has been necessary to increase the letting rates charged for the use of Hall during the year. This was to offset the increased cost of running the Hall, which has been absorbed over a number of years. The increased hire rates charged, however, were reduced for activities used by the local community, and this is a strategy which we propose to continue with in the future.

During the last 12 months investment has been made in the following improvements to the Hall and its facilities.

A detailed financial report is provided separately but in summary the current financial position is very healthy. Whilst the income generated from the Hall lettings etc. is similar to its running costs, it has over the last 12 months benefited significantly from the following.

This additional income has been accrued at the same time as the Trustees have been developing a 5- year financial plan headed by Robert Gofton-Salmond. The plan is based on the results of a consultation process undertaken with the local community concerning their future aspirations for the Hall and its facilities.

As a result of the above the Trustees have committed to the refurbishment of the Hall and Meeting Room Floor and the upgrade of Male & Female Toilet Areas. The work will be undertaken during August when the Hall will be closed for two weeks.

In addition to the above, further works have been identified in the 5-year plan, these include upgrading the Hall with Led lighting, refurbishment of the car parking surface, the provision and storage for new aluminum garden furniture, and the upgrade of the Hall’s sound system. These items will be progressed as soon as finance allows, so 2025 promises to be an exciting and busy year!

As Greg acknowledged in his last Chairman’s report, the successful running of the Hall relies on a good team and the contribution of many volunteer hours to maintain the standard of the facility which we currently enjoy. I have now seen and appreciate just how much work goes on behind the scenes by so many people to achieve this.

Firstly, I would like to thank our front of the house team, Pat Rampton, for managing the letting of the Hall. Ken Rampton, James Piper, and Annie Houstoun for opening and closing the Hall, keeping it clean and tidy and providing a welcoming face to hirers. Although there are too many people to mention here, particular thanks are due to the following.

To the Cliddesden Players, and their support teams, for the time and effort they devote during the year to produce two unforgettable events. This makes a significant annual contribution to the Hall’s funds.

Our volunteers who help with the variety of maintenance and technical tasks during the year, Andy Fewster, Rob James, Martin Conboy, Chris Sandle and Darren Capehorn

To the helpers and organisers of the Film Club and coffee mornings.

To Neil Carmichael and more recently Marcus Gorten for maintaining the grounds to a high standard and Marilyn Smith for her help with all things horticultural.

To the members of the Village Hall Management Committee for their advice and support during the year they are, in no specific order, Rose Beevers, Julia Ross, Bob Randall, Alex Conboy, Marilyn Smith, Hazel Metz, Sian Banks, Robert Gofton-Salmond and Christine Stanbury

Finally, I would like to thank my fellow Officers for their patience, help and support they have given me during the year. They are the engine room of the operation. Vice Chair Angie Fewster for her Management and Organisation on a daily basis, Treasurer Julie James who does such an excellent job dealing with the Hall’s accounts and Secretary Jo Capehorn who keeps us all in order on the documentation and administration side.

Leslie J Smith.

Chairman. Cliddesden Village Hall Management Committee

18[th] March 2025.

CLIDDESDEN MILLENNIUM VILLAGE HALL REPORTOF THE TRUSTEES FOR THE YEAR TO 31 DECEMBER 2024 l. The Charities Act 1993 requires the Trustees to prepare an annual report. This report covers the year to 31 December 2024. 2. Legal and administrative infomiation: Name.. the formal name of the Charity is The Willage Hall at Cliddesden" and the working name is the Cliddesden Millennium Villoge Hall. Re i5ter number. 257526 Address.. Church Lane, Cliddesden, Basin8Stoke, Hampshi￿ RG25 2JQ Governin Do nt: A Trust deed dated 17 September 1974, as amended by a scheme effective from 19 May 1998. Trustee5'. during the Year 2024.. Mr Lsmith, Chalman Mrs A Fewster, Vlce<hair Mrs J Capehom. Secretary Mrs J James, Treasurer Mrs S Banks. Mrs M Smlth, Mrs H Metz, Mrs R Beevers. Mr R Gofton-salmond, Mrs C Stanbury, Mrs A Conboy, Ms J Ross, Mr R Randall Cliddesden Parish Council Is the Custodian Trustee fof the Land and 8ulldlngs of the Charlty. Other Inform n: The Charlty Is for the benefit of the inhabitants of Cllddesden and the surroLrnding a￿a lup to three miles). The Land and Buildings constitute its Permanent Endowment whlch is subject to certaln conditions and restrictions In an agreement with the Millennium Commlsslon. These are In addition to nom)al restrlctlons applicable to the Permanent Endowrnent of Charities. 3. The Accounts are prepared on a Receipts and Payments basis to comply wlth the requirements of the Charities Art 1993 in a format which is appropriate to the circumstsnces of the Hall. The format is.. An account of the income and expenses of running the Hall. showing the surplus of Income over expenditure for the year. An account of all receipts and payments for all funds showin8 the openlng cash balan￿, Incoming cash, outgoing cash and year-end balance. A Statement of Assets & Liabilities at 31 December 2024. 4. The maln points in the Accounts a￿. SUMMARY OF HALL OPERATIONS 2024 Lettin 2024 has been è busy vear for Hall letting5 seeing the value of General Lettings rise by 20.7% to £15,910 All our regular groups bookings have continued and the lettirtrg income from those groups has Increased by 22.3% to E13,902 Finance Report- 2024 Cliddesden Millennium Village Hall Chartty No. 257526 Page l of4

Staffln With the increase in staff hourly rates in April 2024 and increase5 to the c05t of grounds maintenance. 5taffin8 Costs rose from £13,016 in 2023 to £14.078, an increase of just over 8%. RECEIPTS AND PAYMENTS Lettin8S Total Letting income of £29.812 over 2024 showed an increase of 21.47% on Letting income In 2023. Letting Income was sufficient to cover the expenses of running the Hall of £25,730 Grants Grant income.. During 2024, The Hall was in recelpt of a Local Infrastructure Grant of £IO.Ots) for the project to replace the patio door5 ond a Local Councillor grant of £895 for a deflbrlllator. Fundra551ng/Donatlon$ Fundraisin8: We are very grateful to the Cliddesden Players for puttin8 on a Summer Play and Christmas Panto, whlch together raised £6.381 for Hall fvnds. Our thanks to all concerned. The Hall gratefully recelved a £5Q). following a collection at the fvneral of Mary Thomas. This will be put towards the improvements to the front garden border. The Hall has been the fortunate reclplent of a company charity Scheme (Charitable Benevityl and our thanks go to Sue Griffiths who has chosen the Hall to benefit from both her time and the company donations. In 2024, we received £874 from the scheme. At Sue's request. these funds were added to the Perfom)ance Infrastructure Fund. Further donatlons totalllng £10.834 have been received, including a request from Les Smlth that the Hall be the beneficlary of a consultancy fee of £3.748 and £7,CO) from a person who wishes to ￿rna1n anonymous. The 100 Club Taised a wonderful £694. whlch has been allocated to the Long Teryn Maintenance Fund. Our thanks to Rose Beevers for admlnistratlng the club. The Coffee Morning and Film Club are not charged a hall hire fee but surplus funds from these groups are donated to the Hall and in 2024 this amounted to £1,287. Our appreclation goes to all those who give up their time to organise these important community activities. The Christmas Craft Fayre, organised by Alison Hood, raised £340 for Hall funds. Since 25 October 2024, the Hall ha5 been In receipt of an income from Bauer Media for the temporary Installation of a radio mast in the Hall car park. Funds recelved to 31 December 2024 amounted to £4,687. Miscellaneous Income- £313 from Glve as you Live. loanlng fvrntture. advertising board commlssion Operatln8 Expenditure The cost to the Hall for electricity and oil rose by 24.5% on 2023 to £2,662 in 2024. Other expenses= The cost of water supply, sewage and refuse collection fell slightly to £1,655 Insurance rose by 9.4% wlth a charge of £1.29). Finance Report- 2024 Cliddesden Millennium Village Hall Charity No. 257526 Page 2 of4

Capltal/Prolert & Maintenance Expenditure Allowing 8rant funding totalling £10,895, Capital/Project expendtture for 2024 was £15,809 and included payments of £6.614 from the Perfomiance Infrastructure Fund for new stagin8 and lighting, £1,674 towards the patio door project. £4,680 for the new website. £483 towards the defibrillator and £2,309 from the Hall Malntenance Fund which included payments towards the new Intruder alam system and Hall Painting. In 2024, we spent £4,339 on general repairs and inspections. Repairs included gutter cleaning and repair, door repairs, the rebuilding of the Entrance Sign pllnth. lighting maintenance and the removal of a fallen tree. Our appreciation goes to Andy Fewster, who contlnues to support maintenance of the Hall lighting saving the Hall a considerable amount in contractor fees. Thanks too to Marityn Smith for her work in the grounds. We appreciate the efforts of all those who volunteer their time to maintain the Hall and grounds, put up Christmas lights and decorations and generally help us keep repair and mainlenance Costs to a minimum. An allocation of £5,000 was made to the "Resenied Fund for Long Tenn Maintenance. in 2024 wtth the fund remalning at £26,236 at the close of 2024. Futu￿ allocations will be aimed at maintaining thi5 fund In the region of £25,LIXI in the expectation of slgnlficant capital expenditure within the next 5 to 10 years, such as a replacement hall floor, replacement of some washroom facilities and a new boiler. Charltable Donations £100.24 was collected at the Summer Play for St Michael's Hospice and £176.56 for Citizen's Advi￿ at the Christmas pantomime. Surnmary Total income (excludin8 8rant receipts and donation51 was £53,689 lup 31.22% on the £40,915 of 20231. Excludin8 capital expenditure, the payments and other expenses Incurred for runnin8 the Hall was £37,8801£30,688 in 20231 The total of Income over expendfture resulted In a surplus of £11,208.30 STATEMENT OF ASSEfs AND UABIUTIES The total of all funds held increased from £74,659 at l January to E86,867 at 31 December 2024. Unallocated funds Ifree reserves), as at 31 December 2024 were £52,920. In accordance with the Reserves Policy, it is expected that we shall maintain an operational (free reserve) balance in the reglon of £18,01)0-£24,OLK) which equates to approximately 9 - 12 months running costs. Any surplus balance Is available for use in order to maintain the Long-Term Maintenance Fund to an agreed level or for allocation to Designated Project expenditu￿. The totsl allocated or commttted funds at 31st December 2024 stands at £33,947 5. The Trustees wlll continue to revlew Hall charges and monitor operational costs regularly in or(ler to maintain a balanced budget. Leslie Smlth, Chairman of the Cliddesden Millennium Hall Management Committee Julie James. Treasurer of the Cliddesden Millennium Hall Management Committee Finance Report- 2024 Page3of4 Cliddesden Millennium Village Hall Charity No. 257526

Year2013 Yo•r2014 f75,619.81 OPENING MLAN(EA50F ISTIMIUARY2024 É74658.60 RECEtPTSANDPAYMEN75 REGULAR&MLLAGEE¥WS General Lettirys Bal rtCMsès (Maryl f13,180. £5.532.(K) £2,250.D) £1.062.C £315.(J £1.159.91 £540.LK) £350. £155.C ES554.9) £720.C £751.50 E705.LKI EI,550.48 £495.ro £795.Cl) £i￿.LI) E3,151.LK) Parent &T(1d￿r$ ReguhrE¥entslCoffeMomlry, ￿l.L￿￿OrtSc￿tyt1Qj Brth¥ns Sodal&Enièo•lThYTht IFMMI Cbjb Parish of F•rlehlChLrthl rtclub IN￿) £24,543.91 £29,812.38 MISCELIANEOUS INCOMÈ DOnatbnsllncl￿lnI L47presentsd theque5¥JrfttenclllwhJthl Oeposlts R•cek¥edforHallHlr• Plays, Shows and OlhttlundrnL%l Genval GrantsipuW Cound& •t¢.INJiwnthFLI PayTh￿rn ICQClubSub5triPthins Recehyd 5p8cll ETrMnt Icharty ciaft falrslr•JkmK olh•r1￿0rne 1¢￿V¥TelephorO, egulpmwrtH< ￿rkI￿￿￿In1Contr4YJIk￿￿Éc.I 8•nklnt•r•st £1,650. 6,350.CQ E7,214.16 ElS0. £1,507. £60S. E236.46 É84U.94 £iLK). fO.CQ £8,043. £8,5V. £10.895.Q) £1.3X>.L¥) £5,OZ7.33 £212.70 £526.04 £1￿. £O.LY) ln5urnnc•￿Irn £18,173.40 É46,979.68 £42,717.31 Toi•lln¢tyv• É76.792.06 PAYMEIITS FOR AIJIINING ThEW Caretaker. Clea￿￿ &Grwr>tsM•vtt•rK•C¢4t E13,016.12 fl,139.28 £1,832.05 £1.179.13 E548.80 f2,241.03 E490,71 £152.75 £14,078.18 E2.662.34 É1,655.27 El,289.77 £S83.73 £4,339. É689.63 £331. Wat•r, 5th¥4• & R•fw• lrtsufance Performlw R￿bI5. &Other xoaEntWthh¥n•rt&AkaldJ Repalrs, Malntenance & Inspec￿$ T•l•phon•, Broadband, W•bsit• T￿nin8c0￿rSI>Av￿￿ prfntin81 Sw•iarys Exp•rd £21.599.87 E2S.729.7L ISCELLNJIECJSfAPEt4 Capktal EXpe￿it￿r• Relundftd Hall Hiro Ooposfts Vlay5. 5hows¥Dd Otherfw￿wnl her M6cplkneLWS Exwhses ILXJClub Prties&Casts Char￿ab￿ £12,9￿.36 £6.150.fAI Èi,¥W.6 £477.40 £660. EQ.La) 26.704.44 £8.843,60 £2,105.51 £434.49 £666.C £22.078.65 £M854.05 £43,678.52 TOt•l Expens £6458J.76 .£961.21 AJAPLiIS FROM RUIIP1114GTHE IlALLFORMyE￿1OJL DE(EM•eR￿lI £12.208.YO £74.658.60 elAPKE&SOF315TDECEMBER1024 6J6&90 Represented ty: £35,CO3.91 UoydsCwrwAx¢vntb•brKeat 31 December2UZ4 £39,rn.69 Uoyd5 DepDsitAcciK¥rt bthrKe31 December2024 -£5400 Unpre5eDied Cheqw5 £74,658.60 BALAN(T A5AT3ISTt￿EMB￿R 2024 £41.644.17 £45,234.73 -f12. £96,866.90 Notethatlhe•knfy￿uffj$ I￿1￿0pa￿d￿n*re(￿rts8rnI pvrfsJ*Thty¢b)nrtlnLknle mède afteryearethj.

ALLOCATEDORCOMMITIUJ FUNOS £74,￿&60 Bn( Less Dewsits W for P05E 2023lseÈl4ote 11 ANthntdueforW)aub prtrsto31 Marth 2025 E3.7LYJ.LK) E180.CI) £86￿66.90 £2,￿1.{¥1 £174.( -£L974.(NI s C5i8nated Fund5'. Perfo￿nar￿ lnfv?rtn￿1Ur1 Envtronmentsi ImprcNehntsFuTrJ Website Improvements £3.OSS.41 É3,775.12 £5,￿0. É22 850.86 £2JlS. £2.103.20 £319.65 £26,236.20 .£34fi81.39 430.972.85 -£33,946.85 £36,f87.21 WORIING BAL￿(E{UP4AL￿IEDFuHDS)￿$o$I DEQhlW120 £52.9>j￿5 £I.S07IK) .E660nO 420.00 Sutscrlptlom R•ce Pakl Out Llc•nc• F¢ £$27.￿ IWQub In¢ory £L380.QI 4666.￿) 20.(t) £654.Th) Cllddesden Players.. Su￿￿•rP & Pwiiomhm ncomv £7,224.16 -£1.￿.89 £8,587. -E2,205.52 £5.423.27 Net In¢om• £6381.48 Other•nt•rt4lnmertnuth lrtorne IGAYLI Less piwwtto •ndMhere¥peMqs £171.46 Net IrK¢r £171A6 É65.30 £o.co É6S. GWIn￿A•rd1th L¥•t Donatlons AlterDafiv• Full Payrneni Local Gov•mment Giants Leiacles £650.84 £iso.00 £12,208.01 £0. £10,895 O) £0. £i,tXQ.tyJ £1,￿.84 £23.103.01 srAIEMENTQFAsseTSAND LIAwimESATM NaMW11024 E74,658.60 8aPances In Tre•suthrs& Wknunt¥At3iQe(offt•2 £86A66.90 £3,7W.(J) Elg),LXJ Amount OveTo MirernForOÈpDsIt5 H•W1s••lloie 11 Amount Due F¢r IOO Club PrtU5To31 M•rch 1025 £3,8￿￿ Total £174.00 £1974. 5PeCIFIC FVPIDSIRESEAVÈSI £2,524.52 £644.74 B•Lince at I laN¥y2024 £3.055.41 £873.90 £5,rrtn.(x) -£6,613.Sl Albcatlon 2025 Charye5againttFu￿I E3,055.41 Ba￿nce at31 De¢embtr 2024 .E113.85 £1315.80 £11,826.92 £o.c £i,IW.LXJ eakance at lJanu¥y2024 Akncattr)2024 Le8acy furts É3.775.12 £oL EO £io,ow. CharBed agalnst thAfvrKt Garden -£1,84￿ 47.207.gJ 295.92 411,378K £3.775.12 BalantE ¥t 31 Dec•mbgr2024 EIIOI.20 £5,CW.LYJ £0. £o.cD Balance at I lanuary2024 A1&xai￿n 2024 thar8ed 3831nstt￿F￿￿j £5XKK).<M) Oartt*31 Oecember 2024 £5.L¥MCIJ EO.(n -E4,6W.35 £319.65

f20.848.57 £827.(K) E5,(LKI. -E3,824.n Balance at lJanuy2024 Iwclub Stsr￿ xatbn 2014 £694. £s.rw 42.3C £22,850.86 BalarKeat31 OecemberI124 E26.23620 £38,561.39 T0ThlofDes4TratédlAtseTrYdorCorM￿Fty £33.946AS £36.097.21 uNALLo￿TEDFl1￿DsAT3l DECEhl6ER2024 ESI.910.05 Not• l." Inckndt5ThTwwl20141 & Irbhset D•rtV51202Z kem asa tollinB dEPCrfh. FIXEDASS Fixture5. FFt1ln8Sa￿IEg￿￿￿ItIr1jm￿3IcasIV￿U1) Vlla84 Hall piorrty lttcostl (He￿ byalddesden Par￿hC￿l¥$C￿I￿T￿the>

INDEPEKf EXAMINER'S REPORTON THE ACCOUNTS Rewt to the t￿Stee$/MembtrS ol aiddeth ￿11 On ac£ounls for the year ended 3L12.2024 RespECti¥e resp￿sIbIlitIeS of trus charitfs and examiner The d￿rI￿$ trustees afe re5ponslble for the preparatk)n of the accounts. Th twstees conyder that an audit 15 required for this year under sectlon 1441210 the Charlties Art 2011 (the 2011 Act) and that at)d Independent examination i It Is my responsibility to: eyamlnt the ac(ounts ur•der sectlon 145 of the 2011 Act; to follow the procedures lald down in the general Dlrectlons given bv Ch•rity Commlssbn uThler sectjon I4￿5)(bI ol the 2011 Act; and tt• state whether particular matters ha￿ come to my attention Bisls of indeperbdent examlnerfs fe My examlnation Was urr& oui In accordarKe wlth the 8eneral Dlreciions 8r¥en by the Charlty Commi550on. An examinatlon inclLKles a revlew of thè accountin8 records kept by tharlty and a comparison of the a￿Ounts presented wtth those records. It also includes eonsideration of the unusual Items or di5ck>sures in the accouTrts. and seeklng explanètlons from you as trLtstees Concerni￿ any such matterk The pl￿dureS undertaken do not ovtde all ihe evidence th•1 be required in an audit and consequent no opinlon is 8iven as wh￿her the ￿C(￿nts present • "true and fèlr view" and the report is limited to those rnatlets Set In the statement Ixlow. Independent examlneffs 51•tement In conrth with my examinatM)n. no matter has come to my attentlon: {1) twhlch me rwtyuble cause to believe that In any material respe the requiremen￿. to keep a(counllw records in accordan￿ wlth sedion 130 of the 2011 to Prepare accounrs whlch accord wlth the accountln8 reconls ar#J comply with the accouDliTha requlrenknts of the 2011 A have not been fflel: or 121 to whkh. In my opin5on. attention should be dnwn in onler io enable a proper undefstsndiTh4 of accounts to be reacP*d, Name." Mrs M Cummin85 Address: 29 Kestrel Road. Kempshotl. 8asingstoke. Hants. RG22 5PW Date: ./.,)2ox¢